Oswego Community Unit School District 308 Board of Education Meeting

2 Monday, August 21, 2023 Oswego Community Unit School District 308 Board of Education Meeting SERVING ALL OR PARTS OF THE COMMUNITIES OF AURORA, JOLIET, MONTGOMERY, OSWEGO, PLAINFIELD AND YORKVILLE Board of Education Meeting Agenda Oswego East High School Community Room 1525 Harvey Road, Oswego, Illinois 60543 August 21, 2023 at 7:00 p.m. 1. Call to Order - Executive Session (6:00pm) Subject 1.1 Roll Call Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 1. Call to Order - Executive Session (6:00pm) Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board Members are listed below in alphabetical order. Mr. Dominick Cirone, Board Member Mr. Eugene Gatewood, Vice President Ms. Jennifer Johnson, Board Member Dr. Amy Murillo, Board Member Mr. Jared Ploger, Secretary Ms. LaTonya Simelton, President Ms. Mary Jo Wenmouth, Board Member File Attachments 2. Closed Session Subject 2.1 Enter Closed Session under statute(s): The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals; 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 2. Closed Session Type Action Recommended Action to enter Closed Session under statute(s): The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals; 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Statutes: School Board Closed Meetings: The Board may hold a closed meeting, or close a portion of a meeting, by a majority vote of a quorum, taken at an open meeting. The vote of each School Board member present, and the reason for the closed meeting, shall be publicly disclosed at the time of the meeting and clearly stated in the motion and the meeting minutes. Statute: Reason to go to Closed Session: 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals. 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. File Attachments Motion & Voting to enter Closed Session under statute(s): The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals; 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Motion by Mr Jared Ploger, second by Mr Dominick Cirone. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms LaTonya Simelton, Mr Dominick Cirone, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 2.2 Return to Open Session Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 2. Closed Session Type Action Recommended Action to return to Open Session. File Attachments Motion & Voting to return to Open Session. Motion by Mr Jared Ploger, second by Mr Dominick Cirone. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Dominick Cirone, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth 3. Call to Order - Public Session (7:00 pm) Subject 3.1 Roll Call Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 3. Call to Order - Public Session (7:00 pm) Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board Members are listed below in alphabetical order. Mr. Dominick Cirone, Board Member Mr. Eugene Gatewood, Vice President Ms. Jennifer Johnson, Board Member Dr. Amy Murillo, Board Member Mr. Jared Ploger, Secretary Ms. LaTonya Simelton, President Ms. Mary Jo Wenmouth, Board Member File Attachments Subject 3.2 Pledge of Allegiance Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 3. Call to Order - Public Session (7:00 pm) Type Procedural I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. File Attachments 4. Public Comment Subject 4.1 Opportunity for the Public to address the Board of Education Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 4. Public Comment Type Information Public Comment Statement On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. We value the feedback we receive from our members of the public and encourage everyone to take an active interest in their public school system. Members of the Public interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the secretary to the Board. When the secretary calls your name, I ask that you come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to 5 minutes per person and that no discussion of personnel matters, stating staff names or responses to your questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed by administration trough the contact information provided on the comment card. Thank you. File Attachments 5. Comments/Reports Subject 5.1 Superintendent's Report Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 5. Comments/Reports Type Information The Superintendent of Schools will address the Board and audience. File Attachments Subject 5.2 Board Member Comments Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 5. Comments/Reports Type Information The Board of Education President and Board Members would like to address the Administration and audience at each meeting with their comments. File Attachments 6. Approve Consent Agenda Subject 6.1 Minutes from previous Meeting Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 6. Approve Consent Agenda Type Action (consent), Minutes Recommended Action to approve all items under consent, including Minutes of the Special Board of Education meeting on July 31, 2023, open and closed session, Minutes of the Board of Education meeting on August 7, 2023, open and closed session; and to acknowledge the FOIA requests received by the District. ** Open session Minutes are not public until approved by the Board of Education. Once Open Session Minutes are approved they will be posted here. ** File Attachments Motion & Voting to approve all items under consent, including Minutes of the Special Board of Education meeting on July 31, 2023, open and closed session, Minutes of the Board of Education meeting on August 7, 2023, open and closed session; and to acknowledge the FOIA requests received by the District. Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Dominick Cirone, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 6.2 Acknowledgement of Freedom of Information (FOIA) Requests Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 6. Approve Consent Agenda Type Action (consent) Recommended Action to acknowledge the FOIA requests received by the District The attached contains a summary of the FOIA requests received and responded to by the district. File Attachments SD308 FOIA Memo to BOE - ( 8-21-23).pdf (182 KB) FOIA 23-55 FinalResponse.pdf (802 KB) FOIA 23-73 ResponseFinal.pdf (647 KB) FOIA 23-74 ResponseFinal.pdf (840 KB) Motion & Voting to approve all items under consent, including Minutes of the Special Board of Education meeting on July 31, 2023, open and closed session, Minutes of the Board of Education meeting on August 7, 2023, open and closed session; and to acknowledge the FOIA requests received by the District. Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Dominick Cirone, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth 7. Information Subject 7.1 Tentative FY24 Budget Presentation Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 7. Information Type Information Section 17-1 of the School Code requires boards of education to adopt an annual school district budget before or during the first quarter of each fiscal year (by September 30). Prior to adoption, the Board must make a tentative budget available for inspection by the public for at least 30 days. Additionally, a public hearing must be conducted before the Board approves the final budget. This hearing will be held just prior to our September 25th, 2023 BOE meeting. Revenue Highlights: Expenditure Highlights: File Attachments 2023.08.21 BOE FY24 Tentative Budget2.pdf (677 KB) Subject 7.2 Board Advisory Committee Format Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 7. Information Type File Attachments Board Advisory Committees 23-24.pdf (156 KB) 8. Action Items Subject 8.1 Approval of Snow Removal Contract Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Action Items Type Action Recommended Action to award the 2023-24 Snow Removal Services contract to Montgomery Landscaping for the eleven buildings outlined in the memo. BACKGROUND: Contractors will salt and clear snow from asphalt and concrete surfaces which includes parking lots, driveways and sidewalks at eleven (11) SD308 buildings: Brokaw Early Learning Center, Churchill Elementary, Grande Park Elementary, Homestead Elementary, The Wheatlands Elementary, Wolfs Crossing Elementary, Bednarcik Jr. High School, Murphy Jr. High School, Plank Jr. High School, Oswego High School and Oswego East High School. The remaining buildings will be serviced by our SD308 Central Operations Team. BID RESULTS: On June 29, 2023, at 10:00 am, bids were publicly opened and read aloud for the 2023-2024 Snow Removal Services. Five (5) contractors submitted bids for this project, please reference the bid tabulation sheet attached. A bid qualification was conducted for the five contractors listed on the bid tabulation sheet. Two (2) contractors were disqualified for missing required information. The low base bid was submitted by Montgomery Landscaping Inc. out of Oswego, IL. The second lowest bid was submitted by Arctic Inc. out of Frankfort, IL. File Attachments 23-24 Snow Bid Tabulation_Revised_08.01.23.pdf (104 KB) Motion & Voting to award the 2023-24 Snow Removal Services contract to Montgomery Landscaping for the eleven buildings outlined in the memo. Motion by Mr Jared Ploger, second by Mr Dominick Cirone. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Dominick Cirone, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 8.2 Resolution providing for the issue of not to exceed $9,990,000 General Obligation Refunding School Bonds of the School District for the purpose of refunding certain outstanding bonds of said School District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, authorizing the execution of certain escrow agreements in connection therewith, and authorizing the sale of said bonds to the purchasers thereof, including, in connection therewith, the execution of a continuing covenants agreement, rate lock agreement or other document required by the purchaser Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Action Items Type Action Recommended Action to adopt the Resolution providing for the issue of not to exceed $9,990,000 General Obligation Refunding School Bonds of the School District for the purpose of refunding certain outstanding bonds of said School District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, authorizing the sale of said bonds to the purchaser thereof, and authorizing the execution of certain escrow agreements in connection therewith, as presented. The District's 2014 Bonds are callable February 1, 2024. Under the tax code, these bonds are eligible for a tax-exempt refunding within 90 days of their call date. The 2014 bonds represent about $9.66 million of our current $229.6 million dollars of outstanding principal. To obtain debt service savings, Bob Lewis, our municipal advisor from PMA, is recommending that we proceed with refinancing the 2014 bonds at an estimated cost savings of $203,000 on a present value basis, or about $247,000 over the life of the bonds. The savings opportunity is smaller since the rate being refinanced is 4.17% versus 4.65%v on the 2013 Bonds. The estimated TIC % for the bonds to refinance the 2014 Bonds is 3.54% (subject to change based on market conditions). A sale of refunding bonds, including the Moody's rating upgrade, advisory, underwriting, and legal fees will cost approximately 1.7% of the borrowing amount ($9.66 million dollars), or in this case about $165,000. The estimated savings are net after these fees. In addition, the presentation reviews the roles of the various participants in a bond issue, and the future debt service declines and related opportunities. The proposed Resolution is lengthy. The parameters, or financial terms, can be found in Section 3, setting forth the Series 2023B Bond details, as follows: The principal amount of the bonds cannot exceed $9,990,000; The bonds will become due and payable serially or be subject to mandatory redemption prior to February 1, 2030, which matches the term of the 2014 Bonds; The interest rate on the bonds cannot exceed 5.0% per annum; and Interest will be due and payable on February 1 and August 1 of each year to maturity. Section 8 of this Resolution authorizes the President or Vice-President of the Board and the Superintendent or Assistant Superintendent of Operations to proceed to sell the bonds not later than February 21, 2024. That said, the participants anticipate the bonds being priced in late September, subject to market conditions, which PMA will continue to monitor. File Attachments Oswego 308 - 2023B Forward Refunding Parameters Resolution 4874-9297-6237 v3 (1).docx (78 KB) Motion & Voting to adopt the Resolution providing for the issue of not to exceed $9,990,000 General Obligation Refunding School Bonds of the School District for the purpose of refunding certain outstanding bonds of said School District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, authorizing the sale of said bonds to the purchaser thereof, and authorizing the execution of certain escrow agreements in connection therewith, as presented. Motion by Mr Jared Ploger, second by Mr Dominick Cirone. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Dominick Cirone, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 8.3 Approval of Resolution calling for a Public Hearing on FY24 Budget Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Action Items Type Action Recommended Action to approve the Resolution calling for a Public Hearing on the FY24 Budget The FY24 tentative budget presented August 21, 2023 will be the result of the best financial projections. The preparation process will continue and modifications will be implemented, if deemed appropriate, prior to the September 25, 2023 budget hearing and adoption. Revenue assumptions used: Levy increase CPI of 5% and new construction Receipt of state categorical payments Increase in Evidence Based Funding Base Funding Expense assumptions used: Salaries per negotiated collective bargaining agreements 3%-5% employee benefit increases The FY24 Budget Calendar is as follows: August 21, 2023 - Tentative Budget is submitted as information to the Board August 22, 2023 - Legal notice is published in local newspaper August 22, 2023- The Tentative Budget is publicly displayed for at least 30 days at the District Center and Oswego Public Library. September 25, 2023- Public hearing and final Budget adoption File Attachments FY24 Budget Public Hearing.docx (14 KB) Motion & Voting to approve the Resolution calling for a Public Hearing on the FY24 Budget Motion by Mr Jared Ploger, second by Mr Dominick Cirone. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Dominick Cirone, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 8.4 Approval of Personnel Report Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Action Items Type Action Recommended Action to approve the Personnel report as discussed and presented ** The Personnel report is not public until approved by the Board of Education and will be posted here the following day. ** File Attachments Personnel Report - 08.21.2023 - Final (1).pdf (68 KB) Motion & Voting to approve the Personnel report as discussed and presented Motion by Mr Jared Ploger, second by Mr Dominick Cirone. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Dominick Cirone, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth 9. Adjournment Subject 9.1 Adjourn Meeting Aug 21, 2023 - Oswego Community Unit School District 308 Board of Education Meeting Category 9. Adjournment Type Action Recommended Action to Adjourn. File Attachments Motion & Voting to Adjourn. Motion by Mr Jared Ploger, second by Ms LaTonya Simelton. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Dominick Cirone, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth