Town Commission

901 Ponce de Leon Blvd. Belleair, FL 33756Town of Belleair Meeting Minutes Town Commission 6:00 PM Town HallTuesday, July 18, 2023 Meeting was called to order at 6:00 PM with Mayor Wilkinson presiding; requested moment of silence after the Pledge of Allegiance for Tarpon Springs Officer Mike Trill who recently passed away. PLEDGE OF ALLEGIANCE COMMISSIONER ROLL CALL Mayor Michael Wilkinson Deputy Mayor Tom Kurey Commissioner Tom Shelly Commissioner Coleen Chaney Commissioner Thomas Nessler Present: 5 - SCHEDULED PUBLIC HEARINGS Persons are advised that, if they decide to appeal any decision made at this meeting/hearing, they will need a record of the proceedings, and, for such purposes, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 23-0099 Second Reading of Ordinance 562 - Amending the Comprehensive Plan Mayor Wilkinson introduced item; Attorney Jeremy Simon-Acting Attorney-read Ordinance No. 562 by title only. Luis Serna- Calvin, Giordano and Associates, Town Planner-transmitted to the state for approval but have not received a response as of yet; recommends continuing to a date certain out of caution. Commissioner Shelly move to continue the adoption of Ordinance No. 562 on second reading to August 8th. Seconded by Commissioner Nessler. Aye: Mayor Wilkinson, Deputy Mayor Kurey, Commissioner Shelly, Commissioner Chaney, and Commissioner Nessler 5 - 23-0103 First Reading Ordinance 564 - Ch 50 Revisions Mayor Wilkinson introduced item; Mr. Simon read Ordinance No. 564 into the record by title only. Gay Lancaster, Town Manager-provided overview; establishes hours, enforceability, fines. Page 1Town of Belleair Printed on 11/2/2023

July 18, 2023Town Commission Meeting Minutes Deputy Mayor Kurey questioned hours; Ms. Lancaster clarified. Discussion regarding amending to daylight hours of dawn to dark. Chief Doyle spoke on enforceability times help; drafted using county ordinance; still some discretion as written. Commissioner Nessler moved approval or Ordinance 564 on first reading. Seconded by Deputy Mayor Kurey. Aye: Mayor Wilkinson, Deputy Mayor Kurey, Commissioner Shelly, Commissioner Chaney, and Commissioner Nessler 5 - CITIZENS COMMENTS (Discussion of items not on the agenda. Each speaker will be allowed to speak once for a maximum of 3 minutes.) Holly Wayland-resident-spoke on previous Hangout Program at the rec; disappointed with program being canceled. Rob Wayland-resident-questioned reason for discontinuing program; seeking additional information and options available. Josette Moynihan-resident-spoke on hangout program; requests Commission reopen issue for discussion; commented on data and summary findings received in citizen satisfaction survey. Erin Schardt-resident-spoke on discontinuation of Hangout Program; potential to lose participation in other programs. Missy Hoglund-resident-questioned liability of transporting kids; ability to obtain a waiver; advisory board decision. Ms. Lancaster spoke on liability concerns; would need to be a licensed facility to run as an aftercare program; would need to change staffing, hire a director and function under licensing board regulations; other programs would be displaced and estimates cost of over $100,000; offering robust programs available for all families; Town Attorney recommended against continuing due to liability; was recommended to the Park, Rec and Tree Board and to the Commission; spoke on programming offered to the community. Bobby Yevich-Director of Parks and Recreation-spoke on distinction of being a child care center versus a recreation center; not a licensed child care center; most cities do not offer an afterschool program due to same reasons; discussions with licensing board concluded town does not qualify for exemption; additional staffing would be needed, facility upgrades; programmers are working on additional programming that can be done that includes time after school. CONSENT AGENDA Commissioner Shelly moved approval of the Consent Agenda. Seconded by Deputy Mayor Kurey. Page 2Town of Belleair Printed on 11/2/2023

July 18, 2023Town Commission Meeting Minutes Aye: Mayor Wilkinson, Deputy Mayor Kurey, Commissioner Shelly, Commissioner Chaney, and Commissioner Nessler 5 - 23-0096 Approval of June 20, 2023 Regular Meeting Minutes 23-0102 Pinellas County Sheriff Contract FY 23/24 GENERAL AGENDA 23-0098 Resolution 2023-12 Amending Commission Procedures Manual Ms. Lancaster stated this amends the regular meeting day to the second Tuesday of the month. Commissioner Shelly moved approval of Resolution 2023-12. Seconded by Deputy Mayor Kurey. Aye: Mayor Wilkinson, Deputy Mayor Kurey, Commissioner Shelly, Commissioner Chaney, and Commissioner Nessler 5 - 23-0105 Deputy Mayor Nomination and Vote Ms. Lancaster stated Attorney recommends following simplified procedure; a nomination and vote to be made. Commissioner Shelly moved to nominate Tom Kurey to be our Deputy Mayor going forward. Seconded by Commissioner Nessler. Aye: Mayor Wilkinson, Deputy Mayor Kurey, Commissioner Shelly, Commissioner Chaney, and Commissioner Nessler 5 - 23-0104 Proposed Budget FYE 9-30-24 - General Fund Ms. Lancaster spoke on alignments in accordance with Government Finance Officers Association standards; hoping to better provide clarity with new categories; will discuss enterprise funds at August meeting. Tina Porter-Director of Finance-explained what enterprise funds are and that they should be 100% self contained; provided high-level comparison of current year and proposed changes in the general fund; reorganization based on Uniform Accounting Manual; capital expenditures reduced to meet operating costs of town; spoke briefly on each department; increase to fire services contract; spoke on software and computer equipment; significant increase to liability insurance; increases to PCSO contract and police pension; savings in recreation; ensuring ancillary costs are recorded appropriately. Ms. Porter spoke on capital projects; anticipate revenue increase due to grant funding; debt service funding included to be in compliance with manual; ability to scale back depending on grant funding received. Mayor announced budget hearing dates, September 5th and 18th. Commissioner Chaney questioned if ARPA dollars are included. Ms. Porter affirmed; still investigating if water connection construction applies. Page 3Town of Belleair Printed on 11/2/2023

July 18, 2023Town Commission Meeting Minutes Commissioner Chaney thanked for work, requested org chart and breakdown of full and part time employees. Deputy Mayor Kurey questioned ARPA funds; Ms. Porter addressed, intent is to encumber no more than $750k this year, more detail will be provided at next meeting. Deputy Mayor Kurey spoke on difficulty comparing budget lines due to changes; significance of grant money. Commissioner Shelly questioned water; Ms. Lancaster stated it is the increased cost for water wholesale. Commissioner Shelly would like to look at what state appropriations are available. Commissioner Chaney requested Ms. Lancaster speak on meeting with Representative Berfield; Ms. Lancaster stated Representative Berfield seems confidant that we are able to request additional funding. Commissioner Shelly would like to see an agenda item for discussion of legislative priorities. 23-0101 Appointment of Town Manager Mayor Wilkinson stated it was decided to cancel the search RFP for a new town manager at last meeting; requests vote now and to allow him to negotiate a contract with Ms. Lancaster; will bring back for commission approval. Commissioner Shelly moved approval of Gay Lancaster as Town Manager and give the Mayor the ability to negotiate. Seconded by Deputy Mayor Kurey. Commissioner Chaney questioned amount. Mayor stated it will be brought back for Commission approval. Discussion ensued; suggestion of setting range; requested HR provide range from study. Jessica Zamora-HR Coordinator-stated salary from RFP was $130,000 and available for negotiation; salary comps are widespread, rate was to be up for discussion; lower range for the area. Further discussion regarding benefits; process for comparison, difficult to find comparable towns; prior manager had vehicle and benefits; negotiations only for salary and will be brought back; to be capped at $155,000. 23-0101 Appointment of Town Manager Original motion was withdrawn. Commissioner Shelly moved approval of Gay Lancaster as Town Manager, give our Mayor the opportunity to negotiate with Gay, with salary range up to $155,000. Seconded by Commissioner Nessler. Page 4Town of Belleair Printed on 11/2/2023

July 18, 2023Town Commission Meeting Minutes Aye: Mayor Wilkinson, Deputy Mayor Kurey, Commissioner Shelly, Commissioner Chaney, and Commissioner Nessler 5 - TOWN MANAGER'S REPORT Ms. Lancaster spoke on agreement for interconnect; County has arborist who will be replacing trees removed during Mehlenbacher Rd project; surveys on the bluff; now have maps that show transfer of Indian Rocks Rd to Belleair and Mehlenbacher to the County; now have ability to lower speed on Indian Rocks Rd; consensus to add to agenda; migrating to Microsoft soon. TOWN ATTORNEY'S REPORT Attorney Jeremy Simon sitting in for Tom Trask; nothing to report. MAYOR AND COMMISSIONERS' COMMENTS Commissioner Nessler - Nothing to report. Commissioner Chaney-questioned if paving is part of project scope for Mehlenbacher Rd. Adam Klinstiver-Consultant Engineer-partial paving will be done but not a full resurface. Commissioner Shelly-would like to add to the agenda to have an additional member added to Suncoast League of Cities. Deputy Mayor Kurey-thanked Ms. Lancaster for all of her work; suggested removal of finance plaques in hallway; thanked Commission for Deputy Mayor vote. Mayor Wilkinson-next meeting is August 8th; welcomed Amanda back; happy to negotiate contract. OTHER BUSINESS No other business. ADJOURNMENT No further business; meeting adjourned in due form at 7:12 PM. Commissioner Shelly moved. Seconded by Commissioner Nessler Aye: Mayor Wilkinson, Deputy Mayor Kurey, Commissioner Shelly, Commissioner Chaney, and Commissioner Nessler 5 - _______________________________________ TOWN CLERK APPROVED: Page 5Town of Belleair Printed on 11/2/2023

July 18, 2023Town Commission Meeting Minutes _______________________________________ MAYOR Page 6Town of Belleair Printed on 11/2/2023

Town Commission Town of Belleair Meeting Agenda 901 Ponce de Leon Blvd. Belleair, FL 33756 Town Hall6:00 PMTuesday, July 18, 2023 Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then step to the podium and state your name and address, each person will be given one opportunity to speak for a maximum of 3 minutes per item. We also ask that you please turn-off all cell phones. PLEDGE OF ALLEGIANCE COMMISSIONER ROLL CALL SCHEDULED PUBLIC HEARINGS Persons are advised that, if they decide to appeal any decision made at this meeting/hearing, they will need a record of the proceedings, and, for such purposes, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Second Reading of Ordinance 562 - Amending the Comprehensive Plan23-0099 562 Comp Plan Update Ord_Revised Belleair Comprehensive Plan - Draft Update Attachments: First Reading Ordinance 564 - Ch 50 Revisions23-0103 Ordinance No. 564 -(Ch. 50 - Streets, Sidewalks and Other Public Places) - RevAttachments: CITIZENS COMMENTS (Discussion of items not on the agenda. Each speaker will be allowed to speak once for a maximum of 3 minutes.) CONSENT AGENDA Approval of June 20, 2023 Regular Meeting Minutes23-0096 RM - 06-20-2023Attachments: Pinellas County Sheriff Contract FY 23/2423-0102 Belleair.FY24.Ancillary.ContractAttachments: GENERAL AGENDA Page 1 Printed on 7/17/2023

July 18, 2023Town Commission Meeting Agenda Resolution 2023-12 Amending Commission Procedures Manual23-0098 2023-12 Amending Commission Rules of Procedure tjt Commission Rules of Procedure rev 7-18-2023 -Exhibit A Attachments: Deputy Mayor Nomination and Vote23-0105 Proposed Budget FYE 9-30-24 - General Fund23-0104 FY 23-24 Budget - Proposed July Updated CIP Attachments: Appointment of Town Manager23-0101 TOWN MANAGER'S REPORT TOWN ATTORNEY'S REPORT MAYOR AND COMMISSIONERS' COMMENTS OTHER BUSINESS ADJOURNMENT ANY PERSON WITH A DISABILITY REQUIRING REASONABLE ACCOMMODATIONS IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL (727) 588-3769 OR FAX A WRITTEN REQUEST TO (727) 588-3767. Page 2 Printed on 7/17/2023