Work Session 9:00AM

3 Tuesday, October 14, 2025 Work Session 9:00AM 9:00AM The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. Employee Benefits Open Enrollment Communication Plan Fall 2025 Meeting Oct 14, 2025 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report Goals DESCRIPTION: Action item from the September 9, 2025 Work Session provided to Board for informational purposes. Communication plan promotes PCPS Open Enrollment Events. In addition to the attached digital PR Campaign, OE posters have been routed to all PCPS locations on September 23, 2025. OE mailers will be sent to PCPS employees with an expected delivery date of late September/early October. Open Enrollment Events (8am - 12pm): - October 11 Elbert Elementary, 205 15th Street NE, Winter Haven FL 33881 - October 18 Haines City High School, 2800 Hornet Drive, Haines City FL 33844 - October 25 Jim Miles Professional Development Center, 4270 Wallace Road, Lakeland FL 33812 CONTACT: Linda M. King, Senior Director Risk Management & Employee Benefits 863-519-3858 ext 477 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Employee Benefits Communication Plan_Fall 2025.pdf (233 KB) Open Enrollment Communication Plan.pdf (209 KB) Subject 2. Strategic Plan Update: Goal 1 Outcomes & Initiatives to Address Growth Areas Meeting Oct 14, 2025 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: This presentation provides the School Board an update on outcomes from Goal 1 of the District's Strategic Plan and new initiatives to increase student outcomes. CONTACT: Joe McNaughton - Chief Academic Officer joseph.mcnaughton@polk-fl.net 863-534-0018 Tracy Collins - Chief of Schools tracy.collins@polk-fl.net 863-647-4733 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: $0 Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Goal 1 for Board Work Session - revised (002).pdf (248 KB) Subject 3. Comprehensive High School Rezone Update Post Townhalls Meeting Oct 14, 2025 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report Goals DESCRIPTION: Presentation summarizing community input gathered during recent townhall meetings held across Polk County to engage stakeholders on the proposed high school rezoning recommendations. This presentation will highlight key themes, concerns, and suggestions voiced by parents, students, and community members, and outline how this feedback is being considered in the decision-making process. CONTACT: Jennifer Farrell Assistant Director, GIS & Demography jennifer.farrell@polk-fl.net Joshua McLemore Director, Facilities Planning joshua.mclemore@polk-fl.net 863-534-0620 Harry Fix Associate Superintendent, Facilities & Operations harry.fix@polk-fl.net 863-534-0620 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Comprehensive High School Rezone post townhalls 14OCT25.pdf (1,942 KB) Subject 4. Proposed Rule Development for School Board Policies Meeting Oct 14, 2025 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Rule development for the following school board policies: Policy 8405 - School Safety and Security Policy 8406 - Reports of Suspicious Activity and Potential Threats to Schools Policy 8407 - Safe School Officers Policy 8420 - Emergency Management, Emergency Preparedness, and Emergency Response Agencies Policy 8431 - Preparedness for Toxic Hazard and Asbestos Hazard Toxic Hazards Policy 8452 - Automatic External Defibrillators (AED) Policy 8462 - Student Abuse, Abandonment, and Neglect Policy 8470 - Community Notification of Registered Sexual Predators/ Sex Offenders Policy 8475 - Criminal Background Screening for Contractor Access Policy 8500 - School Nutrition Program Policy 8531 - Free and Reduced-Price Meals Policy 8540 - Vending Machines Policy 8550 - Competitive Food Sales Policy 9140 - Citizens' Advisory Committees Policy 9200 - Volunteers Policy 9800 - Charter Schools CONTACT: Teresa Griffin Assistant Director, Policy & Public Records 863-578.8208 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Policy Updates_10.14.2025_Wk Session.pdf (74 KB) 10.14.25 Work Session.pdf (158 KB) Policy 8405 School Safety and Security_revised.pdf (206 KB) Policy 8406 Reports of Suspicious Activity_revised.pdf (110 KB) Policy 8407 Safe School Officers_revised.pdf (165 KB) Policy 8452 Automated External Defibrillators_revised.pdf (111 KB) Policy 8462 Student Abuse Abandonment and Neglect_revised.pdf (125 KB) Policy 8470 Registered Sexual Predators_revised.pdf (132 KB) Policy 8475 Criminal Background Screening_revised.pdf (175 KB) Policy 8531 Free and Reduced-Price Meals_revised.pdf (109 KB) Policy 8540 Vending Machines_rescind.pdf (111 KB) Policy 8550 Competitive Food Sales_rescind.pdf (88 KB) Policy 8500 School Nutrition_revised.pdf (357 KB) Policy 9140 Citizens Advisory Committees_revised.pdf (112 KB) Policy 9200 Volunteers_revised.pdf (199 KB) Policy 8420 Emergency Management_revised.pdf (172 KB) Policy 8431 Preparedness for Toxic Hazard_revised.pdf (109 KB) Policy 9800 Charter Schools_revised_CLEANcopy.pdf (249 KB) Policy 9800 draft with strike throughs.pdf (422 KB) Subject 5. 2026 Legislative Platform Meeting Oct 14, 2025 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report Goals DESCRIPTION: Presentation and discussion on the state legislative platform for the 2026 Florida Legislative Session. CONTACT: Chad Davis - (863) 534-0521, ext. 310 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments polk 2026 draft legisltive priorites.pdf (140 KB) PCPS 2026 Legislative Platform Presentation...pdf (119 KB) Subject 6. Behavior Interventions/Strategies Presentation Meeting Oct 14, 2025 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Behavior Interventions/Support presentation outlines key proactive and reactive strategies and supports provided when students display inappropriate behaviors. Resources and professional learning opportunities that have previously been provided and continue to be available for various staff are also included. CONTACT: Denisse Santos Senior Director Behavior & Mental Health Support denisse.santos@polk-fl.net 863.965.5476 Tammy Williams Assistant Superintendent Leaning, Support tammy.williams@polk-fl.net 863.339.2039 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: $0.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Behavior Intervention Support Presentation_WorkSession FRH DRAFT_with Rouse edits.pdf (1,010 KB) B. Annual Contract Renewals Under 1 Million C. Budget & Staffing D. Information Items Subject 1. Head Start Services Report Meeting Oct 14, 2025 - Work Session 9:00AM Category D. Information Items Type Information DESCRIPTION: The Polk County Public School Board is the governing board for the Polk Head Start Administration Grant. Federal regulations require the governing board to receive the following monthly updates and information: Fiscal HR/Staffing Enrollment/absenteeism ESE Meal Services CONTACT: Lori Allen, Senior Director, Foundational Learning, 863-648-3051 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: NONE Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: - File Attachments Board Executive Summary Report for August 2025.pdf (325 KB) Copy of 25HSA Budget Report Policy Council Mtg 08-31-2025.pdf (201 KB) E. Board Agenda Review F. Unfinished Business G. New Business H. Board Comments Subject 1. Board Member Comments Meeting Oct 14, 2025 - Work Session 9:00AM Category H. Board Comments Type DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments