Youth Advisory Commission Meeting (2026-08-13)

CITY OF MILPITAS Youth Advisory Commission August 13, 2026 YAC Agenda Page 1 REGULAR M EETING AGENDA 6:00 P.M. Thursday, August 13, 2026 Milpitas Teen Center 40 N. Milpitas Blvd. Room 140/141 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Seating of Alternates 5. Approval of Agenda: August 13, 2026 6. Approval of Meeting Minutes: June 11, 2026 7. Public Forum Members of the audience are invited to address the Commission on any subject not on the agenda. Speakers must state their name (address is optional) for the record and limit their remarks to three minutes or less. For items not listed on the agenda, no response is required of City staff or Commissioners. However, Commissioners may ask staff to place the item on a future meeting agenda. 8. Announcements 9. Business Items a. College Workshop Background: The Commission would like to host a college workshop in the new 2026-2027 school year. The workshop would be led by a community-based organization. Recommendation: Discuss dates and topics for the college workshop. b. Clothing Drive Background: The Commission would like to host a Clothing Drive to collect gently-used clothes to donate to the Milpitas Food Pantry. Recommendation: Discuss timeline, outreach, and logistics.

September 10, 2026 YAC Agenda Page 2 c. Youth Advisory Commission Community Service Scholarship Background: The Youth Advisory Commission awards a community service scholarship to deserving Milpitas residents who are a high school student, Junior or Senior (outgoing) standing. The scholarship is annually presented in June at a City Council Meeting. YAC members are not eligible for this scholarship. Recommendation: Discuss new timeline and outreach. 10. City Liaison Reports a. Report from Council Liaison b. Report from City Staff 11. Upcoming Agenda Items – City Staff 12. Adjournment a. The next Youth Advisory Commission meeting will be on Thursday, September 10, 2026, at the Milpitas Teen Center Room 140/141 starting at 6:00 p.m. KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other agencies of the City exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and the City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: e-mail: ccurtis@milpitas.gov Phone: 408-586-3040 The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting “I Want to . . . View “ link. Materials related to an item on this are available for public inspection on the City website. Commission agendas and related materials can be viewed online: https://ca-milpitas.civicplus.com/129/Agenda-Minutes (select meeting date from drop down) APPLY TO SERVE ON A CITY COMMISSION Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall. Contact the City Clerk’s office at 408-586-3003 for more information. If you need assistance, per the Americans with Disabilities Act, for a City of Milpitas public meeting, please call Ruby General at 408-586-3206 or send an e-mail to rgeneral@milpitas.gov prior to the meeting. You may request a larger font agenda, or arrange for mobility assistance. For hearing assistance, headsets are available in the City Council Chambers for all meetings.

CITY OF MILPITAS Youth Advisory Commission June 11, 2026 Youth Advisory Commission Minutes Page 1 REGULAR MEETING MINUTES 6:07 pm Thursday, June 11, 2026 40 N. Milpitas Blvd. Milpitas, CA 95035 CALL TO ORDER Chair Rangarajan called the meeting to order at 6:07 p.m. Chair Rangarajan called the roll. ROLL CALL PRESENT: Commissioners Vihana Gandhi, Samyuktha “Sam” Rangarajan, Parnika Sadhu, and Sherry Yu ABSENT: Commissioner Sherry Yu, Shaan Sankaran, and Vivian Martin City Staff: Ruby General – Recreation Supervisor Ming Chen – Public Services Assistant II PLEDGE OF ALLEGIANCE Chair Rangarajan led the pledge of allegiance. ALTERNATE SEATING None. APPROVAL OF AGENDA MOTION to approve the Regular Meeting Agenda for June 11, 2026. M/S: Rangarajan/Gandhi AYES: All APPROVAL OF MINUTES MOTION to approve the Special Meeting Minutes for May 14, 2026. M/S: Rangarajan/Sadhu AYES: All PUBLIC FORUM No members of the public were present. ANNOUNCEMENTS The next meeting will be on August 13, 2026. BUSINESS ITEMS A. Work Plan FY26-27 Discussion Recommendation: Review the Fiscal Year 2025-26 Work Plan and identify the tasks Commissioners would like to include in the Fiscal Year 2026-2027 Work Plan. Discuss and vote to submit Work Plan proposal to City Council. The Commission discussed bringing back the college workshop and clothing drive, remove the spelling bee competition and volleyball tournament, and adding a park clean-up and an academic event. MOTION to submit the FY26-27 Work Plan proposal to City Council for approval. M/S: Rangarajan/Gandhi AYES: All B. College Workshop Recommendation: Discuss dates and topics for the college workshop.

June 11, 2026 Youth Advisory Commission Minutes Page 2 The Commission briefly spoke about having this workshop as a panel discussion of college. Will discuss more in the next regularly scheduled meeting. MOTION to continue discussion at the next regularly scheduled meeting. M/S: Rangarajan/Gandhi AYES: All C. Work Plan FY25-26 Review and Work Plan FY26-27 Discussion Recommendation: Review the Fiscal Year 2025-26 Work Plan and Identify the tasks Commissioners would like to include in the Fiscal Year 2026-27 Work Plan. Commissioners reviewed and discussed what events they would like to see in the FY26-27 Work Plan. Discussions to continue in the next regularly scheduled meeting. City Liaison Reports A. Report from Councilmember None. B. Report from City Liaison Shared to the Commission of upcoming city events. UPCOMING AGENDA Vote for Chair and Vice Chair College Workshop ADJOURNMENT Chair Rangarajan adjourned the meeting at 6:39 p.m.