MEET

TUESDAY, APRIL 21, 2026 CITY COUNCIL MEETING City Hall – Council Chamber 405 Bagshaw Way, Edgewood, Florida Tuesday, April 21, 2026 at 6:30 PM AGENDA Welcome! We are very glad you have joined us for today’s Council meeting. If you are not on the agenda, please complete an appearance form and hand it to the City Clerk. When you are recognized, state your name and address. The Council is pleased to hear relevant comments; however, a five (5) minute limit has been set by Council. Large groups are asked to name a spokesperson. Robert’s Rules of Order guide the conduct of the meeting. Please silence all cellular phones and pagers during the meeting. Thank you for participating in your City Government. A. CALL TO ORDER, INVOCATION, & PLEDGE OF ALLEGIANCE B. ROLL CALL & DETERMINATION OF QUORUM C. PRESENTATIONS AND PROCLAMATIONS D. CONSENT AGENDA Items on the consent agenda are defined as routine in nature, therefore, do not warrant detailed discussion or individual action by the Council. Any member of the Council may remove any item from the consent agenda simply by verbal request prior to consideration of the consent agenda. The removed item(s) are moved to the end of New Business for discussion and consideration. 1. March 17, 2026 City Council Meeting Minutes E. ORDINANCES (FIRST READING) F. PUBLIC HEARINGS (ORDINANCES – SECOND READINGS & RELATED ACTION) G. UNFINISHED BUSINESS H. NEW BUSINESS 1. RFP - Police Department Roof Replacement I. GENERAL INFORMATION J. CITIZEN COMMENTS K. BOARDS & COMMITTEES 1. 301 Mary Jess Rd. - Office Addition Site Plan Approval 1/100

City Council Meeting AGENDA 4/21/2026 L. STAFF REPORTS City Attorney Smith Police Chief DeSchryver 1. Chief's Report March 2026 City Clerk Riffle 1. Clerk's Report 3/18/26 thru 4/14/26 Code Compliance Officer Zane M. MAYOR AND CITY COUNCIL REPORTS Mayor Dowless Council Member Lomas Council Member McElroy Council Member Santurri Council Member Steele Council President Horn N. ADJOURNMENT UPCOMING MEETINGS Monday, May 11, 2026………………………..…Planning & Zoning Meeting 6:30 PM Tuesday, May 19, 2026.……………..……….….City Council Meeting 6:30 PM Meeting Records Request You are welcome to attend and express your opinion. Please be advised that Section 286.0105, Florida Statutes state that if you decide to appeal a decision made with respect to any matter, you will need a record of the proceedings and may need to ensure that a verbatim record is made. Americans with Disabilities Act In accordance with the American Disabilities Act (ADA), if any person with a disability as defined by the ADA needs special accommodation to participate in this proceeding, he or she should telephone the City Clerk at (407) 851-2920. 2/100

CALL TO ORDER, INVOCATION, & PLEDGE OF ALLEGIANCE 3/100

ROLL CALL & DETERMINATION OF QUORUM 4/100

PRESENTATIONS & PROCLAMATIONS 5/100

CONSENT AGENDA 6/100

TUESDAY, MARCH 17, 2026 CITY COUNCIL MEETING City Hall – Council Chamber 405 Bagshaw Way, Edgewood, Florida Tuesday, March 17, 2026 at 6:30 PM DRAFT MINUTES A. CALL TO ORDER, INVOCATION, & PLEDGE OF ALLEGIANCE Council President Horn called the meeting to order at 6:30 pm. He asked for a moment of silence and then led the Pledge of Allegiance. B. ROLL CALL & DETERMINATION OF QUORUM City Clerk Riffle confirmed a quorum with all Councilmembers and Mayor Dowless present. Elected Officials Present: Staff Present: John Dowless, Mayor Sandra Riffle, City Clerk Richard A. Horn, Council President Dean DeSchryver, Police Chief Susan Lomas, Councilmember Miguel Garcia, Deputy Police Chief Casey McElroy, Councilmember Drew Smith, City Attorney Beth Steele, Councilmember Allen Lane, City Engineer C. PRESENTATIONS AND PROCLAMATIONS 1. Police Department Award of Administrative Excellence Presentation of Awards Chief DeSchryver presented the Award of Administrative Excellence to Corporal Adam Lafan. This honor, the agency’s sixth-highest award, recognizes Corporal Lafan’s dedication, performance, and significant impact on the department's accreditation. Chief DeSchryver discussed a recent water rescue at Lake Jessamine. Officer Camerer self- dispatched to the scene, and other officers on duty responded by swimming out to the victims and using a boat with Officer Camerer. Orange County units recovered three of the boys; however, one child remains missing. The Chief formally recognized Officer Camerer for his bravery during the operation. Council President Horn stated that the city cannot function without the Police Department. He expressed his personal thanks and appreciation to Corporal Lafan and Officer Camerer. 7/100

Tuesday, March 17, 2026 City Council Meeting DRAFT MINUTES 3/17/2026 Page 2 of 6 D. ORGANIZATIONAL MEETING 1. Administration of Oath of Office to Councilmember Susan Lomas City Clerk Riffle administered the Oath of Office to Councilmember Susan Lomas to serve her next term on the City Council. 2. Election of Council President and Pro-Tem Councilmember Lomas made a motion to elect Councilmember Horn as Council President. Seconded by Councilmember Steele. The motion was approved by voice vote (4/0). Council President Horn made a motion to elect Councilmember Lomas as Council President ProTem, seconded by Councilmember Steele. The motion was approved by voice vote (4/0). 3. Designation of Councilmember Assignments The Council reached a consensus to maintain all current member assignments in their existing capacities. A vacancy on the Land Development Master Plan committee, formerly held by the late Councilmember Rader, was addressed. Council President Horn volunteered to oversee this assignment. Mayor Dowless noted that filling the seat immediately may not be critical to operations. He explained that discussions and meetings regarding Land Use frequently occur directly with the City Planner. He clarified his typical practice of including the most applicable and interested Councilmembers in those planning meetings as needed. Council President Horn made a motion to continue the designated assignment and replace the Land Development Master Plan assignment by Council President Horn. Second by Lomas (4/0) by voice vote. The 2026/2027 areas of assignments are as follows: Finance Councilmember McElroy Code Enforcement Council President Horn HAINC and Cypress Grove Liaison Councilmember Steele Lane Development Master Plan Council President Horn Public Works Councilmember Lomas City Hall Staff Police Department Staff Contract Staff Mayor Dowless E. CONSENT AGENDA 1. February 17, 2026 City Council Meeting Minutes 8/100

Tuesday, March 17, 2026 City Council Meeting DRAFT MINUTES 3/17/2026 Page 3 of 6 Councilmember McElroy made a motion to accept the Consent Agenda as presented; seconded by Councilmember Steele. The motion was approved (4/0) by voice vote. F. ORDINANCES (FIRST READING) G. PUBLIC HEARINGS (ORDINANCES – SECOND READINGS & RELATED ACTION) H. UNFINISHED BUSINESS I. NEW BUSINESS 1. Harbour Island Bridge Report Allen Lane (CPH) provided an update on the Harbour Island bridge, introducing Engineer Mike Albano, a Vice President of DRMP (a sister company to CPH) to discuss technical assessments. Engineer Lane clarified that previous reports utilized FDOT regional numbers. Local EPD counts indicate a daily average of 296 vehicles (ranging from 226–263), significantly lower than the figures presented in the initial Ayres report submitted to the City. Engineer Albano summarized the Bridge Health and Longevity. The bridge is currently rated at 63.9, and a rating between 60 and 80 is considered good; rehabilitation is expected to improve this score. The Health Index is currently 82.5, which falls within the "good condition" range of 70–90. The bridge is approximately 61 years old and is estimated to last another 20 years. The low volume of heavy truck traffic contributes to its longevity. Council President Horn initiated a discussion on the dewatering process and sheet piling. Mr. Albano noted that while the "dry" method of dewatering is typically best for these repairs, they will investigate "in-the-wet" systems, such as using steel piles, to see if they are viable. CPH and DRNP will investigate required dewatering permits and coordinate with FDOT. Mr. Albano said that guardrail work can be performed at any time. Repairs would likely be conducted on one side of the bridge at a time. The Consensus of the Council was to issue a Request for Proposal (RFP) with a project start date of February 2027, to take advantage of the dry season when water levels are at their lowest. CPH will submit a formal proposal for construction plans and management, including updated cost estimates that account for dewatering and milling/resurfacing. J. GENERAL INFORMATION K. CITIZEN COMMENTS Bruno Lahr, owner of Empire Tattoo Studio, requested permission to extend his operating hours past 9:00 pm. He explained that sometimes they have not completed a project by 9:00 pm. He said 9/100

Tuesday, March 17, 2026 City Council Meeting DRAFT MINUTES 3/17/2026 Page 4 of 6 he puts the “closed” sign in the window and will not take any more customers that day, and also will not accept any new clients after 8:30 pm. Council President Horn explained the City would have to open the ordinance to make that change. He said that if the studio is not closed at 9:00 pm, they would be subject to a code violation. Mr. Lahr said they do try to adjust the schedule according to the project, but that some clients cannot come until after work. Councilmember Lomas pointed out that time management was key, and Mayor Dowless said he could empathize with the situation, but at this moment, a new ordinance may not pass. He reminded Mr. Lahr that members of the public were opposed to their operating a tattoo studio in the City. He suggested that they demonstrate compliance to earn the community’s trust. Councilmember Steele said to show that they are a good business in Edgewood. Mr. Lahr thanked the Council for their consideration. L. BOARDS & COMMITTEES M. STAFF REPORTS City Attorney Smith City Attorney Smith reported that the first CBA session was held earlier in the day and the second session is scheduled for April. Police Chief DeSchryver 1. Chief's Report February 2026 Chief DeSchryver said he met with CABT - Coalition Against Bigger Trucks. It appears the no one wants to have the bigger trucks, and he shared his grievances with them. Council President Horn noted that either larger trucks or more smaller trucks will be on the road because a certain amount of freight will pass through. On that subject, Councilmember Lomas asked about semi-trucks parking at the Auto Zone at SOBT and Holden Avenue at night, and whether they may be the trucks coming down Holden Avenue at 4:00 to 5:30 am. Council President Horn advised calling 311 because that location is in Orange County, and parking in the driveways is a code violation. 2. Clerk's Report 2-13-2026 through 3-12-2026 • EPD Roof: City Clerk Riffle requested Council guidance on the composition of the RFP review committee for the Police Department roof project. Rather than recommending including CPH in the review and scoring process, they preferred appointing a city resident with a relevant professional background to serve on the committee. • Stormwater Project Updates: 10/100

Tuesday, March 17, 2026 City Council Meeting DRAFT MINUTES 3/17/2026 Page 5 of 6 o Oaks Circle & Commerce Drive: Repairs at Commerce Drive are complete. Follow-up work is required at Oaks Circle to repair the roadway where it subsided over the pipe, and backfilling is scheduled for the Commerce Drive site. o Lake Mary Jess Shores Court: A technical update revealed that the pipe has separated from the block. As a result, the section requires full replacement rather than repair. The Clerk is currently awaiting cost estimates for this work. • Sidewalk Maintenance Initiative: Clerk Riffle and Ashley Pagan will conduct a physical inspection of city sidewalks to identify sections requiring immediate repair. Councilmember Lomas expressed interest in the initiative and noted she would join the inspection as her schedule permits. 3. Code Enforcement Officer Zane • Officer Zane provided a follow-up report regarding local noise concerns. He noted that no noise complaints were recorded during the evenings of the last two weekends. • He met with Zen Tavern management to remind them of the city's nighttime noise regulations. • Officer Zane expressed his desire to see this trend of compliance continue and will continue to monitor the area. N. MAYOR AND CITY COUNCIL REPORTS Mayor Dowless • City Council Vacancy: Mayor Dowless recommended appointing Ryan Santurri to fill the seat left vacant by the passing away of Councilmember Rader. He said Mr. Santurri is an intellectual property attorney residing on Harbour Island Road and has a record of municipal service, having served two terms on the Planning & Zoning (P&Z) Board. There was no opposition from the Council. Councilmember Lomas made a motion to appoint Ryan Santurri to the City Council; seconded by Councilmember McElroy. The motion was approved (4/0) by voice vote. • New Business: Telecommunications Infrastructure Mayor Dowless informed the Council of an upcoming "mini" cell tower installation on Jessamine Lane. To ensure the structure is as inconspicuous as possible, the tower will be a decorative model painted black. Additional landscaping will be planted around the base to help it blend into the surroundings. The Mayor clarified that under state law, the city is required to allow the installation of such telecommunications equipment within the right- of-way. Council Member Lomas – no report Council Member McElroy – no report Council Member Steele – no report 11/100

Tuesday, March 17, 2026 City Council Meeting DRAFT MINUTES 3/17/2026 Page 6 of 6 Council President Horn – no report O. ADJOURNMENT Councilmember Lomas made a motion to adjourn the meeting at 7:40 pm. ________________________________________________ Richard A. Horn, Council President Attest: ________________________________________________ Sandra Riffle, City Clerk 12/100

ORDINANCES (FIRST READING) 13/100

PUBLIC HEARINGS (ORDINANCES – SECOND READINGS & RELATED ACTION) 14/100

UNFINISHED BUSINESS 15/100

NEW BUSINESS 16/100

RFP - Police Department Roof Replacement 17/100

405 Bagshaw Way Edgewood, FL 32809 ● Tel: 407-851-2920 ● www.edgewood-fl.gov Memo To: Mayor Dowless, Council President Horn, Council Members Lomas, McElroy, and Steele From: Sandra Riffle, City Clerk Date: April 15, 2026 Re: RFP Solicitations for EPD Roof Replacement ___________________________________________________________________ The RFP solicitation for the EPD Roof Replacement was published online via Euna/DemandStar. The City received six bids, which were subsequently scored and evaluated by the RFP Committee. The committee score sheet, final tabulation, and the full RFP document are attached for your review. Committee Recommendations Following a comprehensive review of the submittals and scoring tabulations, the RFP Committee recommends the following top three firms: 1. Advanced Roofing (Ranked #1 by 3 out of 4 members) 2. Poseidon Sales (Ranked #2 by 3 out of 4 members) 3. TC Metal Roofing (Ranked #3 by 3 out of 4 members) Evaluation Summary: After discussion, the committee unanimously agreed that Advanced Roofing and Poseidon Sales are the top two recommendations for this project. All committee members selected the same three firms as their top overall candidates. 18/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 1 of 33 THE CITY OF EDGEWOOD, FL REQUEST FOR PROPOSAL Solicitation #: 2026-EPD-01 Title: Flat Roof Replacement (City of Edgewood, FL) Description: The CITY of Edgewood is requesting bids from qualified firms to provide Flat Roof Replacement Services (approximately 3,944 SF) as outlined in this solicitation. Term/Duration: Lump sum (fixed fee) contracted to be completed within 90 calendar days from issuance of a Notice to Proceed (NTP). Solicitation Release Date: Tuesday, February 24, 2026 Pre-Bid/Proposal Thursday, March 5, 2026 at 10:00 am EST Meeting: Edgewood Police Dept. 5565 S. Orange Avenue, Edgewood, FL 32809 Deadline for Questions: Monday, March 16, 2026, at 12:00 PM (Noon) EST Bid/Proposal Due Date: Friday, March 27, 2026, at 12:00 PM (Noon) EST Contact Person*: Sandra Riffle, City Clerk SRiffle@edgewood-fl.gov City of Edgewood 5565 S. Orange Avenue Edgewood, FL 32809 Cc: Dean DeSchryver, Police Chief DDeschryver@edgewood-fl.gov Submission Requirements: Electronically via Euna Open Bids/DemandStar website. * All questions/inquiries must be directed in writing to the contact persons above; failure to do so will be cause for disqualification of an award under this RFP. 19/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 2 of 33 SECTION I – BACKGROUND / GENERAL INFORMATION 1. Background The City of Edgewood, FL (CITY) is in an urban environment within Orange County. • Firms/Individuals receiving an award, if any, will be required to procure and maintain insurance coverage throughout the term of providing these services to include General Liability ($1M/2M Aggregate), Auto Liability ($1M), and Workers Comp ($500K or Exemption) with additional coverage and provisions as deemed necessary by the CITY. BIDDERS are not required to obtain insurance to respond to this solicitation prior to an award but must demonstrate the ability to meet insurance requirements. • The selected BIDDER(s) will be required to submit a completed and fully executed BIDDER Application and Registration Form to the CITY of Edgewood. • The solicitation and selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the CITY of Edgewood and any entity. If the CITY selects a firm/individual to provide the services described in this solicitation, any legal rights and obligations between the successful firm/individual, if any, and the CITY will come into existence only when an agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the agreement and any other documents specifically referred to in that agreement and executed by the parties. • Firms/Individuals shall treat any information contained in this solicitation (or accumulated through other written or oral communication with the CITY) as confidential information. • Any information provided by the CITY to firms/individuals in this solicitation is to be used solely to permit a reply to this solicitation, and firms/individuals shall make no other use of the information, including sharing the information with corporate affiliates and subsidiaries, without the prior written consent of the CITY. 2. Fraud and misrepresentation Any individual, corporation, or other entity that attempts to fulfill the requirements of this solicitation through fraud, misrepresentation, or material misstatement may be deemed non-responsible, and such individual, corporation, or other entity’s qualification may be null and void. 3. Confidentiality/non-disclosure BIDDER shall treat any information contained in this solicitation (or accumulated through other written or oral communication with the CITY) as confidential information. Any information provided by the CITY to BIDDER in this solicitation is to be used solely to permit BIDDER to reply to the solicitation, and BIDDER shall make no other 20/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 3 of 33 use of the information, including sharing the information with corporate affiliates and subsidiaries, without the prior written consent of the CITY. BIDDER shall hold the information contained in this solicitation in strict confidence, and the information obtained will not be disclosed to any third-party, vendor, affiliate, or subsidiary, without the CITY’s prior written consent. 4. Addenda/revisions to solicitation If it becomes necessary to revise or clarify any part of this solicitation, the CITY will modify this solicitation by issuance of written addenda. All addenda will be clearly marked as such and will become part of the solicitation documents. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 21/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 4 of 33 SECTION II – SCOPE OF WORK/SERVICES The CITY is requesting proposals from qualified contractors to recover the existing flat roofing system. 1. Project details 1.1.Removal of Existing Roofing • CONTRACTOR shall remove existing flat roof material, flashings, metal trim, and floor tile to the wood decking. • CONTRACTOR must assess if the top layer/tier of the roof’s underlayment insulation must be removed. CONTRACTOR shall only remove and replace if wet or damaged materials/insulation is identified. • CONTRACTOR shall remove any existing stucco from the vertical wall at the transition between the upper and lower roof decks. • CONTRACTOR shall not disturb existing roofing insulation. • CONTRACTOR shall only tear off what can be made watertight in the same day • Cut back any existing stucco on parapet walls to accept new flashings. • CONTRACTOR shall sweep and remove all loose particles and clean debris from the roof surface. 1.2.New Roof Installation • CONTRACTOR shall comply with all GAF manufacturer specifications (or comparable manufacturer to GAF specification details), details, and product information sheets (Attachment F – GAF Specifications). Install modified base sheet tagged to code. • CONTRACTOR must assess if the top layer/tier of the roof’s underlayment insulation must be removed. CONTRACTOR shall only remove and replace if wet or damaged materials/insulation is identified. • If new roofing is to be adhered to any coated surface, it must be power-washed to remove loose and delaminating materials. • CONTRACTOR shall replace any damaged plywood and framing as needed, including sheets of plywood in the proposal. • CONTRACTOR shall be responsible for all impairments and shall secure, repair, and replace: o Roof penetration o Overflow and typical emergency services o Roof drainage o Plumbing vent flashing o Flashing and metal trim o Valleys o Drip edges o Parapet elevation 22/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 5 of 33 o Crickets/pitches o Gutters, gutter guard o Down spouts • Ensure that the deck slopes properly towards the drains. • Install modified self-adhered smooth interply over base sheet. • Install modified self-adhered felt on vertical wall. • Re-flash existing roof drains and ensure they are working properly. • Install 1 ply of granulated modified self-adhered cap sheet. • Apply any new stucco where needed. Match the texture as closely as possible to any existing. • All roofing material must meet Orange County’s Approval. • The Contractor will be responsible for securing (stowing or covering) all items in the building, such as electronics, furniture, ceiling fans, AC units, etc. Any damages caused during the works will be the sole responsibility of the Contractor to make good or replace. 1.3.In general, the work includes, but is not limited to: • Supply all labor and materials. • Supply all drawings/prints and any other documentation needed by the Orange County and the CITY. • All materials used for the manufacture or construction of any supplies, materials or equipment shall be new. The items proposed must be new, the latest model, of the highest quality, and of the highest-grade workmanship, and must be certified by the product manufacturer as acceptable for the required installation. • All work performed shall be as per Orange County’s current code(s). • It is the contractor’s responsibility to complete all permit applications & supply all NOAs needed to complete this project. • If CONTRACTOR requires the removal of wiring and cabling, the CITY shall be notified promptly. • Schedule of Values (SOV) and proposed schedule shall be submitted with proposals. • Adhesion failures due to existing coatings are not covered by the GAF Guarantee, so it is important to test adhesion prior to proceeding with installation of new materials. Existing materials are excluded from the GAF Guarantee • Contract Orange County’s Building Department for all inspections, before and during the installation process. • Contact the Orange County Building Department for the final inspection prior to leaving the jobsite. 2. Additional project requirements 2.1. General location of work: If property is damaged while Contractor is performing the specified work or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the Contractor in a manner acceptable to the CITY prior to the final acceptance of the work. Such property shall include, but not be limited to: 23/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 6 of 33 structures, parkways, sidewalks, curbs and gutters, driveways, walls, fences, water features, footings, underground utilities, sod, shrubs, and trees affected by the work. 2.2. Pre-Existing Damage: CONTRACTOR shall notify the CITY in writing of the site having pre-existing damage to structures, parkways, sidewalks, curbs, roadways, swales, adjacent improvements, etc., before beginning work. Failure to do so shall obligate the Contractor to make repairs. 2.3. Storage of materials: CONTRACTOR must provide for the CONTRACTOR’s own storage of material and equipment, if needed. No on-site storage is permitted in the work area unless the materials have been positioned on site for immediate installation into or on the building. 2.4. Warranty and guarantee: All products furnished by the selected BIDDER shall be supplied with all warranties and guarantees of the manufacturer. Warranties on workmanship shall be for a period of not less than 1 year; said period to commence upon the date products are installed, or accepted by Orange County, whichever last occurs. The roof should be free of leaks caused by substandard installation. Materials should be installed in strict accordance with the manufacturer’s specifications and recommendations. 2.5. Repair or replacement: Should any defect appear during this period, the CONTRACTOR shall, at their expense, have repaired or replaced such item upon receipt of written notice from the CITY or Orange County of said defect. Said repair or replacement must be accomplished within ten (10) calendar days after receipt of notification of the defect. 2.6. Price: Costs stated in responses to this solicitation shall remain fixed and firm for all services to be performed. BIDDERs are responsible for addressing all inquiries with the Contact Person listed in this solicitation to obtain clarification on concerns and issues that may affect costs and their ability to complete the solicited task(s). Any price adjustments after proposal submission must be requested in writing and approved by the CITY. 3.0. Additional Contractor Responsibilities • CONTRACTOR is responsible for providing pricing (Exhibit A – Schedule of Values) based on the actual field measurements, quantity of materials, site conditions, and Labor. • CONTRACTOR shall supply all materials, equipment (cranes, scaffolding, hoist, lifts, ladders, etc.), and labor necessary for the total completion of the required Scope of Work and transportation of material to and from the roof in a safe manner. • OSHA regulations and locking equipment mechanisms shall be used daily. • CONTRACTOR shall be responsible for and use care in the protection of the CITY’s property and shall protect other areas not in this Scope of Work from dirt, damage, vehicle tracks, and unwarranted conditions. If such damage occurs, CONTRACTOR shall be solely responsible for the restoration of such damage as a result of CONTRACTOR’s or any of CONTRACTOR's employees. 24/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 7 of 33 • CONTRACTOR shall deliver all roofing materials to the site in original containers, with factory seals intact. • All materials must be new, not reconditioned products. • CONTRACTOR shall make arrangements with the CITY for material storage, and proper access areas where the work is to be performed. • CONTRACTOR must store all pail goods in their original undamaged containers in a clean, dry location within their specified temperature range. • CONTRACTOR shall not expose materials to moisture in any form before, during, or after delivery to the site. • CONTRACTOR shall reject delivery of materials that show evidence of contact with moisture. • CONTRACTOR must cover and protect materials at the end of each workday. • CONTRACTOR shall not remove any protective tarpaulins until immediately before material will be installed. • CONTRACTOR shall maintain a full workforce from start to the completion of the project. A qualified English-speaking supervisor shall be required on the jobsite at all times. • CONTRACTOR and all approved subcontractors must be properly clothed in identifiable uniforms, recommended hard hats, etc., while working on the premises or when entering any part of the work area. • CONTRACTOR shall be on site for all deliveries, on loading, and off-loading of all materials, supplies, generators, lifts, cranes, dumpster, portable, etc. required for this project. • CONTRACTOR must provide continual dumpster rotation to ensure debris is disposed of in a timely manner. The dumpster shall not interfere with pedestrian traffic and parked vehicles. Absolutely NO DUMPING. • CONTRACTOR shall be responsible for providing restroom portables, locking mechanisms for safety and uninvited entry, proper rotation, and maintaining cleanliness. • CONTRACTOR shall provide and practice Occupational Safety and Health Administration (OSHA) safety when using cranes, hoist(s), ladders, lift apparatus, scaffolding, materials, tools, etc., required to complete project. • CONTRACTOR shall be responsible for job safety administration (including tools, equipment, and work methods) and must comply with applicable OSHA safety regulations. • If CONTRACTOR considers leaving equipment overnight on site, the CITY shall be advised prior to approval, and all equipment shall require a locking mechanism and/or be tagged out. • CONTRACTOR can perform work on weekends (Saturday and Sunday), unless otherwise confirmed by the CITY. o This building is open for business Monday through Friday. 25/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 8 of 33 o The CITY shall be notified of the work schedule in advance of commencement of services. o No work shall be performed on holidays, extreme weather conditions, and emergency advisory notices. • CONTRACTOR shall rope off and erect warning signs in areas where work is being performed or where any chance of damage or injury could occur. • Completion of Work: o CONTRACTOR shall be responsible for cleaning up the entire surface area above and below ground for debris. o CONTRACTOR shall sweep using a magnetic device to pick up nails, loose fasteners, and other particles around the roof surface and ground surface daily. o CONTRACTOR shall remove rental equipment, cranes, scaffolding, hoists, lifts, ladders, portable generators, dumpsters, portables, etc. off the premises upon completion of work. 3.1. Permit Requirements (If Applicable): • All work performed under the resultant agreement shall be in strict compliance with the Florida Building Code, industry standards, OSHA regulations, and Orange County. • CONTRACTOR shall be responsible for timely obtaining all necessary permits and inspections through Orange County. • CONTRACTOR shall provide the CITY with copies of all permit documents, engineering calculations, drawings, plans, manufacturer product information, warranty documentation, and any other relevant information necessary for proper maintenance at the completion of the project. These materials shall be provided in an organized manner and in a format selected by the CITY. ‘4. UNFORESEEN CONDITIONS Many times, as work progresses, situations arise that are unforeseen, or problems are uncovered that are outside of the scope of CONTRACTOR’s work. When such situations arise, CONTRACTOR must stop work in this area, and the CITY and CONTRACTOR must come to some mutual agreement prior to the resumption of work. At no time is CONTRACTOR to continue such new work without a written agreement from the CITY if any additional charges are to be billed beyond the original contract amount. Unforeseen additional services costing less than $1,000 are expected by the CITY. An allowance of $1,000 has been included in the attached Exhibit A – Schedule of Values for the listed possible unforeseen additional services, if needed. Unforeseen additional services above $1,000 shall require mutual agreement between CONTRACTOR and the CITY. In cases of unforeseen additional services exceeding $5,000, the CITY reserves the right to rescind the award and award the project to the next-highest-scoring or lowest-priced bid. 26/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 9 of 33 5. WARRANTY • All manufacturers’ warranties shall pass through without restriction to the CITY. • Any warranties offered by CONTRACTOR shall be in addition to the manufacturer’s warranty and shall not be a substitute. • BIDDER’s base price for any product offered shall be inclusive of warranty. 5.1. MANUFACTURER’S WARRANTY: • Manufacturer Warranty for all roofing materials: There shall be a minimum of twenty (20) Years from the date of installation. o The Manufacturer’s Guarantee with single-source edge-to-edge coverage and no monetary limitation, where the manufacturer agrees to repair or replace components in the roofing system, which causes a leak due to a failure in materials or workmanship. o Leaks caused by any non-GAF materials, such as the roof deck, existing materials, or non-GAF insulation, are not covered. 5.2. WORKMANSHIP AND INSTALLATION WARRANTY: • Workmanship and Installation Warranty: There shall be a minimum of two (2) years from the date of installation. 6. LOCATION OF SERVICES The services described in this solicitation shall be completed at the location identified below: Edgewood Police Department 5565 S. Orange Avenue Edgewood, FL 32809 All equipment, materials, and installation required in this Scope of Work shall be transported and installed at the above-listed address. 7. PERIOD OF PERFORMANCE CONTRACTOR shall complete the project and all required services within sixty (90) calendar days from issuance of Notice to Proceed. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 27/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 10 of 33 SECTION III – QUALIFICATIONS REQUIREMENTS 1. General Qualifications Proposals shall be considered only from bidders normally engaged in performing the type of work specified in this solicitation. BIDDER must have adequate organizational resources, facilities, equipment, and personnel to ensure prompt and efficient service to the CITY. At a minimum, qualifying proposals shall demonstrate that the BIDDER has the qualifications necessary to provide high-quality, functional services. To ensure the BIDDER can provide an acceptable level of service to the CITY, the BIDDER must meet the following minimum qualifications: • Hold a current certified license as a Roofing Contractor and must have a minimum of five (5) years’ experience in providing similar services. • Provide three (3) current references for three (3) completed individual projects of similar size, scope, and complexity which were completed within the past five (5) years. • Must have the listed current personnel and maintain a fully equipped organization capable, technically and financially, of performing the work required, and must have performed similar work in a satisfactory manner • Carry and maintain adequate insurance consistent with the requirements listed in this solicitation. BIDDERS are not required to obtain insurance to respond to this solicitation prior to an award but must demonstrate the ability to meet insurance requirements. • Meet any other requirements outlined in this solicitation. 2. Pre-bid conference/site visit A pre-bid conference/site visit has been scheduled for interested firms to attend before the due date for this solicitation. 2.1. Attendance and attendees: • Attendance is highly recommended, but not mandatory. • Please note that BIDDERs may ask questions; however, all questions must be submitted to the Contact Person by the due date to receive a formal written response. Phone calls will not be accepted as a method for answering questions. • An employee or representative of the prime contractor or primary BIDDER responding to this solicitation must attend the pre-bid/proposal conference in order to receive credit for attendance. Subcontractors or other individuals may not attend for the prime contractor or primary BIDDER. 28/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 11 of 33 The date, time, and location of the pre-proposal conference are as follows: 2.2. Meeting details: PRE-BID CONFERENCE/SITE VISIT Date: Thursday, March 5, 2026 Time: 10:00 AM EST Location: 5565 S. Orange Avenue Edgewood, FL 32809 Note: BIDDER shall be responsible for taking all roof measurements during the Pre-Bid Conference and determining the quantity of material and supplies required throughout the project duration. 2.3. Notice regarding location: 2.4. Questions: • Bidders may ask questions during the Pre-Proposal Conference. These questions may or may not be answered during the Pre-Proposal Conference, as decided by the CITY. For questions not answered during the Pre-Proposal Conference, answers may be provided in an official addendum to prospective bidders. • Questions outside of the Pre-Proposal Conference must be submitted to the Contact Person(s) in writing by the Deadline for Questions to receive a formal written response. 2.5. GENERAL: • Roof must be accessed by ladder. A ladder may not be available at the location. Prospective bidders should bring their own thirty-foot (30’) ladder to access the roof, if necessary. The CITY shall not provide ladders or a lift gate for prospective bidders to view the roof. • Prospective bidders shall not access the roof until given permission to do so by the CITY. Accessing the roof without the CITY’s permission may result in disqualification. • At the CITY’s discretion, the CITY may videotape and/or audiotape the Preproposal Conference, whether held in-person or online. This recording may only be shared internally with the CITY key personnel and may not be provided to prospective bidders who attended the Pre-Proposal Conference, as determined by the CITY. 5. ANTICIPATED TIMELINE: Solicitation Release Date Tuesday, February 24, 2026 Deadline for Questions Monday, March 16, 2026, At Noon EST Bid/Proposal Due Date Friday, March 27, 2026, at Noon EST * Dates (if any) are subject to change at the discretion of the CITY. 29/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 12 of 33 SECTION IV – SUBMISSION REQUIREMENTS / CONTACT PERSON 1. Contact person(s) BIDDER(s) wishing to submit a response to this solicitation MUST submit documentation to demonstrate that they meet ALL requirements in this solicitation, including the submission of all applicable attachments, exhibits and/or forms. Cone of Silence: Bidders shall not contact any other employee of the CITY for information with respect to this solicitation. Any violation of the above restriction on correspondence may constitute grounds for rejecting a response at any time. 2. Submission requirements BIDDER must include the items listed below as part of their submission to be considered for award: Failure to submit all information may result in disqualification or lower ranking due to not meeting these requirements. Required Attachments and Exhibits provided to BIDDER by the CITY shall not be altered by BIDDER and shall only be filled in as instructed by the CITY, unless otherwise instructed by the CITY. Bids that include altered files may be disqualified, as determined by the CITY. 3. Submission instructions • Electronic submissions in response to this solicitation be uploaded to Euna Open Bids/DemandStar by the Proposal Due Date and time detailed in this solicitation • Email, physical correspondence, flash drives, or any other physical media shall not be accepted. Links to file-sharing websites or portals will not be accepted. • Submissions must be clear, concise, organized, legible, and easy to read and navigate. Submissions may be returned to the BIDDER and may require reorganization and resubmission. Submissions which are deemed by the CITY to be illegible or unintelligible may be disqualified. • All parts, pages, figures, and tables should be numbered and labeled clearly. If submitting separate files, the File Name of each submitted attachment and exhibit must include the assigned letter; for example, Attachment A’s File Name must state, at a minimum, “Attachment A.” BIDDER may include additional information in the File Name, if needed. • In order to fairly evaluate all responses, bidders should not include additional information other than what is asked to be provided. This includes any information related to BIDDER’s organization that was not specifically asked to be provided. 4. Attachments and exhibits Please note, Attachments are reference documents which require BIDDER’s review. Exhibits are documents that the BIDDER must provide or complete and sign, according to the instructions specified by the CITY in the “Submission Instructions.” 30/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 13 of 33 4.1. ATTACHMENTS Attachment Description Submission Instructions Attachment A Insurance Requirements Review information. No further action needed. Attachment B Contractor Licensing Requirements Review information. No further action needed. Attachment C Images Review information. No further action needed. 4.2. EXHIBITS Exhibit Description Submission Instructions Exhibit A Schedule of Values (SOV) Review all tabs and fill-in required information. Provide a completed and signed PDF version. Exhibit B Qualification Questionnaire Complete and Submit Exhibit C Contractor Certification Regarding Debarment and Suspension Complete, sign, and submit Exhibit D Non-collusion affidavit of prime bidder Complete, sign and submit Exhibit E Proposed subcontractor list Complete, sign, and submit. If no subcontractors are expected to be used, please note, sign, and submit. Exhibit F Acknowledgement of Project Conditions Sign and Submit Exhibit G List of Recently Completed Projects and Contract Amounts Complete, sign, and submit. Exhibit H List of References Complete, sign, and submit. Exhibit I Firm Certification Complete, sign, and submit. Exhibit J Drug-Free Workplace Form Complete, sign, and submit. Exhibit K Acknowledgement of Receipt of Addenda Complete, sign, and submit form ONLY if an addendum has been issued. 5. Price Prices stated in proposal responses to this solicitation remain fixed and firm for all services to be performed for a minimum period of one hundred and eighty (180) calendar days from the Proposal Due Date. 6. Post submission Any price adjustments after proposal submission must be requested in writing and approved by the CITY. CITY may be required to clarify items related to their submission, which may include, but are not limited to, verifying submitted information and confirming comprehension of the full requirements of the Scope of Work, and is expected to be responsive. Bidders deemed by the CITY to be unresponsive may be disqualified. 31/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 14 of 33 CITY may be required to submit and/or sign additional documentation, forms, exhibits, etc., after the Proposal Due Date and before the resultant agreement is drafted as a continuation of the solicitation requirements and/or as part of the vendor registration process. Should BIDDER be unable or unwilling to satisfy this requirement, BIDDER may be disqualified. The CITY reserves the right to negotiate any and all submitted pricing, payment terms, warranties, etc. with the BIDDER or selected CONTRACTOR during the evaluation process, drafting phase of the resultant agreement, and/or at a time otherwise determined by the CITY. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 32/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 15 of 33 SECTION V EVALUATION AND SELECTION The CITY will conduct a comprehensive, fair, and impartial evaluation of all responses to this solicitation. The CITY shall select the most responsive, responsible, and qualified BIDDER based on pricing. Prior to the final selection, BIDDER(s) may be required to submit additional information which the CITY may deem necessary to further evaluate the BIDDERS’ responses. 8. ATTACHMENTS, EXHIBITS & FORMS: • Exhibit A – Schedule of Values • Exhibit B – Statement of Qualifications • Exhibit C – Subcontractor and Supplier Listing 1. Evaluation criteria The CITY will conduct a comprehensive, fair, and impartial evaluation of all proposals received in response to this solicitation. 2. The CITY shall evaluate all submissions in the order listed below: • On-time and complete submission (with all required documentation) • License requirements • Projected completion date and lead time • Previous performance at a satisfactory level o The CITY reserves the right to eliminate any submission should BIDDER have evidence of previous poor or unsatisfactory performance for similar or dissimilar services performed for the CITY or other companies. • Statement of Qualifications or Qualification Questionnaire • Current and pending workload with the CITY performing similar and dissimilar services, and the capability to take on additional responsibilities without negatively impacting existing opportunities • Any other relevant factors, as listed in the solicitation • Pricing versus the market o Pricing will be listed from lowest price to highest price for all bidders whose submission meets the minimum requirements listed above. The applicable bid(s) will be eliminated if any of the following apply: • Any criteria or requirements are incomplete • Any criteria or requirements are not met • The required schedule cannot be met • Any other relevant factor(s) are not met, as determined by the CITY. The remaining bid(s) will be evaluated based upon the evaluation criteria identified in the table below and an awardee(s) will be determined: [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 33/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 16 of 33 Evaluation Criteria Points Qualifications: Evaluation of BIDDER’s professional qualifications, certifications, relevant experience, past performance, etc. relevant to this project. 30 Pricing: BIDDER’s pricing will be evaluated against the market. 20 Lead Time: Evaluation of BIDDER’s lead time. The CITY will give preference to bidders with the shortest confirmed lead time. 10 Total Possible Score 60 The bidder(s) with the best overall score will be the apparent awardee(s), pending final review and satisfaction of all requirements regarding the qualifications and documentation. The CITY may select one (1) respondent or multiple respondents to provide the solicited services by awarding based on the highest-scoring bid per category, location, service type, etc. The CITY reserves the right to split the award in its sole discretion. This solicitation and selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the CITY and any entity. If the CITY selects a CONTRACTOR(s) to provide the services described in this solicitation, any legal rights and obligations between the successful CONTRACTOR(s), if any, and the CITY will come into existence only when an agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the agreement and any other documents specifically referred to in that agreement and executed by the parties. Should the highest-scoring or lowest-priced vendor(s) be unresponsive or unable to complete the vendor registration process, the CITY reserves the right to halt the vendor registration process for the highest-scoring or lowest-priced vendor(s) and proceed to the next highest-scoring or lowest-priced vendor(s). Should the next highest scoring or lowest-priced vendor(s) be unresponsive or unable to complete the vendor registration process, the CITY will continue to halt the vendor registration process and move onto the next highest scoring or lowest priced vendor(s) until a vendor(s) is successfully registered 2. Right to rescind award The awarded CONTRACTOR(s) will be required to enter into a formal agreement for these services after award. The CITY expects the awardee to suggest minimal revisions to this agreement. The CITY reserves the right to rescind an award should the awardee be considered, in the CITY’s sole opinion, to be inflexible in its agreement negotiations. 3. DBE/SBE/MBC Participation Disadvantaged Business Enterprise Proposer is required to indicate whether the Firm and/or any proposed subconsultants are Disadvantaged Business Enterprise (DBE). The City of Edgewood encourages the use and participation of DBEs in procurement and evaluation proceedings, and evaluation proceedings will be conducted in accordance with established guidelines regarding equal employment opportunity and nondiscrimination on the basis of race, color, sex, or national origin. Interested certified Disadvantaged 34/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 17 of 33 Business Enterprise (DBE) firms, as well as other minority-owned and women-owned firms, are encouraged to respond. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 35/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 18 of 33 EXHIBIT A Schedule of Values (SOV) Project Name: 5565 S. Orange Avenue, Edgewood, FL 32809 Contractor Name: CONTRACT ITEMS Comments, if applicableDescription Total – (lumpsum) Supervision $0 Project Manager/Supervisor/Staff Other Permits, drawings, engineering, plans, calculations, inspections through appropriate agencies, etc. Daily and final cleaning Removal and Disposal $0 Removal/Disposal of existing roofing system, as specified Equipment $0 Equipment Portable Generator Dumpster Expenses Portable Rentals (as needed) Masonry $0 Masonry / Lath / Stucco / Plaster Wood, Plastics, and Carpentry $0 Rough Carpentry Thermal & Moisture Protection $0 Flat Roof Replacement, including removal Sloped Roof Repair Finishes and Specialty $0 Interior Demo: Walls / Ceilings / Floors Metal Stud / Drywall / Finishing Deck repairs and removal items: paint, drains, etc. Aluminum Flashing Additional Items: Unforeseen Circumstances Contingency for unforeseen Circumstances $1,000.00 N/A TOTAL PROJECT COSTS The bidder attests that the base bid amount (below) herein proposed includes the entirety of the work, fees, taxes, profit, overhead, general requirements, general conditions, etc., of the project, as per the bid documents. Completed Work to be inspected and approved prior to payment submittal. SOV must be completed to be eligible for award, no exceptions. 36/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 19 of 33 EXHIBIT A Continued $__________________________________________________ Base bid (figure) Corporate Name (Print): __________________________________________________________ Corporate Officer of Owner (Signature): _________________________________________________ Corporate Officer of Owner (Print): _________________________________________________ Title: ________________________________________ Date: ___________________________ [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 37/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 20 of 33 EXHIBIT B STATEMENT OF QUALIFICATIONS The undersigned guarantees the truth and accuracy of all statements and answers herein contained. 1. How many years has your organization been in business as a General Contractor? 2. What is the last project of this nature you have completed? 3. Have you ever failed to complete work awarded to you: If so, where and why? 4. Name three individuals or corporations for which you have performed work and to which you refer? 5. List of the following information concerning all contracts on hand as of the date of submission of this proposal: (In case of co-venture, list of the information for all co-ventures). Name of Project Owner Total Contract Value Contracted Date of Completion % Completion to Date (Continue list if necessary) 38/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 21 of 33 Statement of Qualifications Continued 6. Have you personally inspected the proposed work and have a complete plan for its performance? 7. Will you sublet any part of this work? If so, please list subcontractors 8. What equipment that you own is available for the proposed work? 9. What equipment will you purchase for the proposed work? 10. What equipment will you rent for the proposed work? 11. The following is a given summary of the Financial Statement of the undersigned: (List of assets and liabilities and use of insert sheet if necessary.) 12. State the true, exact, correct, and complete name of the partnership, corporation, or trade name under which you do business, and the address of the place of business. (If a corporation, state the name of the President and Secretary. If there is a partnership, state the name of all the partners. If a trade name is used, state the names of the individuals who do business under it. It is absolutely necessary that this information be furnished.) 39/100

RFP 2026-EPD-01 Flat Roof Replacement (Edgewood Police Department) Page 22 of 33 Exhibit B Statement of Qualifications Continued CORRECT NAME OF BIDDER a. The business is a (Sole Proprietorship) (Partnership) (Corporation) b. The address of the principal place of business is: _________________________________________ ___________________________________________ ___________________________________________ c. The names of the corporate officers , or partners, or individuals doing business under a trade name, are as follows: _______________________ BIDDER [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 40/100