Fontana Unified School District Board of Education Regular Meeting Agenda

2 Wednesday, September 4, 2024 Fontana Unified School District Board of Education Regular Meeting Agenda View live at https://www.fusd.net/Page/11575 John D. Piazza Education Center District Office Complex 9680 Citrus Avenue Fontana, California 92335 ----- (909) 357-5000 ----- 4:00 PM  Closed Session 6:30 PM  Open Session ----- BOARD OF EDUCATION Joe Armendarez Adam P Perez Jennifer Quezada, Ed.D. Mary B Sandoval Marcelino "Mars" J Serna ----- SUPERINTENDENT/BOARD SECRETARY Miki R. Inbody ----- NOTICE TO THE PUBLIC: Public comments will be made in person in Board Chambers during the Board of Education meeting at the Fontana Unified School District John D. Piazza (JDP) Education Center, located at 9680 Citrus Avenue, Fontana CA 92335. Please arrive prior to 4:00 pm if you would like to speak on Closed Session Items and/or prior to 6:30 pm if you would like to speak on Open Session Items. Individual speakers shall be allowed five (5) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only (Board Bylaw 9323; Gov't Code 54954.3(a)). The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard (Board Bylaw 9323). Members of the public are cautioned not to approach the dais or any Board Member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the District's administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Members of the public are further cautioned to refrain from the use of profanity, threats, or any comments or actions that actually disrupt, disturb, impede, or render infeasible, the orderly conduct of the meeting. ---- Comments and particular viewpoints expressed by members of the public during public comment are the statements and viewpoints of those users and do not necessarily reflect or represent the views of the Board or District. ---- Individuals who require disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the Board meeting should contact the Superintendent or designee in writing at least two days before the meeting date. (Board Bylaw 9320) ----- NOTICE REGARDING DOCUMENTS DISTRIBUTED TO THE BOARD OF EDUCATION AT OR PRIOR TO MEETINGS: In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the Office of the Superintendent at the District Administration Office during normal business hours at the address listed above. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. This means that documents presented to the Board at the meeting may become public records subject to disclosure under the California Public Records Act. 1. Public Meeting Subject 1.1 Call to Order / Roll Call Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Public Meeting Type Procedural File Attachments Subject 1.2 Adopt Agenda Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Public Meeting Type Discussion/Action Recommended Action Adopt agenda as posted File Attachments Motion & Voting Adopt agenda as posted Motion by Adam P Perez, second by Jennifer N Quezada. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada Subject 1.3 Opportunity for Public Comment - Closed Session Items Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Public Meeting Type Procedural The Fontana Unified School District Board of Education welcomes comments from our community and stakeholders. Individual speakers will be allowed five (5) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only. The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to be heard. Members of the public are further cautioned not to approach the dais or any Board member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the district’s administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Pursuant to Education Code section 7054, the public comment process shall not be used to show support or opposition for any ballot measure or candidate for political office, including candidates for the District’s Board of Education. Government Code Section 54954.2 prohibits the Governing Board from discussing or acting on any matter that is not on the published agenda. Board members may ask questions for clarification on comments made and, if appropriate, may refer the matter to the Superintendent or designee for future follow-up . File Attachments 2. Closed Session Subject 2.1 Labor Relations (Government Code Section 54957.6) Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Conference with Labor Negotiator Agency Designated Representative: Douglas F. Staine, Ed.D. Employee Organization(s): Fontana Teachers Association, School Police Officers Association, United Steelworkers Local 8599 Conference with Labor Negotiator Agency Designated Representative: Douglas F. Staine, Ed.D. Informal Grievance Hearings: Step IV - USW Grievances 1061-24, 6035-24, and 9801-24 File Attachments Subject 2.2 Personnel Matters (Government Code Section 54957) Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Public Employee Discipline/Dismissal/Release Public Employee Employment/Appointment File Attachments Subject 2.3 Conference with Legal Counsel - Existing Litigation (Government Code Section 54956.9(d)(1)) Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information OAH 2024050303 vs Fontana Unified School District OAH 2024060192 vs Fontana Unified School District OAH 2024070027 vs Fontana Unified School District File Attachments Subject 2.4 Conference with Legal Counsel - Anticipated Litigation (Government Code Section 54956.9) Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) or Section 54956.9 One (1) Potential Case ASCIP Claim No. 211265 vs Fontana Unified School District File Attachments 3. Open Session Subject 3.1 Call to Order/Roll Call Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.2 Pledge of Allegiance Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.3 Moment of Silence Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural Following the Pledge of Allegiance, a moment of silence is observed as part of Board meeting practice. A moment of silence allows attendees to pause for meditation, prayer, reflection, or any other silent activity that would support those that are in this public setting to move work forward collectively. File Attachments Subject 3.4 Report from Closed Session Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.5 Reports Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Presentation/Report School/District Reports and/or Update(s) Presentation: Kaiser High School File Attachments Subject 3.6 Opportunity for Public Comment Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural The Fontana Unified School District Board of Education welcomes comments from our community and stakeholders. Individual speakers will be allowed five (5) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only. The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to be heard. Members of the public are further cautioned not to approach the dais or any Board member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the district’s administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Pursuant to Education Code section 7054, the public comment process shall not be used to show support or opposition for any ballot measure or candidate for political office, including candidates for the District’s Board of Education. Government Code Section 54954.2 prohibits the Governing Board from discussing or acting on any matter that is not on the published agenda. Board members may ask questions for clarification on comments made and, if appropriate, may refer the matter to the Superintendent or designee for future follow-up . File Attachments Subject 3.7 Student Board Member Comments Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.8 Superintendent Comments Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.9 Human Resources - Public Hearing: Initial Proposal from the Fontana Teachers Association Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural BACKGROUND : Government Code 3547 provides that “All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records.” The Fontana Teachers Association has provided an Initial Proposal for its 2024-25 collective bargaining re-opener, and it is being presented for a public hearing. SUBMITTED BY : Douglas F. Staine, Ed.D. Associate Superintendent, Human Resources Miki R. Inbody Superintendent File Attachments Sunshine - FTA to FUSD 2024-25.pdf (40 KB) Subject 3.10 Technology and Assessment - Public Hearing: Sufficiency of Standards-Aligned Textbooks and Instructional Materials Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural BACKGROUND : As a condition of receiving certain state textbook funds, Education Code 60119, amended by SB 550 (Ch. 900, statutes of 2004: Williams lawsuit) requires governing boards to hold a public hearing on the sufficiency of textbook and instructional materials in specific subjects on or before the eighth week from the first-day pupils attend school for that year. The Ed. Code defines "sufficient textbooks or instructional materials" to mean that each student, including each English learner, has a textbook and/or instructional materials to use in class or to take home to complete homework assignments. During the hearing, the Board must make a written determination as to the sufficiency of textbooks or instructional materials in a foreign language and health courses, as well as science laboratory equipment for students in grades 9-12. However, the provision of these materials is not a condition for receipt of state funds. Staff has determined, and visits by the County Superintendent of Schools have verified, that all students have standards-aligned textbooks and instructional materials in English/language arts, mathematics, science, and history/social science, including the English Language Development component for the 2024-2025 school year. Sufficient standards-aligned textbooks and instructional materials are also available in foreign language, and health courses, as well as science laboratory equipment in grades 9-12. Notice of this public hearing was posted on August 21, 2024, at the District Office Administration Building, the John D. Piazza Education Center, and the Enrollment Center. SUBMITTED BY : Glenn J. Alegre Chief of Technology & Digital Integration Miki R. Inbody Superintendent File Attachments 4. Consent Calendar Section Subject 4.1 Consent Calendar Action (Single Motion and Vote) Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.2 Business Services - Agreement: Amtech Elevator Services Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $130,836.00 Budgeted Yes Budget Source General Fund (01) - Restricted (RMA) Recommended Action Approve entering into an agreement with Amtech Elevator Services for elevator and wheelchair lift testing and inspection services in the estimated amount of $130,836.00, effective during the 2024-2025 school year. BACKGROUND : Following Administrative Regulation 3310, all contracts worth $75,000 or more require Board of Education approval. In accordance with public contract code Section 20111(c), a formal bid is not required for professional services. The district has twenty-eight (29) hydraulic elevators and thirty-seven (37) wheelchair lifts . The State of California requires that all elevators be serviced periodically by a qualified vendor. This service must include routine preventative maintenance, monitoring, and safety tests on traction or relief pressure tests on hydraulic elevators per local and State codes. It is being recommended the Board of Education approve entering into an agreement with Amtech Elevator Services to provide maintenance services on all elevators and wheelchair lifts district-wide through June 30, 2025. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.3 Business Services - Agreement Amendment: Cremo Inspection Services Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $220,800.00 Budgeted Yes Budget Source Building Fund (21) - Restricted Recommended Action Approve Amendment No. 1 to the agreement with Cremo Inspection Services in the estimated amount of $220,800.00 to add Division of State Architect (DSA) Assistant Inspector services for the New Fontana Middle School No. 10/School No. 46 project, for a new estimated amount of $624,000.00. BACKGROUND : In accordance with Public Contract Code Section 20118.4, changes to existing contracts must be Board approved. On December 13, 2023, the Board of Education approved entering into an agreement with Cremo Inspection Services for Class 1 Division of State Architect (DSA) inspection services for the New Fontana Middle School No. 10/School No. 46 project in the estimated amount of $403,200.00. DSA Field Engineering conducted a site field trip to the Middle School No. 10 project and notified Cremo Inspection Services that an assistant inspector would be required due to the extensive amount of work to be done. This Agreement Amendment is based on a proposal submitted by Cremo Inspection Services estimating the use of an assistant inspector for (6) months at part-time and (12) months at full-time. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.4 Business Services - Bid Award/Contract: Dalke & Sons Construction, Inc. Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $3,068,879.00 Budgeted Yes Budget Source General Fund (01) - Restricted (ESSER) Recommended Action Award Bid No. 24/25-0005 HVAC Replacement at Southridge Tech Middle School and approve entering into an agreement with Dalke & Sons Construction, Inc. for a total cost of $3,068,879.00. BACKGROUND : In accordance with Public Contract Code Section 22003, the District is required to request formal bids for public works projects costing $200,000 or more. Bids were solicited for HVAC replacement at Southridge Tech Middle School and opened on August 26, 2024. Bid documents were distributed to thirty (30) contractors, with sixteen (16) attending the mandatory job walk, and six (6) responding with a bid. After review of bids by District personnel, it is recommended that Bid No. 24/25-0005 be awarded to Dalke & Sons Construction, Inc., the lowest responsible responding bidder, as indicated on the attached bid summary. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments 0005 Bid Summary.pdf (62 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.5 Business Services - Claim Rejection Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Reject the claim submitted by Jazmine Gomez for an undisclosed amount. BACKGROUND: In accordance with Fontana Unified School District Board Policy 3320, any and all claims for money or damages against the district shall be presented to and acted upon in accordance with law, Board policy, and administrative regulations as well as the district's Joint Powers Authority (JPA) agreement or insurance coverage. The Board of Education may reject or act on a claim. Risk Management received a claim from Jazmine Gomez in an undisclosed amount. The Risk Management Department is recommending the rejection of this claim. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.6 Business Services - Grant Agreement: California State Office of Traffic Safety Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $34,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted (Grant) Recommended Action Approve entering into a Grant Agreement with California State Office of Traffic Safety for Grant No. PS25043, Pedestrian and Bicycle Safety Program in the amount to the District of $34,000.00, effective October 1, 2024 through September 30, 2025. BACKGROUND : The California Office of Traffic Safety (OTS) is implementing the Safe System approach into all programs, which is built on the understanding that crashes will happen, and that traffic safety is a proactive, shared responsibility. The OTS programs target all age groups to raise awareness about traffic rules, rights, and responsibilities whether you are driving, walking or bicycling. The District was awarded a $34,000 grant by the California Office of Traffic Safety for their Pedestrian and Bicycle Safety Program. Through this grant, Fontana School Police Department will provide FUSD students and parents the opportunity to participate in bicycle and pedestrian safety trainings, as well as provide bicycle helmets to students that might otherwise not have a helmet for their protection. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.7 Business Services - Notice of Completion: American Modular Systems Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $80,734.00 Budgeted Yes Budget Source Building Fund (21) - Restricted Recommended Action Accept a Notice of Completion to release the associated retention for Purchase Order Number 222698 completed by American Modular Systems on September 30, 2023, for a total cost of $1,614,680.00. BACKGROUND : On May 5, 2021, the Board of Education approved a contract with American Modular Systems for the acquisition of two modular buildings. These buildings provide five (5) modular classrooms, as well as restrooms for students and staff, at Kathy Binks Elementary School. This installation was part of a multi-phase initiative aimed at accommodating enrollment growth. This project is now complete. In order to close the previously approved work and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $80,734.00, 5% of $1,614,680.00. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.8 Business Services - Notice of Completion: Federal Technology Solutions, Inc. Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $1,269.13 Budgeted Yes Budget Source General Fund (01) - Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Number 245666 under Bid No. 22/23-1623, completed by Federal Technology Solutions, Inc., on June 7, 2024, for a total cost of $25,382.65. BACKGROUND : On April 5, 2023, Bid No. 22/23-1623 was awarded to Federal Technology Solutions, Inc. for the installation of TV displays at various locations throughout the District. Purchase Order Number 245666 was issued for the installation of a TV display in fourteen (14) classrooms and one (1) conference room at Beech Avenue Elementary School. This project is now complete. In order to close this project and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $1,269.13, 5% of $25,382.65. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.9 Business Services - Notice of Completion: Genesis Floor Covering Inc. Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $2,600.26 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Numbers 251781/PY 250343 and 251719 under Bid No. 23/24-1676, completed by Genesis Floor Covering Inc. for a total cost of $52,005.28. BACKGROUND : On May 1, 2024, Bid No. 23/24-1676 was awarded to Genesis Floor Covering Inc., for the replacement and installation of flooring at various locations throughout the District. The purchase order numbers below are now complete. In order to close these projects and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure the completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $2,600.26, 5% of $52,005.28. PURCHASE ORDER NO SITE AMOUNT COMPLETION DATE 251781/PY 250343 A.B MILLER HIGH SCHOOL $ 8,713.60 08/03/2024 251719 FONTANA MIDDLE SCHOOL $ 43,291.68 07/23/2024 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.10 Business Services - Payment: ASCIP Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $3,649,522.00 Budgeted Yes Budget Source General Fund (01) - Unrestricted Recommended Action Approve payment to Alliance of Schools For Cooperative Insurance Programs for annual property and liability insurance coverage and risk management services in the estimated amount of $3,649,522.00, for the 2024-25 school year. BACKGROUND : On May 3, 2023, the Board of Education adopted Resolution No. 23-16, approving to enter into a joint power of authority with the Alliance of Schools for Cooperative Insurance Programs (ASCIP) for property and liability insurance coverage, and risk management services. The District is a member of the ASCIP Joint Power Authority for it's property and liability insurance coverage, and risk management services as needed. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.11 Business Services - Payment: Marsh USA LLC Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $374,729.00 Budgeted Yes Budget Source Workers' Compensation Fund (67) - Restricted Recommended Action Approve payment to Marsh USA LLC for excess workers' compensation insurance in the estimated amount of $374,729.00 for the 2024-2025 school year. BACKGROUND : Marsh USA LLC provides the District with excess workers' compensation coverage. The Risk Management Department seeks the renewal of the Excess Workers' Compensation Reinsurance Policy through Marsh USA LLC. Expenditures for this insurance will be paid from the Workers' Compensation Fund. R enewing with Marsh will maintain the District's excess workers' compensation coverage during the 2024-25 school year. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.12 Business Services - Payment Registers Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $23,037,063.88 Budgeted Yes Recommended Action Ratify payment registers for fiscal year 2024-25 as submitted. General Fund (01) Unrestricted and Restricted 25000666 25000667 25000668 25000669 25000670 25000671 25000672 25000673 25000674 25000675 25000676 25000677 25000678 25000679 25000680 25000681 25000682 25000683 25000684 25000685 25000686 25000687 25000688 25000691 25000692 25000693 25000694 25000695 25000696 25000697 25000698 25000699 25000700 25000702 25000703 25000704 25000705 25000706 25000707 25000708 25000709 25000710 25000711 25000712 25000713 25000714 25000715 25000716 25000718 25000719 25000723 25000724 25000725 25000728 25000729 25000730 25000731 25000732 25000733 25000734 25000736 25000737 25000738 25000739 25000740 25000741 25000743 25000744 25000745 25000746 25000747 25000748 25000749 25000750 25000751 25000752 25000753 25000754 25000755 25000756 25000757 25000758 25000759 25000760 25000761 25000762 25000763 25000764 25000765 25000766 25000767 25000768 25000769 25000770 25000771 25000772 25000773 25000774 25000775 25000776 25000777 25000778 25000779 25000780 25000781 25000782 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Education Fund (11) Unrestricted and Restricted 25000726 25000931 25001025 25001320 25001405 25001473 Child Development Fund (12) Restricted 25000727 25000844 25000954 25001009 25001152 25001171 25001178 25001244 25001257 25001278 25001413 25001430 25001489 25001490 Child Nutrition Fund (13) Restricted 25000717 25000720 25000722 25000812 25000813 25000814 25000815 25000816 25000820 25000822 25000826 25000841 25000858 25000859 25000880 25000913 25000945 25000946 25001018 25001030 25001046 25001092 25001094 25001095 25001096 25001097 25001244 25001265 25001266 25001273 25001274 25001284 25001285 25001306 25001308 25001325 25001456 25001487 Building Fund (21) Restricted 25001054 25001055 25001251 Capital Facilities Fund (25) Restricted 25000786 25000787 25000792 25000863 25001053 25001056 25001478 Special Reserve Fund (40) Restricted 25000721 25000880 25001261 25001275 25001289 Cash for Component Units Fund (48) Restricted 25000735 25001182 Worker's Compensation Fund (67) Restricted 25000689 25000690 25000851 25000968 25001093 25001218 25001271 25001307 BACKGROUND : Payments are made to vendors for the purchase of goods and services received throughout the fiscal year. Board of Education approval is required for these payments. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.13 Business Services - Project Authorization Amendments: SVA Architects, Inc. Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $73,550.00 Budgeted Yes Budget Source Building Fund (21) - Restricted Recommended Action Approve Amendment Nos. 2 and 3 to Project Authorization No. SVA-332-2021-1 with SVA Architects, Inc. to provide additional professional services to the Fontana Middle School modernization project in the combined estimated amount of $73,550.00, for a total estimated amount of $1,323,651.00. BACKGROUND : In accordance with Public Contract Code Section 20118.4, changes to existing contracts must be Board approved. On July 21, 2021, the Board of Education approved entering into a Master Agreement and Project Authorization No. SVA-332-2021-1 for the design and engineering professional services of the Fontana Middle School Modernization Project in the not to exceed the amount of $1,234,800.00. On August 9, 2023, the Board of Education approved an amendment to the Project Authorization to provide additional services needed for code requirement for the inclusion of solar panels in the estimated amount of $15,301.00 for a new estimated total amount of $1,250,101.00. Amendment No. 2 - $14,850.00 | Professional fee related to the revision of the building lateral system design to address the additional weight of gypboard and batt insulation applied throughout the underside of the 2nd-floor framing. Amendment No. 3 - $58,700.00 | Professional fees related to the design for a new dedicated bus drop-off drive aisle. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.14 Business Services - Purchase Order Report: July 2024 Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Budgeted Yes Budget Source Various Recommended Action Approve ratification of the Purchase Order Report for the month of July 2024 as provided. BACKGROUND : Purchase orders and change orders have been processed pursuant to the authority granted in accordance with Education Code 17605 and Board Policy 3300 which authorizes the Superintendent or designee to purchase supplies, materials, equipment, services, and public works projects up to the amounts specified in Public Contract Code 20111 and 22032. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Purchase Order Report - July 2024.pdf (374 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.15 Business Services - Resolution No. 24-33: State School Facilities Program Signatories Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Adopt Resolution No. 24-33 for the State Allocation Board designating certain employees as representatives of Fontana Unified School District. BACKGROUND: The State Allocation Board (SAB) requires that designated representatives be approved by the governing board of a district to sign on the district's behalf for documents related to the State School Facilities Program (SSFP). Resolution No. 24-33 designates Samer Alzubaidi, Executive Director, Facilities, Maintenance & Operations, and Transportation as representative of Fontana Unified School District, which provides authorization to file necessary documents to determine eligibility, obtain state funding, submit periodic financial and status reports, as well as any other required documentation. SUBMITTED BY: Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments RESOLUTION #24-33 SAB_OPSC Signatories.pdf (71 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.16 Business Services - Revised Resolution No. 24-31: Balfour Beatty Construction, LLC. Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $4,559,652.00 Budgeted Yes Budget Source Building Fund (21) - Restricted Recommended Action Adopt revised Resolution No. 24-31 approving the revised Guaranteed Maximum Price and approve revised third amendment to the Construction Services Agreement with Balfour Beatty Construction, LLC., for Sierra Lakes Elementary School renovation of six existing kindergarten classrooms on Project Phase III, in the estimated amount of $4,559,652.00. BACKGROUND : On July 20, 2022, the Governing Board authorized entering into a lease lease-back agreement and approved $48,277.00 for pre-construction services with Balfour Beatty Construction, LLC, for the Sierra Lakes Elementary School New Classroom Building and Kindergarten Renovation Project. This project is being completed in three (3) phases due to Division of the State Architect (DSA) approvals and project schedule. On March 8, 2023, the Board approved Amendment No. 1 to the Construction Services Agreement for Phase I of the construction project at a Guaranteed Maximum Price (GMP) of $2,125,618.00. Phase I consists of the relocation of existing portables and site work for fifteen (15) interim housing portables. On June 7, 2023, the Board approved Amendment No. 2 to the Construction Services Agreement for Phase II of the construction project at a Guaranteed Maximum Price (GMP) of $6,884,459.00. Phase II consists of the installation and construction work of a new 2-story modular building with fifteen (15) classrooms. Balfour Beatty Construction, LLC is now ready to proceed with Phase III of the construction project and has submitted their revised Guaranteed Maximum Price GMP of $4,559,652.00 for Board approval. Phase III consists of the renovation of six existing kindergarten classrooms; three of which will receive interior finish upgrades and three which will be expanded to include individual restrooms and storage rooms, adding square footage to the existing building by constructing in the adjacent courtyard. After review by District personnel, it is being recommended that the Board of Education adopt the revised Resolution No. 24-31, approving the revised Guaranteed Maximum Price (GMP) of $ 4,559,652.00 , which includes a construction contingency of $158,472.00 and errors and omissions contingency of $158,472.00, District Contingency of $231,298.00 for Phase III of the contract project and approve the revised third amendment to the Construction Services Agreement under the lease lease-back agreement awarded to Balfour Beatty Construction, LLC. This is the final phase of the project. The estimated total construction budget for this project is $16,400,000.00. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments 1. Resolution Approving GMP Phase III, REVISED.pdf (153 KB) 2. Amendment No. 3, Phase III Renovation of Six Existing Kindergarten Classrooms DRAFT.pdf (723 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.17 Human Resources - Certificated and Classified Personnel Recommendations Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Approve and/or Ratify Personnel Recommendations as provided. BACKGROUND : The Fontana Unified School District strives to optimize its resources through the support and development of personnel. This is supported by Board of Education’s consideration and approval of personnel recommendations at regular meetings of the board. These recommendations contain actions such as hiring, promotions, changes in assignments, retirements, resignations, and terminations involving certificated, classified, and other categories such as school site aides, substitute employees, and others, and are consistent with board policy and law. SUBMITTED BY : Douglas F. Staine, Ed.D. Associate Superintendent, Human Resources Miki R. Inbody Superintendent File Attachments Personnel Recommendations 09 04 24 FINAL.pdf (931 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.18 Superintendent Office - Donations Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Recommended Action Accept donations listed below and send appropriate letters of appreciation: --Frontstream donated $16.60 to Juniper Elementary School. --Kroger donated $51.76 to Wayne Ruble Middle School. --Literati donated $28.67 to Date Elementary School. --Poplar Elementary Parent Teacher Association donated $1,000.0 to Poplar Elementary School. --Studio 1 Distinctive Portraiture donated $667.00 to Beech Avenue Elementary School. --U'SAgain LLC donated $224.46 to Citrus Elementary School and $26.62 to Tokay Elementary School. BACKGROUND : The District routinely receives donations from company programs developed to provide support to schools or as an offshoot from profits derived from sales and services at the schools, as well as donations from individuals. Monetary donations require Board acceptance before the funds can be disbursed through District accounts; in-kind donations of goods or services valued at $500 or above are also brought to the Board as an acknowledgment of the gift. SUBMITTED BY : Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.19 Superintendent Office - Extended-Day District Sponsored Trip: 2024 Inland Empire Future Leaders Program (IEFLP) Summer Leadership Conference Meeting Sep 4, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $2,625.00 Budgeted Yes Budget Source General Fund (01) - Restricted (ELOP) Recommended Action Ratify an Extended-Day District-Sponsored Student Trip for high school students to attend the 2024 Inland Empire Future Leaders Program (IEFLP) Summer Leadership Conference in Idyllwild, California on June 9-14, 2024, in the estimated amount of $2,625.00. BACKGROUND : In accordance with BP 6153, School-sponsored Trips, the Board of Education recognizes that school-sponsored trips are an important component that can supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school performance group activities, military science, or other extracurricular or co-curricular activities. Most enrichment opportunities can be offered without requiring extended trips to distant locations. However, there may arise occasions when exceptional educational and/or experiential opportunities may occur that would require an extended trip (including overnight accommodations, several days, distant locations, etc.) All extended school-sponsored trips shall require the approval of the Board. 2024 Inland Empire Future Leaders Program (IEFLP) Summer Leadership Conference is a summer camp in which three students participated in workshops that covered leadership training, cultural understanding, college readiness, career exploration, civic duties, financial literacy, and public speaking. SUBMITTED BY : Walter P. Daniels Chief of Communication and Community Engagement Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2 through 4.30: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Adam P Perez, second by Mary B