Measure X Citizen Oversight Committee ***SPECIAL MEETING*** TELECONFERENCE

# CITY OF SANTA ANA

Measure X Citizen Oversight Committee SPECIAL MEETING MINUTES - TELECONFERENCE

# OCTOBER 28, 2020

## CALL TO ORDER:

TELECONFERENCE 20 Civic Center Plaza, Room 1600 Santa Ana, CA 6:05 PM

## ATTENDANCE:

Committee members: Timothy Johnson – Chair Lori Karaguezian Abigail Landaverde Nancy Lewis Christopher Leo Alonzo Lugo Carlos Perea

## MEMBERS ABSENT:

CITY STAFF PRESENT: Kathryn Downs, FMSA Executive Director Sergio Vidal, FMSA Assistant Director Kristin Andrade, FMSA Recording Secretary

PLEDGE OF ALLEGIANCE Chair Johnson led.

## PUBLIC COMMENTS - None.

## WELCOME

Chair Johnson welcomed all to the meeting.

## CONSENT CALENDAR ITEMS

## 1\. Minutes from the Regular Meeting of September 9, 2020

## MOTION: Approve Minutes

MOTION: Karaguezian SECOND: Johnson

VOTE: AYES: Johnson, Karaguezian, Landaverde, Leo, Lewis, Lugo, Perea (7)

NOES: None (0)

ABSENT: None (0)

October 28, 2020 \| Measure X Citizen Oversight Committee

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## BUSINESS CALENDAR ITEMS

1. Introduce New Committee Member Nancy Lewis {Timothy Johnson, Chair} New Committee Member Nancy Lewis was introduced to the Committee.

## 2\. Election of New Vice Chairperson {Timothy Johnson, Chair}

Chair Johnson requested nominations from the Committee. MOTION: Nominate Member Landaverde to position of Chairperson. MOTION: Lugo SECOND: Karaguezian VOTE: AYES: Johnson, Karaguezian, Landaverde, Leo, Lewis, Lugo, Perea (7) NOES: None (0) ABSENT: None (0)

## 3\. Measure X Impact on Police Services {Chief Valentin, PD }

Chief Valentin provided the Committee with an update on the Measure X impact for Police Services. He also addressed questions from the Committee.

4. MEASURE X Impact on Parks, Recreation and Community Services {Lisa Rudloff, PRCSA} Executive Director Rudloff provided the Committee with an update on the Measure X impact for Parks, Recreation and Community Services. She also addressed questions from the Committee.

## 5\. Public Comments (Non-Agendized Items)

Comments received from Keith Carpenter.

## 6\. Staff Member Comments

None

## 7\. Committee Member Comments

Each Committee member was given the opportunity to comment at this time.

October 28, 2020 \|Measure X Citizen Oversight Committee

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## NEXT MEETING

The next Regular meeting is scheduled for December 9, 2020 at 6:00 PM.

ADJOURNMENT – 7:54 PM

MEASURE X CITIZEN OVERSIGHT AGENDA 1 October 28, 2020 MEASURE X CITIZEN OVERSIGHT COMMITTEE SPECIAL MEETING AGENDA - TELECONFERENCE Timothy Johnson Chair Carlos Perea Abigail Landaverde Committee Member - Ward 1 Committee Member - Ward 2 Alonzo Lugo Nancy Lewis Committee Member - Ward 3 Committee Member - Ward 4 Christopher Leo Lori Karaguezian Committee Member - Ward 5 Committee Member - Ward 6 Timothy Johnson City-Wide Member ______________________________________ Kathryn Downs Sergio Vidal Kristin Andrade Executive Director Assistant Director Recording Secretary Finance & Management Services Agency (FMSA) FMSA FMSA October 28, 2020 TELECONFERENCE 20 Civic Center Plaza Santa Ana, CA 6:00 PM IN AN EFFORT TO PROTECT PUBLIC HEALTH AND PREVENT THE SPREAD OF COVID-19 (CORONAVIRUS), THE CITY OF SANTA ANA DECLARED A LOCAL EMERGENCY. COMMITTEE MEMBERS WILL MEET VIA TELECONFERENCE. THERE WILL BE NO IN-PERSON PUBLIC MEETING LOCATION. TO PROVIDE A COMMENT ON AGENDA ITEMS AND NON-AGENDA ITEMS AND TO LISTEN TO THE MEETING, CALL: (669) 900-9128, MEETING ID: 315 965 149#.. AFTER THE LAST THREE DIGITS OF CALLERS PHONE NUMBER IS CONFIRMED, THE CALLER MUST DIAL *6 TO SPEAK. RECORDED MEETING WILL BE AVAILABLE AT: WWW.SANTA-ANA.ORG/CITY-MEETINGS THE FOLLOWING BUSINESS DAY.Page 1 of 32

MEASURE X CITIZEN OVERSIGHT AGENDA 2 October 28, 2020 MEASURE X CITIZEN OVERSIGHT COMMITTEE MEETING INFORMATION Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth •Safe and healthy community •Neighborhood pride •Thriving economic climate •Enriched and diverse culture •Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles •Collaboration •Efficiency •Equity •Excellence •Fiscal Responsibility •Innovation •Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana CODE OF ETHICS AND CONDUCT - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter of the City of Santa Ana which established the Code of Ethics and Conduct for elected officials and members of appointed boards, Committees, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency AGENDA DESCRIPTION - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Committee. The Committee is not limited in any way by the “Recommended Action” and may take any action which the Committee deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. AGENDA & MINUTES - Staff reports and documents relating to each agenda item are on file in the office of the Finance and Management Services Agency and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. Finance and Management Services Agency is located in City Hall, 20 Civic Center Plaza, 3 th Floor, Santa Ana, California, and (714) 647-5420. Committee meeting agendas for regular meetings, staff reports, and minutes are available 72 hours before a Committee meeting and 24 hours for Special Meetings at the following website address: www.santa-ana.org.; PUBLIC COMMENT - Pursuant to Government Code Sec. 54954.3, the public may address the Committee on any and all matters within the Committee’s jurisdiction. To provide a comment on agenda items and non-agenda items, call: (669) 900-9128, meeting id: 315 965 149#. Dial *9 to speak during the Public Comment section. When speaking, please state your name and address. Limit your remarks to three (3) minutes. The number of speakers and allotted time may be limited at the discretion of the Chairperson. Meeting will be recorded – you may review the recording at: www.santa-ana.org/city-meetings the following business day. CONSENT CALENDAR - All matters listed under the consent calendar are considered to be routine by the Committee and will be enacted by one motion without discussion. A member of the Committee may “pull” any item from the consent calendar for a separate vote. SENATE BILL 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the Committee members regarding any item on this agenda will be made available for public inspection in the office of the Finance and Management Services Agency during normal business hours. TRANSLATION SERVICES - For translation services in other languages, contact Kristin Andrade, Recording Secretary, at 714-647-6960 no later than 48 hours prior to the scheduled meeting.Page 2 of 32

MEASURE X CITIZEN OVERSIGHT AGENDA 3 October 28, 2020 CITY OF SANTA ANA MEASURE X CITIZEN OVERSIGHT COMMITTEE SPECIAL MEETING AGENDA - TELECONFERENCE OCTOBER 28, 2020 6:00 PM CALL TO ORDER Timothy Johnson, Chair Committee Members: JOHNSON, KARAGUEZIAN, LANDAVERDE, LEO, LEWIS, LUGO, PEREA Executive Director, Assistant Director, Recording Secretary PLEDGE OF ALLEGIANCE Timothy Johnson, Chair ROLL CALL Recording Secretary PUBLIC COMMENTS - Persons wishing to provide a comment on agenda items call: (669) 900-9128, meeting id: 315 965 149# at the beginning of the item dial *9 to speak. Member of the public will be allotted 3 minutes to speak, unless additional time is granted by the Chairperson. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING CHAIR. CONSENT CALENDAR ITEMS 1. MINUTES FROM THE REGULAR MEETING OF September 9, 2020 Page 5 *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR ITEMS 1. INTRODUCE NEW COMMITTEE MEMBER NANCY LEWIS {Timothy Johnson, Chair} 2. ELECTION OF NEW VICE CHAIRPERSON {Timothy Johnson, Chair} 3. MEASURE X IMPACT ON POLICE SERVICES {Chief Valentin, PD} Page 8 4. MEASURE X IMPACT ON PARKS, RECREATION AND COMMUNITY SERVICES {Lisa Rudloff, PRCSA} Page 18Page 3 of 32

MEASURE X CITIZEN OVERSIGHT AGENDA 4 October 28, 2020 *** END OF BUSINESS CALENDAR *** COMMENTS 1. PUBLIC COMMENTS (Non-agenda items) Persons wishing to provide a comment on agenda items call: (669) 900-9128, meeting id: 315 965 149# at the beginning of the item dial *9 to speak. Member of the public will be allotted 3 minutes to speak, unless additional time is granted by the Chairperson. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING CHAIR. 2. STAFF MEMBER COMMENTS AT THIS TIME City staff members may address the Committee members regarding any non-agenda items within the subject matter jurisdiction of the Committee. NO action may be taken on non-agenda items unless authorized by law. 3. COMMITTEE MEMBER COMMENTS AT THIS TIME the Committee members may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non-agenda items unless authorized by law. ADJOURNMENT The next regular meeting of the Measure X Citizen Oversight Committee is scheduled for December 9, 2020, at 6:00 PM in Room 1600, 20 Civic Center Plaza, Santa Ana, CA.Page 4 of 32

June 9, 2020 |Measure X Citizen Oversight Committee 1 CITY OF SANTA ANA Measure X Citizen Oversight Committee REGULAR MEETING MINUTES - TELECONFERENCE September 9, 2020 CALL TO ORDER: TELECONFERENCE 20 Civic Center Plaza, Room 1600 Santa Ana, CA 6:00 PM ATTENDANCE: Committee members: Timothy Johnson – Vice Chair Lori Karaguezian Abigail Landaverde Christopher Leo Alonzo Lugo Carlos Perea MEMBERS ABSENT: CITY STAFF PRESENT: Kathryn Downs, FMSA Executive Director Sergio Vidal, FMSA Assistant Director Kristin Andrade, FMSA Recording Secretary PLEDGE OF ALLEGIANCE Vice Chair Johnson led. PUBLIC COMMENTS - None. WELCOME Vice Chair Johnson welcomed all to the meeting. CONSENT CALENDAR ITEMS 1. Minutes from the Regular Meeting of June 10, 2020 MOTION: Approve Minutes MOTION: Landaverde SECOND: Lugo VOTE: AYES: Johnson, Landaverde, Leo, Lugo, Perea (5) NOES: None (0) ABSENT: None (0)Page 5 of 32

June 9, 2020 |Measure X Citizen Oversight Committee 2 BUSINESS CALENDAR ITEMS 1. Introduce New Committee Member Lori Karaguezian {Timothy Johnson, Vice Chair} 2. Election of New Chairperson {Timothy Johnson, Vice Chair} Vice Chair Johnson requested nominations from the Committee. MOTION: Nominate Vice Chair Johnson to position of Chairperson. MOTION: Perea SECOND: Landaverde VOTE: AYES: Johnson, Karaguezian, Landaverde, Leo, Lugo, Perea (6) NOES: None (0) ABSENT: None (0) 3. Measure X Revenue Update {Sergio Vidal, FMSA} Assistant Director Vidal provided the Committee with the Measure X Revenue update and addressed questions from the Committee. 4. MEASURE X ALIGNED SPENDING {Kathryn Downs, FMSA} Executive Director Downs provided the Committee with the Measure X Aligned Spending update and addressed questions from the Committee. 5. Public Comments (Non-Agendized Items) Comments received from Keith Carpenter. 6. Staff Member Comments None 7. Committee Member Comments Each Committee member was given the opportunity to comment at this time.Page 6 of 32

June 9, 2020 |Measure X Citizen Oversight Committee 3 NEXT MEETING The next Regular meeting is scheduled for December 9, 2020 at 6:00 PM. ADJOURNMENT – 7:38 PM ___________________________________ Kristin Andrade Recording Secretary, FMSAPage 7 of 32

Measure X Impact on Police Services Measure X Citizen Oversight Committee Meeting David Valentin, Chief of Police Robert Carroll, Police Administrative Budget Manager October 28, 2020 1Page 8 of 32

2 “To maintain effective 9-1-1 response; retaining firefighters and police officers; addressing homelessness; fixing streets; maintaining parks, youth and senior services, and unrestricted general revenue purposes” On September 11, 2019, the Police Department presented to the Measure X Committee and identified these two priority goals: 1. Improve Police Officer Hiring/Retention 2. Reduce Response Times Measure XPage 9 of 32

3 1. Improve Police Officer Hiring/Retention – The Police Department’s 2019-2024 Strategic Plan, Strategic Goal #5, Recruitment, Branding, and Succession Planning, identifies filling all Police Officer vacancies as a key objective. • The Police Department established a goal of hiring 50 officers in 2019. This goal was achieved. Hiring/RetentionPage 10 of 32

2019 Police Officer Hires  Police Officers hired: 50  Police Recruits - 39  Police Officer Laterals – 10  Academy Grad - 1  Sworn Officers separated: 11  Net Increase – 39 Officers 4Page 11 of 32

Police Officer Hiring Summary 5 Table B – Seven-Year History of Hiring/Separations Sworn 2014 2015 2016 2017 2018 2019 2020 YTD Hired 17 34 43 36 22 50 17 Separated 30 33 30 26 28 11 9 Net -13 1 13 10 -6 39 8  Average number separations 2014 through 2018: 29  Number of separations in 2019: 11  Net gain 2014 through 2018: 5  Net gain in 2019: 39Page 12 of 32

6 2. Reduce Response Times – The Police Department’s 2019-2024 Strategic Plan, Strategic Goal #1, Increase Public Safety, identifies reducing response times as a key objective. Response TimesPage 13 of 32

Response Times 7  Priority 1: Immediate threat to life exists  Priority 2: Threaten the safety of citizens or are serious crimes that are in progress or have just occurred and are urgent in nature  Priority 1 and 2 calls are dispatched immediately to any available unit. On occasion, there are instances when the Department has no units available. In those circumstances, the dispatchers works with field units to clear current activity and immediately respond to the emergency situation.Page 14 of 32

Response Times (Cont.) 8  Priority 3: Non-life threatening but urgent in nature. Examples: shoplifter in custody, silent and audible burglary alarms and transients loitering.  Priority 4: Routine incidents that are non-life threatening, but require a timely police response. Examples: burglary reports, stolen vehicle reports, welfare checks and music disturbances.  Priority 5: Non-urgent and administrative in nature. Examples: parking problems, messages to be delivered, patrol checks and stray animals.Page 15 of 32

Response Times (Cont.) 9  Response times are a top Police Department priority Table A – Three-Year Average Response Times  Response times are down 24.3% across all priorities.  Although there are many factors that affect response times, increased hiring and retention directly correlate to decreased response times. Priority 1 Priority 2 Priority 3 Priority 4 Priority 5 2018 Avg: 8.11 11.36 31.71 36.08 48 2019 Avg: 7.46 10.73 30.37 34.07 49.23 2020 Avg. YTD: 6.05 9.48 23.64 27.51 33.32 Percentage Decrease 2017 to 2020 -25.4% -16.5% -25.4% -23.8% -30.6%Page 16 of 32

QUESTIONS? 10Page 17 of 32

Parks, Recreation and Community Services Agency OCTOBER 28, 2020 MEASURE X OVERSIGHT COMMITTEE 1Page 18 of 32

PRCSA Measure X Funding 2 FY 2019-20  Park Maintenance & Repairs $2,024,352  Park Staff (11) $ 989,940  Tree Replacement & Supplies $ 442,000  Zoo Staff (2) and part time recreation staff $ 745,615  Zoo Contracts and supply enhancements $ 343,000  Librarians (2) $ 194,800 TOTAL $4,739,707Page 19 of 32

Senior Center Renovations 3Page 20 of 32

Parks Tree Care 4Page 21 of 32

Painting and Fence/Gate Installation 5Page 22 of 32

Sports Field and Park Security Lighting 6Page 23 of 32

Pool Renovation and Cement Repair 7Page 24 of 32

Sports Field Renovations 8Page 25 of 32

Park Exercise Equipment 9Page 26 of 32

Restroom Replacement/Renovations 10Page 27 of 32

Park Signs 11Page 28 of 32

Equipment 12Page 29 of 32

Roof Repair/Replacements 13Page 30 of 32

Park Improvements 14Page 31 of 32

PRCSA FUTURE NEEDS 15  Ongoing funding for future contract services, staffing and park maintenance.  Funding for the implementation of the Parks, Facilities, Trails, and Open Space Master Plan.Page 32 of 32