4. REGULAR BOARD MEETING at 5 p.m. in the Board Room

0 Wednesday, September 13, 2023 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room This meeting is open to the public. Agenda Topic and Non-Agenda Topic speakers are heard at this meeting. Please call the Board Office at 561-434-8136, 561-434-8139, 561-434-8038 or 561-434-7481 or email boardoffice@palmbeachschools.org to sign up by noon the day of the meeting to be added to the speaker's list in advance. If the deadline has passed, speakers may obtain a blue "Comments by Public" card located just inside the Board Room and submit it to the Board Clerk prior to the meeting being called to order. Once the meeting has been called to order, no additional speakers or comments cards will be accepted. If you have signs, flags, placards, posters, banners and/or other objects as part of your presentation, a copy must be submitted to the Board Clerk by noon on the day of the meeting for approval if compliant with the standard stated in Policy 1.03 for public comment and decorum. Speakers, note that the microphone will be turned off when the time limit has been reached. However, if arrangements are made by 12:00 p.m., noon on the day of the meeting with the Board Clerk, if the speaker has an interpreter or needs ADA accommodations, reasonable additional time will be provided by the Chair if needed. You can also send written comments of up to 400 words and if they address an agenda topic, the must clearly identify what agenda item(s) they pertain to. Non-agenda item written comments are accepted for regular meetings only. Written comments must be received by the Board Office no later than 12:00 p.m. noon of the day before the meeting and these can be hand-delivered, mailed, or sent to boardoffice@palmbeachschools.org. See newly revised School Board Policy 1.03 under Public Comments, which includes the amount of time to speak and other details, under Civility and Decorum to Prevent Disruption. For more information, please contact Toni Bilotta, Clerk of the School Board, 561-434-8136. 1. Call To Order Subject Chairman Opens Meeting - Board Clerk Takes Attendance - Pledge of Allegiance & National Anthem Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 1. Call To Order Type Procedural File Attachments 2. Review and Approve Minutes 3. Chairman Adds Items for Good Cause Subject Items Added: COS1, LD1, P2, SP1 Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 3. Chairman Adds Items for Good Cause Type Procedural Item Added : COS1 Greater Florida Consortium of School Boards' 2024 Legislative Program Good Cause Statement : Good cause exists for adding this item to the agenda in order to have the Greater Florida Consortium of School Boards' legislative program approved and submitted to the Consortium in a timely manner. ------------------------------------------------ Item Added : LD1 Authorization to Rule on Petition for Administrative Hearing Good Cause Statement : Good cause exists for adding this item to the agenda at this time. Stephen Starr has filed a Petition/Complaint, with multiple amendments, requesting an administrative hearing. The Board, as the “agency,” has 15 days to grant or deny a request for a hearing. Because of this abbreviated time frame, this item being brought as a good cause item on today’s agenda. ------------------------------------------------- Item Added : P2 Personnel Addendum Good Cause Statement : Good Cause exists for adding this item so that employees can begin in their new positions as soon as possible. -------------------------------------------------- Item Added : SP1 Amended and Restated Interlocal Agreement Between Palm Beach County ("County") and the School Board of Palm Beach County Good Cause Statement : Good cause exists for adding this item to the agenda as it will benefit the health, safety, and welfare of students, their families, and staff by providing the District with additional access to Palm Beach County's Public Safety Radio System. On October 18, 2022 County and the District entered into an Interlocal Agreement providing the District with access to the County’s Radio System. Board approval of the Interlocal Agreement is needed now so the District will have improved radio communication Districtwide which will enhance public safety. File Attachments 4. Superintendent Withdraws Items Subject CAO1 Amendment to FY24 State of Florida School Readiness Provider Contract with the Early Learning Coalition of Palm Beach County for the District's VPK and Afterschool programs. Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 4. Superintendent Withdraws Items Type Action Recommended Action I recommend the School Board approve the Amendment to the FY24 Statewide Provider School Readiness Contract, which provides subsidy funding that allows the District to provide services to low-income and at-risk families who qualify for subsidy payments for prekindergarten and Afterschool services, effective July 1, 2023, through June 30, 2024, with the Early Learning Coalition of Palm Beach County and authorize the Superintendent or his designee to sign all related documents and contracts. DESCRIPTION: The Early Learning Coalition initiated the Amendment to the FY24 Statewide School Readiness Provider Contract due to changes for the Afterschool and VPK programs that occurred after the contract was signed in May 2023 for the contract period of July 1, 2023, through June 30, 2024. Changes include: Reduction in the reimbursement rate for the District's A fterschool program for subsidized child care. This occurred because the State no longer deems Afterschool services to be child care, making the Afterschool program ineligible for the Florida Gold Seal designation, which provides for a higher reimbursement rate. Since the District's Afterschool program will be reimbursed at a lower rate, parents/guardians will be required to pay the difference between the actual cost for the services and the Early Learning Coalition's lower reimbursement rate. Correction of School Readiness CLASS Assessment scores for three (3) VPK program school sites. Purchase of new early learning curriculum for five (5) VPK/Head St art program school sites. Receipt of the District's new Certificate of Liability Insurance for VPK and Afterschool sites, effective July 1, 2023. CONTACT: Edward Tierney, Deputy Superintendent and Chief of Schools edward.tierney@palmbeachschools.org Glenda Sheffield, Ed.D., Chief Academic Officer M. J. Steele, Director, Department of Early Childhood Education FINANCIAL IMPACT: The financial impact to the School District's General Revenue-Other Funds budget for FY24 is a projected decrease for the Extended Learning (Afterschool) Department that is projected to be mitigated by increased parent fees. There is no financial impact to the budget for the Department of Early Childhood Education. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  x Educate x Affirm x Inspire File Attachments Amendment to FY24 School Readiness Contract.pdf (3,390 KB) School Readiness Legal Checklist.pdf (211 KB) Subject DS2 First Amendment to Contract between Florida Air Conditioning Apprenticeship Association and the School Board of Palm Beach County Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 4. Superintendent Withdraws Items Type Action (Consent) Recommended Action I recommend the Board approve the Amendment to extend the Agreement with the Florida Air Conditioning Apprenticeship Association through June 30, 2026; and authorize the Superintendent or designee to sign all documents and contracts related to the Agreement which are required for implementation. DESCRIPTION: The Department of Adult and Community Education, will partner with the Florida Air Conditioning Apprenticeship Association to provide apprenticeship training to students who are currently employed as Air Conditioning Technicians, and will assist their employers in conducting on-the-job training during the workday. The Apprenticeship Association will recruit, train, and track all the coursework and on-the-job training and collect necessary fees from the employers to help fund this program. This partnership will help to provide ongoing educational work force services to students once they are employed in the industry. The programs will run at the Chuck Shaw Technical Education Center and Delray Full Service Center. CONTACT: Edward C. Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Fred Barch, Director of Adult and Community Education (fred.barch@palmbeachschools.org) FINANCIAL IMPACT: The financial impact will not exceed $171,000 of workforce development funds per site per year over the next three years of this agreement. The source of funds is from the Department of Adult and Community Education. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments 5. Board Pulls Items From Consent Agenda Subject Items Pulled: OPS1 Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 5. Board Pulls Items From Consent Agenda Type Procedural File Attachments 6. Review and Approve Agenda Subject Approve Agenda Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 6. Review and Approve Agenda Type Action Recommended Action Motion to approve the agenda as presented or amended. File Attachments Motion & Voting Motion to approve the agenda as presented or amended. Motion by Marcia Andrews, second by Alexandria Ayala. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield 7. Disclosures and Abstentions Subject Disclosures and Abstentions Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 7. Disclosures and Abstentions Type Procedural File Attachments 8. Superintendent and Board Comments Subject Superintendent Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 8. Superintendent and Board Comments Type Information File Attachments Subject Board Members Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 8. Superintendent and Board Comments Type DESCRIPTION: CONTACT: FINANCIAL IMPACT: SCHOOL BOARD GOALS: (Check all that apply.) □ 1. Student First Philosophy □ 2. Family Matters □ 3. Qualified and Highly Effective Workforce □ 4. Efficiency and Accountability □ 5. Community Engagement □ 6. Communication File Attachments 9. Presentations Subject COM1 Educational Media Association Award Winners Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 9. Presentations Type Presentation, Recognition DESCRIPTION: Four District employees won awards from the Educational Media Association (EMA), in May 2023: • Caroline Epstein – Media Specialist, Binks Forest Elementary School Recipient of the Elementary Media Specialist of the Year Award. This is an award where principals nominate their media specialists, and it is voted on by the nominee's peers. • Yohanny Garcia – Media Specialist, Boca Raton Middle School Recipient of the Secondary Media Specialist of the Year Award. This is an award where principals nominate their media specialists, and it is voted on by the nominee's peers. • Dawn Bahr – Media Clerk, Park Vista Community High School Recipient of the Media Clerk of the Year Award. Clerks are nominated by media specialists and the media specialists vote on the winner. • Ryan Scott – Principal, Marsh Pointe Elementary School Recipient of the Principal of the Year Award. Media Specialists nominate their principals and the winner is selected by a vote of all media specialists. The Educational Media Association (EMA) of Palm Beach County works on behalf of the media specialists employed by the District. Its membership includes media specialists, clerks, teachers, administration, and any other District employees who support the mission and vision of the EMA. CONTACT: Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Jamie Wyatt, Chief of Staff (jamie.wyatt@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT: n/a Strategic Themes (choose all that apply): X Academic Excellence and Growth X Student-Focused Culture C. Mental Health and Wellness X Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Subject COM2 Volunteer of the Year Award Winners for 2023 Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 9. Presentations Type Presentation, Recognition DESCRIPTION: Winners of the Volunteer of the Year Awards for 2023: • Marion Maher – District Senior Outstanding School Volunteer (at West Gate Elementary School). • Brian Ross – District Adult Outstanding School Volunteer (at Dreyfoos School of the Arts). • Lorenz Nazzaro – District Youth Outstanding School Volunteer and finalist at the State level (volunteered at Suncoast Community High School). CONTACT: Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Jamie Wyatt, Chief of Staff (jamie.wyatt@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT: n/a Strategic Themes (choose all that apply): A. Academic Excellence and Growth X Student-Focused Culture C. Mental Health and Wellness D. Committed and Impactful Employees Priority Outcomes (choose all that apply): Educate X Affirm Inspire File Attachments 10. Student Government Report Subject Student Government Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 10. Student Government Report Type Report Student Government County President Faisal Albaldawi gives the student report. File Attachments 11. Committee Reports Subject Academic Advisory Committee - Charman Postel (Chair) Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Subject Audit Committee - Report Attached Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information Written report attached. File Attachments August 18, 2023 Audit Committee Report.pdf (849 KB) Subject Construction Oversight Review Committee - Report attached Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information Written report attached. File Attachments SDPBC CORC REPORT SEPT. 13, 2023.pdf (172 KB) Subject District Diversity and Equity Committee - Juan Pagan (Chair) Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Subject General Counsel Report Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Subject Inspector General Report Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments 12. Speakers: Elected Officials and Delegates Subject Elected Officials and Delegates Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 12. Speakers: Elected Officials and Delegates Type Information File Attachments 13. Speakers: Agenda Topics Subject Agenda Topic Speakers Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 13. Speakers: Agenda Topics Type Information File Attachments 14. Consent Agenda Subject CAO2 - Community Child Care Agreement with Look Up! Therapy LLC Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the community child care agreement with Look Up! Therapy, LLC, and authorize the Superintendent or designee to sign all documents related to this agreement. This agreement shall be in effect from September 14, 2023 to June 30, 2025. DESCRIPTION: This cooperative agreement will serve prekindergarten students, ages three through five, who are eligible for special education services and recommended by both parties in a community-based, inclusive program with non-disabled peers. The District will collect 100% of the Full Time Equivalency (FTE) and provide services to the ESE students in the Agency through existing staff or contracted services. District staff will participate in student placements and make on-site visits to ensure compliance with federal and state guidelines. Student progress will be documented on the Individual Education Plan (IEP). The cooperative agreement is in compliance with State Board Rule 6A.6-03026, “Special Programs for Prekindergarten Children with Disabilities.” CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer Kevin McCormick, Director of Exceptional Student Education FINANCIAL IMPACT: There is no financial impact to the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Legal Checklist - Look Up! Therapy LLC.pdf (931 KB) 2120_Agenda Item Request_Look Up! Therapy LLC.pdf (343 KB) Community Child Care Agreement with Look Up! Therapy LLC.pdf (13,481 KB) Data Panel - Look Up! Therapy LLC.pdf (67 KB) Subject CAO4 Northmore Elementary/Children's Home Society, Inc. Cooperative Agreement Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Northmore Elementary/Children’s Home Society, Inc. Cooperative Agreement effective October 1, 2023, through September 30, 2025; and authorize the Superintendent or designee to sign all required documents and contracts related to the agreement. DESCRIPTION: This cooperative agreement provides a document for implementation of the partnership between Northmore Elementary and Children's Home Society, Inc. in the use of the facility for delivery of resources and services to the Northmore community and families. The term of this agreement is for the period of October 1, 2023, to September 30, 2025, unless the School Board or Agency provides notice of termination as provided in the agreement. CONTACT: Edward Tierney, Deputy Superintendent/Chief of School (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer FINANCIAL IMPACT: The financial impact to the District is an increase to the Northmore Elementary School internal account of $68,400 over the term of the Cooperative Agreement. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments MOU - Bridges (3) (1).pdf (583 KB) BRIDGESChecklist.pdf (931 KB) Subject CAO5 Prime Time Palm Beach County, Inc. Memorandum of Understanding (MOU) Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Memorandum of Understanding with Prime Time Palm Beach County, Inc., from October 1, 2023, through September 30, 2028, and authorize the Superintendent or designee to sign all related contracts and documents. DESCRIPTION: This Memorandum of Understanding starts from October 1, 2023, through September 30, 2028, and will support the implementation of an incentive initiative managed by Prime Time Palm Beach County, Inc., for the purpose of providing incentives to elementary afterschool programs participating in the Quality Improvement System (QIS) that have achieved maintenance status in the continuous improvement model. The incentive initiative is designed to facilitate motivation for continuing improvement through specific goals and action plans to maintain high quality as measured by the Quality Improvement System. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer FINANCIAL IMPACT: There is no financial impact to the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments PrimetimeChecklist.pdf (930 KB) Prime Time MOU (2) (1) (1).pdf (336 KB) Prime Time ELO Descriptions 2023.pdf (630 KB) Subject CAO6 FOCUS Mathematics Cadre - Impact Florida & TNTP Partnership Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Agreement effective September 14, 2023 through December 31, 2024; and authorize the Superintendent or designee to sign all documents and contracts related to the Agreement which are required for implementation. DESCRIPTION: The purpose of the FOCUS Mathematics Cadre, in partnership with TNTP & Impact Florida, is to establish a vision for effective mathematics instruction in our K-9 classrooms. Through collaboration, the team will devise an action plan that addresses systemic challenges with the goal of improving Algebra 1 outcomes by focusing on strengthening mathematics instruction in grades K-9. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer Eva Cwynar, Ph.D., Director of Secondary Education FINANCIAL IMPACT: There is no financial impact to the District or operational budgets. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture   C. Mental Health and Wellness x D. Committed and Impactful Employees Priority Outcomes (choose all that apply): xEducate xAffirm x Inspire File Attachments DSA 8.28.23.pdf (706 KB) 2220 Impact FL.pdf (671 KB) 2220 TNTP.pdf (603 KB) Legal Contract Checklist.pdf (866 KB) Subject CEW1 State of Florida, Department of Health - Bureau of Tobacco Free Florida - COTIM Contract Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the three-year contract between the School Board of Palm Beach County and the State of Florida, Department of Health - COTIM beginning October 1, 2023, to June 30, 2026, in the amount not to exceed $1,743,500.00, and authorize the Board Chair and Superintendent or designee to sign all documents related to this contract. DESCRIPTION: This three-year contract is a partnership with the School District of Palm Beach County and the Division of Community Health Promotion/Bureau of Tobacco Free Florida dated October 1, 2023, through June 30, 2026. This partnership allows the SDPBC to develop, publish, and host an online tobacco program for elementary, middle, and high school youth and educators throughout the state of Florida. CONTACT: Keith Oswald, Chief of Equity and Wellness (keith.oswald@palmbeachschools.org) Diane B. Wyatt, Director of Safe Schools FINANCIAL IMPACT: The financial impact to the School District's general fund for FY24 through FY26 is an increase of up to $1,743,500.00. The funds will be allocated to the Department of Safe Schools. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture X C. Mental Health and Wellness   D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments COTIM Contract for Board Docs.pdf (2,334 KB) COTIMChecklist (2).pdf (931 KB) Subject CEW2 MOU Between the School Board of Palm Beach County and Early Learning Coalition (ELC) Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve the contract between the School Board of Palm Beach County, Florida and the Early Learning Coalition of Palm Beach County, Inc. due to a scrivener's error in the financial impact and authorize the Superintendent or his designee to sign the contract and all documents required for implementation of the contract effective from July 1, 2023 to June 30, 2024. DESCRIPTION: Due to a scrivener's error in the financial impact statement, this contract is being resubmitted for the partnership between the School Board of Palm Beach County, FL, and the Early Learning Coalition of Palm Beach County, Inc. This contract was originally approved by the Board on June 14, 2023. The partnership allows the district to pay for subsidized childcare services based on the pay rate as defined by the state of Florida for students participating in the Teenage Parent Program. CONTACT: Keith Oswald, Chief, Equity and Wellness (keith.oswald@palmbeachschools.org) Diane B. Wyatt, Director, Safe Schools FINANCIAL IMPACT: Due to a scrivener's error, the financial impact was unintentionally listed as an increase of up to $829,000.00. The correct financial impact is an increase of up to $829,916.00. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate   Affirm  Inspire File Attachments 2023 2024 ELC Contract signed.pdf (1,126 KB) ELCChecklist.pdf (868 KB) Subject DS1 Interlocal Agreement between Palm Beach County and School Board of Palm Beach County Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Agreement to allow the Department of Adult Education to receive up to $90,000.00 to provide tuition assistance for Adult Post-Secondary Vocational Training to low-income adults. DESCRIPTION: The Community Services Department of Palm Beach County will pay established tuition and fees for their clients to attend Post Secondary Vocational and Skill Set Building Services not to exceed $90,000. The Department of Adult & Community Education and the Community Services Department will establish processes to ensure that clients are approved for tuition and fee assistance before enrolling into programs. CONTACT: Edward C. Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Fred Barch, Director of Adult and Community Education (fred.barch@palmbeachschools.org) FINANCIAL IMPACT: There is an increase of up to $90,000. to the budget for the Department of Adult and Community Education to provide tuition assistance. Strategic Themes (choose all that apply): XA. Academic Excellence and Growth XB. Student-Focused Culture  C. Mental Health and Wellness   D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments School District of Palm Beach County_8.01.23 (002) Final (2).pdf (771 KB) Interlocal Agreement between Palm Beach County and The SBPBC.pdf (2,183 KB) InterlocalChecklist.pdf (868 KB) PBC and SDPBC Amendment.pdf (489 KB) Subject FC1 Contingency Use and Change Order Report Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board receive and accept the Monthly Construction Contingency Use and Change Order reports as submitted. DESCRIPTION: Report of Construction Contingency Use and Change Order exercised under authority delegated to the Superintendent of Schools or his designee, to be tracked and reported, as required by School Board Policies 7.22 and 7.225. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) Michael Tubiolo, Director of Construction ( michael.tubiolo@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact with this report. Strategic Themes (choose all that apply): A. Academic Excellence and Growth X B. Student-Focused Culture C. Mental Health and Wellness D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments 2023 09 CORC Approval by DA September 2023 - Change.pdf (519 KB) 2023 09 CORC Approval by DA September 2023 - Contingency.pdf (512 KB) Subject FC2 Santaluces High School - Facility Renovation Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Contingency Use Authorization #007 in the amount of $19,865.65 to State Contracting and Engineering Corp. for the Santaluces High School Facility Renovation Project. DESCRIPTION: Modifications to Project #1611-7100 include the following: Construction Contingency Use Authorization (CCUA) #007 in the amount of $19,865.65 Description: Investigate and repair the sanitary drain line in Bldg. 3 Cause: Unforeseen Condition Justification: During construction, the District reported concerns of excessive clogging and back-ups in the sanitary drains in Bldg. 3. The drain lines were investigated using video cameras, and it was determined that areas of the existing cast iron pipes are failing, and sludge and grease are built-up in pipes. This proposal includes the cost of the camera investigation, descaling and water jetting the 4” diameter cast iron drain pipe, cutting asphalt and excavation outside the building to create an access point to the drain pipe, and relining approximately 53 linear feet of the existing drain pipe. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschoolsorg ) FINANCIAL IMPACT: There is no financial impact as the funds are included in the CM’s Guaranteed Maximum Price (GMP) Construction Contingency for the Santaluces High School Facility Renovation Project #1611-7100. Strategic Themes (choose all that apply): A. Academic Excellence and Growth XB. Student-Focused Culture C. Mental Health and Wellness D. Committed and Impactful Employees Priority Outcomes (choose all that apply): Educate Affirm Inspire File Attachments Santaluces HS Reno CCUA 7 - GF DB MT DD to Board for appr.pdf (6,722 KB) Subject I1 General Liability Settlement Claim No. 4A2208P94Y8-0001, Claimant Jocelin Tovar Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve this general liability claim settlement in the amount of $175,000 as full settlement of the claim, as well as authorize the execution of all related documents. DESCRIPTION: The settlement of this general liability claim No. 4A2208P94Y8-0001 was recommended by District counsel and claim adjusters and has been approved by the General Counsel, Chief Financial Officer, and the Director of Risk & Benefits Management as required by District Policy 6.09. INCIDENT: 14-year-old student was injured when jumping from the stairwell. DATE OF LOSS: 01/13/2022 INJURIES: Displaced right femoral fracture MEDICAL COSTS: Charges $255,393.31, Benefit Amount $28,630.60, Outstanding $28,630.60 CONTACT: Heather Frederick, Chief Financial Officer (heather.frederick@palmbeachschools.org) Nancy L. Bolton, Director of Risk & Benefits Management (nancy.bolton@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the District for this settlement is $175,000. The source of funds is the Workers' Compensation and Liability Claims Internal Service Fund. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Subject PA1 2023-2024 Uniform Statewide Assessment Calendar Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the FY24 Uniform Statewide Assessment Calendar required by Rule 6A-1.094224, F.A.C. DESCRIPTION: Per Rule 6A-1.094224, F.A.C., districts must add their district information to the uniform assessment calendar for the following year (i.e., 2021–22), submit the calendar for district school board approval, and then publish the approved, populated uniform assessment calendar on the district’s website and submit it to the Florida Department of Education (FDOE) by October 1. Once the calendar has received district school board approval and has been posted to the district’s website, a link must be submitted for the posted calendar to Catherine.altmaier@fldoe.org. The attached assessment calendar details when national, state, and district assessments are administered, the grade levels assessed, and the approximate time per day and number of days for each assessment. In addition, the approximate time a typical student spends on required assessments is included. The FY24 Assessment Schedule has been disseminated through Bulletin PD 24-055 COS, dated August 18, 2023, to Principals and Directors and posted to the Department of Assessment website. CONTACT: Jamie Wyatt, Chief of Staff ( jamie.wyatt@palmbeachschools.org ) Adam Miller, Chief of Performance Accountability ( adam.miller@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact to the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate  Affirm  Inspire File Attachments K12 Uniform Assessment Calendar - 2023-2024.pdf (315 KB) PD-24-055-COS - FY24 Assessment and Survey Schedule.pdf (473 KB) 6A-1.094224.pdf (116 KB) Subject P1 Personnel Agenda Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Personnel Agenda as submitted. DESCRIPTION: Personnel Agenda for September 13, 2023. CONTACT: Tim Kubrick, Chief of Human Resources (timothy.kubrick@palmbeachschools.org) Mark Mitchell, Director, Compensation and Employee Information Services (mark.mitchell@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact since terminations/leaves result in budget positions being vacant and appointments/promotions result in budgeted positions being filled. However, the net financial impact for the attached list of 10,331 transactions is $10,458,762. Detailed information is on file in the Department of Compensation and Employee Information Services. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments September 13 Agenda.pdf (168 KB) September 13 Agenda Separation Chart.pdf (111 KB) Subject PC1 Prequalification Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the new and renewal of Prequalified Vendors, as identified in the attachments, to participate in solicitations for construction projects estimated at $300,000 or more. DESCRIPTION: Pursuant to Board Policy 7.08 and procedures, and criteria set forth in State Requirements for Education Facilities (SREF) Section 4.1, contractors for school construction projects with budgets estimated at three hundred thousand dollars ($300,000) or more shall be prequalified. The Board shall accept or reject an application as recommended by the Superintendent or designee. CONTACT: Joseph M. Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) Heather Frederick, CPA, Chief Financial Officer ( heather.frederick@palmbeachschools.org ) David Dolan, Chief Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness XD. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm X Inspire File Attachments New Vendor List - SEPTEMBER 13 2023 Meeting.pdf (98 KB) Renewal Vendor List - SEPTEMBER 13 2023 Meeting.pdf (104 KB) Prequalified Vendors updated 8.16.2023.pdf (394 KB) Subject PC2 Consultant for Structural Engineering Services on Continuing Contract – Renewal Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Third Amendment for renewal of the Consultant for Structural Engineering Services on Continuing Contract; and authorize the Superintendent and Board Chair to finalize and sign all necessary documents. DESCRIPTION: This Third Amendment for the Consultant for Structural Engineering Services on Continuing Contract, RFP No. 21C-008E is for the renewal period of one year from October 5, 2023 to October 4, 2024, with a total annual expenditure of $250,000 for Lakdas-Yohalem Engineering, Inc., Conemco Engineering, Inc. dba Conemco Consultants, and Master Consulting Engineering, Inc. The Consultant shall provide Structural Engineering Services on Continuing Contract as authorized by FS 287.055 2(g), which states the estimated construction cost of each individual project under contract does not exceed $4,000,000 and the fee for Consultant Services does not exceed $500,000. This item has been reviewed and approved by the Office of General Counsel and the Office of Diversity and Business Practices and recommended for one (1) additional renewal period. Small Business Enterprise (SBE) Participation: Lakdas-Yohalem Engineering, Inc., Conemco Engineering, Inc. dba Conemco Consultants, and Master Consulting Engineering, Inc. are District Certified Small Business Enterprise (SBE) firms. CONTACT: Joseph M. Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) Heather Frederick, CPA, Chief Financial Officer ( heather.frederick@palmbeachschools.org ) David Dolan, Chief Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The annual financial impact to the District budget is not to exceed $250,000. The source of funds is the Capital budget, Capital Maintenance Transfer budget and/or Sales Tax Referendum proceeds. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm XInspire File Attachments 21C-008E_3RD RENEWAL TAB.pdf (253 KB) 21C-008E_LEGAL CHECKLIST.pdf (207 KB) 21C-008E_BENEFICIAL INTEREST_Conemco.pdf (478 KB) 21C-008E_BENEFICIAL INTEREST_Lakdas-Yohalem.pdf (803 KB) 21C-008E_BENEFICIAL INTEREST_Master.pdf (118 KB) 21C-008E_3RD RENEWAL CONTRACT_Conemco.pdf (636 KB) 21C-008E_3RD RENEWAL CONTRACT_Lakdas-Yohalem.pdf (672 KB) 21C-008E_3RD RENEWAL CONTRACT_Master.pdf (849 KB) Subject PD1 Professional Learning Catalog Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the 2023-2024 Professional Learning Catalog. DESCRIPTION: Pursuant to F.S. 1011.22, 1012.98, 1011.62, and SBE Rule 6A-5071, which states that: Each district school board shall develop and maintain a master plan of inservice activities for all district employees based on state-adopted standards for high-quality professional development. The Master Plan of Inservice Activities shall be reviewed annually by the Department of Professional Development, in collaboration with other District, school, and community stakeholders. A letter verifying that the district school board has approved the master plan of inservice activities, and that the plan meets the criteria set forth above, shall be sent to the Florida Department of Education by October 1 of each year. Each component shall remain in the master plan for a period of at leave five years. Inservice points awarded for successful completion of a component shall be assigned as follows: one inservice point shall be equivalent to one clock hour of participation, or as specified by the master inservice plan based on the competencies demonstrated. The Professional Learning Catalog is the vehicle through which instructional personnel earn inservice points toward recertification of their Florida teaching certificate. This master plan of inservice activities contains all training components leading to certification. Instructional personnel must obtain 120 inservice points during the five-year validity period. Non-Instructional personnel, affiliated with certain employee groups, use inservice points toward incentive programs and verify completion of required training(s). The inservice activities outlined within the Professional Learning Catalog are designed to improve employee effectiveness, teacher practice, and ultimately student performance. Quality professional learning provides continuous support and development for all staff seeking growth in knowledge, skills, and performance. Through the implementation of this continuous improvement process, Palm Beach County will continue to raise the knowledge and skill level of all employees while making certain that highly qualified teachers are available to meet the identified instructional needs of our students. The current listing of all active inservice components can be viewed in PeopleSoft's eLearning Management Course Catalog. CONTACT: Anthony Dougherty, Director of Professional Development ( anthony.dougherty@palmbeachschools.org ) Tim Kubrick, Chief of Human Resources ( tim.kubrick@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact to the District regarding this annual approval process. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth   x. Student-Focused Culture  x. Mental Health and Wellness  x. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate x Affirm x Inspire File Attachments 1b. Prof. Learning Catalog Approval (FY24).pdf (129 KB) Subject PD2 University of Phoenix Affiliation Agreement - 1 Year Extension Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the School Affiliation Agreement with The University of Phoenix for placement of pre-service college students preparing to become future educators and authorize the Superintendent and Board Chair to sign all needed documents. DESCRIPTION: The Department of Professional Development receives thousands of requests for placements of Pre-service students annually from varying colleges and universities. All intern students must complete a background and drug screening test prior to being cleared by school police and then placed by the Department of Professional Development in our district schools. We request that all colleges/universities that request the placement of one or more students annually sign a School Affiliation Agreement. The agreement outlines the responsibilities of the college/university as well as the School District of Palm Beach County and reviews each party’s rights and responsibilities on items including, but not limited to: Non-discrimination, liability and confidentiality. The Pre-service program involves a number of stakeholders including college students preparing to become educators, classroom teachers who supervise college students, school site administrators (ESP Contact), and college/university educators who prepare future teachers in local schools for hands-on learning experiences. CONTACT: Anthony Dougherty; Director of Professional Development (anthony.dougherty@palmbeachschools.org) Timothy Kubrick; Chief of Human Resources (timothy.kubrick@palmbeachschools.org) FINANCIAL IMPACT: No Financial Impact. Strategic Themes (choose all that apply):  x Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  x Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate x Affirm x Inspire File Attachments University of Phoenix 6.30.2020 (1) (1).pdf (2,552 KB) University of Phoenix_AA Renewal_6.30.2023 (2) (1).pdf (1,517 KB) PhoenixAmendChecklist (1).pdf (927 KB) University of Phoenix_AA Renewal_2220_6.30.2024_ approved by legal.pdf (277 KB) Subject PIR1 - Lake Shore MS Utility Easement - PBC Water Utilities Department Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the utility easement between Palm Beach County and the School Board for +/- 0.9282 acres, located at Lake Shore Middle School; and authorize the Chairman and Superintendent to sign all necessary documents. DESCRIPTION: Palm Beach County Water Utilities Department (PBCWUD) plans to install a new water main pipe to connect two existing water main pipes around the south and west property line of Lake Shore MS located at 425 W Canal Street, North, Belle Glade, Florida. (See map) PBCWUD is requesting a +/- 0.9282 acre utility easement in order to complete their planned Water Main Improvement Project. (See map) The grant of utility easement will allow PBCWUD to access the School District property during the construction period, as well as future access for them to carry out activities such as maintenance, service and repair. PBCWUD has agreed to relocate the fence to the west to match the actual property line of the school parcel while working on the easement project. The County surveyor will survey and mark the property line in the field prior to coordinating the relocation of the fence with Building Code Services (BCS) staff, at no extra cost to the District. BCS staff reviewed this request and advised the granting of this easement will not impact existing improvements on School Board property. CONTACT: Joseph M. Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) Kristin K. Garrison, Director of Planning & Intergovernmental Relations ( kristin.garrison@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact to the District. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Contract Review Checklist.pdf (995 KB) Utility Easement Instrument_Legal Sign Off.pdf (781 KB) Map (18).pdf (2,237 KB) Subject T1 Inlet Grove Community High School 2023-2024 Transportation Contract Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Transportation Contract with Inlet Grove Community High School for the 2023 - 2024 school year; and authorize the Board Chairman and Superintendent to finalize and sign all necessary documents. DESCRIPTION: Contract to provide transportation for Inlet Grove High School students from July 1, 2023 - June 30, 2024. CONTACT: Joseph M. Sanches, Chief Operating Officer (joseph.sanches@palmbeachschools.org) Shane Searchwell, Director, Transportation Services (shane.searchwell@palmbeachschools.org) FINANCIAL IMPACT: The revenue received will offset the cost of transporting Inlet Grove Community High School students. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments Inlet Grove FY24 Legal Sufficiency Checklist.pdf (205 KB) Inlet Grove FY24 Transportation Contract.pdf (928 KB) 14a. Consent Agenda - Purchasing Items (FMPA/FMPF/FMPO/FPCIO/FPSP) Subject FMPA1 Reallocation of Funds for Bid Exempt Items Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14a. Consent Agenda - Purchasing Items (FMPA/FMPF/FMPO/FPCIO/FPSP) Type Action (Consent) Recommended Action I recommend the Board approve the reallocation of funds for the purchase of Bid Exempt Items. DESCRIPTION: Approval of reallocation of funds for the purchase of Bid Exempt Items. An annual spend of $15,000,000 was approved by Board action on June 14, 2023 (FMPA8) for the purchase of Bid Exempt items to include Educational Tests, Textbooks, Printed Instructional Materials, Audio Visual Materials, Library Books, Reference Books, Periodicals, Software (copyright), Paperbacks, Registration Fees, Test Fees, AP, PSAT Exams, and other goods as needed from various Bid Exempt vendors. Per Purchasing Policy 6.14, the Board shall be notified if the annual spend with a Bid Exempt vendor is expected to exceed $250,000 and EEP-EPS Holdings LLC DBA EPS Operations is now expected to exceed the threshold of $250,000. Purchases from EEP-EPS Holdings LLC DBA EPS Operations will include copyright materials such as textbooks and printed instructional materials. This reallocation of funds will not increase the financial impact previously approved by Board. CONTACTS: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer (glenda.sheffield@palmbeachschools.org) Heather Frederick, CPA Chief Financial Officer (heather.frederick@palmbeachschools.org) Adrienne Howard, Director of Elementary Education (adrienne.howard@palmbeachschools.org) Dr. Eva Cwynar, Director of Secondary Education (eva.cwynar@palmbeachschools.org) FINANCIAL IMPACT: The annual financial impact to the District budget is not to exceed $15,000,000. The source of funds is various school and department budgets. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate  Affirm  Inspire File Attachments Beneficial Interest Form EEP.pdf (560 KB) Bid Exempt Form - EEP.pdf (8,979 KB) Subject FMPA2 Consultant Agreement with Center for International Education d/b/a Participate Learning Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14a. Consent Agenda - Purchasing Items (FMPA/FMPF/FMPO/FPCIO/FPSP) Type Action (Consent) Recommended Action I recommend the Board approve the Consultant Agreement with Center for International Education d/b/a Participate Learning and authorize the Superintendent and Board Chair to finalize and sign all necessary documents. DESCRIPTION: Approve the Consultant Agreement with Center for International Education d/b/a Participate Learning for the period September 14, 2023 through June 30, 2024. The Center for International Education d/b/a Participate Learning will provide teachers at Jupiter Elementary, Jupiter Middle, Melaleuca Elementary and Roosevelt Middle with professional development using the Center's Global Leaders framework to foster global competency in their classrooms. This purchase is considered a Professional Service as defined in Section 1010.04(4)(a)FS and Board Policy 6.14; therefore, the purchase is exempt from competition requirements based on the specialized qualifications required to perform these services. CONTACTS: Keith Oswald, Chief of Equity and Wellness (keith.oswald@palmbeachschools.org) Heather Frederick, CPA Chief Financial Officer (heather.frederick@palmbeachschools.org) Melissa Patterson, Director of Multicultural Education (melissa.patterson@palmbeachschools.org) FINANCIAL IMPACT: The annual financial impact to the District budget is not to exceed $93,750. The source of funds is the Title IV Grant. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate  Affirm  Inspire File Attachments Beneficial Interest.pdf (667 KB) Participant Learning - Consultant Contract.pdf (1,746 KB) Legal Contract Checklist.pdf (866 KB) Subject FMPA3 Consultant Agreement with The Reef Whisperer LLC Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14a. Consent Agenda - Purchasing Items (FMPA/FMPF/FMPO/FPCIO/FPSP) Type Action (Consent) Recommended Action I recommend the Board approve the Consultant Agreement with The Reef Whisperer LLC and authorize the Superintendent and Board Chair to finalize and sign all necessary documents. DESCRIPTION: Approve the Consultant Contract with The Reef Whisperer LLC for the period September 15, 2023 through June 30, 2024. The Reef Whisperer LLC will maintain the fish tanks operating at Limestone Creek Elementary. Services include but is not limited to: 1. Testing and monitoring of chemical levels to ensure proper balance of chemistry throughout the reefs 2. Replace all hardware, pumps, lights, and plumbing as needed 3. Replace any fish and coral for the tanks as needed The Reef Whisperer LLC is a self-reporting MWBE business. This purchase is considered a Professional Service as defined in Section 1010.04(4)(a)FS and Board Policy 6.14; therefore, the purchase is exempt from competition requirements based on the specialized qualifications required to perform these services. CONTACTS: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer (glenda.sheffield@palmbeachschools.org) Heather Frederick, CPA Chief Financial Officer (heather.frederick@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the District budget is not to exceed $23,500 for a total cumulative annual spend of $28,200 to date. The source of funds is the internal accounts. Strategic Themes (choose all that apply): xA. Academic Excellence and Growth x B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): xEducate  Affirm  Inspire File Attachments Reef Whisperer - Consultant Contract.pdf (1,362 KB) Legal Checklist.pdf (304 KB) Subject FMPA4 Consultant Agreement and Amendment 1 with I Learn America, LLC Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14a. Consent Agenda - Purchasing Items (FMPA/FMPF/FMPO/FPCIO/FPSP) Type Action (Consent) Recommended Action I recommend the Board approve the Consultant Agreement and Amendment 1 with I Learn America, LLC and authorize the Board Chair to finalize and sign the necessary document. DESCRIPTION: Approve the Consultant Agreement and Amendment 1 with I Learn America, LLC for the period of September 18, 2023 through December 8, 2023. Over a period of three months, workshops will be provided in person at eight (8) high and middle schools throughout the District. Students will explore and craft their personal narratives through various activities designed to encourage self-expression, participatory learning, engaged listening and critical thinking. Students will watch a film, explore the library of stories inspired by the project, write and produce their own stories, work with storytelling mentors, share their stories, and use their work to engage their communities and make this country theirs. The School Board has approved the use of the media/photo release form to be used in the project. I Learn America, LLC grants to the School District of Palm Beach County a non-exclusive fully perpetual license to any photography made by the Consultant in connection with this agreement, such as photography owned by Consultant. I Learn America, LLC is a self-reporting SBE vendor. Student Information that will be shared per Form 2220 is Student First and Last Name, Student Language, Assigned School, and Grade Level. This purchase is considered a Professional Service as defined in Section 1010.04(4)(a)FS and Board Policy 6.14; therefore, the purchase is exempt from competition requirements based on the specialized qualifications required to perform these services. CONTACTS: Keith Oswald, Chief of Equity and Wellness (keith.oswald@palmbeachschools.org) Heather Frederick, CPA Chief Financial Officer (heather.frederick@palmbeachschools.org) Melissa Patterson, Director of Multicultural Education (melissa.patterson@palmbeachschools.org) FINANCIAL IMPACT: The annual financial impact to the District budget is not to exceed $35,300. The source of funds is the Title III Grant. Strategic Themes (choose all that apply): xA. Academic Excellence and Growth xB. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): xEducate  Affirm  Inspire File Attachments Beneficial Interest Statement.pdf (216 KB) ILearn America - Consultant Contract.pdf (1,927 KB) ILearnChecklist.pdf (867 KB) Subject FMPA5 Purchase of Software Licenses from Imagination Station, Inc. dba iStation Inc. Meeting Sep 13, 2023 - 4. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14a. Consent Agenda - Purchasing Items (FMPA/FMPF/FMPO/FPCIO/FPSP) Type Action (Consent) Recommended Action I recommend the Board approve the Purchase of Software Licenses from Imagination Station, Inc. dba iStation Inc. and authorize the Board Chair to finalize and sign the necessary document. DESCRIPTION: Purchase of software licenses from Imagination Station, Inc. dba iStation Inc., a bid exempt vendor. iStation Espanol is a data-driven, adaptive technology that immerses students in authentic Spanish Literature and interactive lessons that address the foundation skills required to become a successful reader. Teachers have access to instant reports to monitor student progress. Reports direct teachers to specific small-