City Commission Regular Meeting Meeting (2024-08-13)

CITY OF HOLLY HILL, FLORIDA CITY COMMISSION MINUTES ● AUGUST 13, 2024 City Commission Chamber Regular City Commission Meeting 6:00 PM CITY HALL 1065 RIDGEWOOD AVENUE HOLLY HILL, FL 32117 City Clerk’s office: (386) 248-9441 - Fax: (386) 248-9448 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 1 1. CALL TO ORDER a. Roll Call Attendee Name Title Status Arrived Chris Via Mayor Present John Penny District 1 - Commissioner Present Penny Currie District 2 - Commissioner Present John C. Danio District 3 - Commissioner Present Roy Johnson District 4 - Commissioner Present b. Invocation by City Commissioner Roy Johnson - Senior Pastor Vic Pruett, Holly Hill Church of Christ Pastor Pruett led the invocation. c. Pledge of Allegiance Mayor Via led the Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS The following individual spoke to the Mayor and City Commission: Arthur Byrnes, Holly Hill. 3. APPROVAL OF MINUTES 1. Minutes - July 23, 2024 Budget Workshop and July 23, 2024 Regular City Commission Meeting (Requested by Valerie Manning, City Clerk) Mayor Via opened public participation. No one spoke. RESULT: APPROVED [UNANIMOUS] MOVER: John C. Danio, District 3 - Commissioner SECONDER: Roy Johnson, District 4 - Commissioner AYES: Via, Penny, Currie, Danio, Johnson Enacted and approved this 13th day of August, 2024, in Holly Hill

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 2 4. CONSENT AGENDA - ITEMS ( 1 - 5 ) Mayor Via asked if there was any member of the audience who wished to speak on any item on the Consent Agenda or if any member of the City Commission wished to pull an item for further discussion. There was no one. 1. -2024-R-51 Resolution A Resolution of the City Commission of the City of Holly Hill, Florida, Increasing the “Not to Exceed” Purchasing Authority with Hydra Services, Inc., to $155,000 for Lift Station Pumps, Repairs and Parts, and Authorizing the City Manager to Execute the Same; Providing for Severability; and Providing for an Effective Date. (Requested by Antoine Khoury, Public Works) RESULT: ADOPTED [UNANIMOUS] MOVER: Roy Johnson, District 4 - Commissioner SECONDER: Penny Currie, District 2 - Commissioner AYES: Via, Penny, Currie, Danio, Johnson RESOLUTION 2024-R-51 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HOLLY HILL, FLORIDA, INCREASING THE “NOT TO EXCEED” PURCHASING AUTHORITY WITH HYDRA SERVICES, INC., TO $155,000 FOR LIFT STATION PUMPS, REPAIRS AND PARTS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HOLLY HILL, FLORIDA, INCREASING THE “NOT TO EXCEED” PURCHASING AUTHORITY WITH HYDRA SERVICES, INC., TO $155,000 FOR LIFT STATION PUMPS, REPAIRS AND PARTS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Utility requires pumps, repairs and parts to maintain continuous sewer collection and wastewater treatment as required under the Florida Department of Environmental Protection permit; and WHEREAS, the Holly Hill City Commission approved an annual purchase with Hydra Services, Inc., for lift station pumps, repairs and parts in an amount not to exceed $110,000 annually through Resolution 2024-R-2; and WHEREAS, the failure of the pump at a major lift station necessitated the emergency purchase of a lift station pump at a cost of $24,607, causing the pump replacement

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 3 project to exceed its approved budget; and WHEREAS, adequate budget is available within the City sewer funds to increase the annual purchasing amount to $155,000 for lift station pumps, repairs, and parts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF HOLLY HILL, FLORIDA: SECTION 1. That the Commission of the City of Holly Hill approve increasing the “Not to Exceed” purchasing authority with Hydra Services, Inc., to $155,000 for lift station pumps, repairs and parts for the current fiscal year. SECTION 2. SEVERABILITY. If any section or portion of a section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect of any other section or part of this Resolution. SECTION 3. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. APPROVED AND AUTHENTICATED on this 13th day of AUGUST, 2024. Enacted and approved this 13th day of August, 2024, in Holly Hill 2. -2024-R-52 Resolution A Resolution of the City Commission of the City of Holly Hill, Florida, Declaring Identified Items as Surplus and Authorizing the Recycling of Information Technology Zone Director and Hewlett Packard (HP) Computers and the Scrapping of 2004 Ford Ranger Vehicle 110 and 2006 Ford F-150 Vehicle 3; Providing for Severability; and Providing for an Effective Date. (Requested by Antoine Khoury, Public Works) RESULT: ADOPTED [UNANIMOUS] MOVER: Roy Johnson, District 4 - Commissioner SECONDER: Penny Currie, District 2 - Commissioner AYES: Via, Penny, Currie, Danio, Johnson RESOLUTION 2024-R-52 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HOLLY HILL, FLORIDA, DECLARING IDENTIFIED ITEMS AS SURPLUS AND AUTHORIZING THE RECYCLING OF INFORMATION TECHNOLOGY ZONE DIRECTOR AND HEWLETT PACKARD (HP) COMPUTERS AND THE SCRAPPING OF 2004 FORD RANGER VEHICLE 110 AND 2006 FORD F-150 VEHICLE 3; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HOLLY HILL, FLORIDA, DECLARING

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 4 IDENTIFIED ITEMS AS SURPLUS AND AUTHORIZING THE RECYCLING OF INFORMATION TECHNOLOGY ZONE DIRECTOR AND HEWLETT PACKARD (HP) COMPUTERS AND THE SCRAPPING OF 2004 FORD RANGER VEHICLE 110 AND 2006 FORD F-150 VEHICLE 3; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Information Technology Department has identified three (3) computers and one (1) zone director as past their useful life; and WHEREAS, the Public Works Department has identified a 2004 Ford Ranger vehicle #110 as past its useful life and no longer safe to drive and a 2006 Ford F-150 vehicle #3 as past its useful life with repair costs exceeding the value of the vehicle; and WHEREAS, City staff recommend that Information Technology identified equipment be approved for recycling and that Public Works identified vehicles be approved to scrap. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF HOLLY HILL, FLORIDA: SECTION 1. That the City Commission does hereby declare the Information Technology items identified as surplus and authorize the recycling of three (3) HP computers and a zone director. SECTION 2. That the City Commission does hereby declare the Public Works 2004 Ford Ranger vehicle 110 and the Public Works 2006 Ford F-150 vehicle 3 as surplus and authorize the scrapping of these vehicles. SECTION 3. SEVERABILITY. If any section or portion of a section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect of any other section or part of this Resolution. SECTION 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption by the City Commission. APPROVED AND AUTHENTICATED on this 13th day of AUGUST 2024. Enacted and approved this 13th day of August, 2024, in Holly Hill 3. Boys & Girls Club Lease Agreement Extension Executing the First of Three (5) Year Extensions (Requested by Joseph Forte, City Manager)

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 5 RESULT: APPROVED [UNANIMOUS] MOVER: Roy Johnson, District 4 - Commissioner SECONDER: Penny Currie, District 2 - Commissioner AYES: Via, Penny, Currie, Danio, Johnson Enacted and approved this 13th day of August, 2024, in Holly Hill 4. Team Volusia - Economic Development Agreement FY24-25 (Requested by Valerie Manning, City Clerk) RESULT: APPROVED [UNANIMOUS] MOVER: Roy Johnson, District 4 - Commissioner SECONDER: Penny Currie, District 2 - Commissioner AYES: Via, Penny, Currie, Danio, Johnson Enacted and approved this 13th day of August, 2024, in Holly Hill 5. Final Agreement Extension Between the City of Holly Hill and Arrow Service and Towing (Requested by Valerie Manning, City Clerk) RESULT: APPROVED [UNANIMOUS] MOVER: Roy Johnson, District 4 - Commissioner SECONDER: Penny Currie, District 2 - Commissioner AYES: Via, Penny, Currie, Danio, Johnson Enacted and approved this 13th day of August, 2024, in Holly Hill 5. REGULAR AGENDA 1. -2024-R-53 Resolution A Resolution of the City of Holly Hill, Florida, Ratifying a Three-Year Agreement with the National Association of Government Employees of Holly Hill (N.A.G.E.) Local 05- 025 October 1, 2024 - September 30, 2027; Providing for Severability; Providing for Conflicting Resolutions; and Providing for an Effective Date. (Requested by Valerie Manning, City Clerk)

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 6 Mayor Via opened public participation. No one spoke. RESULT: ADOPTED [UNANIMOUS] MOVER: John Penny, District 1 - Commissioner SECONDER: John C. Danio, District 3 - Commissioner AYES: Via, Penny, Currie, Danio, Johnson RESOLUTION 2024-R-53 A RESOLUTION OF THE CITY OF HOLLY HILL, FLORIDA, RATIFYING A THREE-YEAR AGREEMENT WITH THE NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES OF HOLLY HILL (N.A.G.E.) LOCAL 05-025 OCTOBER 1, 2024 - SEPTEMBER 30, 2027; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTING RESOLUTIONS; AND PROVIDING FOR AN EFFECTIVE DATE. A RESOLUTION OF THE CITY OF HOLLY HILL, FLORIDA, RATIFYING A THREE-YEAR AGREEMENT WITH THE NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES (N.A.G.E.) LOCAL 05-025 OCTOBER 1, 2024 - SEPTEMBER 30, 2027; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTING RESOLUTIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, negotiations between management of the City of Holly Hill and representatives from the National Association of Government Employees (N.A.G.E) Local 05- 025 have concluded with an agreement between the representatives and now requires ratification by the City Commission; and WHEREAS, on July 25, 2024, management was advised that the members of the National Association of Government Employees (N.A.G.E.) Local 05-025 voted in support of the proposed agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF HOLLY HILL, FLORIDA: SECTION 1. That the City Commission hereby ratifies the attached Agreement with the National Association of Government Employees (N.A.G.E.) Local 05-025 as a three- year contract, effective October 1, 2024 and expiring on September 30, 2027. SECTION 2. That if any section, subsection, sentence, clause, phrase, or portion of this resolution, or application hereof, is for any reason held invalid or unconstitutional by an Court, such portion or application shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions or application hereof. SECTION 3. That all resolutions made in conflict with this Resolution are hereby repealed.

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 7 SECTION 4. That this Resolution shall become effective immediately upon its adoption. APPROVED AND AUTHENTICATED on this 13th day of AUGUST, 2024. Enacted and approved this 13th day of August, 2024, in Holly Hill 2. -2024-R-54 Resolution A Resolution of the City of Holly Hill, Florida, Establishing a Policy for the Use of the City’s Social Media Sites that the Comment Function Shall be Deactivated; Providing for Conditions; Providing for Severability; Providing for Conflicting Resolutions; and Providing an Effective Date. (Requested by Joseph Forte, City Manager) There was consensus from the Mayor and City Commission to bring this agenda item back at a later date so that Attorney Simpson can look at the policy that was attached the agenda item. RESULT: CONSENSUS TO BRING BACK TO NEXT CC MTG 3. -2024-R-55 Resolution A Resolution of the City of Holly Hill, Florida, Creating the First Amendment to the Contractor for Solid Waste Collection, Disposal and Transportation, Providing for Conflicting Resolutions; Providing for Severability; and Providing an Effective Date. (Requested by Joseph Forte, City Manager) Mayor Via opened public participation. No one spoke. RESULT: ADOPTED [UNANIMOUS] MOVER: Penny Currie, District 2 - Commissioner SECONDER: John C. Danio, District 3 - Commissioner AYES: Via, Penny, Currie, Danio, Johnson RESOLUTION 2024-R-55 A RESOLUTION OF THE CITY OF HOLLY HILL, FLORIDA, CREATING THE FIRST AMENDMENT TO THE CONTRACTOR FOR SOLID WASTE COLLECTION, DISPOSAL AND TRANSPORTATION, PROVIDING FOR CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. A RESOLUTION OF THE CITY OF HOLLY HILL, FLORIDA, CREATING THE FIRST AMENDMENT TO

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 8 THE CONTRACTOR FOR SOLID WASTE COLLECTION, DISPOSAL AND TRANSPORTATION, PROVIDING FOR CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, This First Amendment to the Contract for Solid Waste Collection, Disposal and Transportation Services is made and entered into as of the date of last execution below (“Amendment Effective Date”), by and between, the City of Holly Hill, a Florida municipal corporation (the "City"), and Waste Pro of Florida, Inc., a Florida Corporation (the "Contractor"). City and Contractor may also be referred to herein individually as a “Party” or collectively as the “Parties”; and WHEREAS, the City and the Contractor executed the Contract for Solid Waste Collection, Disposal and Transportation Services, dated August 22, 2017, as approved by City Resolution 2017-R-45 (the “Contract”); and WHEREAS, the Contract term ends September 30, 2027, and may be renewed for five-year renewal terms by mutual consent; and WHEREAS, the City is satisfied with the services being provided by the Contractor and desires to have the Contractor continue to provide services; and modify Section 7 Payments To Contractor paragraph C., Adjustments To Fuel Component. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF HOLLY HILL, FLORIDA: SECTION 1. SECTION C. ADJUSTMENTS TO FUEL COMPONENT. The adjustments provided in Paragraph C shall be an adjustment applicable to the fuel component (FAC) only on an annual basis for either the percentage increase or decrease in the fuel component. The FAC shall be adjusted annually beginning October 1, 2024, with the base of fuel pricing being set at the April monthly price as per fuel pricing index know as: "On Highway Retail Diesel Price" Lower Atlantic Region, U.S. Department of Energy Information Administration published on the internet at: http:?/tonto.eia.doe.gov/oog/info/wohdp/diesel_detail_report.asp This fuel adjustment component will not be considered within the CPI adjustment in paragraph B above. (1) The fuel component shown on Exhibit E shall remain in effect until September 30, 2024. (2) Beginning on October 1, 2024, the fuel component will be adjusted periodically. The length of the adjustment period will be annually. These periodic adjustments to the fuel component shall be based upon the average percentage change in annual fuel prices during the period of measurement. The percentage change in fuel prices will be measured by comparing the monthly average (May to April) diesel fuel price during the current year to the average monthly diesel fuel price in the year prior to that (May to April). During the initial adjustment, the diesel fuel price will equal the diesel fuel pricing index stated above.

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 9 (3) Beginning on October 1, 2024, the fuel component will be adjusted periodically. The length of the adjustment period will be annually, or some longer period if mutually acceptable to both Parties. These periodic adjustments to the fuel component shall be based upon the percentage change in fuel prices during the period of measurement. The fuel adjustment calculations for the upcoming fiscal year must be delivered to the city no later than May 31st of each year prior to the end of the current fiscal year. All other provisions of the Contract not in conflict with this Amendment shall remain in full force and effect. SECTION 2. SEVERABILITY. If any section or portion of a section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect of any other section or part of this Resolution. SECTION 3. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. APPROVED AND AUTHENTICATED on this 13th day of AUGUST, 2024. Enacted and approved this 13th day of August, 2024, in Holly Hill 6. PUBLIC HEARINGS - NONE 7. COMMUNICATIONS A. City Manager Comments Mr. Forte showed the Mayor and Commissioners two plaques for their opinions. One plaque is for the Veterans Memorial and the other plaque is for Pictona at Holly Hill. There was consensus to remove the city seal to allow for more room for the wording on both plaques. Mr. Forte mentioned that the new fire station is moving along and they are looking for a December 2024 completion date, he will keep them updated and at this time, there is not much update on the playground equipment just yet for Sunrise Park North. He will get back to them on that. B. City Attorney Comments None. C. City Commission Comments Commissioner Penny stated that yesterday was the first day of school. Mr. Forte, Chief Williams and Chief Bland and several members of the community came out and we did the Red Carpet welcoming to all of the elementary school children. As he understands it, we have been the Holly Hill School since it became the K-8 and they have applied to now become the Holly Hill Elementary but it has to go to Tallahassee but we are still the Holly Hill School. That was a good event and he is looking forward to a good year and good things to come with the school. Many of you helped with the reading program at the school and he wants to thank you for doing that and as a thank you, we’re hosting a Volunteer Appreciation Evening at Copper Bottom Friday night at 6:00 PM. If you came and read to the kids, it’s honor system, there will be a food truck there. It’s called The

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 10 Knot. They make giant garlic knots and they cut them in half and they slather them with butter and they fill them with goodness like chicken parmesan or buffalo chicken or Philly cheese steak. We will buy you a slider and a drink and just tell you thank you and hope that you will participate in the future. Commissioner Penny stated many of you know that he is no longer an Allstate agent. He hasn’t been an Allstate agent for 6 weeks now. In the mail today he received his congratulations on 25 years of service from Allstate. In his spare time, he now volunteering for a lot of things. He is the President of the Seabreeze Kiwanis Club and he’s also the President of the Holly Hill Police Foundation, which is a newly formed 501(c)(3) and the goal of that organization is to raise money and supplement our police force. One of our first task is to try and gather donations for our K9. Your donations will be fully tax deductible contributed to the Holly Hill Police Foundation. With that being said, our Chamber of Commerce went out of business last year and a golf tournament date was available at the Riviera and so he took it upon himself, got a little ahead of himself, and told them to hold that weekend. It was going to be September 21st. He was either going to raise some money for the Kiwanis Club or raise some money for the Holly Hill Police Foundation. Our police force went sideways and we didn't know what to do but so they held the weekend. Historically, he believes former mayor Bill Arthur started it, but they are going to continue to call it the Mayor’s Cup and the golf tournament will be held on Saturday, September 28th. Commissioner Penny mentioned that he has some flyers and he is hoping that all past mayors will come and that Mayor Via will come and MC and welcome the people to the community and the event. The golf tournament is an opportunity to benefit the Seabreeze Kiwanis Club for a reading program for next year and also for our newly formed Holly Hill Police Foundation for a K9. Because we were waiting for the 501(c)(3), everything is being run through the Seabreeze Kiwanis Club and then they will make a donation to the Holly Hill Police Foundation so that everything is fine with the IRS. He has some flyers with the sponsorship's on the back and the amounts. This should be a good event and we can raise some money to supplement our Holly Hill Police Foundation and the school reading program next summer. Commissioner Currie mentioned the new Holly Hill Historic Society Museum over at Sica Hall is fantastic. She encouraged everyone to make some time to go by and see what they have done. They did a fantastic job over there. Encouraged everyone to get out and vote in August. Commissioner Danio agreed with Commissioner Currie pertaining to the museum. Be sure to get out and vote and reminded everyone that today marks 20 years since Hurricane Charley came through Holly Hill. Commissioner Johnson mentioned that it makes him feel good that Pastor Pruett mentioned that Pictona is known nationwide; widening of LPGA and negotiations are still moving forward in discussions; the Holly Hill RV Park is moving along; mentioned he attended the Sunrail dedication/grand opening in DeLand and reminded everyone about the upcoming Car Show here at City Hall on October 19th. D. Mayor's Comments Mayor Via stated mentioned that Mr. Forte, Mr. Walker and himself met with Barb Girtman, she is now working with Miriam Gabi, and they spoke about the four-laning of

Minutes City Commission August 13, 2024 City of Holly Hill, Florida Printed: 8/28/2024 10:36 AM Page 11 LPGA, future project, and we met with several individuals from the State and from TPO as well to get everybody on board, the same vision and talked about the future of what that project is and they wanted to kind of hear from us on our vision and why it would be important, not only to our city but regionally as we move forward over the next, probably decades. He explained that the project is very hard and that it's obviously too big of a project for our city alone and explained the regional impact that it would have. He thinks that really sank in with them. They agreed, on board, several members from the State and from the County are going to help to push that along. The study is still taking place. FDOT was on the call and understood what we were asking for and is going to help do that and give us feedback along the way and ask for our input, as well, once they begin to start seeing the feasibility of the study. It was a positive meeting that he wanted to share with the Commission. As a reminder, October 22nd will be his and Commissioner Danio’s farewell meeting because on November 12th will be the first meeting of the newly elected officials. Himself and Commissioner Danio will still be attending the November 12th meeting and will turn the meeting over to Mayor Penny who ran unopposed. Reminded everyone that there is an election on August 20th and encouraged everyone to go out and vote. District 1 City Commission seat is on the ballot. Mayor Via mentioned the candidate mailers for the Senate race and how he receives something every day. 8. ADJOURNMENT The meeting adjourned at approximately 6:55 PM.