Regular Meeting

4 Monday, November 3, 2025 Regular Meeting Round Lake Area School District - CUSD #116 Board of Education Round Lake High School Library 7:00 PM 800 High School Drive Round Lake, IL 60073 Phone: 847-270-9300 1. MEETING OPENING Subject A. Call Meeting to Order Meeting Nov 3, 2025 - Regular Meeting Category 1. MEETING OPENING Type Procedural The meeting was called to order at _______ p.m. File Attachments Subject B. Roll Call of Members Meeting Nov 3, 2025 - Regular Meeting Category 1. MEETING OPENING Type Procedural File Attachments Subject C. Pledge of Allegiance Meeting Nov 3, 2025 - Regular Meeting Category 1. MEETING OPENING Type Procedural File Attachments 2. APPROVAL OF MEETING AGENDA Subject A. Approval of Meeting Agenda Meeting Nov 3, 2025 - Regular Meeting Category 2. APPROVAL OF MEETING AGENDA Type Action, Procedural Recommended Action Motion to approve the agenda. File Attachments Motion & Voting Motion to approve the agenda. Motion by Scott Jewitt, second by Julie Lee. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 3. COMMUNICATIONS TO THE BOARD Subject A. Round Lake High School Partnership with Chicago Bears - Lotería Meeting Nov 3, 2025 - Regular Meeting Category 3. COMMUNICATIONS TO THE BOARD Type Information File Attachments Subject B. BPAC Update Meeting Nov 3, 2025 - Regular Meeting Category 3. COMMUNICATIONS TO THE BOARD Type Information Mr. Grifaldo File Attachments Subject C. 1st of 3 Periodic Updates to the Board by OrganicLife Meeting Nov 3, 2025 - Regular Meeting Category 3. COMMUNICATIONS TO THE BOARD Type Information, Presentation Abstract - At the request of the Round Lake Area Schools Community Unit School District #116 Board of Education, OrganicLife, the District’s Food Service Management Company, will present the first of three scheduled updates for the 2025-26 school year. This presentation provides a beginning-of-the-year overview of food service operations, including program participation, professional development highlights, summer initiatives, and upcoming student engagement strategies. Highlights include: A Summer 2025 recap, including professional development, equipment grants, and signage updates. Breakfast participation growth driven by new menu items such as smoothies and egg bites. Implementation of the ISBE Breakfast Expansion Grant, which provided new hot boxes, immersion blenders, and marketing materials. Celebration of National School Lunch Week (Taste the World) with Lucky Tray promotions at every school. Menu advisory meetings and menu innovation planned for later this year. As in previous years, OrganicLife will provide three presentations throughout the school year to ensure ongoing communication and transparency around the District’s food service operations and performance. Background - OrganicLife has served as the District’s Food Service Management Company since 2018. The company manages all meal programs, including the National School Lunch Program (NSLP), School Breakfast Program (SBP), and After-School Snack and Supper Programs. Beginning July 1, 2024, OrganicLife was awarded the District’s most recent bid for Food Service Management Company services. That bid allowed the District to engage OrganicLife for Fiscal Year 2025, with the option for four additional annual renewals before a new bid process is required. The District entered into its first of four one-year renewals for Fiscal Year 2026, ensuring continued service through June 30, 2026. Request - There is no request at this time. The presentation is for communication and informational purposes only. Rationale - This is the first of three scheduled presentations to the Board of Education: Part 1 (November 2025) Part 2 (January 2026) Part 3 (May 2026) Together, these updates will provide the Board with a comprehensive picture of operational, financial, and strategic aspects of the food service program. Considerations - OrganicLife continues to be a valued and responsive partner of Round Lake Area Schools, supporting daily meal operations, site-level activities, and special events such as Homecoming and Lucky Tray promotions. Their continued innovation—including menu variety, student-centered promotions, and grant-driven improvements—reflects a strong commitment to student wellness and community partnership. Connection to Strategic Plan - Theme A: Student Success and Well-Being – Ensures equitable access to nutritious, appealing meals that support learning and engagement. Theme E: Securing the Future – Promotes fiscal responsibility and strong vendor collaboration in alignment with District goals. Potential Cost Breakdown & Funding Source - Food Service operations are funded within Fund 19 (a subset of the Education Fund), supported by federal and state reimbursements through the National School Lunch and Breakfast Programs. Recommendation - There is no recommendation at this time. The presentation is for communication and informational purposes only. File Attachments BOE Slides- Nov 3, 2025.pdf (5,815 KB) Subject D. Summative Designations & Achievement Data (Steffen, Dees, Kurtz) Meeting Nov 3, 2025 - Regular Meeting Category 3. COMMUNICATIONS TO THE BOARD Type Presentation File Attachments 25- ISBE School Designations & Achievement Data.pdf (2,630 KB) Subject E. Review FOIA Report Meeting Nov 3, 2025 - Regular Meeting Category 3. COMMUNICATIONS TO THE BOARD Type Information File Attachments 11.03.2025 FOIA Report.pdf (97 KB) Subject F. Review Contracts Under $1,000.00 Report - Nothing to report Meeting Nov 3, 2025 - Regular Meeting Category 3. COMMUNICATIONS TO THE BOARD Type Information File Attachments 4. OPPORTUNITY FOR PUBLIC COMMENT Subject A. Opportunities for Public Comment Meeting Nov 3, 2025 - Regular Meeting Category 4. OPPORTUNITY FOR PUBLIC COMMENT Type Information Members of the public may participate in Public Comment during Regular Board meetings by attending in person or by submitting an electronic public comment form. Please note that speakers are limited to three minutes. Electronic public comments will be accepted up until 12:00pm on the day of the scheduled regular meeting. The public commentor will be contacted to confirm identity. Once confirmed, the electronic public comment will be provided to all Board members in written form. A link to the electronic public comment form can be found below. Electronic Public Comment Form: Electronic Public Comment Formulario de Comentarios Públicos Electrónicos: Formulario de Comentarios Públicos Electrónicos File Attachments 5. SUPERINTENDENT'S REPORT Subject A. Comments from Dr. Donn Mendoza Meeting Nov 3, 2025 - Regular Meeting Category 5. SUPERINTENDENT'S REPORT Type Information File Attachments Superintendent's Report 11.03.25.pdf (861 KB) 6. COMMITTEE REPORTS Subject A. Community Engagement Committee Update Meeting Nov 3, 2025 - Regular Meeting Category 6. COMMITTEE REPORTS Type Information File Attachments 7. APPROVAL OF OPEN MEETING MINUTES Subject A. Approval of Minutes of the October 20, 2025 Regular Board Meeting Meeting Nov 3, 2025 - Regular Meeting Category 7. APPROVAL OF OPEN MEETING MINUTES Type Action, Minutes Recommended Action Motion to approve the Minutes of the October 20, 2025 Regular Board Meeting. Minutes View Minutes for Oct 20, 2025 - Regular Meeting File Attachments Motion & Voting Motion to approve the Minutes of the October 20, 2025 Regular Board Meeting. Motion by Julie Lee, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject B. Approval of Minutes of the October 27, 2025 Special Meeting - Stakeholders Advisory Group Meeting Nov 3, 2025 - Regular Meeting Category 7. APPROVAL OF OPEN MEETING MINUTES Type Action, Minutes Recommended Action Motion to approve the Minutes of the October 27, 2025 Special Meeting - Stakeholders Advisory Group. Minutes View Minutes for Oct 27, 2025 - Special Meeting - Stakeholders Advisory Group File Attachments Motion & Voting Motion to approve the Minutes of the October 27, 2025 Special Meeting - Stakeholders Advisory Group. Motion by Julie Lee, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 8. CONSENT AGENDA Subject A. Approval of Consent Agenda Items Meeting Nov 3, 2025 - Regular Meeting Category 8. CONSENT AGENDA Type Action (Consent) Recommended Action Motion to approve the Consent Agenda Items: ACCOUNTS PAYABLE REPORT $2,141,454.97; NOVEMBER 3, 2025 EMPLOYMENT REPORT. File Attachments Motion & Voting Motion to approve the Consent Agenda Items: ACCOUNTS PAYABLE REPORT $2,141,454.97; NOVEMBER 3, 2025 EMPLOYMENT REPORT. Motion by Kevin Devera, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject B. Approval of Accounts Payable Check Summary Meeting Nov 3, 2025 - Regular Meeting Category 8. CONSENT AGENDA Type Action (Consent) Preferred Date Nov 03, 2025 Absolute Date Nov 03, 2025 Fiscal Impact Yes Dollar Amount $2,141,454.97 Budgeted Yes Budget Source FY26 Budget Recommended Action That the Board of Education approves the Accounts Payable Check Summary as part of the consent agenda. Attached for review and approval is the Accounts Payable Check Summary. File Attachments 11.03.25 Accounts Payable Board Check Summary.pdf (215 KB) Motion & Voting Motion to approve the Consent Agenda Items: ACCOUNTS PAYABLE REPORT $2,141,454.97; NOVEMBER 3, 2025 EMPLOYMENT REPORT. Motion by Kevin Devera, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject C. Employment Report - November 03, 2025 Meeting Nov 3, 2025 - Regular Meeting Category 8. CONSENT AGENDA Type Action (Consent) Recommended Action Recommend approval of Employment Report as part of Consent Agenda. File Attachments 11.03.2025 Employment Report.pdf (125 KB) Motion & Voting Motion to approve the Consent Agenda Items: ACCOUNTS PAYABLE REPORT $2,141,454.97; NOVEMBER 3, 2025 EMPLOYMENT REPORT. Motion by Kevin Devera, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 9. OLD BUSINESS Subject A. Winter Guard Overnight Trip (Peterson) Meeting Nov 3, 2025 - Regular Meeting Category 9. OLD BUSINESS Type Action Preferred Date Nov 03, 2025 Fiscal Impact Yes Dollar Amount $1,500.00 Budgeted Yes Budget Source Fundraising Recommended Action Motion to approve the Round Lake High School Varsity Winter Guard trip to WGI Nationals in Dayton, Ohio (April 8–11, 2026) — pending acceptance into the event; and the alternate trip to WGI Flint Regional in Flint, Michigan (February 20–22, 2026) to serve as a contingency if Nationals participation is not confirmed. with the understanding that all trip costs except for district-provided bus transportation will be covered through student fundraising, student fees, and fine arts booster support. Abstract This memorandum seeks Board of Education approval for two potential overnight field trips for the Round Lake High School Varsity Winter Guard during the 2025–2026 school year. The team has applied to compete at the Winter Guard International (WGI) National Championships in Dayton, Ohio, but is currently on a waiting list. In the event that registration does not become available, the team requests alternate approval to attend the WGI Regional in Flint, Michigan as their qualifying competition. Both trips support the district’s mission of providing diverse learning experiences that enhance teamwork, discipline, and pride in the performing arts. Background The RLHS Varsity Winter Guard has built a reputation of excellence within the Midwest Color Guard Circuit (MWCGC), earning multiple top-three finishes and representing Round Lake at regional and national competitions. Recent Competitive Achievements: 3rd Place – MWCGC Championships (2013, 2022, 2023) 1st Place – MWCGC Championships (2016, 2017, 2018) Top 10 Finalist – WGI Flint Regional (2017, 2020, 2023, 2024, 2025) Participation in either event provides students an opportunity to perform at the highest level, receive professional feedback, and represent the district with pride. Request The RLHS administration respectfully requests Board approval for the following: Trip A – WGI Nationals (Primary Request) Location: Dayton, Ohio Dates: April 8–11, 2026 Purpose: To compete in the premier national competition for scholastic winter guard programs. Contingency: Participation pending final acceptance from WGI. Trip B – WGI Flint Regional (Alternate Trip) Location: Flint, Michigan Dates: February 20–22, 2026 Purpose: To serve as a qualifying event and alternate option should Nationals registration not be secured. Rationale Participation in these events provides students with: Exposure to national-level competition and elite performance standards. Opportunities to connect with college and professional color guard programs. Growth in teamwork, perseverance, and confidence through travel and performance. Increased community recognition for the district’s Fine Arts program. Considerations Chaperones Jamie Dormody and three additional staff members will accompany the team. Transportation Travel via district school bus. Lodging secured at a hotel offering complimentary breakfast. Student Safety & Well-Being: All district travel and supervision protocols will be followed including background checks for supervisors. Financial Sensitivity: The team will fundraise to cover costs outside of bus transportation, minimizing district financial impact. Strategic Plan Alignment This proposal aligns with the District’s Strategic Plan Pillars: Teaching & Learning: Enriches students’ educational experience through competitive fine arts. Social-Emotional Development: Builds teamwork, discipline, and confidence. Parent/Community Partnerships: Engages families and community through fundraising and support. Securing the Future: Enhances the district’s reputation and visibility on a national stage. Estimated Costs and Funding Sources Winter Guard International (WGI) Nationals - Dayton, Ohio (April 8-11, 2026) Item Estimated Cost Funding Source Lodging – 6 rooms × $125/night × 3 nights $2,250 Fundraising / Student Fees Practice Space Rental $300–$400 Fundraising / Student Fees Meals (3 breakfasts, 4 lunches, 3 dinners) Included Fundraising / Boosters / Student Fees Transportation (District School Bus/Per Diem Fees) $204 District Transportation / Fundraising / Student Fees Snack Bags / Miscellaneous Included Fundraising / Boosters Total Estimated Cost of Trip (Total) $2,754–$2,854 District Transportation / Fundraising / Student Fees Total Estimated Individual Cost of Trip (12 Winterguard Members) $229.50 - $237.83 District Transportation / Fundraising / Student Fees Total Estimated Individual Cost of Trip (16 Winterguard Members) $172.13 - $178.38 District Transportation / Fundraising / Student Fees WGI Flint Regional – Flint, Michigan (February 20–22, 2026) Item Estimated Cost Funding Source Lodging – 6 rooms × $125/night × 2 nights $1,500 Fundraising / Student Fees Meals (3 breakfasts, 4 lunches, 3 dinners) Included Fundraising / Boosters / Student Fees Transportation (District School Bus + Per Diem Fees) $153 District Transportation / Fundraising / Student Fees Snack Bags / Miscellaneous Included Fundraising / Boosters Total Estimated Cost of Trip (Total) $1,653 District Transportation / Fundraising / Student Fees Total Estimated Individual Cost of Trip (12 Winterguard Members) $137.50 District Transportation / Fundraising / Student Fees Total Estimated Individual Cost of Trip (16 Winterguard Members) $103.31 District Transportation / Fundraising / Student Fees Recommendation The administration respectfully recommends that the Board of Education approve: The Round Lake High School Varsity Winter Guard trip to WGI Nationals in Dayton, Ohio (April 8–11, 2026) — pending acceptance into the event ; and The alternate trip to WGI Flint Regional in Flint, Michigan (February 20–22, 2026) to serve as a contingency if Nationals participation is not confirmed. with the understanding that all trip costs except for district-provided bus transportation will be covered through student fundraising, student fees, and fine arts booster support. File Attachments Motion & Voting Motion to approve the Round Lake High School Varsity Winter Guard trip to WGI Nationals in Dayton, Ohio (April 8–11, 2026) — pending acceptance into the event; and the alternate trip to WGI Flint Regional in Flint, Michigan (February 20–22, 2026) to serve as a contingency if Nationals participation is not confirmed. with the understanding that all trip costs except for district-provided bus transportation will be covered through student fundraising, student fees, and fine arts booster support. Motion by Scott Jewitt, second by Julie Lee. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject B. High School New Course Proposals - (Steffen) Meeting Nov 3, 2025 - Regular Meeting Category 9. OLD BUSINESS Type Action Fiscal Impact Yes Dollar Amount $13,847.00 Budgeted Yes Budget Source District Funds Recommended Action Motion to approve the proposed courses for the 2026-27 School Year. Abstract This executive summary is designed to provide background information on the new courses being proposed to be included in the 2026-27 Round Lake High School Course Guide. Through the development of new courses Round Lake High School is able to ensure that the course offerings are dynamic and are meeting the needs of our students. The addition of these courses will cost $13,847 in curriculum writing and materials which will be covered through District Funds. Background In an effort to offer our students a greater breadth of course opportunities and prepare them for success after high school, there are three courses being proposed for implementation in the 2026-27 school year. The proposed courses are listed below with a description and the costs are broken down in the table below. Post-Secondary Focus Course Proposals As part of the district’s multi-year strategic plan to align our course offerings with the College and Career aspirations of our students, Teaching and Learning is continuing to work with building administration to develop courses that further student choice within the College and Career Pathway Endorsements to provide a focus on post-secondary programming. Two of the course proposals for the 2026-27 school year demonstrate the evolution of this programming, which will benefit students by providing the opportunity to earn college credit while studying at Round Lake High School. College of Lake County (CLC) English 121 This course is a dual-credit course offered in partnership with the College of Lake County. CLC English 121 is designed to help students develop their competence in college-level writing and in the analysis of texts so they can enter the dialogue of the academic community. This course strengthens college and career readiness by giving students experience with essential critical thinking skills through reading, analyzing, and producing college-level texts. As part of the General Education Core Curriculum (GECC) and recognized through the Illinois Articulation Initiative (IAI), students earning a C or better receive transferable English credit accepted by all Illinois community colleges and participating universities. This course would replace the “English 4 Honors” course that is currently offered, as over 90% of current students in English 4 Honors would meet the qualifications for the class with no additional assessment. Any student who does not qualify currently can do so by meeting ACT, GPA, or class rank benchmarks as set by CLC. AP Business with Personal Finance AP Business with Personal Finance is a year-long high school business and personal finance course that aligns closely with a college-level introduction to business course. Students explore the business disciplines of entrepreneurship, marketing, finance, accounting, and management through real-world business applications, case studies, and project based learning. In addition, students learn and apply all the National Standards for Personal Financial Education created by the Council for Economic Education and the Jump$tart Coalition for Personal Financial Literacy. Students receiving scores of 3, 4, or 5 on the AP Business with Personal Finance assessment in May 2027 may be eligible for transferable college credit, based on the standards of their selected postsecondary institution. Math Course Proposal As part of the Math department’s return to a more traditional pathway of studies, sophomore learners will be taking Geometry in math courses within the 2026-27 school year. In support of the general education Geometry course, the following course is being proposed to assist learners in need of additional support to reach grade-level standards in math. Math Fundamentals 2 This course will work in concert with Geometry to strengthen students’ algebra skills while preloading key geometry concepts to ensure success in their concurrent Geometry class. Math Fundamentals 2 students will review and deepen their understanding of algebraic foundations, including solving equations and inequalities, working with linear functions, and manipulating formulas. At the same time, they will explore essential geometry skills such as angle relationships, properties of polygons, coordinate geometry, and applications of area, surface area, and volume. The Geometry/Math Fundamentals 2 model aligns to our current secondary school course/support design where students have a grade level math course with varying levels of students and a separate workshop class to support learning. If the Math Fundamentals 2 course is approved, the math department would no longer be offering Math 2 Prep. All sophomores would be placed in single-period courses [Geometry, Math Fundamentals 2], and students with identified skill deficiencies in mathematics would take both courses. Request The administration is respectfully requesting the Board of Education review and support the approval of the proposed courses for the 2026-27 School Year. Rationale These courses and updates as presented provide students with additional options to fulfill their graduation requirements and prepare them for postsecondary success. Considerations: Consistent curriculum updates are critical to ensuring that the students at Round Lake District 116 are provided the highest quality education possible. This request aligns with Strategic Plan Theme A: Teaching and Learning and Theme B: Meeting the Unique Needs of Learners. Potential Cost Breakdown & Funding Source The potential costs associated with this request total $13,847 to be paid for through local district funds. These total costs account for curriculum writing and materials for all the proposed courses. Curriculum Writing Hours Materials/ Resources Staff Training/ Certifications Total CLC English 121 $2,541 $42.35/hour for up to 60 hours $3,000 Book costs (two required novels): $15/novel x 100 students = $1,500 $0 $5,541 AP Business with Personal Finance $0 $6,012 Class set of required texts with Achieve Platform $125/book X 30 = $3,750 $39 digital fee X 58 students (2 sections) = $2,262 $600 AP workshop training to support teacher training, curricular resources, and course implementation $6,612 Math Fundamentals 2 $1,694 $42.35/hour for 40 hours $0 * Will use resources from the Algebra I & Geometry curriculum adoption $0 $1,694 Total $13,847 Recommendation The administration is respectfully requesting the Board of Education review and support the proposed courses for the 2026-27 School Year. File Attachments Motion & Voting Motion to approve the proposed courses for the 2026-27 School Year. Motion by Julie Lee, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 10. NEW BUSINESS Subject A. QuaverEd Health and PE Resource Agreement (Fontana) Meeting Nov 3, 2025 - Regular Meeting Category 10. NEW BUSINESS Type Action Preferred Date Nov 03, 2025 Absolute Date Nov 03, 2025 Fiscal Impact Yes Dollar Amount $27,027.00 Budgeted Yes Budget Source IL-Empower Grant Recommended Action Motion to review and approve the agreement with QuaverEd for the purchase of the Health and PE curriculum resource. Abstract - Administration proposes entering into a 5.5 year agreement with Quaver Ed: Health and PE, beginning January 1, 2026 through June 30, 2031. Background - Our elementary wellness teachers (K–5) currently do not have a formal Health and Physical Education curriculum, relying instead on a mix of online and teacher-created materials. The Illinois State Board of Education (ISBE) requires instruction in several wellness areas, including drug and substance abuse prevention, nutrition, safety education, and other health topics. Adopting QuaverEd Health and PE, a standards-aligned, skills-based curriculum available in English and Spanish, will ensure compliance with ISBE mandates while providing consistent, high-quality instruction. The resource supports inclusive, engaging learning experiences and advances our district’s commitment to the physical, mental, and social well-being of all students. Request - Administration respectfully requests the Board of Education to review and support the agreement with QuaverEd for the purchase of the Health and PE curriculum resource for a 5.5 year term beginning January 1, 2026 and ending June 30, 2031. Rationale - QuaverEd was selected for its comprehensive, age-appropriate coverage of required health and wellness topics and its strong alignment with Illinois and national standards. There are currently limited high-quality resources available for elementary health education, making QuaverEd a valuable addition to our curriculum. Our district’s elementary music teachers already use Quaver Music and have reported highly positive experiences for both students and staff, citing the program’s engaging, user-friendly design. QuaverEd Health and PE offers the same level of interactivity and accessibility, including authentic Spanish-language videos and translations that promote inclusivity and support our bilingual learners. Implementing this resource will provide consistent, developmentally appropriate instruction across all schools while reducing teacher workload and ensuring compliance with ISBE mandates. Considerations - A 9% discount is secured by signing a 5-year agreement. In addition, since IL-Empower grant funds will be used for the resource, we will pay the total cost upfront. Connection to Strategic Plan - Theme A: Teaching and Learning, Inspire and Engage Potential Cost Breakdown & Funding Source - ear Date Used Cost 0.5 January 1, 2026 - June 30, 2026 $2,700 1 July 1, 2026 - June 30, 2027 $5,400 2 July 1, 2027 - June 30, 2028 $5,400 3 July 1, 2028 - June 30, 2029 $5,400 4 July 1, 2029 - June 30, 2030 $5,400 5 July 1, 2030 - June 30, 2031 $2,727 Funding Source: IL-Empower Grant Total Cost: $27,027 Recommendation - Administration respectfully requests the Board of Education to review and support the agreement with QuaverEd for the purchase of the Health and PE curriculum resource for a 5.5 year term beginning January 1, 2026 and ending June 30, 2031. File Attachments QuaverEd HPE 5.5 year Quote.pdf (133 KB) Motion & Voting Motion to review and approve the agreement with QuaverEd for the purchase of the Health and PE curriculum resource. Motion by Scott Jewitt, second by Julie Lee. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject B. Second Semester Overnight Middle School Field Trips (Howard & Randolph) Meeting Nov 3, 2025 - Regular Meeting Category 10. NEW BUSINESS Type Discussion Background Every year, with the exception of the pandemic years, 8th graders from Round Lake Middle School and Magee Middle Schools have been invited to take a trip to our nation’s capital, Washington DC. All 8th graders from both middle schools are invited to go, but we usually have 20-30 that go each year. The trip offers 8 th grade students the chance to see our nation’s capital and the rich history that it offers. Students will view numerous monuments and learn the history behind them, visit various museums and view and learn about the significance of numerous government buildings. Request We are requesting The Board of Education review the request for the 8th Grade Washington DC trip for Round Lake Middle School and Magee Middle School for Saturday, February 28- Monday, March 2nd 2026 (Casimir Pulaski Day Weekend) to be organized through WorldStrides. Rationale This trip is a culmination of the various things students study in social studies at the middle school level. Students study the history of the United States in 7 th and 8 th grade and are exposed to how our government works in 6 th , 7 th and 8 th grade. Students will be able to apply knowledge that they have learned in school to the various things we visit. Students will also be building their knowledge of US History and Government for high school and college. Students will be able to interact with history and see things they have learned about in their classrooms and gain a deeper understanding of the things they have studied. Considerations The trip will take place on Casimir Pulaski Day weekend (February 28 -March 2nd) and students will not be missing school for this trip. We use the travel company WorldStrides for this trip. WorldStrides plans all details of the trip which include booking the flights, hotel, transportation, admission to various places in Washington DC and creating the itinerary. Once students register for the trip, payments will be made to WorldStrides. The only money handled by the school district would be the collecting of fundraising money, the depositing of that money into the Washington DC account. Connection to Strategic Plan Theme C, Goal 2: Continue to implement current student development opportunities including leadership and mentoring programs. Potential Cost Breakdown & Funding Source Cost per student will be approximately $1500 depending on the number of participants. Families would have the option to purchase the Refund Protection Program, which is $171 extra, but it would refund families the entire trip cost if for some reason a student could not make the trip after paying for it. Students and their families will be responsible for this cost if they want to take part in this opportunity. To help with the cost, we will offer a popcorn fundraiser opportunity through Double Good Popcorn in the fall which students could choose to participate in to help raise funds to pay for their own trip. WorldStrides also has a payment plan in place so that families aren't responsible for the entire cost at one time. Recommendation The administration is respectfully requesting the Board of Education approve the proposed 25-26 second semester overnight trip for Round Lake Middle School and Magee Middle School. File Attachments Subject C. Approval of Independent Contractors from Insight Global (Schuth) Meeting Nov 3, 2025 - Regular Meeting Category 10. NEW BUSINESS Type Action Recommended Action Motion to approve the Independent Contractors from Insight Global. File Attachments Payne, Nathaly-Contract.pdf (204 KB) Stier, Carolyn-Contract.pdf (202 KB) Morgan, Ava-Master Contract.pdf (224 KB) Motion & Voting Motion to approve the Independent Contractors from Insight Global. Motion by Scott Jewitt, second by Julie Lee. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject D. Temperature Monitoring System Proposal – Sonicu (Ambs-Soule) Meeting Nov 3, 2025 - Regular Meeting Category 10. NEW BUSINESS Type Action, Discussion Preferred Date Nov 03, 2025 Absolute Date Nov 03, 2025 Fiscal Impact Yes Dollar Amount $9,191.10 Budgeted Yes Budget Source Food Service Fund Recommended Action Motion to approve the purchase of the Sonicu temperature monitoring system from OrganicLife/Sonicu in the amount of $6,575.10 (one-time) plus $2,508.00 annually for monitoring services, to be funded through the Food Service Fund. Abstract - This agenda item provides an overview of a proposed purchase of Sonicu’s temperature monitoring system for Round Lake Area Schools’ food service operations. The system would automate temperature tracking for all refrigerated and frozen food storage units across district sites, ensuring food safety compliance, reducing manual labor, and preventing costly product loss. Background - The district’s current food storage temperature checks are performed manually by staff at each school site. This process is time-consuming, subject to human error, and presents compliance risks during ISBE or USDA audits. Sonicu is a nationally recognized provider of automated temperature monitoring solutions used by hundreds of K-12 districts. The system uses wireless sensors and cellular connectivity to provide continuous temperature monitoring, real-time alerts for temperature excursions, and cloud-based data logging that meets all USDA, FDA, and VFC recordkeeping requirements. OrganicLife, the district’s food service management company, has obtained a quote from Sonicu for nine (9) Ethernet hubs and thirty-eight (38) temperature sensors, with professional cloud monitoring services. The total one-time cost is $6,575.10, plus $2,508.00 annually for the monitoring subscription. Request - Administration is requesting Board approval to purchase the Sonicu temperature monitoring system as outlined in the attached quote from OrganicLife and Sonicu. Rationale - The Sonicu system will provide the following operational and compliance benefits: Regulatory compliance: Automated digital temperature logs meet USDA and ISBE requirements, ensuring audit readiness. Food safety: Real-time alerts reduce the risk of food spoilage during power or equipment failures. Efficiency: Eliminates the need for manual daily temperature logs at each school site. Cost savings: Prevents potential food loss valued at $5,000–$10,000 per unit in cold storage. Data continuity: Cloud-based backup and automatic data syncing after outages ensure continuous records. Considerations - The quote includes a one-time cost of $6,575.10 for equipment and installation. The annual subscription cost of $2,508.00 covers professional cloud monitoring and system support. The system can accommodate up to 500 sensors, allowing for expansion as needed. The Finance, Operations, and Food Service Departments will coordinate installation and monitoring responsibilities. Connection to Strategic Plan - Theme E: Securing the Future Potential Cost Breakdown & Funding Source - Description Type Cost Funding Source Equipment & Installation One-Time $6,575.10 Food Service Fund Annual Monitoring Subscription Recurring $2,508.00/year Food Service Fund Recommendation - Having obtained review and support from the Finance Committee, Administration is recommending that the Board of Education approve the purchase of the Sonicu temperature monitoring system from OrganicLife/Sonicu in the amount of $6,575.10 (one-time) plus $2,508.00 annually for monitoring services, to be funded through the Food Service Fund. File Attachments K-12 ROI - Sonicu .pdf (2,493 KB) OrganicLife - Temperature Monitoring.pdf (146 KB) Motion & Voting Motion to approve the purchase of the Sonicu temperature monitoring system from OrganicLife/Sonicu in the amount of $6,575.10 (one-time) plus $2,508.00 annually for monitoring services, to be funded through the Food Service Fund. Motion by Scott Jewitt, second by Julie Lee. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject E. ArbiterPay Contract Meeting Nov 3, 2025 - Regular Meeting Category 10. NEW BUSINESS Type Action Preferred Date Nov 03, 2025 Absolute Date Nov 03, 2025 Fiscal Impact Yes Dollar Amount $8,900.00 Budgeted Yes Budget Source High School Athletics Budget Recommended Action The Administration requests that the Board of Education review and approve the contract with Arbiter to use their ArbiterPay system to pay all athletic contest officials at the high school and both middle schools. Abstract Board of Education Policy 4:60, Purchases and Contracts, states the following: All purchases and contracts shall be entered in accordance with State law. All contracts shall be approved or authorized by the Board. Based on the aforementioned policy, we are requesting that the Board approve a contract with ArbiterPay for the high school and middle school athletic programs in the amount of $8,900. Background We have had significant issues paying officials on time and accurately the past few years through no fault of the athletic departments nor the Finance Department. Officials are routinely changed at the last minute, fail to provide a current W-9, or do not update their address information in Arbiter (the system we use to track the officials we use). Additionally, the board submission and pay cycle unavoidably delays payments at times. This ends up leading to more work for Accounts Payable as we are routinely reissuing checks. Switching to ArbiterPay will eliminate all of these issues. Request The Administration requests that the Finance Committee review and support the contract with Arbiter to use their ArbiterPay system to pay all athletic contest officials at the high school and both middle schools. Rationale Switching to ArbiterPay will allow us to pay officials on time, without error, will eliminate the need to cancel and reissue checks, will speed up the process of paying officials in a timely manner and will still align with our Board policies of approving payments as the those payments will be made to Arbiter in alignment with the Board schedule. Considerations Many officials have voiced a desire to no longer officiate contests at Round Lake High School and our middle schools as we have developed a reputation for “not paying on time.” Payments will be clearly tracked each month. We are currently the only school in the Northern Lake County Conference that does not pay officials through ArbiterPay This will save Accounts Payable time and money The contract will not be $8,900 every year. That amount is for the remainder of the 2025-2026 fiscal year and the 2026-2027 fiscal year and includes three, one-time set up fees for the high school and both middle schools as well as a prorated fee for this school year that will allow us to start using ArbiterPay for Winter sports. After the 2026-2027 fiscal year, the annual amount for the high school will be $2,859 and $785 for each middle school. Those rates may increase or decrease slightly depending on increases in pay rates for officials and/or changes to CPI The rates did not change from last year to this year for existing ArbiterPay customers. Connection to Strategic Plan Theme F: Securing the Future Potential Cost Breakdown & Funding Source Potential Total Cost for 2025-2026: $$8,900 Funding Source: High School Athletics Budgets Recommendation The Administration requests that the Board of Education review and approve the contract with Arbiter to use their ArbiterPay system to pay all athletic contest officials at the high school and both middle schools. File Attachments Round Lake Pay Quote (3).pdf (167 KB) IL Pay Middle Schools 10-25.pdf (40 KB) IL Pay High Schools 10-25.pdf (51 KB) Motion & Voting Motion to approve the Consent Agenda Items: ACCOUNTS PAYABLE REPORT $2,141,454.97; NOVEMBER 3, 2025 EMPLOYMENT REPORT. Motion by Scott Jewitt, second by Julie Lee. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 11. POSITIVE OCCURRENCES Subject A. Positive Occurrences Meeting Nov 3, 2025 - Regular Meeting Category 11. POSITIVE OCCURRENCES Type Information File Attachments 12. FUTURE AGENDA ITEMS Subject A. Future Agenda Items Meeting Nov 3, 2025 - Regular Meeting Category 12. FUTURE AGENDA ITEMS Type Information File Attachments 13. APPROVAL OF CLOSED SESSION MINUTES REVIEWED AT PRIOR MEETING Subject A. Approval of Closed Session Minutes of the October 06, 2025 Regular Meeting Meeting Nov 3, 2025 - Regular Meeting Category 13. APPROVAL OF CLOSED SESSION MINUTES REVIEWED AT PRIOR MEETING Type Action, Minutes Recommended Action Motion to approve the Closed Session Minutes of the October 06, 2025 Regular Meeting. File Attachments Motion & Voting Motion to approve the Closed Session Minutes of the October 06, 2025 Regular Meeting. Motion by Julie Lee, second by Peg Larson. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Annette Negrete McGinley, Kevin Devera Abstain: Scott Jewitt 14. CONVENE IN CLOSED SESSION Subject A. Convene in Closed Session Meeting Nov 3, 2025 - Regular Meeting Category 14. CONVENE IN CLOSED SESSION Type Action Recommended Action Motion to convene in Closed Session as permitted by Statute 5 ILCS 120/2 for the purpose of discussing the following: 1. Employment Matters 5 ILCS 120/2(c)(1) 2. Student Disciplinary Matters 5 ILCS 120/2(c)(9) 3. Closed Meeting Minutes 5 ILCS 120/2(c)(21) The OMA permits a board to go into closed session only for very specific reasons, which are delineated in the statute at Section 2(c). 5 ILCS 120/2(c). The following is a listing of the permitted reasons for holding closed meetings as set forth in Section 2(c): Employment Matters: 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 101-459. 2. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning the salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selecting a Person to Fill a Public Office Vacancy: 3. The selection of a person to fill a public office, as defined in the OMA, including a vacancy in a public office, when the public body is given the power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance. 5 ILCS 120/2(c)(3) . 4. Evidence or testimony presented in open hearing, or in closed hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in the Open Meetings Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 5 ILCS 120/2(c)(4) . Real Estate Matters: 5. The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 5 ILCS 120/2(c)(5). 6. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6) . 7. The sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7) . Security Matters: 8. Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public or public property. 5 ILCS 120/2(c)(8) . Student Matters: 9. Student disciplinary cases. 5 ILCS 120/2(c)(9). 10 . The placement of individual students in special education programs and other matters relating to individual students. 5 ILCS 120/2(c)(10). Litigation or Claims: 1 1. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11). 12. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member. 5 ILCS 120/2(c)(12) . 13. Self-evaluation , practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the public body is a member. 5 ILCS 120/2(c)(16). Closed Meeting Minutes: 14. Discussion of minutes of meetings lawfully closed under the OMA, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated in Section 2.06. 5 ILCS 120/2(c)(21). 15. Meetings between internal or external auditors and governmental audit committees, finance committees , and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29) . File Attachments Motion & Voting Motion to convene in Closed Session as permitted by Statute 5 ILCS 120/2 for the purpose of discussing the following: 1. Employment Matters 5 ILCS 120/2(c)(1) 2. Student Disciplinary Matters 5 ILCS 120/2(c)(9) 3. Closed Meeting Minutes 5 ILCS 120/2(c)(21) Motion by Scott Jewitt, second by Kevin Devera. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 15. RECONVENE IN OPEN SESSION Subject A. Reconvene to Open Session Meeting Nov 3, 2025 - Regular Meeting Category 15. RECONVENE IN OPEN SESSION Type Action Recommended Action Motion to reconvene to Open Session. File Attachments Motion & Voting Motion to reconvene to Open Session. Motion by Scott Jewitt, second by Peg Larson. Final Resolution: Motion Carried Yes: Julie Lee, Michael Francisco, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 16. ADJOURNMENT Subject A. Adjourn the meeting Meeting Nov 3, 2025 - Regular Meeting Category 16. ADJOURNMENT Type Procedural The meeting was adjourned at _______ p.m. File Attachments