Workshop Meeting

2 Monday, September 25, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 1. Opening of Meeting Subject 1.1 Call to Order by the Chairman Meeting Sep 25, 2023 - Workshop Meeting Type Procedural File Attachments 2. Approval of Agenda Subject 2.1 Changes to Agenda and Approval of Agenda Meeting Sep 25, 2023 - Workshop Meeting Type Action Recommended Action Motion to approve the Agenda as amended: Consent Agenda: Added item 7.27 Vehicle Maintenance, Inspection and Repair Agreement (with Vehicle Lease Option), between the School Board of Okaloosa County and Destin High School, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. File Attachments 3. Recognitions Subject 3.1 Proclamation to Recognize The Month of September, as "Childhood Cancer Awareness Month," presented by the Superintendent. Meeting Sep 25, 2023 - Workshop Meeting Type Recognition In collaboration with Rally Foundation for Childhood Cancer Research, and Rally Gulf Coast, the Superintendent and the School Board of Okaloosa County recognize the month of September 2023 as "Childhood Cancer Awareness Month." For more information, please contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments Childhood Cancer Proclamation 2023.pdf (185 KB) 3. Recognitions Subject 3.2 Anne Johnston and Helen Harris, Representatives, on behalf of Okaloosa Public Arts - Donation in the amount of $14,040.00 for distribution among each high school who has an art program. Meeting Sep 25, 2023 - Workshop Meeting Type Recognition The Okaloosa Public Arts is donating to each high school art program based on the number of students per an art teacher, at a rate of $13 per student, for a total donation to the District in the amount of $14,040.00, to supplement art supplies for student enhancement and instruction in art at the following high schools: Choctawhatchee High School = $5,200.00 Crestview High School = $4,992.00 Fort Walton Beach High School = $2,015.00 Niceville High School = $1,833.00 File Attachments Okaloosa Public Arts Donation .pdf (228 KB) 4. Administrative Personnel Appointments 5. Public Comment - Agenda Items Only (Blue Card) Subject 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting Sep 25, 2023 - Workshop Meeting Type Information File Attachments 6. Committee and Staff Reports (Workshop Only) Subject 6.1 In-County Travel paid for August 2023, presented by Julie Perry, Chief Financial Officer Meeting Sep 25, 2023 - Workshop Meeting Type Report In-County Travel paid for August 2023, presented by Julie Perry, Chief Financial Officer. File Attachments In County Travel 09.25.2023.pdf (59 KB) 6. Committee and Staff Reports (Workshop Only) Subject 6.2 Out-of-County Travel paid for August 2023, presented by Julie Perry, Chief Financial Officer Meeting Sep 25, 2023 - Workshop Meeting Type Report Out-of-County Travel paid for August 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel 09.25.2023.pdf (81 KB) 7. Consent Agenda Subject 7.1 Approval of the Consent Agenda Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.2 Approval of the Minutes of the Special Meeting of September 11, 2023; Minutes of the Workshop Meeting of September 11, 2023; Minutes of the Regular Meeting of September 11, 2023, recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve the Minutes of the Workshop Meeting of September 11, 2023; Minutes of the Regular Meeting of September 11, 2023, recommended by the Superintendent for approval. File Attachments 9-11-2023 Special Meeting - Attorney-Client Session - DRAFT.pdf (50 KB) 9-11-2023 Workshop - DRAFT.pdf (141 KB) 9-11-2023 Meeting - DRAFT.pdf (144 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shoal River Middle School for an electronic sign in the amount of $5,000.00, presented by Lamar White, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact Yes Dollar Amount $5,000.00 Budgeted Yes Budget Source School Board Member Discretionary Capital Outlay Funds Recommended Action Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shoal River Middle School for an electronic sign in the amount of $5,000.00. District 1 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for an electronic sign in the amount of $5,000.00. The remaining cost in the amount of $17,000.00 will be paid with District 4 and District 5 School Board Member Capital Outlay Funds. File Attachments SRMS Electronic Sign.pdf (1,797 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for an electronic sign in the amount of $8,733.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact Yes Dollar Amount $8,733.00 Budgeted Yes Budget Source School Board Member Discretionary Capital Outlay Funds Recommended Action Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for a new electronic sign in the amount of $8,733.00. District 4 School Board Member Capital Outlay Funds will be appropraited to Shoal River Middle School for a new electronic sign in the amount of $8,733.00. The remaining cost in the amount of $17,000.00 will be paid with District 1 and District 5 School Board Member Capital Outlay Funds. File Attachments SRMS Electronic Sign.pdf (1,797 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Shoal River Middle School for an electronic sign in the amount of $12,000.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact Yes Dollar Amount $12,000.00 Budgeted Yes Budget Source School Board Member Discretionary Capital Outlay Funds Recommended Action Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Shoal River Middle School for electronic sign in the amount of $12,000.00. District 5 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for electronic sign in the amount of $12,000.00. The remaining cost in the amount of $13,733.00 will be paid with District 1 and District 4 School Board Member Capital Outlay Funds. File Attachments SRMS Electronic Sign.pdf (1,797 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for stage lighting in the amount of $6,671.42, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact Yes Dollar Amount $6,671.42 Budgeted Yes Budget Source School Board Member Discretionary Capital Outlay Funds Recommended Action Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for stage lighting in the amount of $6,671.42. District 5 School Board Member Capital Outlay Funds will be appropraited to Bluewater Elementary School for stage lighting in the amount of $6,671.42. File Attachments Bluewater Stage Lighting .pdf (47 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.7 Request to advertise a Public Hearing for adoption of revised School Board Policy 08-09 Duties, Ethics, Professional Conduct, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact No Recommended Action Motion to approve the request to advertise a Public Hearing for adoption of revised School Board Policy 08-09 Duties, Ethics, Professional Conduct. A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 08-09 Duties, Ethics, Professional Conduct. The proposed policy revision is in response to a change in Rule 6A-10.081, Florida Administrative Code, Principles of Professional Conduct for the Education Profession in Florida and is included herein as an attachment. For additional information, please contact Lee Hale, 850-833-5801. File Attachments 08-09 Duties, Ethics, Professional Conduct REDLINED.pdf (119 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve invoices for payment. As required by SBE Rule 6A 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 09.25.2023.pdf (71 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.9 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $33,994.07 Budgeted No Budget Source Donations Recommended Action Motion to approve School Donations. Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-09-25.pdf (131 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.10 Payroll Warrant Register and Accounts Payable Warrant Register totaling $34,957,197.40; Self Health Insurance Claims and Fees totaling $2,700,337.15; and Bank Transfers totaling $25,000,000.00 for September 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Recommended Action Motion to approve Warrants in the amount of $34,957,197.40, Self-Health Insurance Claims and Fees in the amount of $2,700,337.15, and Bank Transfers in the amount of $25,000,000.00. Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $34,957,197.40; Self Health Insurance Claims and Fees totaling $2,700,337.15; and Bank Transfers totaling $25,000,000.00 for August 2023 are being presented to the School Board. File Attachments 02 - MIS 3478 - Warrant Register - August 2023 .pdf (160 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.11 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, Staffing Specialists, Instructional Coaches (ELA, Math, and Science), and Consulting Teachers, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact Yes Dollar Amount $47,250.00 Budgeted No Budget Source Project 5080 - Florida Teacher Supply - General Fund & Project 5110 - Workforce Development Recommended Action Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, Staffing Specialists, Instructional Coaches (ELA, Math, and Science), and Consulting Teachers. The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The District must fund these stipends in the amount specified in the General Appropriations Act. The State does not mandate stipends for Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, Staffing Specialists, Instructional Coaches (ELA, Math and Science), and Consulting Teachers. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are qualified pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Project 5110 - Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Florida Teacher Supply - General Fund. The estimated total cost is $47,250.00. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $300.00 Employees working 3.75 to 4.59 hours per day = $150.00 File Attachments BAMSS Agenda Report.pdf (73 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.12 RFQ 24-32 Benchmark Education Company, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $198,000.00 Budgeted Yes Budget Source General Fund, Project 2080-ESSER GF Recommended Action Motion to approve the purchase of Phonics Intervention Student Books from Benchmark Education Company for a total of $198,000.00. Request approval to purchase Phonics Intervention Student Books from Benchmark Education Company for a total of $198,000.00. Funds will be paid from General Fund, Project 2080 ESSER-GF, and a copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistance Superintendent, Curriculum, at (850) 833-5888. File Attachments Benchmark Quote.pdf (528 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.13 Request Changes to ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capitals Fund as available Recommended Action Motion to approve the requested changes for ITB 19-05 Chemicals for Cooling Towers. Changes include a price increase and product name change for one (1) of the original awarded products , effective September 26, 2023, through April 22, 2024. Request approval of the changes to ITB 19-05 Chemicals for Cooling Towers. Changes include a price increase and product name change for Item #3 Bromicide. Purchases will be made as needed and will be paid from Capital Fund. The changes are effective September 26, 2023, through April 22, 2024, and funds will be paid from Capital Fund. Copies of the revised award tabulation and letter from the vendor are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments REQUESTED CHANGES.pdf (125 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.14 Tag-On Bid Purchase Over $50,000: Weatherproofing Technologies, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $50,468.54 Budgeted Yes Budget Source Capital Fund, Project 0322 DW Roofing Recommended Action Motion to approve contracting with Weatherproofing Technologies, Inc. in the amount of $50,468.54 to replace the gutter at Meigs Middle School. Request approval to contract with Weatherproofing Technologies, Inc. in the amount of $50,468.54 through AEPA IFB 021-D/Contract #21-239 to replace the gutter at Meigs Middle School. Funds will be paid from Capital Fund, Project 0322 DW Roofing, and a copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at, (850) 689-7159. File Attachments WTI QUOTE.pdf (1,506 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.15 Service Agreement #24-90 Kiara Watson, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $18,000.00 Budgeted Yes Budget Source Federal Fund, Project 4415 Title IV-SS & AEG Recommended Action Motion to approve Service Agreement #24-90 between Kiara Watson and The School Board of Okaloosa County, Florida, on behalf of Title IV, in an amount not to exceed $18,000.00, effective September 26, 2023, through June 30, 2024. Request approval of Service Agreement #24-90 between Kiara Watson and The School Board of Okaloosa County, Florida, on behalf of Title IV, to provide Video Production Service. The Provider will be paid $85.00 per hour for pre-production, $250.00 per hour for production, $85.00 per hour for post-production, for a maximum of $1,750.00 per finished video, up to ten (10) Videos. In addition, a fee of $500.00 will be paid for Music & Graphics, for a total contract amount not to exceed $18,000.00. All funds will be paid from Federal, Project 4415 Title IV-SS & AEG. The Agreement is effective September 26, 2023, through June 30, 2024, and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum and Instruction, at (850) 833-4122. File Attachments SA #24-90.pdf (209 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.16 Service Agreement #24-91, Ethica, LLC presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $12,000.00 Budgeted Yes Budget Source General Fund, Project 2080 ESSER-GF Recommended Action Motion to approve Service Agreement #24-91, between Ethica, LLC, and The School Board of Okaloosa County, Florida, on behalf of Curriculum and Instruction, in an amount not to exceed $12,000.00, effective September 26, 2023, through June 30, 2024. Request approval of Service Agreement #24-91, between Ethica, LLC, and The School Board of Okaloosa County, Florida, on behalf of Curriculum and Instruction, to provide Training and Technical Assistance for ESSER compliance. The Provider will be paid four (4) installments of $3,000.00, based upon completion of services, for a total contract amount not to exceed $12,000.00. All funds will be paid from General Fund, Project 2080 ESSER-GF. The Agreement is effective September 26, 2023, through June 30, 2024, and a copy is attached. For additional information please contact Ryan Gore, Program Director, ESSER, at (850) 833-4208. File Attachments SA #24-91.pdf (274 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.17 Service Agreement #24-93 Logos Communication Therapy Services, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $21,760.00 Budgeted Yes Budget Source General Fund, Project 0023 Itinerant Speech Recommended Action Motion to approve Service Agreement #24-93 between Logos Communication Therapy Services, LLC, and The School Board of Okaloosa County, Florida, on behalf of ESE Department, in an amount not to exceed $21,760.00, effective September 26, 2023, through June 30, 2024. Request approval of Service Agreement #24-93 between Logos Communication Therapy Services, LLC, and The School Board of Okaloosa County, Florida, on behalf of ESE Department, to provide Speech Language Therapy. The Provider will be paid $68.00 per hour up to 320 hours, for a total contract amount not to exceed $21,760.00. All funds will be paid from General fund, Project 0023 Itinerant Speech. The Agreement is effective September 26, 2023, through June 30, 2024, and a copy is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments SA 24-93.pdf (390 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.18 Service Agreement #24-94 Northwest Florida State College (NWFSC), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $29,240.00 Budgeted Yes Budget Source General Fund, Project 4109 SAI Mentoring Services Recommended Action Motion to approve Service Agreement #24-94 between Northwest Florida State College (NWFSC), Choctawhatchee Basin Alliance (BCA), and The School Board of Okaloosa County, Florida, on behalf of the District, in an amount not to exceed $29,240.00, effective September 26, 2023, through May 31, 2024. Request approval of Service Agreement #24-94 between Northwest Florida State College (NWFSC), Choctawhatchee Basin Alliance (BCA), and The School Board of Okaloosa County, Florida, on behalf of the District, to provide Grasses in Classes to participating 3rd and 5th grade classes. The Provider will be paid $1,250.00-$3,270.00 (see attached pricing table), per participating school for up to 14 schools, for a total contract amount not to exceed $29,240.00. All funds will be paid by individual participating schools from General Fund, Project 4109 SAI Mentoring Services. The Agreement is effective September 26, 2023, through May 31, 2024, and a copy is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments SA #24-94.pdf (382 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.19 Self-Help Project to Purchase New Sign at Bluewater Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning and recommended for approval by the Superintendent. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Dollar Amount $18,385.00 Budget Source Self-Help Recommended Action Motion to approve the Self-Help Project to purchase a new sign at Bluewater Elementary School. The PTO for Bluewater Elementary School is seeking School Board approval of a Self-Help Project to purchase a new sign for the front of the school. Bluewater Elementary School will be upgrading to a LED electronic sign that will replace the center portion of the sign currently out front. See attachments for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Bluewater Elementray School letter.pdf (417 KB) Complete Signs quote.pdf (686 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.20 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Niceville High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Niceville High School. Florida Power & Light Company is requesting The School Board of Okaloosa County, Florida, grant a ten foot (10') wide utility easement at Niceville High School located at 800 E John Sims Parkway, Niceville, FL 32578. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Niceville High School - FP&L Easement.pdf (134 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.21 Joint Use Agreement between The School Board of Okaloosa County, Florida, and the City of Crestview, Florida for Sandspur Field, North Avenue in Crestview, presented by Dr. Bill Smith, Program Director, Facilities Planning and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve the Joint Use Agreement between The School Board of Okaloosa County, Florida, and the City of Crestview for Sandspur Field in Crestview, FL. Board approval is requested for the Joint Use Agreement between The School Board of Okaloosa County, Florida, and the City of Crestview, Florida for the property known as Sandspur Field on North Avenue in Crestview. The current agreement will expire on September 30, 2023. The new agreement will commence on October 1, 2023 and automatically renew for four (4) one (1) year periods. The School Board and the City of Crestview will work cooperatively for the purpose of operating joint use educational and recreational facilities on the property. Please contact Dr. Bill Smith for additional information, 833-7158. File Attachments City of Crestview, Joint use Agreement 2023.pdf (244 KB) Exhibit A, City of Crestview, Joint use Agreement .pdf (95 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.22 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Edwins Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Edwins Elementary School. Florida Power & Light Company is requesting The School Board of Okaloosa County grant a ten foot (10') wide utility easement at Edwins Elementary School located at 350 Hollywood Blvd, Fort Walton Beach, FL 32548. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Edwins ES - FP&L 10' Easement.pdf (496 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.23 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Edwins Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Edwins Elementary School for the new cafetorium, in the amount of $301.35. Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Edwins Elementary School for the new cafetorium, in the amount of $301.35. This agreement will provide a new underground electrical service for the new cafetorium at Edwins Elementary School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. The agreement will be paid as part of the Task Order. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Edwins ES - FP&L 10' Underground Agreement.pdf (145 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.25 Contract for Full Service Schools between The School Board of Okaloosa County, Florida, and the Department of Health in Okaloosa County, presented by Teri Schroeder, Program Director, Student Services and recommended by the Superintendent for approval Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact Yes Dollar Amount $120,000.00 Budgeted Yes Budget Source Full Service Schools Allocation Recommended Action Motion to approve the contract between the School Board of Okaloosa County, Florida, and the Department of Health in Okaloosa County. The Okaloosa County School District will collaborate with the Department of Health -Okaloosa to maintain a Full Service School Health Services program to privide health and social services that include basic school health services along with additional specialized services. The Department will pay Okaloosa County School District a total amount not to exceed $120,000 to maintain Full Service Schools Health Services program. Contract end date is 6/20/2024 For more information, contact Teri Schroeder at 850-833-3108. File Attachments OCSD Board Package - contract.pdf (2,411 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.26 Professional Learning Catalog for the 2023-2024 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Fiscal Impact No Recommended Action Motion to approve the attached 2023-2024 Professional Learning Catalog. The Professional Learning Catalog is the district's comprehensive in-service plan. For more information, contact Sharon Duron at 850-833-5857. File Attachments Professional Learning Catalog 2023-2024 Updated.pdf (1,152 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject 7.27 Vehicle Maintenance, Inspection and Repair Agreement (with Vehicle Lease Option), between the School Board of Okaloosa County and Destin High School, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action (Consent) Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact No Budgeted No Recommended Action Motion to approve the Vehicle Maintenance, Inspection and Repair Agreement (with Vehicle Lease Option), between the School Board of Okaloosa County and Destin High School, Inc., effective September 11, 2023, and ending September 10, 2024, and may be renewed by mutual agreement of the parties hereto annually thereafter. This Agreement is for Okaloosa County School District Transportation Department to provide regular maintenance, inspection and repair (with Vehicle Lease Option) of Destin High School, Inc., buses. The routine maintenance, inspection and repair services provided by the School Board shall be consistent with the same services performed by the Transportation garages on the School Board's own bus fleet. For further information please contact Jay McInnis at 833-4162. File Attachments Vehicle Maintenance Repair Agreement - Destin High School 2023-2024.pdf (4,535 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting Sep 25, 2023 - Workshop Meeting Type Information The following employees have been placed on/or removed from Administrative Leave: EID: 142382 EID: 110728 For more information, contact Lee Hale at 850-833-5801. File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Information The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Mary Felins 101876 Speech Pathologist Destin ES 9/1/2023 Jacqueline Henry 107094 Teacher Destin ES 9/1/2023 For more information, contact Lee Hale at 850-833-5801. File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.3 Department Staffing Restructure - Curriculum, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact Yes Dollar Amount ($16,906.00) Budgeted Yes Budget Source General Fund - Discretionary Recommended Action Motion to approve the staffing pattern restructure to delete an Office Manager position and add a District Coordinator position in the Curriculum Department. The Curriculum, Instruction, & Assessment Department is requesting approval to delete the Office Manager position approved in the District Summary Budget and add a District Coordinator position for a net change of zero positions. The restructure represents a cost savings. For more information, please contact Lee Hale at 850-833-5801. File Attachments Restructure - Curriculum FY 2024 2023-09-14.pdf (67 KB) 8. Superintendent's Human Resources Recommendations Subject 8.4 Out-of-Field Report for the 2023-2024 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Recommended Action Motion to approve the Out-of-Field Report for the 2023-2024 school year. Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 9-25-2023 - final.pdf (77 KB) 8. Superintendent's Human Resources Recommendations Subject 8.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve employee separations. Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept. 25, 2023 Separations, Public.pdf (58 KB) 8. Superintendent's Human Resources Recommendations Subject 8.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve personnel recommendations. The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept, 25, 2023 Ed. Support New Hire.pdf (55 KB) Sept. 25, 2023 Instructional New Hire, Public.pdf (54 KB) Sept. 25, 2023 Substitute New Hire, Public.pdf (120 KB) 8. Superintendent's Human Resources Recommendations Subject 8.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve employee transfers. The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Sept. 25, 2023 Transfers, Public.pdf (135 KB) 8. Superintendent's Human Resources Recommendations Subject 8.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve the suspension of employee without pay. Suspension of Employee #123883. For additional information, contact Lee Hale at 850-833-5801. File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Andrew Cooper Shoal River 75 Alacistia Union Transportation North 31.5 Alacistia Union Bob Sikes Elem 4.5 Sofiyyah Simmons Edwins Elem 3.75 Mia Miller Edwins Elem 22.5 Payten Cadenhead Antioch Elementary 18 Melissa Baldwin Choctaw High 7.5 Jessica Ruckowski Shalimar Elem 2.75 Mildred Fulghum Niceville High 33 Krystal Hemby Information System 7 Jeffrey Williams Transportation North 60 Mickey Gaines Shalimar Elem 3.5 Joey Bonta Maintenance 75 Angela Ford Wright Elem 15 For more information, contact Lee Hale at 850-833-5801 File Attachments 8. Superintendent's Human Resources Recommendations Subject 8.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve leave without pay. The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. File Attachments 9. Discussion Agenda Subject 9.1 Request authorization for the submittal of a proposal to purchase a 7.6-acre vacant parcel of land located at 401 Beach Drive, Destin, Florida, which is contiguous to the boundary of the Destin Elementary School Campus, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action, Discussion Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to approve authorization for the submittal of a proposal to purchase, through a Real Estate Purchase and Sale Agreement with Zeifman Partners, Inc., as Receiver, a 7.6-acre vacant parcel of land located at 401 Beach Drive, Destin, Florida, which is contiguous to the boundary of the Destin Elementary School campus. The School District is in the planning and design phases of the development of a 32-classroom addition to Destin Elementary School for grades 3-5. This new classroom building will facilitate the return of fifth-graders from Destin Middle School, thereby freeing up facility space at the middle school for planned growth and expansion. A parcel of vacant land, adjoining the Destin Elementary School campus, has just recently come on the market for sale. The acquisition of this property would open opportunities for Destin Elementary School, including but not limited to expanded school parking and car rider lanes, additional stormwater drainage and retention facilities, and expanded green spaces and playground facilities for students. Additionally, the property would provide areas for the future growth of Destin Elementary School and related educational and community services. File Attachments 401 Beach Drive, Destin, Florida.pdf (411 KB) Motion & Voting 10. Construction Program/Owner's Representative's Business Subject 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting Sep 25, 2023 - Workshop Meeting Type Action, Information File Attachments 10. Construction Program/Owner's Representative's Business Subject 10.2 TPM Program #6, Task Order #40, Pre-GMP for Roof Replacement Projects at Meigs Middle School and Pryor Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact Yes Dollar Amount $350,000.00 Budget Source Capital Funds - Sales Tax & Capital Funds - 1.50 Mill Recommended Action Motion to approve TPM Program #6, Task Order #40, Pre-GMP for Roof Replacement Projects at Meigs Middle School and Pryor Middle School, in the amount of $350,000. Approval is requested for Program #6, Task Order #40, Roof Replacement Projects at Meigs Middle School and Pryor Middle School. Scope of work is to remove the existing foam roofing at the classroom ramps and replace with the District standard Tremco Powerply Endure BIO 100 roofing system at all areas. New gutters and downspouts are included in the scope of work. Pre-GMP Budget: $350,000 For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments 10. Construction Program/Owner's Representative's Business Subject 10.3 TPM Program #6, Task Order #2 - Scope Modification #7, School Security and Fencing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Fiscal Impact Yes Dollar Amount $477,663.00 Budget Source Capital Funds - 1.50 Mill Recommended Action Motion to approve TPM Program #6, Task Order #2 - Scope Modification #7, School Security and Fencing, in the amount of $477,663.00, contingent on receipt of the validation letter from CMI. Approval is requested for TPM Program #6, Task Order #2 - Scope Modification #7, School Security and Fencing, in the amount of $477,663.00. This modification includes the execution of a three (3) year gate preventative maintenance contract to provide quarterly service to the existing gates at operators installed district-wide. Also included are Sales Tax projects at Northwood Elementary School to provide new and extended canopies and sidewalks at the parent drop-off. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments TO#2 Scope Mod #7 Cost Comparison.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject 10.4 TPM Program #6, Task Order #12 - Scope Modification #1, Sales Tax COP Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Dollar Amount $2,079,118.00 Budget Source 3922 - COPS Series 2022A Recommended Action Motion to approve TPM Program #6, Task Order #12 - Scope Modification #1, Sales Tax COP Projects, in the amount of $2,079,118.00 which includes $30,000 of FF&E, contingent on receipt of the validation letter from CMI. Approval is requested for TPM Program #6, Task Order #12 - Scope Modification #1, Sales Tax COP Projects, in the amount of $2,079,118 which includes $30,000 of FF&E. This modification covers the addition of Board approved Sales Tax projects at Silver Sands School, Elliott Point Elementary School and Baker School to the current COP Projects. This additional scope was added to the current projects occurring at each site to address other Sales Tax related projects that were originally scheduled to occur at a later date. Additional work was also requested at Crestview High School to create a new classroom and restrooms in the 9th grade hallway. The work at Silver Sands includes the reconfiguration and reconstruction of the track, design and construction of a new parking lot, parent drop off drive and associated sidewalks and canopies. Also included is new fencing at the track, school perimeter and the parking lot. The work at Elliott Point includes the installation of a new IP based intercom system for the entire campus, including new classrooms. The work at Baker School includes the addition of a covered patio at the Multi-Purpose Building that will serve as the Dining Room expansion component of the Sales Tax project list for this school. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments TO#12 Scope Mod #1 Cost Comparison.pdf (28 KB) 10. Construction Program/Owner's Representative's Business Subject 10.5 TPM Program #6, Task Order #16 - Scope Modification #1 of Phase 2, Front Entry Canopy Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Dollar Amount $76,955.00 Budget Source Capital Funds - 1.50 Mill Recommended Action Motion to approve TPM Program #6, Task Order #16 - Scope Modification #1 of Phase 2, Front Entry Canopy Projects in the amount of $76,955.00, contingent on receipt of the validation letter from CMI. Approval is requested for TPM Program #6, Task Order #16 - Scope Modification #1 of Phase 2, Front Entry Canopy Projects in the amount of $76,955.00. This modification consists of new security fencing along Mississippi Ave and John Sims Parkway. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#16 Scope Mod #2 Cost Comparison.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject 10.6 TPM Program #6, Task Order #19 - Scope Modification #1, Canopy Replacement (Storm Damage), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Dollar Amount $99,058.00 Budget Source 3911 - Other Capital - Capital Sales Tax Recommended Action Motion to approve TPM Program #6, Task Order #19 - Scope Modification #1, Canopy Replacement (Storm Damage) in the amount of $99,058.00, contingent on receipt of the validation letter from CMI. Approval is requested for TPM Program #6, Task Order #19 - Scope Modification #1, Canopy Replacement (Storm Damage) in the amount of $99,058.00 . This scope modification includes the replacement of a section of storm damaged canopy at the rear of the campus. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#19 Scope Mod #1 Cost Comparison.pdf (33 KB) 11. Attorney's Business Subject 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting Sep 25, 2023 - Workshop Meeting Type Action, Information The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. File Attachments 12. Superintendent's Business Subject 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting Sep 25, 2023 - Workshop Meeting Type Information An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests - 9-25-23.pdf (333 KB) 12. Superintendent's Business Subject 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting Sep 25, 2023 - Workshop Meeting Type Action, Information The Superintendent may address correspondence, requests and other matters with the Board. File Attachments 13. Board Members' Announcements/Request for Information Subject 13.1 Designation of School Board Member to serve as the Board's representative to the Educational Support Professional of the Year Selection Committee. Meeting Sep 25, 2023 - Workshop Meeting Type Action Preferred Date Sep 25, 2023 Absolute Date Sep 25, 2023 Recommended Action Motion to designate School Board Member as the Board's representative to serve on the Educational Support Professional of the Year Selection Committee. Marti Gardner currently serves as the Board's representative to the Educational Support Professional of the Year Selection Committee. File Attachments 13. Board Members' Announcements/