Village Council Meeting (2024-09-12)

REGULAR COUNCIL MEETING MINUTES September 12, 2024 1 VILLAGE COUNCIL MEETING MINUTES VILLAGE HALL - COUNCIL CHAMBERS 226 CYPRESS LANE ▪ PALM SPRINGS, FLORIDA SEPTEMBER 12, 2024 AT 6:30 PM CALL TO ORDER Mayor Bev Smith called the Village Council Meeting to order at 6:30 p.m. ROLL CALL Present: Vice Mayor Patti Waller, Mayor Pro Tem Kim Schmitz, Council Member Joni Brinkman, Council Member Joni Brinkman, Council Member Gary Ready, and Mayor Bev Smith. Absent: None Also present were Village Manager Michael Bornstein, Village Attorney Christy Goddeau, Records Clerk Andrea Medero, Village Clerk Kimberly Wynn, Police Chief Thomas Ceccarelli as Sergent in Arms, Assistant Village Manager Kim Glas-Castro, Staff Assistant Maria Izzo, Special Events Coordinator Emeric Jeancome, Parks and Recreation Personnel Otto Montgomery, Media Specialist Ben Kerr, Parks and Recreation Personnel Shaun Adkins, Parks and Recreation Personnel Garrett Pearson, Administrative Assistant (Utilities) Eliza Hansen, Director of Parks and Recreation Juan C. Ruiz, Director of Public Works Felipe Lofaso, Director of Planning, Zoning and Building Iramis Cabrera, Director of Library Services Jossie Maliska, Police Explorers, Director of Utilities Dr. Jimmie Johnson, Public Works Supervisor Michael Wood, Assistant Public Works Director Timothy Crespo, and Police Lieutenant Michelle Valasquez. INVOCATION The Village Manager, Mr. Bornstein, led in the Invocation. PLEDGE OF ALLEGIANCE The Village Council led in the pledge of allegiance. ADDITIONS, DELETIONS OR MODIFICATIONS, AND APPROVAL OF AGENDA There were no Additions, Deletions, or Modifications to the Agenda. Council Member Ready motioned for the approval of the agenda as presented, and it was seconded by Mayor Pro Tem Schmitz. The said motion carried 5-0. CONSENT AGENDA Mayor Smith offered the public an opportunity to speak on the Consent Agenda. There were no comments.

REGULAR COUNCIL MEETING MINUTES September 12, 2024 2 Council Member Brinkman made a motion for the approval of the Consent Agenda as presented, and it was seconded by Mayor Pro Tem Schmitz. The said motion carried 5-0. 1. June 13, 2024, Local Planning Agency Meeting Minutes: Motion to approve June 13, 2024, Local Planning Agency Meeting Minutes. Staff: Kimberly Wynn, Village Clerk 2. June 13, 2024, Village Council Regular Meeting: Motion for the approval of June 13, 2024, Village Council Regular Meeting Minutes. Staff: Kimberly Wynn, Village Clerk 3. July 25, 2024, Village Council Budget Workshop Minutes: Motion for the approval of the July 25, 2024, Village Council Budget Workshop Meeting. Staff: Kimberly Wynn, Village Clerk 4. August 8, 2024, Village Council Regular Meeting Minutes: Motion to approve August 8, 2024, Village Council Regular Meeting Minutes Staff: Kimberly Wynn, Village Clerk 5. Approval of Insurance Renewal (FY 2025) - Property, Casualty, Liability, Special Coverage & Workers Compensation - Florida Municipal Insurance Trust (FMIT) Motion for the approval to renew insurance coverage for Property, Casualty, Liability, Special Coverage & Workers Compensation with Florida Municipal Insurance Trust (FMIT) for FY 2025. Staff: Kimberly Wynn, Village Clerk SUMMARY: Gehring Group is recommending that the Village remain with our current carrier, Florida League of Cities (FMIT), for this upcoming plan year, which would provide the Village with the following benefits: 1. Consistency with a single carrier will assist with current and future premium pricing. 2. Maintaining the current carrier would significantly reduce the education and coverage related issues associated with changing to another company. 3. Continuity with adjusters assists in expediting closing of outstanding claims. 4. Provide the highest level of benefits. 5. The Turnkey Recovery program, through Synergy NDS, assists with seamless management of all property damage claims. Gehring Group provided preliminary budget projections for the Village's insurance program. It was decided not to seek new bids for FY 2025, but to market the program for FY 2026 due to favorable market conditions. The following program rates were provided by FMIT for the renewal term commencing on 10/1/2024:

REGULAR COUNCIL MEETING MINUTES September 12, 2024 3 Coverage Type FY 2024 FY 2025 Property & Equipment $ 511,422.00 $ 514,246.00 General Liability $ 183,170.00 $ 180,297.00 Auto Liability & Auto Physical Damage $ 106,339.00 $ 124,138.00 Workers' Compensation $ 431,224.00 $ 505,605.00 Pollution Liability $ 3,524.00 $ 3,876.00 Statutory AD&D $ 2,910.00 $ 3,056.00 LESS: Return of FMIT Premium Credit N/A N/A Total Annual Premium $ 1,238,589.00 $ 1,331,848.00 * Includes Public Officials Liability & Employment Practice Liability and Law Enforcement Liability, and Cybersecurity Liability insurance. Note: Due to catastrophic events worldwide and changes in pricing and structuring of its reinsurance program, FMIT's annual Return of Premium Credit program was suspended by its board of governors in 2019. It has not been reinstituted for FY 24/25. The Gehring Group recommends that the Village remain with FMIT and continue its coverage. The proposed annual premium has been reviewed by the Village Clerk (who manages our insurance program) and the Finance Director. If approved, the Village would accept the Florida Municipal Insurance Trust's (FMIT) pricing including all terms, conditions, and pricing. The term of the proposed contract would be for one (1) year and would expire on September 30, 2025. The Village will not expend more than the amount in the approved budget as it may be adopted/approved each year for these goods and services for the term of the contract. The Village’s Procurement Code, Section 58-2. - Exempt purchases., provides that the following goods and/or services are approved as exempt purchases when they are included in the adopted annual budget. Exempt purchases are exempt from the competitive selection purchase requirements set forth in this purchasing code: (29) Payments for casualty and property insurance after approval of a contract by the Village Council. The proposed annual premiums were prepared by FMIT and reviewed by the Gehring Group, the Village Clerk (who manages our insurance program) and the Finance Director.

REGULAR COUNCIL MEETING MINUTES September 12, 2024 4 If approved, the Village's new premiums for FY 2025 will be effective beginning October 1, 2024. Fiscal Impact: The proposed premiums are included within the proposed FY 2025 Budget - General Fund and Water and Sewer Enterprise Fund. The Village will not expend more than the amount within the approved budget as it may be adopted/amended each year for these goods and services over the term of this contract. 6. Approval of Village Council Meeting Schedule - FY 2025: Motion for the approval of the Village Council Meeting schedule for FY 2025. Staff: Kimberly Wynn, Village Clerk SUMMARY: The Village Charter and the Code of Ordinances mandate that the Council hold at least one monthly meeting. Therefore, the Village Council is requested to approve the following meeting schedule for Fiscal Year (FY) 2025: 2024 Thursday, October 10, 2024 Thursday, November 14, 2024 Thursday, December 12, 2024 2025 Thursday, January 9, 2025 Thursday, February 13, 2025 Thursday, March 13, 2025 Thursday, April 10, 2025 - Annual Reorganization (Immediately following the CRA Meeting) Thursday, May 8, 2025 Thursday, June 12, 2025 Thursday, July 10, 2025 Thursday, July 17, 2025 - Budget Workshop - 5:30 p.m. Thursday, July 24, 2025 Thursday, August 21, 2025 (Date changed due to FLC Conference) Thursday, September 11, 2025 (1st Budget Public Hearing) (Immediately following the CRA Meeting) Thursday, September 25, 2025 (2nd Budget Public Hearing) Note: The meeting start time is 6:30 p.m. unless otherwise indicated on the schedule. Fiscal Impact: The proposed meeting schedule does not have a fiscal impact to the Village.

REGULAR COUNCIL MEETING MINUTES September 12, 2024 5 7. Resolution No. 2024-43 - FY 24 Budget Transfer from Council Contingency - Finance Department: Motion to approve Resolution No. 2024-43 for the Budget Transfer from Council Contingency in the amount of $139,527, to cover operational costs in multiple departments. Staff: Rebecca Morse, Chief Financial Officer SUMMARY: The staff has requested that the Village Council consider a $139,527 General Fund Budget Transfer from the Council Contingency. If approved, the proposed budget transfer would amend the following department budgets based on actual and estimated cost projections for the remainder of the fiscal year. • Village Council - $8,110 to cover the cost of insurance for council members, minor repair and maintenance costs, and other current charges. • Finance - $47,217 for the implementation of ClearGov budget and the General Fund portion of Raftelis services. • Other General Government - $1,200 allocated to cover the expense of the OPEB actuarial valuation. • $48,000 allocated for professional fees related to the mobility plan and consulting services. • Library - $35,000 to cover the cost of replacement end caps for library shelving. After the transfer, the Council Contingency will have a remaining balance of $168,633. Fiscal Impact: This transfer will result in a net decrease of $131,417 to the Village Council budget, with corresponding increases to the following department budgets: • Finance $47,217 • General Government $1,200 • Planning, Zoning and Building $48,000 • Library $35,000 This will not affect the total General Fund Budget. 8. Resolution No. 2024-39 Purchase Order - (FY 2024 General Fund) - Public Works Department - Duval Ford: Motion to approve Resolution No. 2024-39, a Purchase Order with Duval Ford through a Cooperative Agreement (FSA22-VEL- 30) for $126,354.48 for two (2) Ford F250 utility trucks. Funding to support this purchase is available from the FY24 General Fund Budget - Public Works. Staff: Felipe Lofaso, Public Works Director SUMMARY: On November 10, 2022, the Village Council approved the request from the Public Works Department to purchase two (2) Ford utility trucks. However, due to the limited availability of these trucks and an extended backorder timeline, the Department had to cancel the Purchase Order with the vendor, Duval Ford.

REGULAR COUNCIL MEETING MINUTES September 12, 2024 6 In July 2024, Public Works unexpectedly received the delivery of two 2024 Ford pickup trucks that had been originally ordered and canceled for FY2023. The delay was due to the vendor needing to update their records. As a result, Public Works now has two 2024 Ford utility trucks on hand. The staff is currently looking to buy replacement trucks using the Florida Sheriff's Cooperative Purchase Agreement. They are leveraging the pricing from FY2023, which is still being honored by the vendor. The new purchase order for Duval Ford will not exceed $126,354.48 through FSA22- VEL-30. Fiscal Impact: The Purchase Order with Duval Ford will be at an amount not to exceed $126,354.48 and funded through Account #01441-56400. 9. Work Order Authorization No. 1 Safe Streets for All (SS4A) Vision Zero Action Plan (FY 24 General Fund) Public Works Department - Craven Thompson and Associates: Motion for the approval of Work Authorization No. 1 to Craven Thompson and Associates for the development of a Safe Streets for All (SS4A) Vision Zero Action Plan for the amount not to exceed $250,000. Craven Thompson was awarded the consulting services contract from RFQ2024R-01 and will be awarded Work Authorizations for associated consulting services. Funding is available from the USDOT FHWA SS4A grant in the amount of $200,000 with the Village contributing $50,000 in matching funds. Staff: Felipe Lofaso, Public Works Director SUMMARY: The Village received a $200,000 Planning and Demonstration grant from the USDOT FHWA in FY2024 for the development of a Safe Streets for All (SS4A) Vision Zero Action Plan. The Village is required to fund a $50,000 match, for a total of $250,000 available for the development of the Action Plan. The Village will work directly with the Consultant to analyze, study, develop and finalize a Vision Zero Action Plan for safety improvements to our roadway corridors. Once completed, the Village will be able to apply for Implementation grant funding for construction of the safety improvements identified in the initial plan. The Work Order Authorization is for an amount not to exceed $250,000 and is being funded by grant funds and General fund match. The consultant, Craven Thompson and Associates, is currently under contract for consulting services from RFQ2024R-01 (CCNA). Fiscal Impact: The Work Order Authorization is being funded by the USDOT FHWA SS4A grant in the amount of $200,000 with the Village contributing $50,000 from 01441-53100, for a total amount not to exceed $250,000. 10. Termination of Utility Easement - Utilities Department - 2601 and 2603 10th Avenue North: Motion for the approval to terminate a Utility Easement agreement located at 2601 and 2603 10th Avenue North (Northwest corner of Florida Mango Road and 10th Avenue North) at the request of the current

REGULAR COUNCIL MEETING MINUTES September 12, 2024 7 property owner to allow for a turning lane into the property and a right-of-way dedication to Palm Beach County. Staff: Paul Ward, Assistant Director of Utilities SUMMARY: Staff is requesting the termination of the Utility Easement agreement located at 2601 and 2603 10th Avenue North (Northwest corner of Florida Mango Road and 10th Avenue North). The current easement is for a ten-foot (10') wide utility easement over the Village's existing 10" water main that runs along the south and east sides of the property. The termination is being requested by the current property owner to allow for a turning lane into the property and a right-of-way dedication to Palm Beach County. At a later date, the property owner will dedicate a new utility easement outside of Palm Beach County's Right of Way for any future installation, construction, reconstruction, operation, inspection, maintenance, service, tie-in, removal, relocation, repair, replacement and improvement to the Village’s utilities. Fiscal Impact: The proposed utility easement agreement would not have a direct fiscal impact to the Village. 11. Revised CDBG Capital Improvement Agreement - Street Lighting Project - FY25 Public Works Department - Palm Beach County: Motion to approve a modification to the CDBG Capital Improvement Agreement with Palm Beach County approved by Village Council on July 25, 2024, to include Exhibit "B" which the Federal Provisions and Certifications as required by Federal law to be incorporated into the agreement. Staff: Felipe Lofaso, Public Works Director SUMMARY: On July 25, 2024, Village council approved the CDBG Capital Improvement Agreement between Palm Beach County and the Village of Palm Springs (Resolution 2024-32) for the FY25 grant allocation for the Phase 2 Solar Lighting on Lakewood Road Project in an amount of $139,194.00. After the agreement was executed and finalized, the County notified the Village on August 8, 2024, that a new Exhibit was required to be added that should have been included in the original agreement. The new Exhibit "B" outlines the Federal Provisions and Certifications as required by Federal law to be incorporated into these agreements. The Village attorney recommended that the item be reviewed and approved by Council to formalize the incorporation of Exhibit "B" and maintain compliance with the Federal requirements for the project. Fiscal Impact: Fiscal impact unchanged from original approved agenda item Resolution 2024-32.

REGULAR COUNCIL MEETING MINUTES September 12, 2024 8 12. Resolution No. 2024-42 - Emergency Purchase Order for the Police Department's Existing Building HVAC System Control Upgrades (FY24 General Fund) Police Department - Advanced Control Corporation: Motion to approve resolution No. 2024-42, to ratify an emergency purchase order with Advanced Control Corporation in the amount not to exceed $55,921.00 to immediately procure the necessary parts and equipment to resolve HVAC problems at the existing Police Department Building at 230 Cypress Lane, Palm Springs. Funding for this project is available from #01229-56200. Staff: Felipe Lofaso, Public Works Director SUMMARY: As part of the review process of the integration of the existing police department building with the new police department expansion project, staff met and reviewed the HVAC controls systems with Advanced Control Corporation. As this work was excluded from the Kaufman Lynn scope of work and determined to be contracted separately by the Village, the plan was to perform this work during the interior renovations of the existing police building to minimize disruption to the occupants in early 2025. Over the last 60 days, the occupants of the police building have been experiencing excessive HVAC system failures and consistent temperatures over 80 degrees within critical functions such as the dispatch center, the Police Chief's office, and the server room. Public Works contacted Advanced Control Corp. to assess the situation and, due to the age and antiquated nature of the original control equipment and sensors, the HVAC control system upgrades need to be implemented immediately. The emergency PO with Advanced Control Corp. as authorized by the Village Manager and Finance Dept. provides staff with the ability to engage the services of Advanced Control Corp. immediately to procure the necessary parts and equipment to resolve the issues. The Emergency Purchase Order was issued on August 23, 2024, for an amount not to exceed $55,921.00. Fiscal Impact: The Emergency Purchase Order with Advanced Control Corporation is being issued in an amount not to exceed $55,921.00 from Account #01229-56200. 13. Water Main Capacity Improvements WM1-1 – (Task Order # 342) Work Authorization No. KU- U23 – Utilities Department (FY 2024 – Water & Sewer Enterprise Fund) – Kimley Horn & Associates: Motion to approve Work Authorization KU-U23 (Task Order # 342) with Kimley Horn & Associates in the amount of $166,000.00 for professional engineering services associated with the Water Main Capacity Improvements WM1-1. Funding to support the work authorization is available from the FY 2024 Budget - Water & Sewer Enterprise Fund. Staff: Andrew Klausner, Project Coordinator SUMMARY: The Village's southwest area may experience low water pressure

REGULAR COUNCIL MEETING MINUTES September 12, 2024 9 during peak times and fire emergencies. The proposed improvements include installing about 950 feet of a 12-inch water main along the Military Trail and connecting it to an existing 8-inch water main. The Village Council has approved $892,783.00 for the Water Main Capacity Improvements WM1-1 with the FY 2024 Budget - Water and Sewer Enterprise Fund. Staff recommends approving Work Authorization KU-U23 with Kimley Horn for $166,000.00 for professional engineering services. Note: The Village issued a Request for Qualifications (RFQ) for Professional Engineering Services (RFQ #2024R-001 - Utility Engineering Services Continuing Contracts) under the Consultants Competitive Negotiation Act (CCNA) - Section 287.55, Florida Statutes. Staff recommends approval of the proposed Work Authorization KU-U23 with Kimley Horn for $166,000.00 for professional engineering services associated with the Water Main Capacity Improvements WM1-1. If approved, the Village would accept Kimley Horn pricing as outlined within the previously approved General Consulting Services Continuing Contract with Kimley Horn including all terms, conditions, and pricing therein. The proposed work authorization was prepared by Kimley Horn and reviewed by the Assistant Utilities Director, Utilities Director, Village Attorney and Finance Director. The Village has worked with the proposed vendor previously and received excellent service and a quality product. Fiscal Impact: Funding to support purchases under this proposed agreement is available within the FY 2024 Budget - Water & Sewer Enterprise Fund. End of Consent Agenda.... PRESENTATIONS Commissioner Barnett presented a certificate to the Mayor with an official county pin and an official certificate of recognition. Commissioner Barnett read the certificate into the record. 14. Presentation from the Palm Beach County Commission on Ethics - Rhonda Giger Staff: Kimberly Wynn, Village Clerk Mayor Smith introduced Ms. Rhonda Giger, from the Palm Beach County Commission on Ethics. Ms. Giger gave an overview of the Ethics agency. The intent of the agency is to focus on questions and answers rather than investigating agencies. Mayor Smith and Council Member Ready inquired about new training

REGULAR COUNCIL MEETING MINUTES September 12, 2024 10 materials. Ms. Giger discussed the different platforms offered for training. The agency is willing to come to the Village and do in-person training if requested. Otherwise, Mayor Smith and Ready discussed the repetitive platforms for the ethics meeting. There are no significant changes, except you can no longer submit anonymous complaints. The Village Manager, Mr. Bornstein, talked about his term on the Ethics Committee and the benefits of the Ethics Committee. It is more educational instead of investigative to help agencies. 15. Recognizing Hispanic Heritage Month Proclamation - September 15, 2024– October 15, 2024 Staff: Kimberly Wynn, Village Clerk Mayor Smith read the proclamation on the record and presented it to Ms. Fabiana DesRosiers (Congress Avenue CRA Board Member), and Commissioner Mike Barnett accepted the proclamation. 16. Florida Festival and Events Association Awards Staff: Juan Ruiz, Director of Parks and Recreation SUMMARY: The Village of Palm Springs is proud to announce its outstanding success in its first year entering the prestigious Florida Festival and Events Association (FFEA) SunSational Awards. Out of 551 award submissions from across the state, the Village of Palm Springs earned an impressive nine awards, marking a significant achievement in the Village's history of community engagement and event excellence. The Village's recognition spanned multiple categories, showcasing the creativity and dedication of its event team. The awards received include: • Taco Fiesta o 1st Place - Promotional Poster o 1st Place - Television Ad o 2nd Place - Signage o 2nd Place - Banners o 2nd Place - Facebook Promotion • Easter Egg Hunt o 2nd Place - Television Ad • Hispanic Heritage Festival o 1st Place - Community Outreach Program • Touch-a-Truck o 2nd Place - Photo Opportunity Area

REGULAR COUNCIL MEETING MINUTES September 12, 2024 11 o 3rd Place - Photo The Village Council would like to congratulate all the various village departments involved in bringing the amazing events to the community: Parks and Recreation, Public Works, Library, Palm Beach County Fire Rescue, Palms Springs Police Department, and the Police Explorers. Without all the various departments involved, the events would not be able to take place for everyone's enjoyment. Mayor Smith introduced this item. Ms. Lauren Bennett talked about the nine awards earned by the Village in different categories for Special Events and Community Outreach. She recognized all the departments for their involvement and work. The Council commented on the recognition. REGULAR AGENDA None PUBLIC COMMENT Mayor Smith offered the public an opportunity to comment. Battalion Fire Rescue Chief Tracy Adams was present to give the monthly update on service and events in the Village. The Village's Community Redevelopment Agency Consultant Ms. Allison Justice gave an update on the CRA Districts. She discussed several facets, including the Transportation Mobility Study, a notification system for businesses in the CRA Districts to make them aware of potential development. Her focus is to get in front of the redevelopment community. She also wants to get an understanding of what the village's vision is. If the Village can amend its Code to be more adaptive to small businesses? 1. Johnnie Tieche, 305 Winged Foot Drive, commented on the good condition of the VFW Building. He acknowledged the activities held on 9-1-1 and recognized Parks and Recreation for a good job. Code Enforcement is moving forward, and he thanked Utilities for a quick resolution to an issue he reported. PUBLIC HEARINGS 17. (First Reading) Ordinance No. 2024-07 - Establish FY 24-25 Millage Rates - Operating & Debt Service: Motion to approve Ordinance No. 2024-07 on First Reading for the FY 24-25 operating millage rate for the Village of Palm Springs is hereby levied for 3.5000 mills which is a 1.12% decrease, below the rolled-back rate of $3.5396. The real property tax roll for the current calendar year has been certified by the Palm Beach County Property Appraiser for a nonexempt valuation of $1,989,329,411 and of tangible personal property for nonexempt valuation of $86,692,464 of a total gross taxable value for operating purposes of $2,076,021,875. If approved, the final public hearing to adopt the FY 24-25 millage rate for operating and debt service is scheduled for September 26, 2024.

REGULAR COUNCIL MEETING MINUTES September 12, 2024 12 Staff: Mara Frederiksen, Finance Director SUMMARY: The Village Council is requested to establish the final operating and debt service millage (property tax) rates for the Village of Palm Springs for the upcoming Fiscal Year (FY 24-25) beginning October 1, 2024, and ending September 30, 2025. Additionally, the Council is requested to consider certifying the Village's taxable value to the PBC Property Appraiser as well as other related financial information: The Village received Form DR-420 - Certification of Taxable Value and Form DR- 420 Debt - Certification of Voted Debt Millage from the PBC Property Appraiser's Office. These forms certify the Village's taxable values for the upcoming fiscal year (FY 24/25) as well as other related financial information: • The gross taxable value for all properties within the Village for fiscal year (FY 24/25) is $2,071,709,568, an increase of $171,897,832 over the fiscal year (FY 23/24). • The rolled-back rate is calculated at 3.5396 per 1,000 taxable values. The Village's fiscal year (FY 24/25) operating millage for the General Fund is $3.50 per $1,000 of the taxable value or a decrease of 1.12% below the rolled-back rate (At 100% collection, the expected operating millage is expected to generate $7,250,983 in ad-valorem tax revenue; however, the Village budgets at a 96% collection ratio; thus, the proposed budgeted revenue is expected to be $6,960,944). • The total taxable value within the Village to calculate the debt service millage rate is $2,076,021,875; thus, the proposed millage rate required to pay the Village's general obligation debt for fiscal year (FY 24/25) is $0.2121 per $1,000 of taxable value. That is a decrease of 0.0198 from fiscal year (FY 23/24). • The combined millage rates for fiscal year (FY 24/25) (3.5000 operating + 0.2121 debt = 3.7121 total mills) are .0198 mills lower than the combined approved millage rates for fiscal year (FY 23/24) (3.5000 operating + 0.2319 debt = 3.7319 total mills). • The gross taxable increment value (TIF) for the Palm Springs Community Redevelopment Agency (CRA) for fiscal year (FY 24/25) is $166,959,558. The Palm Springs CRA will receive TIF funding from the Village of Palm Springs and Palm Beach County at the Village's approved millage rate - a proposed $3.50 per $1,000 taxable value. At 100% collection, the total increment/revenue expected to generate is $584,358; however, the Village budgets at a 95% collection ratio; thus, the proposed budgeted increment/revenue expected is $555,141). This is the fifth year the Village has had the Palm Springs CRA. Ordinance No. 2024–07 establishes the millage rates for the fiscal year (FY 24/25). If approved on the first reading, the proposed fiscal year (FY 24/25) millage rate ordinance will be presented to the Village Council for consideration on

REGULAR COUNCIL MEETING MINUTES September 12, 2024 13 the 2nd and final reading on Thursday, September 26, 2024, Council meeting. Note: Following first reading, Ordinance No. 2024-07 will be publicly noticed as required by State Statutes. The staff will submit the required Form DR-420 - Certification of Taxable Value and the Form DR- 420Debt - Certification of Voted Debt Millage to the PBC Property Appraiser, PBC Tax Collector, and the State of Florida. The Finance Director, Mrs. Mara Fredericksen presented Ordinance No. 2024-07. She stated that the Village Council is requested to establish the final operating and debt service millage rates for the upcoming Fiscal Year (FY 24-25). The gross taxable value for all properties within the Village for FY 24-25 is $2,071,709,568. This is an increase of $171,897,832 over FY 23-24. The proposed operating millage for the General Fund is $3.50 per $1,000 of taxable value, and the proposed debt service millage rate is $0.2121 per $1,000 of taxable value. The combined proposed millage rates for FY 24-25 are 3.7121 total mills, which is lower than the combined approved millage rates for FY 23-24. Mayor Smith offered the public and Council an opportunity to comment. There were no comments. Vice-Mayor Waller motioned for the approval of Ordinance No. 2024-07 on First Reading for the FY 24-25 operating millage rate for the Village of Palm Springs is hereby levied for 3.5000 mills which is a 1.12% decrease, below the rolled-back rate of $3.5396. The real property tax roll for the current calendar year has been certified by the Palm Beach County Property Appraiser for a nonexempt valuation of $1,989,329,411 and of tangible personal property for nonexempt valuation of $86,692,464 of a total gross taxable value for operating purposes of $2,076,021,875. If approved, the final public hearing to adopt the FY 24-25 millage rate for operating and debt service is scheduled for September 26, 2024. It was seconded by Mayor Pro Tem Schmitz. The said motion carried 5-0. Fiscal Impact: Establishes the final operating millage rate, debt service millage rate and millage rate for the Palm Springs CRA for the proposed budget for the fiscal year (FY 24/25.) 18. (First Reading) Ordinance No. 2024-08 - Adopt FY 2024-2025 Budget: Motion to approve Ordinance No. 2024-08; adopting an annual budget for the year beginning October 1, 2024, and ending September 30, 2025, in the amount of $102,036,208 for the Village's projected operating expenditures on First Reading. Staff: Mara Frederiksen, Finance Director SUMMARY: Under the Village Charter and state law, the proposed ordinance establishes a balanced annual budget for the Village of Palm Springs for $102,036,208 for the Fiscal Year (FY) beginning October 1, 2024, and ending September 30, 2025. The proposed budget includes the following funds:

REGULAR COUNCIL MEETING MINUTES September 12, 2024 14 General Fund $48,054,157 American Rescue Plan Fund $6,435,383 Palm Springs CRA $3,337,381 Debt Service Fund $422,618 Water and Sewer Enterprise Fund $38,324,227 Stormwater Enterprise Fund $5,462,442 Total $102,036, 208 The Village Council held a budget workshop on July 25, 2024, to discuss the proposed budget and review staff recommendations. The proposed ordinance establishes the budget for the upcoming fiscal year. Attached to the proposed ordinance is a summary of the proposed revenues by source and proposed expenditures by function. The budget summary will be advertised in the Palm Beach Post on September 22, 2024, and posted on the Village’s website – www.vpsfl.org -- under state law. The complete budget is available in the Office of the Village Clerk for review. If approved at the First Reading, the Council will consider Ordinance No. 2024- 08, adopting the Final Budget as the Final Hearing on September 26, 2024. Ms. Frederikson presented the key factors affecting the budget. The taxable valuation increased by 9%, resulting in an additional tax revenue of $568,006 compared to last fiscal year at the same millage rate of $3.5000. This change also reduced the voted debt service millage from $0.2319 to $0.2121, marking a decrease of 8.5%. The CRA -TIF (Community Redevelopment Agency-Tax Increment Financing) increased by $43 million or 34%, leading to an increased contribution from the Village of $142,234. A total of $13.5 million will go towards the PD Building renovation and expansion, with $12 million sourced from Sales Tax funds and the rest from the Assigned Fund balance. Police Benevolent Association (PBA - Collective Bargaining Employees) can potentially receive up to a 13.3% increase, non-PBA employees will receive a 3% across-the-board cost of living increase and a budget of 2% is allocated for merit increases.

REGULAR COUNCIL MEETING MINUTES September 12, 2024 15 Health insurance costs increased by $207,912 or 6.7% over the current fiscal year, while Workers' Compensation costs increased by $92,349 or 18.8%. On the other hand, expenditures for the Village Pension Plan decreased by $31,171 or 3.6%, while FRS (Florida Retirement System) pension expenditures increased by $393,890 or 15%. Employee education and training investments saw an increase of $59,365 or 15%. Ms. Frederikson also discussed the ARPA (American Rescue Plan Act) funded projects and provided a breakdown. Additionally, she mentioned an estimated 30% unappropriated fund balance at the end of the fiscal year. During the public comment period, Mayor Smith offered the public an opportunity to comment. The Village Manager added that the proposed car allowance requested for the Executive Team is not included in the budget. Council Member Brinkman inquired about including a new apartment complex on Congress Avenue (Old YMCA Building) in the tax roll. The new apartment complex is not on the tax roll. After further discussion, Council Member Ready motioned for the approval of Ordinance No. 2024-08, which Council Member Brinkman seconded. The motion carried by a 5-0 vote. Fiscal Impact: The proposed ordinance establishes the operating budget for the General Fund, American Rescue Plan Fund, Palm Springs CRA, Debt Service Fund, Water and Sewer Enterprise Funds and the Stormwater Enterprise Fund for the fiscal year beginning October 1, 2024 and ending September 30, 2025. ACTIONS AND REPORTS There were no Actions and Reports. VILLAGE MANAGER COMMENTS The Village Manager formally introduced Mara Fredrikson as the new Finance Director. He recognized Ms. Morse for her years of service, and the Council for their support of the vision and process. At this point, the Village Manager requested that Mr. Lofaso give an update to the Council about the different public works projects around the Village since they have an impact on the mobility of the community. Mr. Lofaso reported on the Police Department Expansion project which included the demolition of a building on the adjacent building at 217 Cypress Lane in two weeks. Other projects include stormwater on Greenbrier, bridge repair at Davis Road, intersection Beautification at Greenbrier, and a stormwater project on Alemeda and Davis. It is going to be a temporary mess, but Public Works is trying to be as communicative as possible with the assistance of our PIO, Lauren Bennett. Public Works completed the Solar Light project as of September 12th.

REGULAR COUNCIL MEETING MINUTES September 12, 2024 16 The Village Manager discussed the audio upgrades in the Council Chambers, which is also equipped with ADA equipment. The next phase is to install panels on the walls in the Chambers. VILLAGE COUNCIL COMMENTS Council Member Ready discussed his list of events attended. Mayor Pro Tem Schmitz discussed a vision to have a better department with more activities. She noticed the field and programs were being used more. She liked the activities taking place around the Village,, especially Parks and Recreation. Ms. Schmitz toured the Main Water Treatment Plant with the staff. Council Member Brinkman thanked the staff and Parks & Recreation. She is happy with the improvements to the infrastructure around the village. She is hearing and seeing good things. Vice Mayor Waller and Mayor Smith talked about the good deeds of the staff. They appreciated Public Works maintenance of the buildings. However, Vice Mayor Waller mentioned that she had some reservations about the mural on the Library Building. She likes the new ADA speakers on the dais. She can hear anyone who speaks at the meeting better. They complimented the Utilities Department for their quick response to a customer's issue. Lastly, Mayor Smith encouraged the community to come out and support a police officer's fundraiser to help raise money to cover medical bills acquired for the care of the Officers first newborn baby. ADJOURNMENT Hearing no further business, Mayor Smith adjourned the Village Council Regular Meeting at 7:42 p.m. The undersigned is the Village Clerk of Palm Springs, Florida, and the information provided herein is the Minutes of the Regular Council Meeting held on September 12, 2024. Which minutes were formally approved and adopted by the Village Council on October 10, 2024. Kimberly M. Wynn Village Clerk NEXT REGULAR MEETING: THURSDAY, SEPTEMBER 26, 2024, AT 6:30 PM