Work Session 12:30PM

3 Tuesday, October 26, 2021 Work Session 12:30PM Address: Jim Miles Professional Development Center 4270 Wallace Rd. Lakeland, FL 33812 A. Discussion Items Subject 1. 12:30PM-12:40PM Five Year Capital Plan Meeting Oct 26, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: Review of the Five-Year Capital Plan FY 2022-2026 Review of Sales Tax Projects CONTACT: Angela D. Usher, AICP (863) 534-0620 ext 484 angela.usher@polk-fl.net FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 2. 12:40PM-12:45PM Middle School at Bella Citta Meeting Oct 26, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: There is a need for middle school capacity in the northeast area of the County. There is space on Bella Citta's campus to convert the school from a K-5 to a K-8. The existing K-5 school has a capacity of 996. The additional 6 though 8 grades will have an estimated capacity of 465. The cost of construction is projected at $20 million to be paid from impact fees. There will be approximately 21 classrooms, a gymnasium and a dining room. This will be the second K-8 school in the County with Citrus Ridge being the first. If approved, the middle school will be scheduled to open in August 2023. The estimated cost is $19 million from impact fees. CONTACT: Angela D. Usher, AICP (863) 534-0620 ext. 484 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 3. 12:45PM-12:50PM Termination of School Use at Alturas Elementary Meeting Oct 26, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: Alturas Elementary was originally built in 1947 Its current enrollment is 326 There is a lack of adequate infrastructure and service to the School There is a new school approved by the School Board to be located at the Northwest Corner of CR653 and Old Bartow - Lake Wales Road The Plan is for the school to accommodate the students from Alturas Elementary, provide some relief to Chain of Lakes Elementary and accommodate growth. The existing Alturas site may be able to be used to assist a non-profit in the interim When there is adequate service to the site, the plan is to build another school on it. CONTACT: Angela D. Usher, AICP Asst. Superintendent Facilities and Operations (863) 534-0620 ext. 484 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 4. 12:50PM-1:20PM 2021/22 Safe Schools and School Security Reports Meeting Oct 26, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: School Security to review and discuss any findings and recommendations from the 2021/22 School Security Risk Assessment (SSRA) and District Best Practices, as required by Florida State Statute, as well as review and acknowledge Safe Schools' annual report. CONTACT: Rob Davis, Assistant Superintendent, Support Services Division Mike Wiggins, Director, School Security Captain Jill Seymour, Director of Safe School FINANCIAL IMPACT: No impact Amount: None Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments FSSAT Executive Summary Workshop 10.26.2021.pdf (243 KB) FSSAT District Aggregate Report.pdf (850 KB) School Security Risk Assessment Aggregate Report.pdf (4,285 KB) Safe Schools Annual Report 2020-2021.pdf (1,088 KB) Subject 5. 1:20PM-1:30PM 2022 PCPS Legislative Priorities Meeting Oct 26, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: Review of updated 2022 Polk County Public School Legislative Priorities CONTACT: Wendy M. Dodge Senior Director, Legislative Affairs and Policy wendy.dodge@polk-fl.net (863) 534-0658 ofc (863) 838-3632 cell @polkschoolsgov Twitter FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments PCPS Leg Platform 2022 Final.pdf (92 KB) Subject 6. 1:30PM-1:45PM Sick Leave Policies for Administrative and Support Staff Meeting Oct 26, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: Discuss changes made to policies 1430.03 – Sick Leave (Administrative Staff) and 4430.03 – Sick Leave (Support Staff) February 23, 2021 which u pdated language regarding changes to termination payouts. Years of service and termination payout percentages align with statute. Payouts are capped at 50% of salary. These policies are not in consistent with 3430.03 – Sick Leave (Instructional Staff) for which years of service and termination payout percentages align with statute. CONTACT: Jason Pitts, Chief of Staff FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 4430 03 Sick Leave Support Staff revised.pdf (150 KB) 4420 Benefits Support Staff Revised.pdf (111 KB) 1430 03 Sick Leave Admin revised.pdf (148 KB) 1420 Benefits Admin revised.pdf (82 KB) Staff Policy Recs summary 10 26 21 Wk Sesh.pdf (126 KB) Subject 7. 1:45PM-2:15PM Network Phase 3 Build Proposal Meeting Oct 26, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: Discuss proposal to build out Phase 3 of our network to complete all schools with a 30-year dark fiber agreement. This proposal includes all schools that are not Bartow or Lakeland schools. CONTACT: Tina Barrios FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 8. 2:15PM-2:45PM Strategic Plan Meeting Oct 26, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: CONTACT: Frederick Heid, Superintendent FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 9. 2:45PM-3:15PM Land Acquisition, Revisited Meeting Oct 26, 2021 - Work Session 12:30PM Category A. Discussion Items Type Discussion DESCRIPTION: CONTACT: Frederick Heid, Superintendent FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments B. Superintendent's Report Subject 1. Superintendent's Report Meeting Oct 26, 2021 - Work Session 12:30PM Category B. Superintendent's Report Type DESCRIPTION: CONTACT: Frederick Heid, Superintendent FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments C. Information Items Subject 1. Purchasing Quarterly Report Meeting Oct 26, 2021 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: Quarterly Report of Superintendent Approvals for 7/1/2021 through 9/30/2021. CONTACT: Michael Kragh 863-534-0576 ext. 692 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Quarterly Report 07-01-2021_09-30-2021.pdf (137 KB) D. Board Agenda Review E. Old Business F. New Business G. Board Comments Subject 1. Board Member Comments Meeting Oct 26, 2021 - Work Session 12:30PM Category G. Board Comments Type Information File Attachments