Organizational Meeting

2 Tuesday, November 22, 2022 Organizational Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. Pledge of Allegiance led by Marcus Chambers * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 1. Opening of Meeting Subject 1.1 Welcome Meeting Nov 22, 2022 - Organizational Meeting Type Procedural File Attachments 2. Oath of Office Subject 2.1 District 1 School Board Member Lamar White Meeting Nov 22, 2022 - Organizational Meeting Type Procedural File Attachments 2. Oath of Office Subject 2.2 District 3 School Board Member Linda Evanchyk Meeting Nov 22, 2022 - Organizational Meeting Type Procedural File Attachments 2. Oath of Office Subject 2.3 District 5 School Board Member Diane Kelley Meeting Nov 22, 2022 - Organizational Meeting Type Procedural File Attachments 3. Organizational Session Subject 3.1 Call to Order by the Superintendent Meeting Nov 22, 2022 - Organizational Meeting Type Procedural File Attachments 3. Organizational Session Subject 3.2 Approval of the Agenda Meeting Nov 22, 2022 - Organizational Meeting Type Action, Procedural Recommended Action Motion to approve the Agenda File Attachments Motion & Voting Motion to approve the Agenda Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.3 Election of School Board Chairman Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to approve the nomination of School Board Member for Chairman of the Board. File Attachments Motion & Voting Motion to approve the nomination of Diane Kelley for Chairman of the Board. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.4 Election of School Board Vice-Chairman Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to approve the nomination of School Board Member for Vice-Chairman of the Board. File Attachments Motion & Voting Motion to approve the nomination of Lamar White for Vice-Chairman of the Board. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.5 Establish the 2023 School Board Meeting Schedule Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion that the Board conduct their Workshops and Regular Meetings on the second and fourth Mondays of each month, beginning January 9, 2023. The Workshops of each month will be conducted at 9:00 A.M., and the Regular Meetings will be conducted at 6:00 P.M., at the School Board Central Administration Complex, in the Training Room, Niceville, Florida. Option 1: School Board Meetings and Workshops continue with the current schedule: Board Meetings held on the second and fourth Monday of each month at 6:00 p.m. Workshops held on Thursdays preceding each regular meeting, at 9:00 a.m. Option 2: School Board Meetings held on the second and fourth Monday of each month at 6:00 p.m. Workshops held on the second and fourth Monday of each month, preceding each regular meeting, at 9:00 a.m. Calendars of each option are attached. File Attachments OPTION 1 - 2023 School Board Meeting Schedule.pdf (390 KB) OPTION 1 - 2023 Monthly View-condensed.pdf (1,081 KB) OPTION 2 - 2023 School Board Meeting Schedule.pdf (389 KB) OPTION 2 - 2023 Monthly View-condensed.pdf (1,058 KB) Motion & Voting Motion that the Board conduct their Workshops and Regular Meetings on the second and fourth Mondays of each month, beginning January 9, 2023. The Workshops of each month will be conducted at 9:00 A.M., and the Regular Meetings will be conducted at 6:00 P.M., at the School Board Central Administration Complex, in the Training Room, Niceville, Florida. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.6 Proposed revised School Board Meeting Agenda format Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to approve the revised School Board Meeting Agenda format. The proposed new Meeting Agenda format for the School Board would: 1. Combine the Visitors agenda category into the Recognitions agenda category; 2 Eliminate the the Instructional Technology agenda category and place those items under the Consent agenda; 3. Designate the first Public Comment agenda category, that precedes the Consent agenda, for agenda items discussion (Category 5). A copy of the proposed Agenda format is attached. File Attachments DRAFT AGENDA RE-FORMAT 2023 - A.pdf (143 KB) Motion & Voting Motion to approve the revised School Board Meeting Agenda format. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.7 Designation of School Board Member to serve as the Board's Trustee to the Florida School Boards Insurance Trust (FSBIT) Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to designate a School Board Member to serve as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). As a Trust Member School District in Florida School Boards Insurance Trust, a School Board Member shall be appointed annually by the School Board to serve as a Trustee. There are three meetings each year in January, April, and October, with the first two meetings taking place in Gainesville and the third meeting at a rotating location selected by the trust. Tim Bryant currently serves as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). File Attachments Motion & Voting Motion to designate Tim Bryant to serve as the Board's Trustee representative to the Florida School Boards Insurance Trust (FSBIT). Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.8 Designation of School Board Member to serve as the Board's representative on the Northwest Florida Manufacturing Council Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to designate a School Board Member to serve as the Board's representative on the Northwest Florida Manufacturing Council. Marti Gardner currently serves as the Board's representative on the Northwest Florida Manufacturers Council . Board Member representation on behalf of the Board collaborates with the Northwest Florida Manufacturers Council in the field of Career and Technical Education programs throughout the community, Okaloosa Technical College, and the District's high schools. File Attachments Motion & Voting Motion to designate Marti Gardner to serve as the Board's representative on the Northwest Florida Manufacturing Council. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.9 Designation of School Board Member to serve as the Board's representative to the Okaloosa Public Schools Foundation Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to designate a Board Member to serve as the Board's representative to the Okaloosa Public Schools Foundation. Linda Evanchyk currently serves as the Board's representative to the Okaloosa Public Schools Foundation. File Attachments Motion & Voting Motion to designate Linda Evanchyk to serve as the Board's representative to the Okaloosa Public Schools Foundation. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.10 Designation of School Board Member to serve as the Board's representative to the Construction Program Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to designate a School Board Member n to serve as the Board's representative to the Construction Program. Diane Kelley currently serves as the Board's representative to the Construction Program. File Attachments Motion & Voting Motion to designate Tim Bryant to serve as the Board's representative to the Construction Program. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.11 Designation of a School Board Member to serve as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to designate a School Board Member to serve as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee. Lamar White currently serves as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee. File Attachments Motion & Voting Motion to designate Lamar White to serve as the Board's representative to the Principal of the Year and Assistant Principal of the Year Selection Committee. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Organizational Session Subject 3.12 Request to advertise a Public Hearing for adoption of revised School Board Policy 01-06 Personal Appearance Before the Board, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to approve the request to advertise a Public Hearing for the adoption of revised School Board Policy 01-06 Personal Appearance Before the Board. A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 01-06 Personal Appearance Before the Board. The proposed amendments to the policy will revise the categorical order of Board business on the Board's meeting agenda. The recommended changes are attached . File Attachments 01-06 Personal Appearance Before Board - REDLINE 10-20-2022.pdf (12 KB) Motion & Voting Motion to table the request to advertise a Public Hearing for the adoption of revised School Board Policy 01-06 Personal Appearance Before the Board. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 4. Other Business Subject 4.1 Authorization to continue using the existing bank MICR signatures, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Nov 22, 2022 - Organizational Meeting Type Action Recommended Action Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. The School Board will hold its annual organizational session on November, 22, 2022, for the purpose of electing officers. Approval is requested to allow the Finance Department to continue using the existing signatures for the signing of accounts payable and payroll checks until new signatures plates are received and installed on the AS/400 and the Burroughs check signing machine. This process takes approximately 30 to 45 days. File Attachments Motion & Voting Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Attorney's Business Subject 5.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting Nov 22, 2022 - Organizational Meeting Type Action, Information The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. File Attachments 6. Superintendent's Business Subject 6.1 Correspondence, requests and other matters addressed by the Superintendent Meeting Nov 22, 2022 - Organizational Meeting Type Action, Information File Attachments 7. Adjournment Subject 7.1 Adjournment of the meeting by the Chairman Meeting Nov 22, 2022 - Organizational Meeting Type Procedural File Attachments 8. Public Notices Subject 8.1 Public Notice Meeting Nov 22, 2022 - Organizational Meeting Type Information PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Carver Hill Administration Complex at (850) 689-7185. File Attachments