Main Governing Board

4 Thursday, May 29, 2025 Regular Board Meeting and PINCO Meeting Meeting Location: A.V.U.H.S.D. Boardroom 176 Holston Drive Lancaster, CA 93535 - - 6:00 p.m. - Open Regular Meeting; Adjourn to Closed Session 7:00 p.m. - Reconvene Regular Meeting - Anyone wishing to observe the meeting may do so via the AVUHSD YouTube channel: https://www.youtube.com/@AVUHSD - Those wishing to address items on the PINCO Agenda, Regular Meeting Agenda, and matters that are not on the agenda within the jurisdiction of the AVUHSD Board shall do so in person, complete a Speaker Form, and give it to the designee before the public comment portions of the meeting. The President or designee will call the individual to the podium. Individual speakers are limited to three (3) minutes each, and a total time for public input on each item shall be limited to twenty (20) minutes. Non-Agendized items are limited to a total time allotment of twenty (20) minutes. Only one person is permitted to stand at the podium at a time. No speaker may relinquish a time allotment to another speaker. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting. The meeting is recorded and available as a public record upon request. - Anyone requiring disability-related accommodations or modifications, including auxiliary aids or services, in order to participate in the meeting should contact the Superintendent’s Office at (661) 948-7655, ext. 2601, at least 48 hours prior to the meeting to request specific accommodations. Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Antelope Valley Union High School District can be inspected electronically at https://go.boarddocs.com/ca/avuhsd/Board.nsf/Public or at the AVUHSD Administrative Office, 176 Holston Drive, Lancaster, CA 93535. - 1. Opening Items Subject A. Call to Order - Regular Board Meeting and PINCO Meeting Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 1. Opening Items Type Procedural File Attachments Subject B. Roll Call Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 1. Opening Items Type Procedural Carla Corona, President Miguel Sanchez IV, Vice President Cynthia R. Hernandez, Clerk Charles Hughes, Member L. Rosemary Mann, Member Johnloyd Cyd San Gabriel, Student Board Member File Attachments 2. Closed Session Subject A. Public Comments from the Floor for Closed Session Agendized Items Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 2. Closed Session Type Discussion Members of the public who would like to address the Board on any closed session item on the agenda may do so now. To address an item on the closed session agenda, please fill out a Speaker Form and give it to the designee before the Board President/Chair announces this item. Individual speakers are limited to three (3) minutes each, and the total time for public input shall be limited to twenty (20) minutes. Only one person is permitted to stand at the podium at a time. No speaker may relinquish a time allotment to another speaker. During public comments the Board listens to concerns/issues. The Board may ask questions for purposes of clarification. The law prohibits the Board from entering into a dialogue with the public or taking action on items not on the agenda. File Attachments 3. Reconvene Regular Meeting Subject A. Reconvene Regular Meeting Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 3. Reconvene Regular Meeting Type Procedural File Attachments Subject B. Presentation of Colors: Lancaster High School JROTC Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 3. Reconvene Regular Meeting Type Procedural File Attachments Subject C. Pledge of Allegiance Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 3. Reconvene Regular Meeting Type Procedural File Attachments 4. PINCO Meeting Subject A. Public Comments from the Floor for PINCO Items Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 4. PINCO Meeting Type Information The public is invited to address items on the PINCO agenda or any item that is within the PINCO jurisdiction of the Board of Trustees. To address an item on the PINCO agenda, please fill out a Speaker Form and give it to the designee before the Board President/Chair announces this item. Individual speakers are limited to three (3) minutes each, and the total time for public input shall be limited to twenty (20) minutes. Only one person is permitted to stand at the podium at a time. No speaker may relinquish a time allotment to another speaker. During public comments the Board listens to concerns/issues. The Board may ask questions for purposes of clarification. The law prohibits the Board from entering into a dialogue with the public or taking action on items not on the agenda. File Attachments Subject B. PINCO Year End Authorization for Appropriation Transfers Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 4. PINCO Meeting Type Action Recommended Action It is recommended that the Board of Trustees approve the Authorization for Appropriation Transfers as presented. Submitted by: Joseph Cook, PINCO President Summary Statement: Education Code Section 42601 states that at the close of any school year, a school district may, with the approval of the governing board, identify and request the county superintendent of schools to make the transfers between the designated fund balance or the unappropriated fund balance and any expenditure classification or classifications, or balance any expenditure classifications of the budget of the district for that school year as necessary to permit the payment of obligations of the district incurred during that school year. For each elementary, high school, and unified school district that, during the preceding school year, had an average daily attendance less than the level, as appropriate, specified in subdivision (a) of Section 41301, the county superintendent of schools, with the consent of the governing board of the school district, may identify and make the transfers and shall so notify the districts. Staff is requesting that the Board approve such transfers as noted on the attached. Budget Implications: None as a result of the action. Transfer of funds will involve only those funds previously approved by the prior budget adoption. Recommendation: It is recommended that the Board of Trustees approve the Authorization for Appropriation Transfers as presented. File Attachments 05-29-25 - PINCO Year End Appropriation Transfer.pdf (40 KB) Motion & Voting It is recommended that the Board of Trustees approve the Authorization for Appropriation Transfers as presented. Motion by Charles Hughes, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject C. Approval(s) of Awards for PINCO RFP #02/25-26 and PINCO RFP #03/25-26 Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 4. PINCO Meeting Type Action Recommended Action It is recommended that the Board of Trustees authorize PINCO to enter into agreement(s) with the recommended vendors and to open purchase orders for payment accordingly for SY 2025-2026. Submitted by : Joseph Cook, PINCO President Summary Statement: With direction from PINCO’s Executive and Advisory Committee Members and following established procurement procedures, the Lead Agency annually conducts open solicitations for pricing and terms of USDA-processed and commercially purchased food products. Awarded products provided by the following vendors have been determined to be the most responsive based on PINCO’s Best Value Scoring. PINCO’s Best Value Scoring matrix includes the following variables: Price. Quality of Material Acceptability: Past performance & reliability; reasonable minimums & lead times for processing. The necessity to award enough items to the vendor. As part of the PINCO Best Value Scoring vetting process, PINCO Member Districts conducted objective taste testing to help determine quality and student likability in addition to reference and reliability vetting. The following vendors have been recommended for award in the SY 25-26, effective July 1, 2025 - June 30, 2026: PINCO RFP #02/25-26 Sysco Foods of Ventura PINCO RFP #03/25-26 Bake Crafters Buena Vista Foods Del Real Foods MCI/Los Cabos Michael B’s Schwan’s Food Service Budget Implications: PINCO has budgeted 4,000,000.00 of its SY 2025-2026 food expenditures for the vendors listed above under PINCO RFP #03/25-26. PINCO member districts are financially responsible for the product(s) they purchase through the Co-Operative in addition to all purchases made under PINCO RFP #02/25-26, Sysco Foods of Ventura. Recommended Action: It is recommended that the Board of Trustees authorize PINCO to enter into agreement(s) with the recommended vendors and to open purchase orders for payment accordingly for SY 20 25-2026 . File Attachments 05-29-25 - PINCO- RFP #02 25-26 Purchased Products Delivered to Member Sites.pdf (431 KB) 05-29-25 - PINCO RFP #03_25-26.pdf (256 KB) 05-29-25 - PINCO RFP #02 #03 Best Value Scoring.pdf (1,936 KB) Motion & Voting It is recommended that the Board of Trustees authorize PINCO to enter into agreement(s) with the recommended vendors and to open purchase orders for payment accordingly for SY 2025-2026. Motion by Charles Hughes, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject D. PINCO Extension of Agreements for SY 2025-2026 Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 4. PINCO Meeting Type Action Dollar Amount $8,000,000.00 Recommended Action It is recommended that the Board of Trustees authorize PINCO to award extension(s) of the listed vendors and enter into agreements for SY 2025-2026. Submitted by: Joseph Cook, PINCO President Summary Statement: PINCO contract language states that by mutual consent, the contractual agreement(s) can be extended for up to two additional years from the agreement’s effective date. The following are active agreements within the rollover period stated in their respective contract(s). The timeline for each extension would run from July 1, 202 5 , to June 30, 2026. The vendors listed below have complied with all conditions of extension and have met the expectations of the PINCO Member Districts over the past year. PINCO’s Executive and Advisory Committees recently met to review the conditions set forth and agree to the proposed terms and conditions for SY 2025-2026: PINCO RFP #01/23-24: USDA Processed Poultry Products Brookwood Farms Schwan’s Food Service Tyson Foods Yang’s Fifth Taste PINCO RFP #02/23-24: USDA Processed Beef Products Goodman Food Products (Don Lee Farms) PINCO RFP #03/23-24: USDA Processed Pork Products Goodman Food Products (Don Lee Farms) PINCO RFP #05/23-24: Commercially Purchased Food Products Clearbrook Farms Budget Implications: PINCO has budgeted $8,000,000.00 of its SY 2025-2026 food expenditures to the vendors listed above. Each PINCO member district is financially responsible for the products they purchase through the Co-Operative. Recommendation: It is recommended that the Board of Trustees authorize PINCO to award extension(s) of the listed vendors and enter into agreements for SY 2025-2026. File Attachments 05-29-25 - PINCO RFP Extensions.pdf (525 KB) Motion & Voting It is recommended that the Board of Trustees authorize PINCO to award extension(s) of the listed vendors and enter into agreements for SY 2025-2026. Motion by Cynthia R Hernandez, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject E. Lease Agreement - Ryder Truck Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 4. PINCO Meeting Type Action Dollar Amount $479,784.00 Recommended Action It is recommended that the Board of Trustees authorize PINCO to enter into the leasing proposal as presented. Submitted by: Joseph Cook, PINCO President Summary Statement: PINCO is requesting authorization to enter into an agreement with Ryder Trucks for the lease(ing) of commercial vehicles and trailer(s) for the purpose of managing and operating logistic-distribution services internally as opposed to the third-party services currently being received under agreement with the current vendor. PINCO’s agreement with the current vendor is scheduled to expire June 30, 2025. PINCO solicited services for SY 2025-2026 and, unfortunately, received a sole response from the current vendor that is cost-prohibitive based on comparison(s) to the lease option being presented. Based on the lead agency’s research, PINCO’s Advisory Committee has voted to assume the financial responsibility(ies) as presented. Budget Implications: PINCO Distribution Budget (2) 3-Axle Day Cab Vehicles - Total Cost $282,720.00 Orignal Value $124,816.00 Terms in Months 48 Monthly Depreciation $1,010.46 Fixed Charge Per Month: $2,945.00 (1) 28-ft. Reefer Vehicle - Total Cost $197,064.00 Original Value $134,848.00 Terms in Months: 84 Monthly Depreciation $1,041.40 Fixed Charge Per Month: $2,346.00 Recommendation: It is recommended that the Board of Trustees authorize PINCO to enter into the leasing proposal as presented. File Attachments 05-29-25 - PINCO - Ryder Schedule A - 28ft Reefer.pdf (169 KB) 05-29-25 - PINCO - Ryder Schedule A - 3-Axle Day Cab.pdf (168 KB) 05-29-25 - PINCO - Ryder Truck Leasing Proposal.pdf (753 KB) Motion & Voting It is recommended that the Board of Trustees authorize PINCO to enter into the leasing proposal as presented. Motion by L Rosemary Mann, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject F. Purchase Order Schedule - PINCO Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 4. PINCO Meeting Type Action Dollar Amount $240,000.00 Recommended Action It is recommended that the Board of Trustees approve and authorize the purchases outlined on the attached schedule. Submitted by: Joseph Cook, PINCO President Summary Statement: This is a routine listing of purchases and direct payments by PINCO, which is generally done for the board at each board meeting. Budget Implications: PINCO General Fund: $240,000.00 Recommendation: It is recommended that the Board of Trustees approve and authorize the purchases outlined on the attached schedule. File Attachments 05-29-25 - PINCO PO SCHEDULE 2024-25.pdf (98 KB) Motion & Voting It is recommended that the Board of Trustees approve and authorize the purchases outlined on the attached schedule. Motion by Charles Hughes, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann 5. Reconvene Regular Meeting Subject A. Reconvene Regular Meeting Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 5. Reconvene Regular Meeting Type Procedural File Attachments 6. Recognition/Reports/Public Comments Subject A. ICC Student Representatives: Highland High School and Littlerock High School Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Presentation, Report ICC student representatives from Highland High School and Littlerock High School will give a presentation to the Board of Trustees. File Attachments Subject B. Recognition of Antelope Valley High School Girls Flag Football Team 2024-25 CIF-SS Division 5 Championship Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Recognition The Board would like to recognize Antelope Valley High School Girls Flag Football Team for their 2024-25 CIF-SS Division 5 Championship. File Attachments Subject C. Recognition of Ariana Soil, 2024-25 CIF-SS Division 5 Player of the Year Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Recognition The Board would like to recognize Ariana Soil, 2024-25 CIF-SS Division 5 Player of the Year. File Attachments Subject D. Recognition of Deon Price, 2024-25 CIF-SS Division 5 Coach of the Year Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Recognition The Board would like to recognize Deon Price, 2024-25 CIF-SS Division 5 Coach of the Year. File Attachments Subject E. Recognition of Knight High School Boys Basketball Team 2025 CIF-SS Division 3AA Championship Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Recognition The Board would like to recognize the Knight High School Boys Basketball Team for their 2025 CIF-SS Division 3AA Championship. File Attachments Subject F. Recognition of Amare Larane, 2025 CIF-SS Division 3AA Player of the Year Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Recognition The Board would like to recognize Amare Larane, 2025 CIF-SS Division 3AA Player of the Year. File Attachments Subject G. Recognition of Tom Hegre, 2025 CIF-SS Division 3AA Coach of the Year Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Recognition The Board would like to recognize Tom Hegre, CIF-SS Division 3AA Coach of the Year. File Attachments Subject H. Math Presentation Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Presentation Submitted by: Chris Grado, Ed.D. Assistant Superintendent Summary Statement: The Board will receive a presentation regarding the AVUHSD's mathematics program. File Attachments Subject I. Special Education Program Overview Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Presentation Submitted by: Shandelyn Williams Deputy Superintendent Lisa Schutt Director of Special Education Summary Statement: The Board will receive a presentation regarding Special Education. Budget Implications: None. File Attachments Subject J. Antelope Valley Schools Transportation (AVSTA) Report/Update Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Report File Attachments Subject K. From AVTA - Michael Millings Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Procedural File Attachments Subject L. From CSEA - Karen White Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Procedural File Attachments Subject M. Public Comments from the Floor for Agendized Items Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Discussion The public is invited to address the Board on any agenda item. To address an item on the agenda, please fill out a Speaker Form and give it to the designee before the Board President/Chair announces this item. Individual speakers are limited to three (3) minutes each, and the total time for public input shall be limited to twenty (20) minutes. Only one person is permitted to stand at the podium at a time. No speaker may relinquish a time allotment to another speaker. During public comments, the Board listens to concerns/issues. The Board may ask questions for purposes of clarification. The law prohibits the Board from entering into a dialogue with the public or taking action on items not on the agenda. File Attachments Subject N. Public Comments from the Floor for Non-Agendized Items Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 6. Recognition/Reports/Public Comments Type Discussion The public is invited to address the Board on any matter not on the agenda that is within the jurisdiction of the Board. To address an item not on the agenda, please fill out a Speaker Form and give it to the designee before the Board President/Chair announces this item. Individual speakers are limited to three (3) minutes each, and the total time for public input shall be limited to twenty (20) minutes. Only one person is permitted to stand at the podium at a time. No speaker may relinquish a time allotment to another speaker. During public comments the Board listens to concerns/issues. The Board may ask questions for purposes of clarification. The law prohibits the Board from entering into a dialogue with the public or taking action on items not on the agenda. File Attachments 7. Educational Services - Action Items Subject A. Review Proposed Revisions to Board Policy/Administrative Regulation 5131.41, 5145.7, 5145.71, and 6159.4 (First Read/Discussion) Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 7. Educational Services - Action Items Type Discussion, Information Submitted by: Shandelyn Williams Deputy Superintendent Summary Statement: Administrative Regulation 5131.41 - Use of Seclusion and Restraint Regulation updated to clarify the limited exception when seclusion and/or behavioral constraint may be used, and to reflect that it cannot be applied for longer than necessary to contain the dangerous behavior. Regulation also updated to include, as appropriate, concepts from the December 2022 Davis Joint Unified School District Resolution Agreement with the U.S. Department of Education, Office for Civil Rights, regarding the use of seclusion and restraint as it relates to a free appropriate public education for students with disabilities. Regulation also updated to add a new section "Documentation of Seclusion and Restraint." Board Policy 5145.7 - Sex Discrimination and Sex-Based Harassment Policy updated to include material related to sex discrimination, in addition to sex-based harassment. Additionally, policy updated to reflect NEW FEDERAL REGULATIONS (89 Fed. Reg. 33474) which (1) clarify that discrimination on the basis of sex, including sex-based harassment, for the purpose of Title IX includes sex stereotypes; sex characteristics; gender identity; sexual orientation; pregnancy, childbirth, termination of pregnancy, or lactation, including related medical conditions or recovery; and parental, marital, and family status, (2) require employees with knowledge of conduct that reasonably may constitute sex discrimination or sex-based harassment in a district education program or activity to notify the Title IX Coordinator, (3) require a district with knowledge of alleged conduct, which occurs in a district program or activity on or after August 1, 2024, that reasonably may constitute sex discrimination under Title IX, including sex-based harassment, to follow Title IX grievance procedures when investigating and resolving a complaint based on the alleged conduct, (4) require the Title IX Coordinator to offer and coordinate supportive measures when notified of conduct that reasonably may constitute sex discrimination, including sex-based harassment (5) require specified training related to sex discrimination for all district employees, as well as additional training for investigators, decisionmakers, and other persons who are responsible for implementing the district’s grievance procedures or have the authority to modify or terminate supportive measures; facilitators of an informal resolution process; and the Title IX Coordinator(s) and designees, and (6) require specified records to be maintained for seven years. In addition, policy updated to reflect NEW LAW (AB 1955, 2024) which prohibits a district, including a Governing Board member from retaliating or otherwise taking adverse action against an employee, including by placing the employee on administrative leave, on the basis that the employee supported a student exercising rights specified in certain Education Code provisions, performed work in a manner consistent with the district’s legal obligations related to educational equity, or provided instruction to students consistent with current content standards, curriculum frameworks, instructional materials adopted by the state board, and state law. Policy also updated to (1) provide that employees are required to report incidents of prohibited discrimination within one workday, which may be modified to reflect the district’s timeline, in order to maintain consistency of such reporting requirements across the policy manual, and (2) delete material related to requirements for posting and publishing the district’s sexual harassment policy which are located in Administrative Regulation 5145.3 – Nondiscrimination/Harassment, and the accompanying administrative regulation by reference. Administrative Regulation 5145.7 - Sex Discrimination and Sex-Based Harassment Regulation updated to include material related to sex discrimination, in addition to sex-based harassment. Additionally, regulation updated to emphasize that the district does not discriminate on the basis of sex in any of its programs or activities, prohibits such conduct, and complies with Title IX. In addition, regulation updated to include definitions of sex discrimination and sex-based harassment, and reflect NEW FEDERAL REGULATIONS (89 Fed. Reg. 33474) which (1) clarify that discrimination on the basis of sex, including sex-based harassment, for the purpose of Title IX includes sex stereotypes; sex characteristics; gender identity; sexual orientation; pregnancy, childbirth, termination of pregnancy, or lactation, including related medical conditions or recovery; and parental, marital, and family status, (2) require a district with knowledge of alleged conduct, which occurs in a district program or activity on or after August 1, 2024, that reasonably may constitute sex discrimination under Title IX, including sex-based harassment, to follow Title IX grievance procedures when investigating and resolving a complaint based on the alleged conduct, and (3) provide that a district (a) may not exclude a student from participation in, deny a student the benefits of, or otherwise subject a student to discrimination on the basis of sex in any education program or activity, (b) that in the limited circumstances in which different treatment or separation on the basis of sex is permitted, a district may not carry out such different treatment or separation in a manner that discriminates on the basis of sex by subjecting a student to more than de minimis harm, and (c) that preventing a student from participating in an education program or activity consistent with the person's gender identity subjects a person to more than de minimis harm on the basis of sex. Regulation also updated to provide that employees are required to report incidents of prohibited discrimination within one workday, which may be modified to reflect the district's timeline, in order to maintain consistency of such reporting requirements across the policy manual. Additionally, regulation updated to (1) include material formerly in Administrative Regulation 5145.3 - Nondiscrimination/Harassment related to issues that are unique to intersex, nonbinary, transgender, and gender nonconforming students, (2) reflect NEW LAW (AB 1955, 2024) which clarifies that under existing law a district, including a Governing Board member, may not require an employee or contractor to disclose any information related to a student's sexual orientation, gender identity, or gender expression to any other person, or enact or enforce any policy, rule, or administrative regulation that would require the same, without the student's consent unless otherwise required by state or federal law, and (3) reflect NEW LAW (SB 760, 2023) which requires, beginning July 1, 2026, each school with more than one female student restroom and more than one male student restroom to provide and maintain at least one all-gender restroom for student use that meets the requirements of law. AR 5145.71 - Title IX Sex Discrimination and Sex-Based Harassment Complaint Procedures Regulation updated to reflect NEW FEDERAL REGULATIONS (89 Fed. Reg. 33474) which make extensive and significant changes to the title IX grievance procedures including that they (1) require a district with knowledge of alleged conduct, which occurs in a district program or activity on or after August 1, 2024, that reasonably may constitute sex discrimination under Title IX, including sex-based harassment, to follow Title IX grievance procedures when investigating and resolving a complaint based on the alleged conduct, (2) require district’s to follow “basic requirements” when implementing the Title IX grievance procedures, (3) modify the definition of a “complaint” and who may bring a complaint, (4) modify the Title IX Coordinator’s responsibilities related to the initiation of a complaint when the alleged victim chooses to not bring a complaint, (5) modify the requirements related to the offering and coordination of supportive measures, (6) expand the requirements related to the dismissal of complaints, including the appeal of dismissals, (7) expand the requirements related to the informal resolution process, (8) amend requirements related to notice of allegations when a formal investigation is initiated by the district, (9) expand requirements related to the investigation procedures, (10) modify requirements related to the written decision, (11) alter the process for the appeal of the decision, (12) provide for extension of timelines, and (13) amend requirements for remedies, disciplinary actions, and record-keeping. Additionally, regulation updated to delete material defining sex-based harassment as the definitions for sex discrimination and sex-based harassment are contained within Administrative Regulation 5145.7 – Sex Discrimination and Sex-Based Harassment, and to delete material in regard to reporting of sex-based harassment as such material is contained within other related policies. Regulation also updated to add a section on Consolidation of Complaints, and material related to record-keeping requirements for complaints containing allegations of childhood sexual assault. AR 6159.4 - Behavioral Interventions for Special Education Students (AR revised) Regulation updated to reflect NEW LAW (AB 86) which, in effect, repeals specified state regulations pertaining to behavioral interventions for special education students, deletes the requirement for a "behavioral intervention plan" when a student with a disability exhibits a "serious behavioral problem" that significantly interferes with the implementation of the goals and objectives of his/her individualized education program, and instead requires the district to address any student behavior that impedes the student's own learning or the learning of other students. Budget Implications : None. Recommendation : It is recommended that the Board of Trustees review the proposed revisions to Board Policies and Administrative Regulations as presented. File Attachments Regulation 5131.41 Use Of Seclusion And Restraint.pdf (442 KB) Policy 5145.7 Sex Discrimination and Sex-Based Harassment.pdf (453 KB) Regulation 5145.7 Sex Discrimination and Sex-Based Harassment.pdf (462 KB) Regulation 5145.71 Title IX Sex Discrimination and Sex-Based Harassment Complaint Procedures.pdf (485 KB) Regulation 6159.4 Behavioral Interventions For Special Education Students.pdf (442 KB) Subject B. Annual Review of Board Policy/Administrative Regulation (BP/AR) 6020 – Parent Involvement Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 7. Educational Services - Action Items Type Discussion, Information Submitted by: Robert Harris, Ed.D. Director, Categorial and Special Programs Summary Statement: State and federal laws require that schools and districts partner with parents and families to increase student achievement. Parent and family engagement are elements of state and federal funding. Title I federal categorical funding is contingent on the annual review of District policies regarding parent and family engagement. BP/AR 6020 - Parent Involvement The AVUHSD promotes parent and family engagement through various advisories and community forums such as Title I, School Site Council (SSC), English Learner Advisory Committee (ELAC), District English Learner Advisory Committee (DELAC), School Advisory Committee (SAC), District Advisory Committee (DAC), and school-based community forums. The District invites all parents/guardians to participate in the various advisory elections at the beginning of each school year during annual Back-to-School night meetings. Budget Implications : None as a result of this action. Recommendation: It is recommended that the Board of Trustees review the attached BP/AR annually as presented. File Attachments BP 6020 Parent Involvement.pdf (161 KB) AR 6020 Parent Involvement.pdf (182 KB) Subject C. Review of Curriculum Guide African American Studies AP (First Read/Discussion) Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 7. Educational Services - Action Items Type Discussion, Information Submitted by: Dr. Will Laird, EdD. Director I, Educational Services African American Studies AP Summary Statement: The attached curriculum guide was developed as part of an ongoing process to improve and update curriculum while delivering rigorous course offerings to the students of the AVUHSD. The Board of Trustees is asked to review the attached curriculum guide as presented Budget Implications : None. Recommendation : It is recommended that the Board of Trustees receive the attached curriculum guide for review. File Attachments African American Studies AP.pdf (43,253 KB) Subject D. Review of Curriculum Guide CTE Intermediate Dance (First Read/Discussion) Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 7. Educational Services - Action Items Type Discussion, Information Submitted by: Will Laird, Ed.D. Director of School Improvement CTE Intermediate Dance Summary Statement: The attached curriculum guide was developed as part of an ongoing process to improve and update curriculum while delivering rigorous course offerings to the students of the AVUHSD. The Board of Trustees is asked to review the attached curriculum guide as presented. Budget Implications: None Recommendation : It is recommended that the Board of Trustees receive the attached curriculum guide for review. File Attachments CTE Intermediate Dance.pdf (1,055 KB) Subject E. Review of Curriculum Guide English 10 Ethnic Cultures (First Read/Discussion) Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 7. Educational Services - Action Items Type Discussion, Information Submitted by: Will Laird, Ed.D. Director, Educational Services English 10 Ethnic Cultures Summary Statement: The attached curriculum guide was developed as part of an ongoing process to improve and update curriculum while delivering rigorous course offerings to the students of the AVUHSD. The Board of Trustees is asked to review the attached curriculum guide as presented. Budget Implications: None. Recommendation : It is recommended that the Board of Trustees receive the attached curriculum guide for review. File Attachments English10 Ethnic Cultures.pdf (221 KB) Subject F. Review of Curriculum Guide Medical Health Careers Honors (First Read/Discussion) Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 7. Educational Services - Action Items Type Discussion, Information Submitted by: Will Laird, Ed.D. Director of School Improvement Medical Health Careers Honors Summary Statement: The attached curriculum guide was developed as part of an ongoing process to improve and update curriculum while delivering rigorous course offerings to the students of the AVUHSD. The Board of Trustees is asked to review the attached curriculum guide as presented. Budget Implications: None Recommendation : It is recommended that the Board of Trustees receive the attached curriculum guide for review. File Attachments Medical Health Careers Honors.pdf (2,146 KB) 8. Personnel Services - Action Items Subject A. AVUHSD/AVTA Collective Bargaining MOU Regarding Home Teaching Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 8. Personnel Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees approve the agreement with AVTA as presented. Submitted by: Kristina Ramos Assistant Superintendent Human Resources Summary Statement: Because collective bargaining has a major impact on district operations, the Board of Trustees is committed to negotiating in good faith, and to providing the public with information. As a result of discussions with AVTA, a Memo of Understanding (MOU) regarding Home Teaching has been reached. The MOU is reflected in the attached document. Budget Implications: None File Attachments 2025-26 AVUHSD-AVTA Home Teaching MOU 5.29.25.pdf (357 KB) Motion & Voting It is recommended that the Board of Trustees approve the agreement with AVTA as presented. Motion by Charles Hughes, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject B. AVUHSD/AVTA Collective Bargaining MOU Regarding Independent Study Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 8. Personnel Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees approve the agreement with AVTA as presented. Submitted by: Kristina Ramos Assistant Superintendent Human Resources Summary Statement: Because collective bargaining has a major impact on district operations, the Board of Trustees is committed to negotiating in good faith, and to providing the public with information. As a result of discussions with AVTA, a Memo of Understanding (MOU) regarding Independent Study has been reached. The MOU is reflected in the attached document. Budget Implications: None File Attachments 2025-26 AVUHSD-AVTA Independent Study MOU 5.29.25.pdf (2,134 KB) Motion & Voting It is recommended that the Board of Trustees approve the agreement with AVTA as presented. Motion by Charles Hughes, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject C. Agreement PS#2024-25-08 with Frontline Education for the 2025-2026 Fiscal Year. Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 8. Personnel Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees approve the Agreement for Professional Services #PS2024-25-08 with Frontline Education. Submitted by: Kristina Ramos Assistant Superintendent Human Resources Summary Statement: Frontline Education provides streamlined human resources and business software that will provide collaboration between essential District departments. Additionally, the bundling of software packages will replace current programs at a lower cost. This agreement is renewed on a yearly basis. Budget Implications: $25,080.45 Initial Setup, $100,030.19 Recurring Annual Cost File Attachments AVUHSD - Frontline 25-26 Terms of Service Agreement 5-29-2025.pdf (2,074 KB) Motion & Voting It is recommended that the Board of Trustees approve the Agreement for Professional Services #PS2024-25-08 with Frontline Education. Motion by Charles Hughes, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann 9. Business Services - Action Items Subject A. Approval of Year-End Appropriation Transfers Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 9. Business Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees approve year-end appropriation transfers as presented. Submitted by: Trixie Flores, Director, Business/Fiscal Services Summary Statement: Education Code Section 42601 states that at the close of any school year, a school district may, with the approval of the governing board, identify and request the county superintendent of schools to make the transfers between the designated fund balance or the unappropriated fund balance and any expenditure classification or classifications, or balance any expenditure classifications of the budget of the district for that school year as necessary to permit the payment of obligations of the district incurred during that school year. For each elementary, high school, and unified school district that, during the preceding school year, had an average daily attendance less than the level, as appropriate, specified in subdivision (a) of Section 41301, the county superintendent of schools, with the consent of the governing board of the school district, may identify and make the transfers and shall so notify the districts. Staff is requesting that the Board approve such transfers as noted on the attached. Budget Implications: Budget Implications: None as a result of this action. Transfer of funds will involve only those funds previously approved by prior budget adoption. Recommendation: It is recommended that the Board of Trustees approve year-end appropriation transfers as presented. File Attachments 05-29-25 - Year End Approproation Transfers 2024-25.pdf (149 KB) Motion & Voting It is recommended that the Board of Trustees approve year-end appropriation transfers as presented. Motion by Charles Hughes, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject B. Approval of J-13A Emergency Attendance Waiver Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 9. Business Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees approve the attached J-13A attendance waiver for the material decrease in ADA for Antelope Valley High School. Submitted by: Viola Scott, Director III Attendance Summary Statement: On February 21, 2025, Antelope Valley High School experienced a material decrease in ADA due to a qualifying event that impacted this campus. Budget Implications: None as a result of this action. Recommendation: It is recommended that the Board of Trustees approve the attached J-13A attendance waiver for the material decrease in ADA for Antelope Valley High School. File Attachments 05-29-25 - J-13A Emergency Attendance Waiver-AVHS.pdf (1,228 KB) Motion & Voting It is recommended that the Board of Trustees approve the attached J-13A attendance waiver for the material decrease in ADA for Antelope Valley High School. Motion by Charles Hughes, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject C. Approval of Professional Services Agreement with TerraVerde Energy, LLC for asset management services for Antelope Valley Union High School District Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 9. Business Services - Action Items Type Action Budget Source Funding is provided by the General Fund and/or GO Bonds. Recommended Action It is recommended that the Board of Trustees approve the Professional Service Agreement with TerraVerde Energy, LLC. Submitted by: Trixie Flores, Director of Business/Fiscal Services Scott Fish, Director of Maintenance, Operations, and Development Summary Statement: Background: The District has solar photovoltaic systems (ground mount and elevated in the parking lots) at ten (10) locations as follows: Quartz Hill High School, Palmdale High School, Littlerock High School, Lancaster High School, Knight High School, Highland High School, Eastside High School, Desert Winds High School, Antelope Valley High School, and Antelope Valley Adult School. The scope of work includes: Services Amount Term Task 1 & 2: Solar Monitoring, Reporting, and Managing GCL $ 6,000.00 Monthly Task 3.1: Power Purchase Agreement Negotiations with GCL $15,000.00 NTE T&M Fee (Monthly) Task 3.2: CEC Benchmarking $15,000.00 NTE T&M Fee (Monthly) Task 3.3: Battery Project Feasibility & Funding $20,000.00 NTE T&M Fee (Monthly) Reasonable Reimbursables $7,000.00 approx. Per Hourly Rates (Monthly) Notes: Services beyond those listed above will be billed on a time and material (T&M) basis per the Hourly Rates table in the Contract Budget Implications: The Fund 01 (General Fund) and/or Fund 21 (GO Bonds) Recommendation: It is recommended that the Board of Trustees approve the Professional Service Agreement with TerraVerde Energy, LLC. File Attachments Antelope Valley UHSD & TerraVerde Energy - Solar Program Management.pdf (186 KB) Motion & Voting It is recommended that the Board of Trustees approve the Professional Service Agreement with TerraVerde Energy, LLC. Motion by L Rosemary Mann, second by Charles Hughes. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject D. Software and Service Agreement with School Status LLC Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 9. Business Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees approve the contract with School Status LLC as presented. Submitted by: Dr. Viola Scott, Director of Attendance Summary Statement: Chronic absenteeism — defined as excessive absences of any kind — is a priority focus at both the state and national levels. For AVUHSD high schools, chronic absenteeism is reflected on the California School Dashboard under both the Graduation Rate Indicator and the College and Career Indicator. At the AVUHSD preparatory schools — Knight Prep and SOAR Prep, part of the Academies of the Antelope Valley (AAV) — chronic absenteeism is reported through a dedicated Chronic Absenteeism Indicator on the California School Dashboard. California Education Code requires school districts to notify parents multiple times when a student reaches specific thresholds of unexcused absences. These notifications enable the district to proceed with remediation actions, such as parent meetings, School Attendance Review Team (SART) meetings, School Attendance Review Board (SARB) hearings, and referrals to the District Attorney. This outreach is also a vital part of the district’s early intervention approach, designed to help lower chronic absenteeism rates. The district currently uses the School Status Attend software (formerly known as Attention2Attendance, or A2A) from School Innovations & Achievement (SI&A) to query attendance data, generate the required notification letters, and mail them to families on a weekly basis. School site personnel then use the School Status Attend data to schedule parent conferences, SART meetings, and SARB hearings. Each school year, School Status Attend mails approximately 53,000 attendance letters to parents; as of this year, 47,639 letters have already been sent. Without the support of School Status Attend, the manual workload of running reports, analyzing data, generating letters, preparing mailings, and managing postage would necessitate the addition of 1 six-hour employee at each comprehensive school site, as well as 1 six-hour employee for the Alternative Education sites and another for the AAV sites — a total of 10 additional six-hour positions. The estimated cost to AVUHSD for the necessary staffing and materials would be approximately $850,000 annually. Consistent and timely communication through attendance letters, combined with school site follow-up efforts, has demonstrated a positive impact on student attendance. This strategy has conservatively resulted in an increase of approximately 0.5% in Average Daily Attendance (ADA) districtwide — representing roughly 100 additional ADA and nearly $1 million in increased attendance-based revenue for the district. Beyond notification management, School Status Attend offers enhanced functionality to support attendance interventions. Community Attendance Workers (CAWs) can automatically schedule SART and SARB meetings based on district-defined attendance thresholds. The platform also provides robust data analysis tools that enable the creation of detailed reports and visualizations of student attendance patterns. Additionally, there is an opportunity to integrate School Status Attend data from AVUHSD’s three largest feeder districts, all of which have successfully implemented the software for several years. The comprehensive service package includes software training for all relevant personnel, live technical support, data extraction services, letter generation, supplies, and postage. Importantly, if the district surpasses the projected 53,500 letters mailed annually, there is no additional cost for the excess mailings. Budget Implications: The one-year contract is in the amount of $130,900 paid from Targeted Funds. Any increase in ADA revenue attributable to the software is General Fund money. Recommendation: It is recommended that the Board of Trustees approve the contract with School Status LLC as presented. File Attachments 05-29-25 - SchoolStatus Additional Information.pdf (372 KB) 05-29-25 - School Status Contract Agreement 2025-26.pdf (884 KB) Motion & Voting It is recommended that the Board of Trustees approve the contract with School Status LLC as presented. Motion by L Rosemary Mann, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann Subject E. Approval of Agreement with Labor Compliance Services Co. for Labor and Community Workforce (CWA) Compliance Services for Bid #6/24-25 Adult Ed Ave J Roof Replacement Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 9. Business Services - Action Items Type Action Dollar Amount $7,812.00 Recommended Action It is recommended that the Board of Trustees approve the agreement with Labor Compliance Services Co. and authorize the Assistant Superintendent or Designee to execute the contract on behalf of the district. Submitted by: Scott Fish, Director of Maintenance, Operations, and Development Summary Statement: The PLA and labor compliance monitoring services Scope of work includes: 1. Pre-construction services, 2. Construction services, 3. Record keeping, 4. Violation investigation and audits, 5. Project closeout, 6. Supplemental CWA closeout, and 7. Enforcement actions and post-investigative services. The Department of Industrial Relations (DIR) and California Labor Code section 1770 et seq. require compliance with all State, Federal, and Local labor standards requirements, including payment of prevailing wages and compliance with prevailing wage laws. However, given the amount of the project, using a Labor Compliance Consultant Service provides an additional layer of oversight to ensure prevailing wages are correctly paid. It is common for the District to be solicited by public/private organizations (via the California Public Records Act) or approached by local “trade-specific” union organizations requesting information on prevailing wage and apprenticeship usage by the contractor during a construction project. The “Community Workforce Agreement between the Antelope Valley Union High School District and Los Angeles and Orange Counties Building and Construction Trades Council and The Signatory Craft Councils and Unions for Construction, Repair, Upgrade, Renovation, Modernization, Expansion, Rehabilitation, and Improvement Work” requires a District designee to ensure compliance of the agreement. Budget Implications: Routine Restricted Maintenance Account funding not to exceed $7,812.00. Recommendation: It is recommended that the Board of Trustees approve the agreement with Labor Compliance Services Co. and authorize the Assistant Superintendent or Designee to execute the contract on behalf of the district. File Attachments 05-29-25 - Labor Compliance Proposal #06-24-25.pdf (86 KB) Motion & Voting It is recommended that the Board of Trustees approve the agreement with Labor Compliance Services Co. and authorize the Assistant Superintendent or Designee to execute the contract on behalf of the district. Motion by Charles Hughes, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann 10. Administrative Services - Action Items Subject A. Adopt Resolution No. 2024-25-42 Board Member Absence Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 10. Administrative Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees adopt Resolution No. 2024-25-42 Board Member Absence, which would allow Board Member Rosemary Mann to be compensated for her absence from the Board Meeting held on April 17, 2025. SUBMITTED BY: Greg Nehen Superintendent SUMMARY STATEMENT: Assembly Bill 1201, effective January 1, 1997, removed the mandatory financial penalties faced by school board members who miss board meetings and gave local boards flexibility to set their own attendance policies. The Board of Trustees voted unanimously at its meeting of December 11, 1996, to accept only illness and compassion as reasons to miss a Board Meeting without losing per diem compensation. Education Code 35120 further provides that a member may be paid for any meeting when absent if the Board, by resolution duly adopted and included in its minutes, finds that at the time of the meeting, the Board member was performing services outside the meeting for the school district, the Board member was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the Board (illness and compassion). Rosemary Mann was absent from the Board Meeting on April 17, 2025. File Attachments Resolution No. 2024-25-42 R Mann.pdf (11 KB) Motion & Voting It is recommended that the Board of Trustees adopt Resolution No. 2024-25-42 Board Member Absence, which would allow Board Member Rosemary Mann to be compensated for her absence from the Board Meeting held on April 17, 2025. Motion by Charles Hughes, second by Carla Corona. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes Abstain: L Rosemary Mann Subject B. Adopt Resolution No. 2024-25-43 Board Member Absence Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 10. Administrative Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees adopt Resolution No. 2024-25-43 Board Member Absence, which would allow Board Member Miguel Sanchez to be compensated for his absence from the Board Meeting held on May 15, 2025. SUBMITTED BY: Greg Nehen Superintendent SUMMARY STATEMENT: Assembly Bill 1201, effective January 1, 1997, removed the mandatory financial penalties faced by school board members who miss board meetings and gave local boards flexibility to set their own attendance policies. The Board of Trustees voted unanimously at its meeting of December 11, 1996, to accept only illness and compassion as reasons to miss a Board Meeting without losing per diem compensation. Education Code 35120 further provides that a member may be paid for any meeting when absent if the Board, by resolution duly adopted and included in its minutes, finds that at the time of the meeting, the Board member was performing services outside the meeting for the school district, the Board member was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the Board (illness and compassion). Miguel Sanchez was absent from the Board Meeting on May 15, 2025. File Attachments Resolution No. 2024-25-43 M Sanchez.pdf (86 KB) Motion & Voting It is recommended that the Board of Trustees adopt Resolution No. 2024-25-43 Board Member Absence, which would allow Board Member Miguel Sanchez to be compensated for his absence from the Board Meeting held on May 15, 2025. Motion by L Rosemary Mann, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann 11. Approve Consent Agenda Subject A. Approve items listed in the following Consent Agenda Categories: Educational Services, Student Services, Personnel Services, Business Services, and Administrative Services Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 11. Approve Consent Agenda Type Action (Consent) Recommended Action The Board of Trustees approve the Consent Agenda, as presented. Actions proposed for the Consent Agenda are items consistent with adopted policies and approved practices of the District and are deemed routine in nature. The Board will be asked to approve all of the items in the Consent Agenda by a single vote unless any member of the Board asks that an item be removed from the Consent Agenda to be considered and discussed separately. File Attachments Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann 12. Consent Agenda - Category: Educational Services Subject A. Adopt Proposed Revisions to Board Policy/Administrative Regulation BP 4020, BP/AR 4115, BP/AR 4121, BP 4136/4236/4336, and AR 4200 Meeting May 29, 2025 - Regular Board Meeting and PINCO Meeting Category 12. Consent Agenda - Category: Educational Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees adopt proposed revisions to BP/AR Reviewed at the April 17, 2025 Board meeting. Submitted by: Kristina Ramos Assistant Superintendent, Personnel Services Summary Statement: California School Boards Association (CSBA) recommends updates to Board Policy/Administrative Regulations (BP/AR) as follows: Board Policy 4020 - Drug and Alcohol-Free Workplace Personnel Services MANDATED policy revised to clarify applicability of optional paragraph prohibiting an employee from being under the influence of alcohol or a controlled substance while on duty. Policy defines "on duty" to include instructional and noninstructional time in the classroom or workplace, in extracurricular or cocurricular activities, or in transporting and supervision. Board Policy/Administrative Regulation 4115 - Evaluation/Supervision Mandated policy updated to include evaluation criteria formerly in AR since establishing criteria is a responsibility of the board. Policy also revised to clarify that evaluation procedures are subject to negotiation. Board Policy 4121 - Temporary/Substitute Personnel Policy updated to reflect NEW LAW (AB 897, 2023) which (1) requires an employment agreement for a categorically funded project to include the expected end date of employment, the source of funding, and the nature of the categorically funded program or project, and (2) specifies that Education Code 44909 does not apply to a teacher of classes for adults. Additionally, policy updated to reflect NEW LAW (SB 616, 2023) which (1) requires districts that provide sick leave on an accrual basis to provide sick leave accrual at a rate of at least 40 hours or five days by the 200th calendar day of employment, each calendar year, or 12-month period, (2) for districts that credit employees with sick leave at the beginning of each year, increases paid sick leave to 40 hours or five days, and (3) extends procedural protections against retaliation to employees covered by collective bargaining agreements.