Regular Board Meeting

4 Wednesday, February 5, 2025 Regular Board Meeting DATE: Wednesday, February 5, 2025 4:30 - 5:30 PM - Discussion Session - CSBA Education Conference Debrief 6:00 PM - Open Session (No Closed Session) Education is an essential function, and we value your input. Therefore, the District is providing appropriate opportunities for public participation. Public viewing is available through internet live-stream on the CVUSD website at: http://www.conejousd.org/Board-of-Education/Board-Meeting-Videos-Watch-Live Members of the public may speak on a specific agenda item or during the Public Comments portion of the Board meeting on an item that is not listed on the agenda through the following process: - In Person Comment: If you would like to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary prior to the start of that agenda item. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you intend to donate time to another speaker, please hand in both speaker cards at the same time to the recording secretary. The information on the speaker cards will assist the Board President in conducting the meeting and will become public record. Please note that if you have any materials to hand to Board members, please provide those materials to the recording secretary for distribution to the Board. - If you wish to register your concern on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will be provided with these statements after the Board meeting. When participating in person, please remember that you are participating in an official meeting of the District's Governing Board. Please present your comments in a factual, respectful, and dignified manner that models how we expect our children to participate in the democratic process. Know that your comments may be heard by students who are present in this room or students who may watch the broadcast of this meeting. You may also participate in the meeting by submitting your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 3:00 p.m. on the day of the meeting (Wednesday, February 5, 2025). Board members will review these written comments prior to the Board meeting. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the Board of Education meeting, please contact the District at (805) 497-9511, extension 1101, within 48 hours of the meeting. Please be advised that communications directed to the Board of Education are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions; will be printed/posted as submitted. Pursuant to the Brown Act, the Board cannot enter into a formal discussion nor can a decision be made in regard to public comments. The Board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to place an item on a future agenda. PLEASE NOTE: Public comments will be limited to three minutes. On those occasions where there is an unusually large number of requests to speak, the President of the Board may make the decision to decrease the time for individual speakers and/or the total time. Thank you! 1. DISCUSSION SESSION Subject A. Comments - Public Meeting Feb 5, 2025 - Regular Board Meeting Category 1. DISCUSSION SESSION Type Procedural Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. (On Discussion Session Agenda Items Only) File Attachments Subject B. Debrief of California School Boards Association (CSBA) Annual Education Conference Meeting Feb 5, 2025 - Regular Board Meeting Category 1. DISCUSSION SESSION Type Discussion, Information Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. Board members and District staff will debrief their attendance at the California School Boards Association (CSBA) Annual Education Conference attended in December 2024. File Attachments 2. OPEN SESSION Subject A. Call the Meeting to Order Meeting Feb 5, 2025 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject B. Pledge of Allegiance Meeting Feb 5, 2025 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject C. Open Session Procedures Meeting Feb 5, 2025 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject D. Approval of the Agenda Meeting Feb 5, 2025 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject E. Student Recognitions Meeting Feb 5, 2025 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. The Board and District staff will recognize students for the following academic accomplishments: 2025 Regeneron Science Talent Search Top 300 Scholar - Thousand Oaks High School Student Benjamin C. 2024 Congressional AppChallenge Winners for California's 26th Congressional District - Westlake High School Students Benjamin X. and Mihir B. 2025 Ventura County Office of Education Hackathon by the Sea Champions - Westlake High School Students Dhilen M., Ben X., and Kevin F. File Attachments Subject F. Comments - Public Meeting Feb 5, 2025 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. Public Comments: The Board appreciates active and respectful participation by the public Comments on specific agenda items must be made when the agenda item is called Comments on topics not on the agenda should be made during the Public Comment segment of the meeting No action or discussion can be undertaken for items not on the agenda Board or staff can briefly respond or ask clarifying questions Be aware that all comments will be heard by those watching Please make comments factual and respectful Please respect the privacy rights of students and employees Public Comments - Process: If you wish to speak on a specific agenda item , submit a speaker card (blue) to the recording secretary prior to the start of that agenda item. If you wish to speak on a topic that is not on the agenda , submit your speaker card (blue) prior to the Public Comments segment of the meeting. Opportunity to speak will be closed once each agenda item begins All speakers will receive 3 minutes to speak File Attachments 3. ACTION ITEMS - GENERAL Subject A. No Items Meeting Feb 5, 2025 - Regular Board Meeting Category 3. ACTION ITEMS - GENERAL Type File Attachments 4. ACTION ITEMS – CONSENT Subject A. Board of Education - Approval of Minutes Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent), Minutes Recommended Action Approve the Board of Education meeting minutes, as submitted. Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items. Approval of the Minutes: Regular Meeting of December 18, 2024 Regular Meeting of January 15, 2025 File Attachments Board Minutes 12.18.24.pdf (234 KB) Board Minutes 01.15.25.pdf (232 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject B. Board of Education - Revision to School Board Member Assignments to Committees Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent), Procedural Recommended Action Approve the revision to School Board Member Assignments to Committees, as submitted. Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. ISSUE: Should the Board of Education approve the revision to the School Board member assignments to Advisory Committees for 2025? BACKGROUND: Upon the Board's annual reorganizational meeting, their advisory committees are reviewed and any requests for changes in assignments are discussed. The attached Board Advisory Committees list includes a revision to the committee assignments that were previously approved at the Board of Education meeting on January 15, 2025. RATIONALE: This review and approval is procedural. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Lisa Evans Powell, DSW President, CVUSD Board of Education MWM:LP:sf File Attachments Board Committee Assignments - for 2025-revised.pdf (112 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject C. Human Resources - Personnel Assignment Orders Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Personnel Assignment Orders, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. 1. Certificated Service: A. Establishment / Modification / Elimination of Positions Order #: R24-706 B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists Order #: R24-707 - R24-725 C. Interns / Student Teachers / Agency Hires Order #: R24-726 - R24-736 2. Certificated Service - Exempt: A. New Employment / Assignment Change / Change in Status: Coaches Order #: E24-201 - E24-209 B. New Employment / Assignment Change / Change in Status: Substitutes, Specialists, Others Order #: E24-210 - E24-222 3. Classified Service: A. Establishment / Modification / Elimination of Positions Order #: C24-330 - C24-331 B. New Employment (Prob to Perm) / Assignment Change / Change in Status Orders #: C24-332 - C24-345 C. Substitute / Provisional / Additional Assignment / Change in Status Orders #: C24-346 - C24-353 4. Classified Service - Exempt: A. Walk-on Coach Orders #: E24-474 B. Specialist, Proctor, Student Helper, Others Orders #: E24-475 - E24-479 File Attachments 2.5.25 Certificated PAOs.pdf (159 KB) 2-5-25 Classified.pdf (105 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject D. Human Resources - Approval the Amendments to Administrative Regulation 4112.5 - Criminal Record Check Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Administrative Regulation 4112.5 - Criminal Record Check, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. INFORMATION: Should the Board of Education approve the amendments to Administrative Regulation 4112.5 - Criminal Record Check? Administrative Regulation 4112.5 - Criminal Record Check was updated to include clarifying language concerning the pre-employment record check, the subsequent arrest notification, and maintenance of Criminal Offender Record Information (CORI). It was also updated to reflect SB 700 which prohibits the district from requesting information from an applicant related to the applicant's prior use of cannabis, apart from the person's criminal history, unless the district is otherwise legally permitted to consider or inquire about that information. LEGEND: Red - Existing Notes Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments AR4112.5 Criminal Record Check 1.15.25.pdf (327 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject E. Human Resources - Approval of Update to the 2025-2026 School Year Calendar Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the update to the 2025-2026 school year calendar, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve the update to the 2025-2026 school year calendar? BACKGROUND: The Board of Education of the Conejo Valley Unified School District (CVUSD) adopts future school year calendars to identify student instructional days, staff development days, and holidays throughout the course of each school year. The calendar development process is dynamic and subject to change based on the input of various stakeholders. The update to the 2025-2026 calendar includes moving the January Secondary Prep Day (SPD) from January 9 to January 5, 2026. FISCAL IMPACT: N/A Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments 2025-2026- School Calendar Revised 2.5.2025.pdf (202 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject F. Instructional Services - Annual Approval of the Development and Implementation of the 2023/2024 School Accountability Report Cards (SARC) Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the development and implementation and of the 2023/2024 School Accountability Report Cards (SARCs), as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. ISSUE: Should the Board of Education approve the development and implementation of the 2023-2024 School Accountability Report Cards (SARCs)? INFORMATION: Since November 1988, state law has required that schools receiving state funding to prepare and distribute a School Accountability Report Card (SARC). A similar requirement is also contained in federal Elementary and Secondary Education Art (ESEA). As required by state law, the draft SARC documents were prepared and published on the CVUSD website at https://www.conejousd.org/SARC-SPSA on or before February 1, 2025. The purpose of the report card is to provide parents and the community with important information about each school. A SARC can be an effective way for a school to report on its progress toward achieving goals. The public may also use a SARC to evaluate and compare schools on a variety of indicators, including demographic data, school safety and climate for learning information, academic data, school completion rates, class sizes, teacher and staff information, curriculum and instruction descriptions, postsecondary preparation information, and fiscal and expenditure data. Board Policy 0510 requires the Board of Education to approve the draft SARC documents and CVUSD to notify parents and the community of the availability of the report cards, which can be obtained both online or as a hard copy upon request. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Jayna Suter, Ph.D. Assistant Director, Educational Technology and Student Performance On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:JS:cr File Attachments These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject G. Instructional Services - Approval of Contracts Under $5,000 Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts under $5,000, as submitted. Goals Goal N/A ISSUE: Should the Board of Education approve the contracts under $5,000 listed below? INFORMATION: Education Code 17604 states " wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item. Company Activity School Amount LCAP Goal Type HMH Education Company Digital Software LCR $4,704.00 1 New Tikiz Shaved Ice & Ice Cream Carnival SYC $0 3 New Oaks Event Rentals Promotion RWD $4,291.21 3 New Jolly Jumps School Site Activities SYC $1,672.50 3 Amendment Jolly Jumps School Site Activities SYC $2,608.25 3 Amendment FISCAL IMPACT: See above. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ss File Attachments Writable Contract 24-25 LCR.pdf (2,215 KB) Tikiz Shaved Ice and Ice Cream - SYC.pdf (5,492 KB) Oaks Event Rentals_24-25.pdf (6,382 KB) Jolly Jumps Amendment Fun Run - SYC.pdf (1,714 KB) Jolly Jumps Amendment 2 Fun Run - SYC.pdf (2,012 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject H. Instructional Services - Overnight Trip Request - WHS Future Business Leaders of America (FBLA) Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the overnight trip request for Westlake High School students for the Future Business Leaders of America Conference, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. ISSUE: Should the Board of Education approve the overnight trip for the Future Business Leaders of America (FBLA) Conference as described below? INFORMATION: Ms. Laurie Looker, CTE Coordinator at Westlake High School, and Ms. Monica Mora, Westlake High School Counselor, request permission to take twenty (20) students to Anaheim, California, to attend the Future Business Leaders of America State Conference. FBLA students will compete in business events, attend business-related workshops, hear keynote speakers, and network with other FBLA high school students from around the state. The trip will take place Thursday, April 24, 2025, through Sunday, April 27, 2025. The students will not miss any days of instruction, as this trip occurs during the week of spring break. The students will travel via district bus to and from the conference. No student will be excluded from participating due to financial hardship. FISCAL IMPACT: $3,870.00, to be paid from CTG4 funds Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments WHS FBLA State Conference 4-24-25.pdf (835 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject I. Instructional Services - Overnight Trip Request - New York Heritage Festival, Newbury Park High School Band Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the overnight trip request for Newbury Park High School's band to attend the New York Heritage Festival, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve Newbury Park High School's Band trip to the New York Heritage Festival, as described below? INFORMATION: Dennis Crystal, Band Director at Newbury Park High School, Rose Crystal, Teacher at Newbury Park High School, and Katie Berry, Assistant Principal at Newbury Park High School, will accompany NPHS band students on this excursion. This trip will enable the Newbury Park High School band students to experience culturally significant locations and perform in a festival setting. Chaperones and students will depart after school on Thursday, April 3, 2025, and return the evening of April 8th, 2025. Students will miss three (3) days of instruction. Transportation for this trip will be via commercial airline. No student will be excluded from participating due to financial hardship. FISCAL IMPACT: $86,000.00, to be paid from NPHS Band Boosters Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments NPHS NY Heritage Festival 4-3-25.pdf (830 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject J. Instructional Services - Overnight Trip Request - NSPA/JEA National High School Convention for NPHS Journalism and Yearbook Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Overnight Trip Request for Newbury Park High School Journalism and Yearbook students to attend the NSPA/JEA National High School Convention in Seattle, WA, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the overnight trip request for Newbury Park High School Yearbook and Journalism students to attend the NSPA/JEA National High School Convention in Seattle, WA, as described below? INFORMATION: Students will receive nine hours of in-person workshop training, three hours of hands-on graphic design training, meet working journalists, attend a college fair, and receive feedback in the competition in which they participate. Ms. Michelle Saremi, teacher/advisor, Mr. Steve Johnson, retired teacher, and Jill Barnes, SVUSD teacher/parent, will accompany 30 students on this three-day trip. Chaperones and students will depart on Thursday, April 24, 2025, and return on Saturday, April 26, 2025, traveling via commercial airline. Students will not miss any days of instruction, as this trip occurs during spring break. No student will be excluded from participating due to financial hardship. FISCAL IMPACT: $16,560.00, to be paid with fundraising monies and NSPA Scholarship monies Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments NPHS NSPA-JEA National HS Convention 4-24-25.pdf (1,911 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject K. Instructional Services - Approval of New Contract - Brooks Gibbs - Colina Middle School Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the new contract with Brooks Gibbs for Colina Middle School, as submitted. Goals Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve a new contract with Brooks Gibbs for Colina Middle School? INFORMATION: Brooks Gibbs' "Feeling Strong" is a Student, Staff and Parent presentation that teaches two basic principles: Don't get upset (Emotional Resilience) and Treat them like a friend (The Golden Rule). Brooks teaches students how to protect their emotions from the effects of name calling, social exclusion, rumors, and other non-criminal aggressive behaviors. His 45-50 minute high-energy keynote presentation is full of excellent information and can be applied to any non-criminal aggression at home, on campus, or online. FISCAL IMPACT: $6,000 using PTSA funds. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shane Frank Director, Middle School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:SF:hn File Attachments Contract COI_Brooks Gibbs_24-25_COL_v2_Redacted.pdf (5,178 KB) Updated COI BrooksC.Gibbs-ConejoValleyUnifiedSchoolDistrict-133909.pdf (202 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject L. Instructional Services - Overnight Trip Request - DECA State Competition for Newbury Park High School Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the overnight trip request for Newbury Park High School's CTE DECA students to participate in the DECA State Competition, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the overnight trip request for Newbury Park High School's CTE DECA students to participate in the DECA State Competition, as described below? INFORMATION: Mr. Ryan Thompson, teacher, will accompany ten CTE Entrepreneurship students in DECA to this state competition and leadership event in Anaheim, CA. Students will depart on Thursday, February 27, 2025, and return Sunday, March 2, 2025. Students will miss two days of instruction for this trip. Mr. Thompson and students will travel via district bus for this event. No student will be excluded from participating due to financial hardship. FISCAL IMPACT: $6,800.00, to be paid from CTE grant funds Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments NPHS DECA Competition - State - Anaheim 2-27-25.pdf (779 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject M. Instructional Services - Overnight Trip Request - UNLV Jazz Festival - Newbury Park High School Band Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the overnight trip request for Newbury Park High School's Band to attend the UNLV Jazz Festival, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the overnight trip request for Newbury Park High School's Band to attend the UNLV Jazz Festival, as described below? INFORMATION: Mr. Dennis Crystal, teacher, Ms. Rose Crystal, teacher, and Ms. Jeanette Zollinger, teacher, will accompany 22 band students to the UNLV Jazz Festival in Las Vegas, NV. This trip provides an opportunity for students to perform before an esteemed panel of judges at a regionally-significant event. Students and chaperones will depart Friday, February 14, 2025, and return Sunday, February 16, 2025, traveling via chartered bus. Students will not miss any days of instruction. No student will be excluded from participating due to financial hardship. FISCAL IMPACT: $5,500, to be paid from fundraising monies Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments NPHS UNLV Jazz Festival 2-14-25.pdf (798 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject N. Student Services - Approval of Amendments to Board Policy and Administrative Regulation 5113 - Absences and Excuses Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Policy and Administrative Regulation 5113 - Absences and Excuses, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5113 - Absences and Excuses? INFORMATION: CVUSD receives updates to Board Policies and Administrative Regulations five times a year from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, and Administrative Regulations, and Board Bylaws. Board Policy 5113 is updated to reference CSBA's new governance brief, "Seize the Data: Using Chronic Absence Data to Drive Student Engagement". Additionally, this policy is updated to clarify that absence from school is required to be excused when the absence is due to work in the entertainment or allied industry, as permitted by law. In addition, this policy is updated to add the requirement for teachers to provide identical or equivalent assignments and tests when a student has an excused absence. Administrative Regulation 5113 is updated to reflect new law {SB 350, 2023) which requires that (1) a student's absence be excused for up to five days when the absence is for the purpose of attending funeral services or grieving the death of a student's immediate family, or of a person who is determined by the student's parent/guardian to be in such close association with the student as to be considered the student's immediate family, and (2) a student's absence be excused for up to three days when the absence is for the purpose of accessing victim or grief support services or for participating in safety planning as it relates to the death of a student's immediate family member, or of a person who is determined by the student's parent/guardian to be in such close association with the student as to be considered the student's immediate family. Additionally, this regulation is updated to reflect new law (AB 1503, 2023) which provides that attendance at a religious retreat may be excused for no more than one school day each semester. In addition, this regulation is updated to generalize the means of communication from parents/guardians to verify a student absence to keep the language more timeless, and for closer alignment with law, clarity, and gender neutrality. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Christina Harrison Director, Student Support Services On behalf of, Dr. Shanna M. Egans Assistant Superintend ent, Student Services MWM:SME:CH:it File Attachments Policy 5113 Absences And Excuses.pdf (224 KB) Regulation 5113 Absences And Excuses.pdf (257 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject O. Student Services - Approval of Amendments to Board Policy and Administrative Regulation 5141.21 - Administering Medication and Monitoring Health Conditions Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Policy and Administrative Regulation 5141.21 - Administering Medication and Monitoring Health Conditions, as submitted. Goals Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5141.21 - Administering Medication and Monitoring Health Conditions? INFORMATION: CVUSD receives updates to Board Policies and Administrative Regulations five times a year from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA), which provides information about new laws and court opinions which may affect Board Policies, and Administrative Regulations, and Board Bylaws. Board Policy 5141.21 is updated to reference CSBA's new governance brief, "Seize the Data: Using Chronic Absence Data to Drive Student Engagement". Additionally, this policy is updated to clarify that absence from school is required to be excused when the absence is due to work in the entertainment or allied industry, as permitted by law. In addition, this policy is updated to add the requirement for teachers to provide identical or equivalent assignments and tests when a student has an excused absence. Administrative Regulation 5141.21 has been updated to reference new law (AB 1722, 2023) which authorizes districts to hire a licensed vocational nurse following Governing Board approval that a diligent search was conducted for a suitable credentialed nurse, include definitions that pertain to new legislation, and reflect new law (AB 1651, 2023) which (1) includes holders of an Activity Supervisor Clearance Certificate as those for whom districts are required to provide epinephrine auto-injectors if they have volunteered to administer them in an emergency and have received training, and (2) requires schools that provide epinephrine auto-injectors to store them in an accessible location and include that location in annual notices to staff. This Regulation is also updated to reflect new law (AB 1283, 2023) which authorizes districts to provide emergency stock albuterol inhalers to school nurses or trained personnel who have volunteered, who may use the inhaler to provide emergency medical aid to person(s) suffering, or reasonably believed to be suffering, from respiratory distress, new law (SB 114, 2023) which appropriates funding to county offices of education for the purpose of purchasing and maintaining a sufficient stock of opioid antagonists for districts, new law (AB 1166, 2023)which provides that employees and volunteers who render emergency treatment at the scene of an opioid overdose or suspected opioid overdose by administering an opioid antagonist will not be liable for civil damages resulting from an act or omission, unless such act constitutes gross negligence or willful or wanton misconduct, and new law (AB 1810, 2022) which authorizes a school nurse or a volunteer designated and trained to administer emergency anti-seizure medication to a student diagnosed with seizures, a seizure disorder, or epilepsy who has been prescribed such medication from a health care provider and is suffering from a seizure. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Christina Harrison Director, Student Support Services On behalf of, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:CH:it File Attachments Policy 5141.21 Administering Medication And Monitoring Health.1.15.25.pdf (167 KB) Regulation 5141.21 Administering Medication And Monitoring Health.1.pdf (224 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject P. Business Services - Notices of Completion Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the execution and filing of a Notice of Completion for the contracts, as listed. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District? INFORMATION: The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: Site Contract Date Type* Project Description Major Project # Purchase Order Number Contract Amount Funding Source Contractor Maple ES Nov 19, 2024 MMR Asphalt Paving MP24/25-142-MAP B25-00866 $117,900 MI Century Paving, Inc Redwood MS May 2, 2024 MMR Acoustical Wall Ceiling Units MP20/21-21-RED B24-01084 $205,016 MI Wenger Corporation Sequoia MS Nov 14, 2024 MMR Fencing MP24/25-192-SEQ B25-00862 $29,576 MI Fence Factory University Education Center Dec 13, 2024 MMR Painting Exterior MP24/25-223-UNV B25-00906 $77,000 MI Perfection Painting Corp Weathersfield ES Nov 26, 2024 MMR Electrical MP24/25-251-WFL B25-00885 $47,200 MI Scott and Sons Electric *ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security FISCAL IMPACT: Bond Measure I: $476,692 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Tim McCabe, Director, Planning and Construction On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:TM:dmh File Attachments These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject Q. Business Services: Change Order 1 – Modernization-Exterior Painting - Perfection Painting Corporation Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve Change Order 1 to modify the contract with Perfection Painting Corporation for the modernization - exterior paint project at University Education Center, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. I SSUE: Should the Board of Education approve Change Order 1 to the contract with Perfection Painting Corporation, for the modernization – exterior painting at University Education Center? INFORMATION: On December 13, 2024, the Conejo Valley Unified School District entered into a contract with Perfection Painting Corporation for the modernization – exterior painting project. Details of this change order return the unused portion of the contract to the District, resulting in a decrease to the contract. Reference purchase order B25-00906. Original Contract Amount $82,000.00 This Change Order - $5,000.00 New Contract Amount $ 77,000.00 FINANCIAL IMPACT: Measure I: - $5,000.00 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Tim McCabe, Director, Planning and Construction On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:TM:dmh File Attachments UNV CO1 - Perfection Ptg.pdf (240 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject R. Business Services - Disposal of Surplus and Obsolete Equipment Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Disposal of Surplus and Obsolete Equipment List, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the disposal of surplus and obsolete equipment? INFORMATION: The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Anthony Frutos, CPPB, CPSM Director, Purchasing On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:AF:lb File Attachments Obsolete Equipment Board Report - 2-5-25.pdf (1,227 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject S. Business Services - Approval of Purchase Order Report (POs exceeding $5,000) Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the over $5,000 Purchase Order Report, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the over $5,000 Purchase Order Report? INFORMATION: The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of January 7, 2025, through January 27, 2025, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program. FISCAL IMPACT: General Fund: $848,260 Cafeteria Fund: $7,755 Deferred Maintenance: $10,596 Bond Measure I: $659,476 Developer Donation Fund #2: $54,109 TOPASS Fund: $320 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Anthony Frutos, CPPB, CPSM Director, Purchasing On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:AF:ls File Attachments PO Board Report 5K+ 2-5-25.pdf (789 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject T. Business Services - Approval of 2024-2025 Comprehensive Safety Plans Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the 2024-2025 Comprehensive Safety Plans, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the Comprehensive Safety Plans for the 2024-2025 school year? INFORMATION: In accordance with Education Code 32280-32289, all elementary and secondary schools in the Conejo Valley Unified School District, in collaboration with their School Site Councils, have completed a review and revision of their Comprehensive School Safety Plans. As required by law, Safety Plans at every school will include the following components: Child Abuse Reporting procedures Disaster procedures are emergency response plans Suspension/Expulsion policies and procedures Procedures for notifying teachers of dangerous pupils Discrimination and Harassment Policies that include hate crime reporting procedures and policies School-wide Dress Code as applicable to prohibit gang-related apparel Procedures for safe ingress and egress of pupils, parents, and school employees to and from the school site Policies for maintaining a safe and orderly environment conducive to learning at the school Rules and procedures on school discipline Procedures for conducting tactical responses to criminal incidents, including procedures related to individuals with guns on school campuses and at school-related functions As part of the Comprehensive School Safety Plan update, principals sought suggestions regarding local plans from School Resource officers who are familiar with their schools. In addition, a public meeting (EC 35294.81[g]) was held at each school to allow the parents and the community to give input regarding the Safety Plan. Finally, each School Site Safety Plan was revised as appropriate and approved by the local School Site Council. This information about School Site Safety Plans is a required component of the School Accountability Report Card. With a School Site Safety Plan in place, students will have the opportunity to learn in a safe, orderly environment. These plans reflect our schools' efforts to thoughtfully address the need to plan for the safety of our students and staff. A complete copy of the Comprehensive School Safety Plan for each school is available in each school's office. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments School Safety Plans 24-25.pdf (5,636 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject U. Business Services - Approval of Amendments to Board Policy and Administrative Regulation 3100 - Budget Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Policy and Administrative Regulation 3100 - Budget, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3100 - Budget? INFORMATION: CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws. Board Policy 3100 - Budget: The policy is updated to clarify that regardless of the option chosen for budget advisory committees, representation of Governing Board members on the committee may not comprise a majority of the Board, since having a quorum participate in any committee would in essence create a Board meeting when the committee meets. Additionally, the policy is updated to reference new law (AB 176, 2024) which provides that (1) attendance generated through an attendance recovery program will be excluded from the average daily attendance of the district, and (2) when a school is between base year eligibility determinations, any current or newly enrolled students who are eligible for free or reduced-priced meals may be included for purposes of the local control funding formula (LCFF). In addition, the policy is updated to reflect new law (SB 114, 2023) which requires districts that receive LCFF equity multiplier funding to include specific goals in the local control and accountability plan, and reference new law (SB 153, 2024) which provides that if a school which is otherwise eligible to receive LCFF equity multiplier funds is closed in the year in which the funds are to be allocated, that school is instead deemed to be ineligible, and any unspent funds provided are required to be returned to the California Department of Education. This policy is also updated to clarify that the Board may approve a plan for meeting the district's long-term obligations to fund contributions to other defined pension plans such as the California State Teachers Retirement System in addition to the California Public Employees' Retirement System. Administrative Regulation 3100 - Budget: This regulation is updated to reflect new law (AB 721, 2023) which, beginning January 1, 2027, repeals the requirement to publish notification of the hearing date and location for inspection for the district's proposed budget in a newspaper of general circulation, and instead requires the information to be posted prominently on the district’s website. LEGEND: Red - Existing Note Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments 2025-02-05 BP3100 Budget - Proposed.pdf (371 KB) 2025-02-05 AR3100 Budget - Proposed.pdf (268 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject V. Business Services - Approval of Amendments to Board Policy and Administrative Regulation 3280 - Sale, Lease, Rental of District-Owned Real Property Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Policy and Administrative Regulation 3280 - Sale, Lease, Rental of District-Owned Real Property, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 3280 - Sale, Lease, Rental of District-Owned Property? INFORMATION: CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws. Board Policy 3280 – Sale, Lease, Rental of District-Owned Real Property: The policy is updated to delete the provision that until July 1, 2024, the Governing Board may elect not to appoint a district advisory committee for the sale or lease of surplus property that has not previously operated, or was not constructed to be operated, as an early childhood education facility or a school for elementary or secondary instruction, as this exception has expired. Additionally, the policy is updated to add that before taking any action to dispose of surplus real property, the Board is required to declare, at a regular meeting supported by written findings that, under the Surplus Land Act, the land is either surplus land or exempt surplus land. In addition, the policy is updated to reflect new law (AB 480, 2023) which provides that the Board may decide not to make such a declaration if the district provides notice and opportunity for public comment, as specified. In addition, the policy is updated to reflect new guidelines which require the Board to provide the Department of Housing and Community Development (HCD) a copy of the Board’s declarations and findings supporting the Board’s determination that the property is exempt surplus land at least 30 days prior to disposing of the exempt surplus land, and new law (SB 229, 2023) which provides that if the district has received notification from HCD, the Board may not pursue a final action to ratify or approve the proposed disposal of surplus land unless the Board holds an open and public meeting to review and consider the substance of the notice. The policy is also updated to delete the provision which authorized the proceeds from the sale or lease of property purchased entirely with local funds to be used for any general fund purpose, as that authorization has expired. Administrative Regulation 3280 – Sale, Lease, Rental of District-Owned Real Property: The regulation is updated to reflect new law (AB 480, 2023) which adds new definitions related to surplus property. LEGEND: Red - Existing Note Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments 2025-02-05 BP3280 Sale, Lease, Rental of District Property - Proposed.pdf (300 KB) 2025-02-05 AR3280 Sale, Lease, Rental of District Property - Proposed.pdf (288 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject W. Business Services - Approval of Award of Contracts for District-wide Visual and Performing Arts Equipment Meeting Feb 5, 2025 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Award of Contracts for District-wide Visual and Performing Arts Equipment, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve of seven (7), one-year contracts to provide District-wide Visual and Performing Arts Equipment: Guitar Center Stores Inc.; Sound Productions, LLC; Sweetwater Sound Holdings, LLC ; Music & Arts; Shar Products Company; Bertrand’s Music; and Taylor Music, Inc.? INFORMATION: The Conejo Valley Unified School District publicly advertised a Request for Bids (RFB #2024-05) on December 27, 2024, to retain qualified vendors to provide District-wide visual and performing arts equipment for band, choir, orchestra, theater, and visual arts/media arts. Seventeen (17) vendors submitted responses on January 22, 2025. Per Section 10 (Bid Items) from the General Conditions and Instructions for Bidding (page 5 in the original RFB #2024-05 document), the District may award multiple contracts based upon the lowest unit price amounts received from responsive and responsible bidders for each individual item listed in RFB #2024-05. The results of RFB #2024-05 are shown below and in the attached Bid Recap. Vendor RFB Responsiveness Bellflower Music Center Non-Responsive Bertrand’s Music Responsive Focus Camera LLC Non-Responsive Fruhauf Uniforms, Inc. No Bid Guitar Center Stores Inc. Responsive Houghton Horns LLC Non-Responsive Kungpow Production LLC Non-Responsive LHP Music Inc. (dba Nick Rail Music) Responsive Meteor Education, LLC No Bid Music & Arts Responsive Shar Products Company Responsive Sound Productions, LLC Responsive Southwest Strings Non-Responsive Sweetwater Sound Holdings, LLC Responsive Taylor Music, Inc. Responsive Transource Services Corp. Non-Res