Virtual - Regular School Board Meeting - 10 a.m.

2 Tuesday, April 14, 2020 Virtual - Regular School Board Meeting - 10 a.m. Pinellas County Schools 10 a.m. VIRTUAL MEETING 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Words of Inspiration Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Presentation by Student Rights and Responsibilities - Northeast High School Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Recognition of National School Breakfast Week March 2-6, 2020 Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Recognition Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : Pinellas County Schools Food and Nutrition Department joined other Florida districts and states across the country to observe National School Breakfast Week, March 2-6, 2020. The national theme was "School Breakfast: Out of This World." The theme highlighted how the school breakfast program is blasting into new territory. National School Breakfast Week is a week-long celebration of the breakfast program to bring attention to the importance of eating breakfast. Studies show children who eat school breakfast are more likely to reach higher levels of achievement in reading and math, score higher on standardized tests, have better concentration and memory, be more alert and maintain a heathy weight. Our dedicated Child Nutrition professionals provide a universally free healthy school breakfast to all of our students. The "Out of This World" theme captivated the students as it tied into classroom learning for science, reading, writing and art. DATA SOURCES : Lynnanne Geist, Director, Food and Nutrition SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 4. Special Order Agenda Subject 4.2 Presentation of the Proclamation Designating April as National Occupational Therapy Month Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Presentation, Proclamation Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Every April, the American Occupational Therapy Association (AOTA) celebrates National Occupational Therapy Month. In our schools, Occupational Therapists (OTs) assess and treat students to improve a student’s fine motor, visual motor, daily living and organizational skills to assist in access to the curriculum and performance of daily activities. Just as important, the therapists provide strategies to teachers and behavior specialists to assist with the varying sensory needs of the students. Occupational Therapist Assistants (OTAs) support treatment techniques as identified by the Occupational Therapist. Pinellas County Schools currently employs 65 Occupational Therapists and Occupational Therapist Assistants serving approximately 2,400 students in all grade levels. Each year, Occupational Therapy staff find creative ways to educate co-workers, administrators, parents and students about strategies which impact so many aspects of a student’s daily life. Below is just a sampling of ways staff will celebrate OT month in their schools this April: Set up disability simulation activities for administrators, teachers and other school staff allowing them to experience some of the difficulties many of their students face. Oversee quizzes and fun activities, with prizes awarded, that allow staff and students to learn about their Occupational Therapy staff and more about OT in the school setting. Distribute printed information about OT, the importance of movement and provide samples of adaptive paper for students struggling with writing. The OT will work with classes to introduce sensory-based activities for all the students, like Brain Gym®, that the teacher can incorporate into the day. Include information about OT and ideas for teachers in school’s weekly newsletter. The district recognizes the important role Occupational Therapists and Occupational Therapist Assistants play in the success of students accessing their curriculum and performing daily activities required in their school environment. National Occupational Therapy Month affords the district an opportunity to acknowledge a sincere appreciation and thanks for the efforts and work of each Occupational Therapist and Occupational Therapist Assistant within Pinellas County Schools. ​​​​​​ SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Occupational Therapy Proclamation.pdf (166 KB) 4. Special Order Agenda Subject 4.3 Presentation of the Proclamation Designating April as National Autism Awareness Month Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Presentation, Proclamation Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Since 1970, April has been designated as National Autism Awareness Month by the National Autism Society in order to highlight the growing need for awareness about autism. The United States recognizes April as a special opportunity to educate the public about autism and issues for the autism community, as well as to spotlight the needs of individuals and families impacted by autism. Autism is a complex spectrum disorder that impacts an individual’s ability to communicate and interact with others. The prevalence of autism continues to grow, making awareness ever more important. The Center for Disease Control and Prevention reported currently the incidence of autism has risen to approximately one in 59 births in the United States and boys are four times more likely to be diagnosed than girls. In order to celebrate Autism Awareness Month, the district has provided suggestions to schools on ways to engage their communities to raise awareness. Some of these activities might include: Light It Up Blue Day–Commit the entire school to wear blue in recognition of this celebration. Hold an Autism Awareness book study at school site. Set up a sensory exhibit to experience tunnels, swings, weighted vests, and body sock, all ways that have been successful for children on the autism spectrum. Take advantage of the multiple resources available through the use of www.autismspeaks.org . OAR, Organization for Autism Research has “kit for kids” with a free download for schools to use for Autism Awareness https://researchautism.org/kit-for-kids-promotes-autism-awareness-2 . Pinellas County serves approximately 1,600 students identified on the autism spectrum. The district serves students with autism across a continuum of supports in center schools, self-contained classrooms and inclusive classrooms. Pinellas County Schools will continue to develop and improve quality programs and services to meet the individual needs of students with autism and their families. ​​​​ SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Autism Awareness Proclamation.pdf (169 KB) 5. Public Comments on Agenda Items Subject 5.1 Virtual Meeting Procedures Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Information Virtual Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: As a result of the public health emergency that exists due to the COVID-19 VIRUS, and upon the authority granted by Executive Orders issued by Governor Ron DeSantis, including Executive Order 20-69, the School Board of Pinellas County, Florida, hereby gives notice that it will conduct a virtual public meeting using telephonic technology on April 14, 2020, at 10:00 a.m. The public can attend this virtual meeting by listening to the meeting live by calling one of the following phone numbers: 1-929-205-6099 or 1-888-788-0099 (toll-free) and entering meeting ID Number 662 924 227, or visiting www.pcsb.org/boardvideo. For those without internet or phone access, you may come to the following access point where a telephone speaker will be housed allowing anyone to listen to the meeting: 301 Fourth Street Southwest, Largo, Florida. The public may submit comments to the School Board by: (1) sending them in writing to the following email address: publiccomment@pcsb.org, or (2) calling 727-588-6122 and orally providing the comments, which will be transcribed. All comments submitted prior to the start of the meeting will be sent to all School Board Members and the Superintendent prior to the meeting. For all comments submitted after the start of the meeting, but prior to the consideration of the relevant portion of the agenda, district staff will strive to immediately send them to the School Board Members and the Superintendent. All public comments timely received will be appended to the meeting minutes. Any person interested in additional information may contact Ms. Debra Stotts at 727-588-6122 or stottsd@pcsb.org. File Attachments 6. Unfinished Business Subject 6.1 Public Hearing to Consider Amendment of Policy 5500.08- CODE OF STUDENT CONDUCT - MISCONDUCT THAT REQUIRES SPECIFIC CONSEQUENCES (This is a second reading with no changes since the first reading.) Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve amendment of Policy 5500.08- Code of Student Conduct - Misconduct that Requires Specific Consequences Goals 4 - Strategic Direction 3. Equity with Excellence for All BACKGROUND : The proposed policy updates reflect the need to explicitly address vaping within the Code of Student Conduct. The language expands the previously named Tobacco and Nicotine section to include: Tobacco, Nicotine and Vaping. The policy takes a preventative approach while addressing consequences for the use of such products at school, at any school-sponsored activity, at a bus stop, or on the bus. The proposed updates include educational interventions, opportunities for diversion programs, along with progressive consequences for each offense. Additional proposed updates within the policy are being made to school safety provisions in alignment with recent legislative sessions. The district remains in compliance with practices. The recommended policy updates codify practices and are in alignment with statutory requirements regarding threats to school safety and threat assessment team consultation with law enforcement. RATIONALE : Proposed amendments to policies address vaping within the Code of Student Conduct and align with legislative updates for school safety requirements. DATA SOURCES : David Koperski, School Board Attorney Laurie Dart, Staff Attorney Heather Wallace, Assistant School Board Attorney Clinton Herbic, Associate Superintendent, Operational Services Lori Matway, Associate Superintendent, Student and Community Services Ward Kennedy, Area Superintendent, Area 1 Barbara Hires, Ed.D., Area Superintendent, Area 2 Bob Poth, Area Superintendent, Area 3 Patricia Wright, Area Superintendent, Area 4 Donna Sicilian, Executive Director, Student and Community Services Jennifer Dull, Director, Strategic Planning and Policy John Dennis Russo, Administrator, School Safety Michael Mustoe, Administrator, Threat Assessment Lisa DePaolo, Managing Officer, Prevention Services Sara O'Toole, Manager, Student Health Services SUBMITTED BY : William P. Corbett, Ed.D., Deputy Superintendent File Attachments Policy 5500.08- Code of Student Conduct- Misconduct that Requires Specific Consequences.pdf (120 KB) 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the School Board Workshop of February 18, 2020 Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the School Board Workshop of February 18, 2020. File Attachments School Board Workshop 021820.pdf (128 KB) 7. Consent Subject 7.3 Request Approval of the Minutes of the Regular School Board Meeting of February 25, 2020 Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the Regular School Board Meeting of February 25, 2020. File Attachments Regular School Board Meeting Minutes 022520.pdf (170 KB) 7. Consent Subject 7.4 Request Approval of the Minutes of the School Board Workshop of March 10, 2020 Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes File Attachments School Board Workshop Minutes 03102020.pdf (84 KB) 7. Consent Subject 7.5 Request Approval of the Personnel Recommendations – Administrative Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Administrative, April 14, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached list of administrative personnel actions reflects recommendations in various areas including Change in Contract Status, Leave of Absences, Resignations, and Retirements. RATIONALE : Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce . Approval of the administrative personnel actions is requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments Apr 14 FINAL Administrative.pdf (423 KB) 7. Consent Subject 7.6 Request Approval of the Personnel Recommendations – Instructional Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Instructional, April 14, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached list of instructional personnel actions reflects recommendations in various areas, including Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes, and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes). RATIONALE : Human Resources Services strives to recruit, support, and retain a highly effective and diverse workforce. Approval of the instructional personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments Apr 14 FINAL Instructional Set A.pdf (196 KB) Apr 14 FINAL Instructional Set A1.pdf (595 KB) 7. Consent Subject 7.7 Request Approval of the Personnel Recommendations – Supporting Services Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of these personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Supporting Services, April 14, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of supporting services personnel actions reflects recommendations in various areas including Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations, and Retirements. RATIONALE: Human Resources Services strives to recruit, support, and retain a highly effective and diverse workforce. Approval of the supporting services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contain in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments Apr 14 FINAL Support Set B.pdf (151 KB) Apr 14 FINAL Support Set B1.pdf (584 KB) 7. Consent Subject 7.8 Request Approval of the Administrative Appointment of the Assistant Principal, Gibbs High School, Arts Magnet Program Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Derek E. Weston to Assistant Principal, Gibbs High School, Arts Magnet Program, effective April 15, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The Assistant Principal, Gibbs High School, Arts Magnet Program position is available due to change in the staffing model, effective April 15, 2020. This position was advertised for one week and fifteen applicants applied for the position. Superintendent’s staff interviewed two applicants on March 27, 2020. RATIONALE : Derek Weston began his career in Pinellas County Schools in 2004. He currently serves as an Administrative Intern, Gibbs High School (2017 to present). Mr. Weston’s background also includes serving as a Classroom Teacher, Gibbs High School (2004-2017). Mr. Weston earned a bachelor’s degree in Music Education and a master’s degree in Orchestral and Choral Conducting from Eastern Illinois University of Wisconsin-Green Bay and a master’s degree in Educational Leadership from Saint Leo University. DATA SOURCES : Patricia Wright, Area Superintendent, Area 4 Reuben Hepburn, Principal, Gibbs High School SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.9 Request Approval of the Recommendation to Dismiss Ms. Darlene Niehaus, Bus Driver, Employed with Transportation Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budget Source Ms. Niehaus’s annual pay is $25,452.60. Recommended Action Approve the recommendation to dismiss Ms. Darlene Niehaus, Bus Driver, with Transportation. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : At the completion of a school bus run, Ms. Niehaus failed to walk to the back of her bus as required by rule 6A-3.0171(2)(y) F.A.C. and a student was found sleeping on the bus after she left the school. RATIONALE : After completing her high school morning run on January 27, 2020, Ms. Niehaus failed to walk to the back of her bus as required by rule 6A-3.0171(2)(y) F.A.C. When she stopped at a convenience store after leaving the school she discovered a student asleep on the bus. She then notified the dispatch office that a student did not get off at their school, and she returned the student to the school. This is the second time she has failed to walk her bus and a student was found asleep. Ms. Niehaus understands that she violated Pinellas County School Board Policy 4140 A (9a), “Failure to perform the duties of the position,” 4140 A (22), “Misconduct or misconduct in office,” 4140 A (24), “Failure to comply with board policy, State law or appropriate contractual agreement,” and 8600.02, “Requirements for School Bus Drivers.” EMPLOYEE STATEMENT: Ms. Niehaus stated that she did not want to hold up the buses that were behind her at the school. She left the area and drove to a convenient store where she found the student asleep in his seat. EMPLOYMENT HISTORY : 08/17/04 to 03/30/18 Bus Driver Transportation 05/02/18 to present Bus Driver Transportation EVALUATIONS : 02/01/06 Needs improvement Judgment 03/03/12 Needs improvement Judgment Unsatisfactory Attendance 02/21/13 Needs improvement Attendance, Judgment 02/10/15 Needs improvement Attendance, Judgment 02/16/16 Unsatisfactory Attendance 02/07/17 Unsatisfactory Judgment, Attendance 01/16/18 Unsatisfactory Attendance, Punctuality 02/12/18 Unsatisfactory Attendance DISCIPLINE : 11/12/04 Reprimand Non-compliance with Board Policy, State Law, or Contract 07/27/05 Reprimand Safe Driver Plan 10/27/15 Caution Safe Driver Plan 11/04/15 Reprimand Safe Driver Plan 03/01/16 Suspended without pay Safe Driver Plan 10/18/16 Caution Failure to perform the duties of the position 12/12/18 Caution Absenteeism/Tardiness 11/08/19 Reprimand Misconduct or Misconduct in office CONCLUSION : Ms. Niehaus’ actions are a violation of the policies listed above and constitute grounds for her dismissal. DATA SOURCE : John Frank, Administrator, Office of Professional Standards Mary Sue Cross, Supervisor, Transportation Field Operations SUBMITTED BY : Laurie Dart, Staff Attorney File Attachments 7. Consent Subject 7.10 Request Approval of the 2020-2021 Property Insurance Program Including Boiler and Machinery Insurance Effective April 15, 2020 - April 15, 2021 Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The premium for the Property Insurance Program is paid through Risk Management and Insurance Department's annual operating budget and subsequently booked as a capital outlay expense. Recommended Action Approve the 2020-2021 Property Insurance Program, including Boiler and Machinery Insurance coverage effective April 15, 2020, through April 15, 2021. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : Pinellas County Schools is required to carry property insurance, including contents, and boiler and machinery coverage pursuant to Florida Statute Section 1001.42(11)(b)(8)(d). USI Insurance Services, the district’s property insurance broker, and their property wholesaler partner, AmWINS Group, Inc., annually markets the district’s property insurance program, assists with property valuation, coordinates property insurance claims, and provides loss control services. Our current property coverage is multi-layered with over 20 insurance carriers rated A+ by A.M. Best Company. A historical review of our property insurance renewals is attached. In January 2020, the Risk Management Insurance Review Committee met with USI Insurance Services, AmWins Group, Inc., and underwriters from Lloyds of London. They confirmed this year's insurance premium will not exceed $6.795 million. After evaluating alternative marketing strategies for our insurance coverage, including the limits of property coverage, deductibles, and policy provisions, the district's insurance committee elected to maintain our current property coverage level of $100 million. The district has a deductible for the first $100,000 per occurrence for All Perils, except for Named Windstorm/Hail/Storm Surge, which has a deductible of 5%. After a disaster declaration from the federal government, Federal Emergency Management Agency (FEMA) funding becomes available for our insurance deductibles and property loss exceeding our insurance limits, provided the district is appropriately insured. The boiler and machinery policy covers damage and mechanical and electrical breakdown to boilers, pressure vessels, refrigeration systems, piping and other vital equipment. These are not covered by standard property policies. RATIONALE : The 2020-2021 property insurance premium is projected to not exceed $6.795 million. The proposed property insurance program will be submitted to Federal Emergency Management Agency (FEMA) for approval, which would allow the district to apply for federal funds should a catastrophic loss occur. In addition, the Committee will be evaluating independent Disaster Recovery firms, should a large incident occur in the future to maximize and expedite reimbursements through our carriers and FEMA. The Risk Management Insurance Review Committee, comprised of the Associate Superintendent, Finance and Business Services; Associate Superintendent, Human Resources Services; Executive Director, Budget and Resource Allocation; Director, Risk Management and Insurance; and Safety and Loss Prevention Coordinator, reviewed the proposal provided by our property and insurance broker, USI Insurance Services and our wholesale insurance broker, AmWins Group, Inc., to assure the pricing and coverage is competitive and appropriate. DATA SOURCES : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services Karen Coffey, Executive Director, Budget and Resource Allocation April Paul, Director, Risk Management and Insurance Armand Paquette, Safety and Loss Prevention Specialist USI Insurance Services AmWINS Group, Inc. SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Service File Attachments 2020-2021 PCS Property Insurance Program -Historical Data.pdf (449 KB) 7. Consent Subject 7.11 Request Approval of the Title I, Part A Grant Roll Forward Amendment - $334,849.29 (New Total-$30,926,491.29) Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source This project will provide supplemental federal funding in the amount of $334,849.29 for the 2019-2020 school year to increase the academic achievement of students who are economically disadvantaged. Recommended Action Approve the roll forward amendment for the Title I, Part A Grant in the amount of $334,849.29 and authorize district administration to implement the grant as written, including processing contracts with vendors listed by name in the budget section of the agenda item. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Federal guidelines for the Title I, Part A program provides authorization for school districts to carry over 15 percent of their allocated Title I funds for one additional fiscal year. These roll forward funds provide districts with the flexibility to continue or expand effective programs and services, cover pay increases for Title I-funded personnel, and implement new initiatives in response to emerging needs of economically and educationally disadvantaged students. A total of $334,849.29 in roll forward funds from the 2018-2019 school year will be utilized to support and extend services identified in the 2019-2020 Title I, Part A grant that was approved by the b oard on August 27, 2019. BUDGET: Personnel (Salaries & Fringe) $ 322,125.34 * Extended Day Indirect Costs $ 12,723.95 Total $ 334,849.29 RATIONALE : If approved, Title I, Part A roll forward funds will provide supplementary salaries and benefits to instructional staff to provide extended learning opportunities for students attending Title I schools beyond the regular school day and school year. DATA SOURCES : Felita Grant, Ed.D., Director, Title I Mary R. Conage, Ed.D., Director, Special Projects SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.12 Request Approval of the 2020-2021 Department of Juvenile Justice (DJJ) School Calendar Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source The DJJ programs generate FTE funds during two additional summer periods, including Survey 1 (July 6-10, 2020) and Survey 4 (June 7-11, 2021). Recommended Action Approve the 2020-2021 Department of Juvenile Justice (DJJ) School Calendar. Goals 4 - Strategic Direction 3. Equity with Excellence for All BACKGROUND: School districts with a Department of Juvenile Justice (DJJ) program are required to develop an annual school calendar that meets the following criteria: All DJJ programs operate on a 250-day school calendar. The student / instructional calendar may be reduced to 230 days for day treatment schools (PACE, Center for Girls and Strive Academy) and 240 days for DJJ residential schools (Pinellas Regional Juvenile Detention Center and Charles Britt Academy). The remaining 10-20 days are designated for staff development. FTE is generated for all DJJ students during additional summer FTE periods including Survey 1 (July 6-10, 2020) and Survey 4 (June 7-11, 2021). We are requesting board approval for the Pinellas County Department of Juvenile Justice 2020-2021 school year. RATIONALE: This calendar facilitates the education of students located at DJJ programs and meets DJJ requirements. DATA SOURCES: Michelle Topping, Director, Educational Alternative Services Eric McManus, Administrator, DJJ, Educational Alternative Services Christina Fields, Administrator, DJJ, Educational Alternative Services SUBMITTED BY: Barbara Hires, Ed.D., Area 2 Superintendent File Attachments PCS EAS DJJ calendar 2020-2021.pdf (110 KB) 7. Consent Subject 7.13 Request Approval of the Financial Statements for the Month Ending December 31, 2019 Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Approve the financial statements for the month ending December 31, 2019. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The financial statements are a summary of the financial condition and financial activities of the school board. These statements provide a districtwide view of financial operations. RATIONALE : The financial records and accounts of the school board are maintained under the direction of the superintendent with approval of the board. DATA SOURCES : Stacy L. Pitt, Financial Reporting Analyst SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PCSB Financial Statement December 2019.pdf (139 KB) 7. Consent Subject 7.14 Request Approval of Budget Amendment No. 4 (December 2019) to the District's 2019-2020 School Year Budget Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this budget amendment will result in an updated budget that reflects the changes in revenues received along with the offsetting increases or decreases to appropriations Recommended Action Approval of Budget Amendment No. 4 (December 2019) to the district's 2019-2020 school year budget. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : This budget amendment, with the detail attached, reflects changes in revenues received and the resulting changes in budgetary appropriations. This amendment also includes adjustments to reflect changes in coding based on actual expenditures plus encumbrances. RATIONALE : The budget amendment is procedurally necessary to update the district's budget to reflect the changes outlined under "BACKGROUND". Operating Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Debt Service No change. Capital Outlay Fund (1) Adjustments to beginning fund balance, with offsetting increases or decreases to appropriations and ending fund balance. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Contracted Programs Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Food and Nutrition Fund (1) Adjustments to beginning fund balance, with offsetting increases or decreases to appropriations and ending fund balance. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Self-Insured Workers Comp & Liability No change. Self-Insured Health Fund Adjustment to beginning fund balance, with an offsetting increase reflected in ending fund balance. Permanent Fund No change. The 2019-2020 Budget was approved by the School Board at the Public Hearing on September 10, 2019. The financial impact to the Operating Fund follows: Miscellaneous state revenue increased $44,987 due to an increase in revenue for the Career Education Student Assistance Grant. Gifts, Grants and Bequests increased $32,500 due to $15,000 from the Pinellas Education Foundation, $6,000 for technology education research, $5,500 from the Cleveland Browns Foundation, $5,000 for the NFL Draft grant, and $1,000 for the Walmart breakfast club. Miscellaneous local sources revenue increased $573,966 which represents revenue received from miscellaneous school-based collections. Total estimated revenue and transfers increased $651,453. Appropriations increased $1,640,463. Non-spendable and Assigned fund balance remained unchanged. Restricted fund balance decreased $750. Unassigned fund balance decreased $988,260. DATA SOURCES : Karen L. Coffey, Executive Director, Budget and Resource Allocation Lou Ann Jourdan, Manager, Budget, FTE and Cost Reporting Stacy L. Pitt, Financial Reporting Analyst SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments BA 4 December 2019.pdf (336 KB) 7. Consent Subject 7.15 Request Approval of Purchasing Items in Accordance with Bid Policies and Statutes Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve purchasing items in accordance with bid policies and statutes. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide a high-quality education for all students in an efficient and effective manner. DATA SOURCES : Linda M. Balcombe, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 041420agnedafinal1.pdf (25,788 KB) 7. Consent Subject 7.16 Request Approval of the Health Science Education Clinical Agreement With Curant Health Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Health Science Education Clinical Agreement with Curant Health. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Pinellas County Schools offers health science education classes and clinical experiences at health facilities in the community. Clinical opportunities and externships offer our students real-world, hands-on experiences that cannot be duplicated in a classroom or career technical lab and are a required part of the health science curriculum. Curant Health has requested an agreement for Pinellas County Schools' health science education program students to obtain the necessary clinical experience at the agency. RATIONALE : The agreement with Curant Health will provide medical students the opportunity to gain valuable work-based experience in an active medical environment. Students will work alongside healthcare professionals in order to better prepare them to enter the medical workplace after graduation. Clinical experiences begin after the student completes the classroom/laboratory portion of the program. This agreement establishes the guidelines and responsibilities of Curant Health and the district to ensure the students have a safe and successful clinical experience. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Susan Goldman, Family and Consumer Sciences and Health Science Education Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Curant Health Agreeement.pdf (368 KB) 7. Consent Subject 7.17 Request Approval of the Health Science Education Clinical Agreement With All Smiles Orthodontics & Pediatric Dentistry Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Health Science Education Clinical Agreement with All Smiles Orthodontics & Pediatric Dentistry. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Pinellas County Schools offers health science education classes and clinical experiences at health facilities in the community. Clinical opportunities and externships offer our students real-world, hands-on experiences that cannot be duplicated in a classroom or career technical lab and are a required part of the health science curriculum. All Smiles Orthodontics & Pediatric Dentistry has requested an agreement for Pinellas County Schools' health science education program students to obtain the necessary clinical experience at the agency. RATIONALE : This agreement with All Smiles Orthodontics & Pediatric Dentistry will provide medical students the opportunity to gain valuable work-based experience in an active medical environment. Students will work alongside healthcare professionals in order to better prepare them to enter the medical workplace after graduation. Clinical experiences begin after the student completes the classroom/laboratory portion of the program. This agreement establishes the guidelines and responsibilities of All Smiles Orthodontics & Pediatric Dentistry and the district to ensure the students have a safe and successful clinical experience. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Susan Goldman, Family and Consumer Sciences and Health Science Education Specialist SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments All Smiles Orthodontics and Pediatric Dentistry Agreement.pdf (966 KB) 7. Consent Subject 7.18 Request Approval of Substantial Completions for Campus Renovations Which are Portions of the Project at Lealman Avenue Elementary School, Project No. 9253 Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completions for campus renovations which are portions of the project at Lealman Avenue Elementary School, Project No. 9253. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : The project architect has certified the following portions of the project are substantially complete: Building 2 on December 2, 2019, and Buildings 7, 8, 9, and 10 on January 7, 2020. These dates establish the beginning of the school district’s responsibilities for maintenance, cleaning, and insurance for these portions of the work. Warranties for these portions of the work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion forms are attached. RATIONALE : Portions of the work required under the terms of the contract are substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Scott Holmes, A.I.A., Holmes Architects John Kalaf, Vice-President, A.D. Morgan SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-03-24 #9253 Substantial Completion Bldg. 2.pdf (1,040 KB) 2020-03-24 #9253 Substantial Completion Bldgs. 7 8 9 10.pdf (1,043 KB) 7. Consent Subject 7.19 Request Approval of the Site Access Agreement with the Florida Department of Environmental Protection for the Corner Lot Near St. Petersburg High School Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Site Access Agreement with the Florida Department of Environmental Protection for the corner lot near St. Petersburg High School. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : On October 8, 2019, the board approved the purchase of a vacant lot adjacent to St. Petersburg High School for additional student parking, the purchase was completed on October 30, 2019. The property is under the Petroleum Restoration Program by the Florida Department of Environmental Protection (FDEP) and is being monitored by collection of groundwater sampling through previously installed wells. RATIONALE : Approval of the Site Access Agreement will allow the FDEP to continue their groundwater monitoring of the site. DATA SOURCES : Heather Wallace, Assistant School Board Attorney Charlene Beyer, Real Estate Analyst Alan Sakole, NorthStar Consulting Group, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments FLDEP site agreement.pdf (3,895 KB) 7. Consent Subject 7.20 Request Approval of the Joint-Use-of-Facilities Agreement With the City of Oldsmar Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Recommended Action Approve the Joint-Use-of-Facilities Agreement with the City of Oldsmar. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The City of Oldsmar and schools in the Oldsmar area occasionally use each other's facilities for various events. Since 1992, the City of Oldsmar and the school board have entered into a Joint-Use-of-Facilities agreement which enabled the board and the city to use each other's facilities without separate leases, while maintaining insurance coverage, cost recovery when applicable and documentation of use. The agreement is for a period of five (5) years beginning on April 8, 2020 and ending on April 7, 2025. RATIONALE : One of the school district's effective and efficient operation measures is making use of shared and collaborative resources. This agreement is felt to be in the interest of both parties since it makes available a larger variety of facilities to the community and the school district. DATA SOURCES : Heather Wallace, Assistant School Board Attorney Charlene Beyer, Real Estate Analyst Al Braithwaite, City Manager, City of Oldsmar SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments City of Oldsmar Joint Use Agreement2020.pdf (1,906 KB) 7. Consent Subject 7.21 Request Approval of Vehicle Use Agreements to Non-Profit Organizations for a Period of One Year Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve vehicle use agreements to non-profit organizations for a period of one year. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The City of Clearwater, Florida; City of Dunedin, Florida; City of Tarpon Springs, Florida; Chabad of St. Petersburg, Inc.; ​​​Dr. Martin Luther King Jr. Neighborhood Family Center, Inc.; Greater Ridgecrest Area Youth Development Initiative, Inc.; and YMCA of the Suncoast, Inc.​ h​​​ave requested vehicle use agreements. Copies of the agreements are attached. Under Florida Statute 1006.261, a school district may provide to any non-profit organization the option to contract for the use of school buses to transport school-age children if they can provide liability protection for the district. Risk Management has set the minimum amounts of liability protection at $1,000,000 per person/$2,000,000 per occurrence as allowed by School Board policy. It requires the organization to hold the district harmless from liability in exchange for services provided at cost. These agreements also stipulate that the use of buses by these groups will not conflict with regular school board transportation schedules. RATIONALE : The district will continue providing this type of transportation service to non-profit organizations, but shall not subject itself to additional liability exposures. DATA SOURCES : David Koperski, School Board Attorney Joseph Maceda, Financial Reporting Analyst, Facilities and Operations William B. Horne II, City Manager, City of Clearwater, Florida Jennifer K. Bramley, City Manager, City of Dunedin, Florida Chris Alahouzos, Mayor, City of Tarpon Springs, Florida Chaya Korf, Program Director, Chabad of St. Petersburg, Florida​ Terry Jones, Executive Director, Dr. Martin Luther King Jr. Neighborhood Family Center, Inc. Michelle McFarlane, Executive Director, Greater Ridgecrest Area Youth Development Initiative, Inc. G. Scott Gayer, President/CEO, YMCA of the Suncoast, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments City of Clearwater VUA.pdf (1,127 KB) City of Dunedin VUA.pdf (833 KB) City of Tarpon Springs VUA.pdf (818 KB) Chabad of St. Petersburg VUA.pdf (693 KB) Dr. MLK Jr. NFC VUA.pdf (694 KB) G.R.A.Y.D.I. VUA.pdf (800 KB) YMCA of the Suncoast VUA.pdf (707 KB) 7. Consent Subject 7.22 Request Approval of the Florida Inventory of School Houses Certification of Facilities Data Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Florida Inventory of School Houses Certification of Facilities Data. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The State Requirements for Educational Facilities (SREF) 2014, Chapter 6, Section 6.1(5)(c) requires that “Prior to April 1 of each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities (OEF), the inventory is current and accurate.” Between November 2019 and January 2020 all Pinellas County Schools' principals were required to review and verify their current Florida Inventory of School Houses (FISH) and submit a verification form indicating any changes or confirming no changes to the FISH. All schools have submitted their verification forms to the Coordinator, School Planning. When needed, Facilities Planning staff visited the school to assist in this process. By approving, certifying, and submitting the attached document to FDOE, OEF, the board will comply with requirements of Sections 1013.03(3) and 1013.31(1)(d), F.S., along with SREF 2014 Section 6.1(5)(c). RATIONALE : Approval and execution of the attached document, OEF FISH Certification of Facilities Data, will bring Pinellas County School Board into compliance with annual requirements of Sections 1013.03(3) and 1013.31(1)(d), F.S., along with SREF 2014 Section 6.1(5)(c). DATA SOURCES : William Lawrence, Director, School Demographics, Assignment, and School Capacity Marshall Touchton Coordinator, School Planning SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Florida Inventory of School Houses Certification of Facilities Data 2019-2020.pdf (357 KB) 7. Consent Subject 7.23 Request Approval of the Supplemental Educational Plant Survey 7.4 Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the Supplemental Educational Plant Survey 7.4. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : By Florida law, school districts are required to update their facilities needs every five (5) years through an educational plant survey. The district completed a five-year survey in July 2019 covering the years 2019-2024. During the five-year survey period districts may submit an interim or supplemental survey for additional new construction, renovation, remodeling, or demolishing buildings for replacement. This supplemental survey is being submitted to gain Florida Department of Education approval to convert the Coachman Service Center from an ancillary facility to an instructional facility to house Pinellas Gulf Coast Academy, remodel classrooms at Midtown Academy, increase the size of new buildings being constructed at James B. Sanderlin and North Shore elementary schools and raze and replace current buildings at Orange Grove and Seventy-Fourth Street elementary schools. RATIONALE : An approved Supplemental Educational Plant Survey is required to proceed with the conversion of Coachman Service Center to an instructional facility and the new construction and remodeling at the other schools. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Michael Hewett, Director, Maintenance William Lawrence, Director, Student Demographics, Assignment, and School Capacity Marshall Touchton, Coordinator, School Planning SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Whole Survey Report SPOT Survey 7.4 4_14_2020.pdf (1,044 KB) 7. Consent Subject 7.24 Request Approval of Reimbursement of Isolated Transportation for R.A. During the 2019-2020 School Year Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The cost for an additional school bus and driver at $126.48 per day for 94 days is $11,889.12. The cost of isolated transportation provided by the parent at a rate of $0.58 per mile for 4.40 miles per day for 94 days is $239.89. Recommended Action Approve the request for isolated reimbursement of transportation. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Procedures for providing isolated transportation reimbursement are stated in Section 1006.21, F.S., State Board of Education Rule 6A-3.017(11)3(b) and School Board Policy 8600. A student meeting the conditions listed in Policy 8600 may be transported by personal vehicle and reimbursement for isolated transportation may be requested. RATIONALE : The payment for private transportation at the rate established by Section 1002.20(22)(c), F.S. is the most economical method for fulfilling the school board’s responsibility to provide transportation for this student. An additional school bus and driver would be required for this student if reimbursement for isolated transportation were not provided. DATA SOURCES : Thomas Mark Hagewood, Director, Transportation Nancy Fry, ESE Transportation Coordinator Joseph Maceda, Financial Reporting Analyst, Facilities and Operations SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 7. Consent Subject 7.25 Request Approval to Recycle, Cannibalize or Scrap District Surplus and Obsolete Fixed Assets Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve request to recycle, cannibalize or scrap district surplus and obsolete fixed assets. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete technology equipment. Computer equipment that is over 5 years old and unrepairable is sent to the surplus warehouse to be physically checked in by onsite district support staff. Any computers found to be useful by onsite technical support staff may get reassigned to schools or district sites. Schools may keep obsolete technology equipment that meets their educational needs. Computers that are deemed no longer useful to the district are sent to a recycling company. RATIONALE : The school board authorizes the disposal of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Michael Hewett, Director, Maintenance Michael Johannesen, Manager User Support Lou Ann Jourdan, Manager, Budget, FTE and Cost Reporting Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 04.14.20 Board List Recycled Items.pdf (1,412 KB) 04.14.20 Board List Scrap-Cann Items.pdf (205 KB) 7. Consent Subject 7.26 Request Approval to Sell District Surplus and Obsolete Fixed Assets by Gray's Auction Services Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Selling of the district’s surplus equipment by Gray's Auction Services generates revenue for the district. Recommended Action Approve selling district surplus and obsolete fixed assets by Gray's Auction Services. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an internet auction site. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Michael Hewett, Director, Maintenance Lynnanne Geist, Director, Food and Nutrition Lou Ann Jourdan, Manager, Budget, FTE and Cost Reporting Brian Lowe, Vehicle Maintenance Specialist Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 04.14.20 Board List Sell Items.pdf (378 KB) 7. Consent Subject 7.27 Request Approval of Agreement With JE Dunn Construction for Construction Management (CM) Services in Connection With New Construction, Renovations and Remodel at Clearwater High School in the Amount of $2,937,308.57, Project No. 9251 Meeting Apr 14, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $53,893,541. The cost of this agreement is $2,937,308.57. The source of this funding is district capital outlay. Recommended Action Approve the Agreement with JE Dunn Construction for the new construction renovations, and remodel at Clearwater High School in the amount of $2,937,308.57, Project No. 9251. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : Pursuant to Section 287.055 Florida Statutes, a competitive selection process was used and negotiations were conducted with the selected firm for CM services in connection with new construction and renovations at Clearwater High School. The estimated total cost of the project is $53,893,541. This agreement will compensate the CM in the amount of $2,937,308.57 for: (1) Pre-construction services in the amount of $204,147.28 (2) Construction Services including procurement of long lead material and equipment, subcontractor agreements for work, and CM administrative and staffing in the amount of $2,733,161.29. The CM services will consist of scheduling, cost estimating, constructability reviews and value engineering. This agreement includes the CM’s compensation for pre-construction (design) phase services, construction phase administrative services, profit and overhead. Once the design documents are sufficiently complete, a Guaranteed Maximum Price (GMP) for the cost of the construction will be established and agreed upon. The cost of the work, either in parts or as a whole, will be added to this agreement by amendments as they are established. A copy of the agreement is attached. RATIONALE : Approval of the agreement is necessary to proceed with the CM services in connection with the new construction, renovations, and remodel at Clearwater High School. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Michael Parkinson, Senior Construction Coordinator Joseph Maceda, Financial Reporting Analyst, Facilities and Operations William Nellis, Vice-President, JE Dunn Construction Peter Hepner, Principal, Hepner Architects, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-04-28 #9251 Legal Signed CM Agreement.pdf (20,410 KB) 8. Nonconsent Subject 8.1 Request Ratification and Approval of Waiver of Certain Procedures Outlined in Gubernatorial Exe