Regular School Board Meeting

0 Wednesday, September 8, 2021 Regular School Board Meeting Dr. Martin Luther King Jr. Administrative Center 5775 Osceola Trail, Naples, FL 34109 4:00 p.m. (Time Certain) STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. Please also note that this meeting is a business meeting of the School Board. Accordingly, public comments will not be responded to by Board Members at the meeting. Members of the public may always contact School Board Members outside of the business meeting by means of email or other forms of communication. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: • Agree to abide by meeting guidelines and structure • Remain on topic • Act in the best interest of the school district • Show civility and respect • Listen, be open, and honest • Agree to disagree respectfully • Be prepared for meetings and participate • Start on time Opening of Meeting Subject Call to Order Meeting Sep 8, 2021 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Roll Call Meeting Sep 8, 2021 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Statement of Meeting Guidelines Meeting Sep 8, 2021 - Regular School Board Meeting Type Information, Procedural STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. Please also note that this meeting is a business meeting of the School Board. Accordingly, public comments will not be responded to by Board Members at the meeting. Members of the public may always contact School Board Members outside of the business meeting by means of email or other forms of communication. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: • Agree to abide by meeting guidelines and structure • Remain on topic • Act in the best interest of the school district • Show civility and respect • Listen, be open, and honest • Agree to disagree respectfully • Be prepared for meetings and participate • Start on time File Attachments Opening of Meeting Subject Superintendent Opening Remarks Meeting Sep 8, 2021 - Regular School Board Meeting Type Information File Attachments Opening of Meeting Subject Pledge to the Flag/Moment of Silence Meeting Sep 8, 2021 - Regular School Board Meeting Type Procedural File Attachments Academic Highlights Subject A1 CCPS Family Highlight: Edgerrin James Meeting Sep 8, 2021 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: An academic highlight will be shared featuring CCPS alumnus Edgerrin James as he reflects on his National Football League (NFL) Hall of Fame Induction. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A2 United Way Proclamation Meeting Sep 8, 2021 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The United Way of Collier and the Keys launches its annual fundraising campaign in October 2021. Collier County Public Schools was called upon to support the campaign through the District's employee payroll deduction program. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments 090821_UnitedWay.pdf (534 KB) Recognitions Subject A3 Youth Relations Bureau (YRB) Deputy Appreciation Day Meeting Sep 8, 2021 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Youth Relations Bureau (YRB) deputies from the Collier County Sheriff's Office (CCSO), as well as law enforcement officers from the City of Naples and the City of Marco Island police departments, will be honored for their exceptional contributions to Collier County Public Schools and for keeping our students and employees safe throughout the school year. A CCSO representative will also provide an annual status report on school security. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments Changes to the Agenda Subject Changes to the Agenda Meeting Sep 8, 2021 - Regular School Board Meeting Type Action Fiscal Impact No Recommended Action Approve the changes to the agenda as presented (if applicable). FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The Superintendent will note any changes made to the agenda since its public posting for board approval (if applicable). LEGAL APPROVAL: n/a CONTACT: Dr. Kamela Patton, Superintendent (239) 377-0212 File Attachments Consent Agenda Public Comments Subject Consent Agenda Public Comments Meeting Sep 8, 2021 - Regular School Board Meeting Type Information Members of the public wishing to speak on a Consent Agenda item must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. If speaking to multiple items, a card will need to be completed for each item. All comments and questions are to be addressed directly to the District School Board. Speakers will be limited to three minutes unless granted additional time by the Board Chair. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. Consent Agenda Public Comments must be limited to Consent Agenda items only. File Attachments Consent Agenda - Meeting Minutes Subject July 27, 2021 - Regular School Board Meeting - Minutes Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the Regular School Board Meeting, held on July 27, 2021, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the Regular School Board Meeting held on July 27, 2021, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Jennifer Kupiec, Communications Specialist (239) 377-0192 File Attachments 072721_RBM Minutes.pdf (191 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Meeting Minutes Subject July 27, 2021 - Tentative Budget Hearing - Minutes Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the Tentative Budget Hearing, held on July 27, 2021, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the Tentative Budget Hearing held on July 27, 2021, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Jennifer Kupiec, Communications Specialist (239) 377-0192 File Attachments 072721_Tentative Budget Hearing Minutes.pdf (162 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Meeting Minutes Subject August 10, 2021 - Regular School Board Meeting - Minutes Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the Regular School Board Meeting, held on August 10, 2021, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the Regular School Board Meeting held on August 10, 2021, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Jennifer Kupiec, Communications Specialist (239) 377-0192 File Attachments 081021_RBM Minutes.pdf (232 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Assessment & Data Management Subject B6 2021-2022 CCPS Uniform Statewide Assessment Calendar Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Preferred Date Sep 08, 2021 Absolute Date Sep 08, 2021 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the 2021-2022 CCPS Uniform Statewide Assessment Calendar. FEDERAL STATUTE: n/a FLORIDA STATUTE: Section 1008.22(7)(d), Florida Statute (F.S.) SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Pursuant to Section 1008.22(7)(d), Florida Statutes (F.S.), and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.), each school district must complete this uniform calendar with district-required assessment information, publish the calendar to the district website, and provide it to the Florida Department of Education by October 1 of each school year, beginning in 2016–17. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Dr. Cheng Ang, Executive Director, Accountability and Data Management (239) 377-0008 File Attachments CCPS_K12_Uniform_Assessment_Calendar_21-22.pdf (305 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Secondary Subject B30 Gulf Coast High School Model UN and Debate Competition, Atlanta GA Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Preferred Date Sep 08, 2021 Absolute Date Sep 08, 2021 Fiscal Impact No Budget Source Fundraising Recommended Action Approve Gulf Coast High School (GCHS) Model UN (MUN) to participate in the 2021 Model UN and Debate Competition in Atlanta, GA. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 2420 EXECUTIVE SUMMARY: Gulf Coast High School (GCHS) Model United Nations (MUN) will be participating in the GTMUN 2021 Model UN and Debate Competition at Georgia Tech in Atlanta, GA from October 11, 2021 - October 12, 2021. Students will miss two (2) days of school. Students will enhance their learning through participation in debates on global issues. No costs will be incurred by the school or District due to fundraising. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching & Learning (239) 377-0175 File Attachments B30 Gulf Coast High School Model UN and Debate Competition, Atlanta GA.pdf (41 KB) B30 Gulf Coast High School Model UN Letter of Support.pdf (16 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Professional Learning & Digital Innovation Subject B60 Professional Learning Catalog Renewal Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Preferred Date Sep 08, 2021 Absolute Date Sep 08, 2021 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the Professional Learning Catalog Renewal. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1012.54; 1012.98 SCHOOL BOARD POLICY: 3242, 3242S EXECUTIVE SUMMARY: The Collier County Public Schools (CCPS) Professional Learning Catalog, formerly known as the Master Inservice Plan, is aligned to the Professional Development System Protocol Standards identified by Florida Department of Education and the Learning Forward Professional Learning Standards. The plan outlines the criteria for awarding inservice points, record maintenance, and data reporting to the Florida Department of Education. Per Florida Statute 1012.54, it requires school personnel certified in Florida to "possess the credentials, knowledge, and skills necessary to allow the opportunity for a high-quality education in the public schools." As a function of the school district, required courses for certification, as well as content area trainings are offered to staff. Per Florida Statute 1012.98, the Professional Learning Plan must be approved by the Board annually and submitted to the Florida Department of Education by October 1st. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239)377-0082 Ryan Nemeth, Executive Director, Teaching & Learning (239) 377-0205 Jason Allen, Administrative Director, Teaching and Learning (239) 377-0022 File Attachments 2021-2027 Master Inservice Plan 2021.pdf (652 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C50 Guaranteed Maximum Price – Replace Building 6 HVAC, Replace Terminal A/C Equipment in Buildings 1, 3 and 5, and Construct Two Aluminum Canopies – Seagate Elementary School Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $3,120,267.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Renovate Building 6 HVAC, Replace Terminal A/C Equipment in Buildings 1, 3 and 5, and Construct Two Aluminum Canopies at Seagate Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: This Seagate Elementary School (SGE) project consists of the following improvements: (1) Replace building 6 heating, ventilation and air conditioning (HVAC) - 20 chilled water air handling units and two existing rooftop exhaust units are at the end of their service life and exhibiting signs of deterioration. In order to avoid the risk of a catastrophic failure, this equipment must be replaced. (2) Replace terminal A/C equipment in buildings 1, 3 and 5 – 43 existing air handling units and 47 electric duct heaters are at the end of their service life and are exhibiting signs of deterioration. In order to avoid the risk of a catastrophic failure, this equipment must be replaced. (3) Construct two aluminum canopies – this project will install two aluminum canopies, at north bike rack and south play area, for the purpose of protecting students from inclement weather. The scope of work includes: (1) Replace Building 6 HVAC – Provide detailed engineering and design for the replacement of 20 existing air handling units and 2 new outside air units via OCI Consulting Engineers, in accordance with code(s) and the following scope narrative; demolish and legally dispose of 20 existing chilled water air handling units and 2 existing rooftop exhaust units along with associated piping, conduit and wire, and controls; furnish and install 20 new Daiken chilled water air handling units; model number BCAD0161; furnish and install 2 new outside air handling units; model number CAH009GDCM; furnish and install new piping, duct, conduit and wire, and controls from inside each mechanical room to the new unit utility connection ports; furnish and install all required interconnection insulation, hangers, sleeves, sealants, termination, and test as required for a complete installation; furnish and install new duct insulation of the existing outside air main distribution lines; remove and replace existing drop ceiling in support of preceding activity; provide for relocation of existing fire sprinkler lines in support of new outside air unit installations; provide for relocation of 20 existing return air grills. Each existing location will be patched and painting to match existing wall. (2) Renovate Terminal A/C Equipment in Buildings 1, 3 and 5 – replace air handling units and duct heaters in accordance with plans and specifications prepared by OCI Consulting Engineers dated October 25, 2019, and including Addendum #1 dated November 26, 2019; demolish and legally dispose of 43 existing air handling units and 47 electric duct heaters; furnish and install 43 – new ENVIRO-TEC replacement air handling units, 2 - new ENVIRO-TEC outside air units, and 47 - new INDEECO duct heaters; furnish and install required chilled water piping modifications with associated insulation, HVAC ductwork modifications with associated insulation, hose bibbs, aluminum I-beam supports, isolation valves, piping specialties, supports, and labels per issued plans and specifications; provide power and control wiring modifications as required for new installations; provide 45 temporary spot coolers, including maintenance. (3) Construct Two Aluminum Canopies – furnish and install sloped aluminum South play area canopy. Canopy shall measure 56 feet wide by 12 feet deep, eave height 10 feet; furnish and install sloped aluminum North bike rack area canopy. Canopy shall measure 27 feet wide by 57 feet deep, eave height 9 feet; aluminum canopies shall be designed by State of Florida Licensed Professional Engineer. Design criteria shall be per 2020 FBC 7th Edition (VULT 170 mph); furnish and install two wall mounted circulation fans and four ceiling mounted LED lights at the bike rack canopy; furnish and install both bike rack canopy and play area canopy storm drainage tie-in and required restoration; remove two trees and stump at the play area canopy. In accordance with Florida Statute 287.055, the Board approved Gates Construction as a construction management services vendor. Gates Construction was chosen to submit a Guaranteed Maximum Price (GMP) for construction management services on this project. The final negotiated amount is $3,120,267.00. Contractor: Gates Construction Contract Amount: $3,120,267.00 Effective Dates: September 2021 through August 2022 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $3,120,267.00 and is a budgeted item from the 2022 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C50_09082021-Sea Gate Elementary School_Renovate Building 6 HVAC, Replace Terminal AC Equipment in Buildings 1,3 and 5 and Construct Two Aluminum Canopies-Contract.pdf (19,750 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C51 GMP Direct Material Purchase and Sales Tax Reduction No.3 – Construct New High School – High School GGG Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.3 for the Construct New High School at High School GGG project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Construct New High School–High School GGG project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $122,327.81, the amount of the products’ purchase price and the amount of the sales tax. In this case, the products’ purchase price is $115,356.42 and the amount of the sales tax is $6,971.39. The District will purchase the project’s metal lockers, plastic tops and sides in the amount of $115,356.42 and will realize a sales tax savings of $6,971.39. For Board Information, a summary of the requested revision to the contract is attached. There have been two previously approved revisions to this project. The GMP Direct Material Purchase and Sales Tax Reduction No.1 and No.2 Construct New High School at High School GGG reduced the original Guaranteed Maximum Price contract amount from $97,996,018.61 to $87,477,901.65, a net decrease of $10,518,116.96. This adjustment of $122,327.81 includes a sales tax savings of $6,971.39 and will reduce the total Guaranteed Maximum Price contract amount from $87,477,901.65 to $87,355,573.84. This reduction will be applied to the project capital budget. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C51_09082021-High School GGG_ C.O. No.3 - DMP - Construct New High School.pdf (528 KB) C51_09082021-High School GGG_ Contract Summary - DMP No.3 - Construct New High School.pdf (184 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C52 GMP Direct Material Purchase and Sales Tax Reduction No.2 – Construct Immokalee High School Addition, and Renovate Campus – Immokalee High School Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.2 for the Construct Immokalee High School Addition, and Renovate Campus at Immokalee High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Construct Immokalee High School, and Renovate Campus at Immokalee High School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $518,621.54, the amount of the products’ purchase price and the amount of the sales tax. In this case, the products’ purchase price is $490,020.32 and the amount of the sales tax is $28,601.22. The District will purchase the project’s laminated glass, food service equipment, aluminum canopy and cooling tower in the amount of $490,020.32 and will realize a sales tax savings of $28,601.22. For Board Information, a summary of the requested revision to the contract is attached. There has been one previously approved revision to this project. The GMP Direct Material Purchase and Sales Tax Reduction No.1 – Construct Immokalee High School Addition and Renovate Campus reduced the original Guaranteed Maximum Price contract amount from $15,171,636.20 to $13,734,779.18, a net decrease of $1,436,857.02. This adjustment of $518,621.54 includes a sales tax savings of $28,601.22 and will reduce the total Guaranteed Maximum Price contract amount from $13,734,779.18 to $13,216,157.64. This reduction will be applied to the project capital budget. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C52 _09082021-Immokalee High School_C.O. No.2-DMP-Construct Immokalee High School Addition and Renovate Campus.pdf (555 KB) C52_09082021-Immokalee High School_Contract Summary-DMP No.2-Construct Immokalee High School Addition, and Renovate Campus.pdf (186 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C53 Guaranteed Maximum Price Contract Reconciliation – Construct Aluminum Canopy at Exterior Dining Area – Golden Gate Middle School Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Construct Aluminum Canopy at Exterior Dining Area at Golden Gate Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $14,590.48. Upon Board approval, $14,590.48 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C53_09082021-Golden Gate Middle School_C.O. No.1-Reconciliation-Construct Aluminum Canopy at Exterior Dining Area.pdf (387 KB) C53_09082021-Golden Gate Middle School_Contract Summary-Reconciliation-Construct Aluminum Canopy at Exterior Dining Area.pdf (179 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C54 Final Completion – Construct Aluminum Canopy at Exterior Dining Area – Golden Gate Middle School Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $6,628.73 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Construct Aluminum Canopy at Exterior Dining Area at Golden Gate Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Construct Aluminum Canopy at Exterior Dining Area at Golden Gate Middle School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $6,628.73. Upon Board approval, the final payment of $6,628.73 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C54_09082021-Golden Gate Middle School_Contract Summary-Final Completion-Construct Aluminum Canopy at Exterior Dining Area.pdf (180 KB) C54_09082021-Golden Gate Middle School_Final Pay Application-Construct Aluminum Canopy at Exterior Dining Area.pdf (127 KB) C54_09082021-Golden Gate Middle School-Certificate of Contract Completion-Construct Aluminum Canopy at Exterior Dining Area.pdf (644 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C55 Guaranteed Maximum Price Contract Reconciliation – Convert Room 9-108 into Innovation – Robotics Lab – Manatee Middle School Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Convert Room 9-108 into Innovation – Robotics Lab at Manatee Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $29,348.01. Upon Board approval, $29,348.01 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C55_09082021-Manatee Middle School_C.O. No.1-Reconciliation-Convert Room 9-108 into Innovation-Robotics Lab.pdf (790 KB) C55_09082021-Manatee Middle School_Contract Summary-Reconciliation-Convert Room 9-108 into Innovation-Robotics Lab.pdf (180 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C56 Final Completion – Convert Room 9-108 into Innovation – Robotics Lab – Manatee Middle School Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $20,009.25 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Convert Room 9-108 into Innovation – Robotics Lab at Manatee Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Convert Room 9-108 into Innovation – Robotics Lab at Manatee Middle School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $20,009.25. Upon Board approval, the final payment of $20,009.25 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C56_09082021-Mamatee Midle School_Final Pay Application-Convert Room 9-108 into Innovation-Robotics Lab.pdf (72 KB) C56_09082021-Manatee Middle School_Certificate of Contract Completion-Convert Room 9-108 into Innovation-Robotics Lab.pdf (699 KB) C56_09082021-Manatee Middle School_Contract Summary-Final Completion-Convert Room 9-108 into Innovation-Robotics Lab.pdf (180 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C57 Guaranteed Maximum Price Contract Reconciliation – Expand Parking Lot – Lorenzo Walker Technical College Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Expand Parking Lot at Lorenzo Walker Technical College project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $154,135.74. Upon Board approval, $154,135.74 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C57_09082021-Lorenzo Walker Techinical College_Contract Summary-Reconciliation-Expand Parking Lot.pdf (182 KB) C57_09082021-Lorenzo Walker Technical College_C.O. No.1-Reconciliation-Expand Parking Lot.pdf (378 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C58 Final Completion – Expand Parking Lot – Lorenzo Walker Technical College Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $74,921.05 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Expand Parking Lot at Lorenzo Walker Technical College project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Expand Parking Lot at Lorenzo Walker Technical College project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $74,921.05. Upon Board approval, the final payment of $74,921.05 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C58_09082021-Lorenzo Walker Technical College_Certificate of Contract Completion-Expand Parking Lot.pdf (642 KB) C58_09082021-Lorenzo Walker Technical College_Contract Summary-Final Completion-Expand Parking Lot.pdf (182 KB) C58_09082021-Lorenzo Walker Technical College_Final Pay Application-Expand Parking Lot.pdf (606 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C59 Guaranteed Maximum Price Contract Reconciliation – Replace Single Story Roofs – Gulf Coast High School Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Single Story Roofs at Gulf Coast High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $133,437.38. Upon Board approval, $133,437.38 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C59_09082021-Gulf Coast High School_C.O. No.2-Reconciliation-Replace Single Story Roofs.pdf (145 KB) C59_09082021-Gulf Coast High SchoolContract Summary-Reconciliation-Replace Single Story Roofs.pdf (183 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C60 Final Completion – Replace Single Story Roofs – Gulf Coast High School Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $73,248.92 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Single Story Roofs at Gulf Coast High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Single Story Roofs at Gulf Coast High School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $73,248.92. Upon Board approval, the final payment of $73,248.92 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C60_09082021-Gulf Coast High School_Certificate of Contract Completion-Replace Single Story Roofs.pdf (446 KB) C60_09082021-Gulf Coast High School_Contract Summary-Final Completion-Replace Single Story Roofs.pdf (182 KB) C60_09082021-Gulf Coast High School_Final Pay Application-Replace Single Story Roofs.pdf (654 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C61 Guaranteed Maximum Price Contract Reconciliation – Design and Build the Center for Manufacturing Excellence – Immokalee Technical College Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Design and Build the Center for Manufacturing Excellence at Immokalee Technical College project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $16,953.01. Upon Board approval, $16,953.01 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONT ACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C61_09082021-Immokalee Technical College_C.O. No.1-Reconciliation-Design and Build the Center for Manufacturing Excellence.pdf (144 KB) C61_09082021-Immokalee Technical College_Contract Summary-Reconciliation-Design and Build the Center for Manufacturing Excellence.pdf (179 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C62 Final Completion – Design and Build the Center for Manufacturing Excellence – Immokalee Technical College Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $98,539.01 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Design and Build the Center for Manufacturing Excellence at Immokalee Technical College project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Design and Build the Center for Manufacturing Excellence at Immokalee Technical College project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $98,539.01. Upon Board approval, the final payment of $98,539.01 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C62_09082021-Immokalee Technical College_Certificate of Contract Completion-Design and Build the Center for Manufacturing Excellence.pdf (935 KB) C62_09082021-Immokalee Technical College_Contract Summary-Final Completion-Design and Build the Center for Manufacturing Excellence.pdf (182 KB) C62_09082021-Immokalee Technical College_Final Pay Application-Design and Build the Center for Manufacturing Excellence.pdf (1,304 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Finance Subject C170 Authorization to Surplus Equipment Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the Authorization to Surplus Equipment Listing 2109. FEDERAL STATUTE: n/a FLORIDA STATUTE: 274 SCHOOL BOARD POLICY: 7310 EXECUTIVE SUMMARY: Pursuant to Chapter 274, Florida Statutes, the School Board is required to declare tangible personal property as surplus to the needs of the District prior to disposition. Attached is a list of property ready for disposition at this time. Disposal will occur by sale, demolition, trade-in, transfer to other governmental agencies, or any other manner authorized under Chapter 274 of the Florida Statutes. LEGAL APPROVAL: The process for surplus equipment has been approved by Jon Fishbane, School Board Attorney/District General Counsel. CONTACT: Ms. Siobhan Fox, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C170_09082021_AuthorizationtoSurplus PropertyListing2109.pdf (117 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Finance Subject C171 June 2021 Budget Amendments Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted Yes Recommended Action Approve the June 2021 Budget Amendments. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6210 EXECUTIVE SUMMARY: The District's site based budget philosophy allows principals and department heads to make decisions at their level, based upon student needs or departmental needs for priority services to schools. An online real-time amendment authority exists for the reallocation of limited locational budgets. In general, the amendment resolutions presented each month reflect the collective changes made at the local school or department site. A copy of each amendment resolution is available for review in the Board Office and a summary of the amendment resolutions is attached. LEGAL APPROVAL: n/a CONTACT: Ms. Siobhan Fox, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C171_09082021_JuneFY21BudgetAmendNarrative.pdf (135 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Finance Subject C172 2020-2021 Annual Financial Report Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted Yes Recommended Action Approve the 2020-2021 Annual Financial Report. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The District’s Annual Financial Report (AFR) is prepared in the format prescribed by the Governmental Accounting Standards Board (GASB). The AFR must be approved by the Board and submitted to the State by September 11, 2021. Once the AFR is filed with the State, it will be subsequently audited by the State Auditor General. The supporting documentation will be attached as soon as possible prior to the meeting. LEGAL APPROVAL: n/a CONTACT: Ms. Siobhan Fox, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments C172_982021_ 2020-2021 Annual Financial Report.pdf (4,350 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Finance Subject C173 2021-2022 5-Year District Facilities Work Program Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the 2021-2022 5-Year District Facilities Work Program. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.35 SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Florida School Districts are required to annually develop and adopt a 5-year facilities work program. The format for this working document is established and provided by the Florida Department of Education. The work program provides a detailed accounting of the district’s estimated capital revenues and planned expenditures over the next 5/10/20 year period as well as information regarding school capacities, student projections and future construction projects as they relate to student population growth. As required by statute, the Board approved 2021-2022 5-Year District Facilities Work Program will be submitted to the Florida Department of Education. The details of the work program are generated from the District’s Capital Improvement Plan, as previously approved by the Board on July 27, 2021. With this in mind, the FDOE has advised that the template for submitting the data for completion of the 5-Year District Facilities Work Program has not been finalized and will be provided to Districts upon completion. The District will attach the data it has prior to the Board meeting. LEGAL APPROVAL: n/a CONTACT: Ms. Siobhan Fox, Assistant Superintendent of Financial Services (239) 377-0036 File Attachments FY22 Collier County School Board Work Plan District Report.pdf (212 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Purchasing Subject C200 Sole Source #22-015 TRANE Heating, Ventilation, and Air-Conditioning Equipment, Parts, and Services Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $450,000.00 Budgeted Yes Budget Source General Fund supported by a Capital Fund Transfer and Capital Outlay Funds Recommended Action Approve SS#22-015 for the purchase of TRANE HVAC equipment, parts, services, and other related items directly from the manufacturer for all district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: The District has several Trane HVAC (Heating, Ventilation, and Air Conditioning) chillers, air handlers, and other equipment located at several sites. The Maintenance Department purchases Trane equipment, parts, supplies, and services needed to maintain and repair these units and to ensure their efficient and safe operation. Staff recommends the approval of purchases directly from the manufacturer, Trane Technologies, and its authorized agents, including but not limited to Trane US, Trane Supply, and Trane. Purchasing items directly from the manufacturer ensures that parts and equipment are suitable, of high quality, and are compatible with the existing equipment. Furthermore, purchasing directly from the manufacturer maintains any equipment warranties applicable to the originally installed Trane HVAC equipment. All purchases are made under the sole source provisions of FAC 6a-1.012(12). The estimated exposure for the 2021-22 school year is in the amount of $450,000.00. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0632 David Nara, Director, Purchasing (239) 377-0064 File Attachments C200_090821_22.015 TRANE TAB 21.22.pdf (161 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Purchasing Subject C201 Sole Source #22-010 Sports Official Services Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $300,000.00 Budgeted Yes Budget Source General and School Activity Funds Recommended Action Approve contract SS#22-010 for the purchase of sports official services for the district's middle and high school athletic programs. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320 EXECUTIVE SUMMARY: A Florida High School Athletic Administration (FHSAA) sanctioned organization must officiate the District's high school athletic competitions. As such, staff recommends the approval of the attached contract with Greater Naples Officials Association (GNOA) of Naples, Florida as the sole-sanctioned provider of sport officiating services for all athletics, except lacrosse, in Collier County, Florida. In addition, GNOA agrees to provide officiating services for the District’s middle school athletic events, as outlined in the contract. All purchases will be made under the provisions of FAC 6a-1.012(12). GNOA’s administration and officiating fees for middle school events will be paid from the District’s general funds and high schools’ officiating services will be paid from the schools’ internal activity funds. The estimated annual exposure for the administrative and middle school fees is $45,000.00, with an additional estimated amount of $255,000.00 for high school services. The total estimated exposure for the 2021-22 school year is in the amount of $300,000.00. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Dr. Leslie Ricciardelli, School Leadership & Performance Officer (239) 377-0204 Mark Rosenbalm, Supervisor, Interscholastic Athletics (239) 377-0023 David Nara, Director, Purchasing (239) 377-0064 File Attachments C201_090821_22.010 Sports Officials 21.24 GNOA.pdf (1,447 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Purchasing Subject C202 Other Purchase #22-023 Canvas Certified Educator Program / Professional Learning and Lorenzo Walker Technical College Meeting Sep 8, 2021 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $99,800.00 Budgeted Yes Budget Source General and Grant Funds Recommended Action Approve OP#22-023 for the purchase of Canvas Certified Educator Programs for all district sites. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 2020 EXECUTIVE SUMMARY: The district uses Canvas as its learning management software. Canvas provides a digital foundation for all aspects of learning, equitable access, and instructional continuity for students. Due to the extensive features and digital functions of the system, Canvas now offers a Certified Educator Program. This certification program consists of a series of courses designed to strengthen knowledge and use of Canvas through hands-on experiences. Educational professionals can earn credentials to certify their mastery of Canvas platform skills. The Professional Learning and Digital Innovation Department hosted an event on July 12, 2021, for staff to become certified Canvas educators. The event was provided by Instructure, Inc., the developer of the Canvas LMS platform, at a cost to the district of $43,800.00. Staff who attended are now certified to provide training at their respective sites, equipping teachers with in-depth knowledge of the program. Subsequently, the Lorenzo Walker Technical College (LWT) requested approval for funds under the CARES/HEERF grant that permits the purchase of technology costs associated with distance education and faculty training. Due to the success of the original training, LWT is now implementing a year-long program at a cost of $41,000.00. This program will strengthen LWT teachers' and administrators' understanding of Canvas while augmenting online and blended instructional best