City Commission Meeting

DATE: Monday, February 26, 2024, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Nathaniel J. Birdsong, Jr., Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Bishop Joe Halman - Greater Works Ministries 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A "Montessori Education Week" Proclamation - Representatives from Cypress Junction Montessori and Winter Haven Montessori 6. DEVELOPMENTS OF NOTE 7. MINUTES 7.A January 8, 2024, Regular City Commission Meeting Minutes 7.B January 16, 2024, City Commission Agenda Review Session Meeting Minutes 7.C January 22, 2024, Regular City Commission Meeting Minutes 8. COMMENTS FROM THE AUDIENCE CITY COMMISSION MEETING Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com Proclamation Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2024-01-08 DRAFT Regular City Commission Meeting Minutes with Link and Attachments Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2024-01-16 Agenda Review Session Minutes with Link Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2024-01-22 DRAFT Regular City Commission Meeting Minutes with Link CITY COMMISSION MEETING – FEBRUARY 26, 2024 1

9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING 9.A O-24-05 - Request by Timothy Campbell to assign Neighborhood Mixed Use Hub Future Land Use to an annexed parcel 9.B O-24-06 - Request by Timothy Campbell to assign Commercial- Highway (C-3) zoning district to an annexed parcel 9.C O-24-07 - Administrative request to amend the Winter Haven Code of Ordinances, Chapter 10, Section 10-3, Highwater Marks, and Chapter 21, Article II, Section 21-70 relating to waterfront properties 10. CONSENT AGENDA 10.A Re-purposing of Series 2021B Bond Proceeds for Compliance Purposes 10.B Travel & Training Authorization: Metropolitan Planning Organization Advisory Council (MPOAC) 2024 meetings (Birdsong) 10.C Authorization for Travel and Training - Florida Black Caucus - Local Elected Officials (FBC- LEO) 2024 Spring Conference (Birdsong) 10.D Authorization for Travel and Training - National League of Cities (NLC) Conference 2024 (Dantzler) 10.E Transfer of Roosevelt Drive Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Ordinances O-24-05 and O-24-06 O-24-05 Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Ordinances O-24-05 and O-24-06 O-24-06 Staff Contact: Sean Byers, Planning Manager, sbyers@mywinterhaven.com Summary - Ordinance O-24-07 O-24-07 Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com Re-purpose of Series 2021B Bonds Staff Contact: A J Nicholson, Assistant to the City Manager, anicholson@mywinterhaven.com Summary - Authorization for Travel - 2024 MPOAC meetings Staff Contact: AJ Nicholson, Assistant to the City Manager, anicholson@mywinterhaven.com Summary - FBC-LEO 2024 Conference 2024 FBC-LEO Conference Agenda Staff Contact: Amanda-Jo Nicholson, Assistant to the City Manager, anicholson@mywinterhaven.com Summary - NLC Conference 2024 2024 NLC Conference Preview Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - Transfer of Roosevelt Drive CITY COMMISSION MEETING – FEBRUARY 26, 2024 2

10.F South Lake Howard Nature Park Expansion Design/Build Contract with Whitehead Construction 10.G Florida Department of Transportation (FDOT) Temporary Road Closure Request for 2024 Winter Haven Police Department (WHPD) 5k for Special Olympics 10.H Florida Citrus Building HVAC Renovation Project - Mechanical Services of Central Florida, Inc. Evaluation and Development Phase & Sourcewell Participation Agreement Authorization 10.I Chain of Lakes Park Phase II Demolition Task 11. RESOLUTION(S) 11.A R-24-11 - Adopting a Municipal Securities Post-Issuance Disclosure Policy 11.B R-24-16 - Appointment of an Affordable Housing Advisory Committee (AHAC) Member 12. ORDINANCE(S) - FIRST READING 12.A O-24-11 - Providing for Budget Transfers within A Fund for the Fiscal Year Roosevelt Drive Agreement & County Deed Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary SLHNP Whitehead Design Contract Design Build Contract SLHNP Expansion RFQ 23-41- Exhibit A Design Builder's Response to RFQ 23-41 - Exhibit B Everett Whitehead & Son, Inc. Design Phase Proposal dated January 19, 2024- Exhibit C Staff Contact: Natalie Wilson, Special Event Coordinator , nwilson@mywinterhaven.com Summary - 2024 WHPD 5k WHPD 5k Route Map 22-012 Base 2024 5K MOT Plan Set Staff Contact: Andy Palmer, Parks Planning & Strategic Initiatives Manager, apalmer@mywinterhaven.com Summary - Florida Citrus Building HVAC Renovation Mechanical Services of Central Florida, Inc. Evaluation and Development Phase Scope of Work Sourcewell Participation Agreement - Mechanical Services of Central FL Staff Contact: Andy Palmer, Parks Planning & Strategic Initiatives Manager, apalmer@mywinterhaven.com Summary Chain of Lakes Demo Phase WH COL Phase II Structural Demo 2-15-24 Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com Summary R-24-11 R-24-11 City of Winter Haven - Municipal Securities Post Issuance Disclosure Policy Staff Contact: Eric Labbe, Director of Economic Opportunity & Community Investment, elabbe@mywinterhaven.com Summary - Resolution R-24-16 Resolution R-24-16 Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com CITY COMMISSION MEETING – FEBRUARY 26, 2024 3

12.B O-24-12 - Administrative request to amend the Winter Haven Code of Ordinances, Chapter 21, Article II, Division 3, Section 21-68, Fences, Walls, Berms, and Hedges, and Chapter 21, Article IX, Section 21-531, Definitions for the purpose of updating standards and definitions related to fences and walls 12.C O-24-14 - Amendment to Firefighters' Retirement System 13. NEW BUSINESS 13.A 2024-2025 CDBG Allocation Funding Support and Public Comment 13.B Disposition of Property within the Florence Villa CRA 13.C Disposition of Property within the Downtown Community Redevelopment Agency (CRA) 13.D Airport Advisory Committee (AAC) - Appointments 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT Summary - Ordinance O-24-11 O-24-11 Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Ordinance O-24-12 O-24-12 Staff Contact: Shawn Dykes, Human Resources Department Director , SDykes@Mywinterhaven.com Summary - Ordinance O-24-14 Firefighter Pension O-24-14 Plan Actuary Foster & Foster Impact Letter Dated January 4, 2024 Staff Contact: Angie Hibbard, CRA Manager, ahibbard@mywinterhaven.com Summary - Neighborhood Service Center CDBG Funding Support 2024-2025 RFP Municipal Partners - Blank Staff Contact: Eric Labbe, Director of Economic Opportunity and Community Investment, elabbe@mywinterhaven.com Summary - Disposition of Property within the Florence Villa CRA Mr. Dewdney Proposal Notice of Intent to Dispose of Real Property in Community Redevelopment Area and Notice of Public Hearing Policy No. 2018-01 Disposition of Surplus City Owned Real Estate Staff Contact: Eric Labbe, Director of Economic Opportunity and Community Investment, elabbe@mywinterhaven.com Summary - Disposition of Property within the Downtown CRA Mr. Cameron Proposal Notice of Intent to Dispose of Real Property in Community Redevelopment Area and Notice of Public Hearing Policy No. 2018-01 Disposition of Surplus City Owned Real Estate Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com Summary - Airport Advisory Committee - Appointments Memorandum from AAC Chair Bruce Lyon (February 8, 2024) CITY COMMISSION MEETING – FEBRUARY 26, 2024 4

16. CITY MANAGER REPORT 17. DEPUTY CITY MANAGER REPORT 18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – FEBRUARY 26, 2024 5

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REGULAR CITY COMMISSION MEETING MINUTES DATE: Monday, January 8, 2024, 6:00 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:3906bdae-753b-491d-b4db-7572098ad825 A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Dantzler called the regular meeting to order at 6:00 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor Nathaniel Birdsong; Mayor Pro Tem Brian Yates; Commissioner Brad Dantzler; Commissioner Tracy Mercer; and Commissioner Dollison Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Police Chief David Brannan; Fire Chief “Sonny” Emery Economic Opportunity and Community Investment Director Eric Labbe; Winter Haven Water Director Gary Hubbard; Diversity and Inclusivity Director Christine Samuel; Parks, Recreation and Culture Director Julie Adams; Public Affairs and Communications Director Katrina Hill; Chief Financial Officer Colleen “C.J.” Scott; and Public Works Director Brittany Hart. 3. INVOCATION – Dr. Steve Harness, First Baptist Church 4. PLEDGE OF ALLEGIANCE – Vanessa Castillo, MMC, City Clerk 5. PRESENTATION(S) A. "Dr. Martin Luther King Jr. Day" Proclamation - 2024 MLK Week Steering Committee Members City Manager Stavres read aloud a proclamation declaring January 15, 2024, as “Dr. Martin Luther King Jr. Day” in the City of Winter Haven to Monique O’Neill, Kadian Parchment and other members of the Steering Committee who were present. B. "Florida Arbor Day" Proclamation - Savannah Winstanley, Asset and Ecosystem Analyst, Public Works Department City Manager Stavres read aloud a proclamation declaring January 19, 2024, as “Florida Arbor Day” in the City of Winter Haven to Ecosystem and Asset Analyst Savannah Winstanley. 6. DEVELOPMENTS OF NOTE - None 7

CITY COMMISSION MEETING – JANUARY 8, 2024 Page 2 of 7 7. MINUTES A. September 25, 2023, Regular City Commission Meeting Minutes B. October 4, 2023, City Commission Agenda Review Session Minutes Motion by Commissioner Yates to approve the minutes as presented. Mayor Dantzler stated that anyone wishing to speak to the minutes could make comments now by coming to the podium and stating their name and address for the record and make comments. No one spoke for or against. Motion carried 5:0. 8. COMMENTS FROM THE AUDIENCE Ana Pizzaro, 1066 Hunter Lake Circle in Lake Wales and business owner in Winter Haven, said she represented the Blue Marlins Aquatic Club [competitive swim club] and gave a background on what they did. She also said she wanted to introduce herself due to an upcoming RFP (Request for Proposals) for a program at the Rowdy Gaines Swimming Pool. Hieu Nguyen, 2417 Winterset Road in Winter Haven, said she came as an advocate for the Blue Marlins Aquatic Club as a parent of a club member and thanked the City for their support. Brad Beatty, Heart for Winter Haven, introduced Lieutenant Daniel Jones from the Salvation Army. Lt. Jones said they were having to close the doors to their woman’s center since they were operating at a deficit for over a decade, rising costs, and lack of substantial funding. He informed the Commission that if they could get a $125,000 commitment from the City for 3-5 years to be dedicated to the shelter, they could operate once again. Lt. Jones reported those served at the center, such as women and children and some men from BayCare too, but if they could secure funding, he would like for it to be transitional housing. He also reported that BayCare was not funding now, but that they could resume negotiations if they secured another funding source. City Manager Stavres asked questions to clarify parameters since the Commission had expressed wanting to address helping children and addressing homelessness. Discussion ensued. City Manager Stavres said that he and Lt. Jones and staff would like to prepare something for the January 22, 2024, Regular City Commission Meeting which was in advance of the February 12, 2024, planned closure date. Discussion ensued. P.G. Garrett, 2772 Whispering Trails Drive in Winter Haven, questioned opportunities for businesses within the City and said he believed that there were “two Winter Havens”. Lastly, he expressed that everyone needed to come together and be great. 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING – None 10. REORGANIZATION OF CITY COMMISSION A. Swearing in of Newly Elected Commissioners - Frederick J. Murphy, Jr., City Attorney Seat 1 - Tracy Mercer Seat 2 - Nathaniel J. Birdsong, Jr. Seat 3 - Brian Yates City Attorney Murphy administered the Oath of Office to the newly elected Commissioners Mercer, Birdsong and Yates and noted the Oath of Office forms would be completed by them and given to City Clerk Castillo for the record (see attached). B. Newly Sworn Commissioners Seated Newly sworn Commissioners were seated at the dais. C. Election of Mayor - City Commission The floor was opened for nominations for the office of Mayor. 8

CITY COMMISSION MEETING – JANUARY 8, 2024 Page 3 of 7 Motion by Mayor Dantzler to nominate Mayor Pro Tem Birdsong as Mayor for the ensuing year. There were no further nominations or discussion. Motion by Mayor Dantzler to close the nomination for Mayor to be considered. All Commissioners voted in favor of closing the nominations for Mayor. Motion carried 5:0. All Commissioners voted to elect Commissioner Birdsong as Mayor for the ensuing year. D. Election of Mayor Pro Tem - City Commission The floor was opened for nominations for the office of Mayor Pro Tem. Motion by Mayor Dantzler to nominate Commissioner Yates as Mayor Pro Tem for the ensuing year. There were no further nominations or discussion. Motion by Mayor Dantzler to close the nominations for Mayor Pro Tem to be considered. All Commissioners voted in favor of closing the nominations for Mayor Pro Tem. Motion carried 5:0. All Commissioners voted to elect Commissioner Yates as Mayor Pro Tem for the ensuing year. E. Swearing-in of Mayor - Frederick J. Murphy, Jr., City Attorney Mayor Birdsong was administered the Oath of Office by City Attorney Murphy. City Attorney Murphy noted the Oath of Office form (see attached) would be completed by Mayor Birdsong and given to City Clerk Castillo for the record. F. Presentation of Medallion to the Mayor - Frederick J. Murphy, Jr., City Attorney City Attorney Murphy presented Mayor Birdsong with the Mayor’s ceremonial medallion as was the tradition. G. Swearing-in of Mayor Pro Tem - Frederick J. Murphy, Jr., City Attorney Mayor Pro Tem Yates was administered the Oath of Office by City Attorney Murphy. City Attorney Murphy noted the Oath of Office form (see attached) would be completed by Mayor Pro Tem Yates and given to City Clerk Castillo for the record. H. Presentations of Plaques - Frederick J. Murphy, Jr., City Attorney Mayor Bradley T. Dantzler Mayor Pro Tem Nathaniel J. Birdsong, Jr City Attorney Murphy read aloud the wording on a plaque presented to Mayor Dantzler in recognition of his service as Mayor for the 2023-2024 year and a plaque presented to Mayor Pro Tem Birdsong in recognition of his service as Mayor Pro Tem for the 2023-2024 year. Commissioner Dantzler expressed that it had been an honor of a lifetime to serve as mayor for a City he loved so much and that his father had also been mayor, which he was proud of, in the 1960s during a tumultuous time. He added that he was going to uphold whatever he could for the City and continue serving on the Commission for at least two more years. Lastly, he expressed that he was pleased to hand over the gavel to his good friend Mayor Birdsong who was going to do a great job succeeding him and that the City was in good hands. Commissioner Mercer expressed that she was happy to serve for another 4-year term. She also said the Commission worked very well together and all had the same ideas about what was necessary for the City. She had served the City [as a previous employee] for ten years, then other cities, however, she felt honored to make Winter Haven her home for the past twenty-five years. Lastly, she said that she was proud to know many people in the community wanted to know more about the City and discussed the importance of getting involved. 9

CITY COMMISSION MEETING – JANUARY 8, 2024 Page 4 of 7 Mayor Pro Tem Yates said he was born and raised here so to be able to serve in the second term as Mayor Pro Tem was a dream that he hoped would continue for a long time. He said that although the Commission did not always agree on everything, they listened to each other’s opinions and respected each other, which was important, so that they could make the best decision in the best interest of the City, which he hoped the citizens would appreciate. Lastly, that the Commissioners had become his friends over the years and that it was an honor to serve. Commissioner Dollison congratulated Mayor Birdsong for being the longest-serving Commissioner in the history of Winter Haven, which was a blessing, that his mother and father would be very proud of him, and that it was an honor to serve under him. He thanked Commissioner Dantzler for his outstanding job as Mayor and that he had grown to appreciate him and that his heart was in this. He said the Commission all served to make Winter Haven a better place and they all did their best. Lastly, he said it was a privilege to work with some great people and that he was grateful to those who voted for them. Mayor Birdsong said it had been a privilege to work with Commissioner Dantzler, Yates and Mercer. He thanked the voters for allowing him to serve for twenty-one years and noted that after this term it would be twenty-five years. He also remembered his fellow former Commissioner “J.P.” Powell [who passed away in 2023] and showed that he was wearing his cuff links that J.P.’s wife had sent him as a special gift. Lastly, he thanked and recognized hard working City staff for their outstanding job they had done over the years and that they continued to do, and members of the committees that also had been working hard. Recess at 7:00 p.m. Reconvened at 7:08 p.m. I. Liaison Reassignments Mayor Birdsong said that the Liaison Reassignments had been discussed and completed at the January 3, 2024, Agenda Review Session and read the results into the record (see attached). Motion by Mayor Pro Tem Yates to approve the Liaison Reassignments that were read aloud. (Note: this motion occurred later in the meeting prior to the City Attorney Report) Mayor Birdsong stated anyone wishing to speak to this item could come to the podium and state their name and address for the record. No one spoke for or against. Motion carried 5:0. 11. CONSENT AGENDA A. ONE Water Master Plan, Phase III, Scope of Work B. Water and Sewer Connection Fee and Rate Study C. First Amendment to Interlocal Agreement between the City of Winter Haven and the Polk County Board of County Commissioners for Tourist Development Tax Funding for the Renovation of the Chain of Lakes Complex D. Design Build Contract with Whitehead Construction Inc. Lake Conine Nature Park Recreation Elements - Motor Pool Road Corridor Pedestrian & Vehicular Improvements Design Task E. Purchase of Emergency Equipment F. Purchase of Draeger Self-Contained Breathing Apparatus (SCBA) Motion by Mayor Pro Tem Yates to approve the entire Consent Agenda as presented. Mayor Birdsong stated anyone wishing to speak to the consent agenda could come to the podium and state their name and address for the record. No one spoke for or against. Motion carried 5:0. 10

CITY COMMISSION MEETING – JANUARY 8, 2024 Page 5 of 7 12. RESOLUTION(S) A. R-24-04 - Lake Maude Park and Winter Haven Recreational and Cultural Center Venue Naming City Attorney Murphy read Resolution R-24-04 by title only and City Manager Stavres presented. Motion by Commissioner Mercer to approve Resolution R-24-04. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. Abdurrahim Al-Khatib, 1435 10th Street NE in Winter Haven, spoke in support of the renaming because he played basketball with Otis Birdsong under the leadership of Reuben Williams who had taught him so much. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. R-24-05 - Approving a Florida Department of Transportation (FDOT) Local Agency Program (LAP) Agreement for the Design of the Sixth Street SW Project City Attorney Murphy read Resolution R-24-05 by title only and Public Works Director Hart presented. Discussion ensued regarding how the work would need to occur within the City-owned right-of-way (ROW) as part of the grant agreement. Motion by Mayor Pro Tem Yates to approve Resolution R-24-05. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. C. R-24-06 - Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) Application for the retrofit and installation of a dewatering pump on Lake Elbert City Attorney Murphy read Resolution R-24-06 by title only. City Manager Stavres reminded the Commission that Natural Resources Manager Dustin Everitt had given a brief overview at the January 3, 2024, City Commission Agenda Review Session. Director Hart presented. Discussion ensued regarding if there would be a policy for the pump, it not being utilized unless there were flooding concerns, cost estimates, a temporary pump to operate an existing flood control system, reverse well, and pipe that existed from the 1960’s that might need replacing. Motion by Commissioner Mercer to approve Resolution R-24-06. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 11

CITY COMMISSION MEETING – JANUARY 8, 2024 Page 6 of 7 13. ORDINANCE(S) - FIRST READING A. O-24-01 - Request by Rivercard LLC to amend a portion of Planned Unit Development Ordinance O-21-23 (1911 21st Street, NW) City Attorney Murphy read Ordinance O-24-01 by title only and Economic Opportunity and Community Investment Director Labbe presented. Mayor Birdsong reported this item would come back for a second reading and public hearing at the January 22, 2024, Regular City Commission Meeting. B. O-24-02 - Administrative request to amend the Capital Improvements Element of the Comprehensive Plan to update the 5-year Schedule of Capital Improvements and to revise Capital Improvements Element Policies 1.1.7 and 1.1.8 relating to the adoption of the Florida Department of Transportation's and Polk County's 2023/2024 through 2027/2028 Transportation Improvement Programs and the Polk County School Board's 2023/2024 through 2027/2028 Facilities Work Program by reference City Attorney Murphy read Ordinance O-24-02 by title only and Economic Opportunity and Community Investment Director Labbe presented. Mayor Birdsong reported this item would come back for a second reading and public hearing at the January 22, 2024, Regular City Commission Meeting. C. O-24-03 - PUBLIC HEARING - Administrative request to amend Table 21-32(A) of the Winter Haven Code of Ordinances for the purpose of addressing Commercial- Downtown (C-1) zoning district uses City Attorney Murphy read Ordinance O-24-03 by title only. City Manager Stavres reminded the Commission that this item and Ordinance O-24-04 were public hearings and had come back from the summer that were ultimately halted as a result of new legislation that was adopted into law at the State level pertaining to hurricane recovery following Hurricane Ian in the Special Session that occurred in November of this year. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. D. O-24-04 - PUBLIC HEARING - Administrative request amend the Winter Haven Code of Ordinances, Chapter 21, Article II, Division 5, Section 21-96, and Table 21-32(A) for the purpose of addressing alcoholic beverage establishments City Attorney Murphy read Ordinance O-24-04 by title only and City Manager Stavres presented. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. Jessie Skubna, 10 Lake Link Drive in Winter Haven, asked for clarification of exactly what would not be permitted. Director Labbe said the proposed Ordinance dealt with banquet halls or bottle clubs and explained the criteria, which was listed on the slide under the Not Permitted row. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Discussion ensued regarding special use and proximity to residential areas. Mayor Birdsong reported this item would come back for second reading and public hearing at the January 22, 2024, Regular City Commission Meeting. 14. NEW BUSINESS – None 12

CITY COMMISSION MEETING – JANUARY 8, 2024 Page 7 of 7 15. CITY COMMISSIONERS/LIAISON REPORTS Commissioner Mercer reported that she had attended many Christmas events in the City. Commissioner Yates reported on the following: attended many of the wonderful Christmas events and said staff had done a great job; and that 2024 was going to be an awesome year. Commissioner Dollison said had done the swearing-in and that he had been “baptized by fire” but that all of the activities had been exciting and that there was still much to take in. Mayor Dantzler reported the following: attended the grand opening of Staybridge Suites [on 5 th Street]; attended the Florida Municipal Insurance Trust (FMIT) Meeting in Orlando; attended the Polk County Tourist Development Council (TDC) Arts, Culture, and Heritage Committee Meeting and said they were opening applications since they were now giving $1 million for arts, culture and heritage related endeavors. Mayor Pro Tem Birdsong reported the following: attended Christmas events; was elected the Chairman to the Central Florida Regional Planning Council (CFRPC); attended the grand opening of Staybridge Suites. 16. CITY ATTORNEY REPORT City Attorney Murphy congratulated the Commissioners and reported that there would be a public hearing on Resolution R-24-08 at the January 22, 2024, Regular City Commission Meeting. 17. CITY MANAGER REPORT City Manager Stavres reminded the Commission that their Agenda Review Session was changed from January 17, 2024, to January 16, 2024, due to the Legislative Session in Tallahassee and “Polk County Days”. City Manager Stavres reported that there were many Dr. Martin Luther King, Jr. events this week and reminded the Commission that tomorrow was the launch of the new City website that would be presented to all. 18. DEPUTY CITY MANAGER REPORT Deputy City Manager Carnevale congratulated the Commissioners and said he echoed the comments made by City Attorney Murphy. 19. CITY CLERK REPORT City Clerk Castillo said she echoed the comments made by City Attorney Murphy. 20. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 21. ADJOURNMENT – 8:01 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC Nathaniel J. Birdsong, Jr. City Clerk Mayor 13

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CITY COMMISSION AGENDA REVIEW SESSION MINUTES DATE: Tuesday, January 16, 2024, 5:00 p.m. (originally 1/17/24 at 5:30 p.m.) LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:d0f4442e-8b24-487b-85d3-30dcdf5e4a64 A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Birdsong called the meeting to order at 5:00 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor Nathaniel J. Birdsong, Jr.; Mayor Pro Tem Brian Yates; Commissioner Bradley T. Dantzler; Commissioner Tracy Mercer; and Commissioner Clifton E. Dollison Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Police Chief David Brannan; Smart City Officer Hiep Nguyen; Economic Opportunity and Community Investment Director Eric Labbe; Diversity and Inclusivity Christine Samuel; Chief Financial Officer Colleen “C.J.” Scott; Parks, Recreation and Culture Director Julie Adams; Public Affairs and Communications Director Katrina Hill; and Public Works Director Brittany Hart. 5. PRESENTATION(S) A. "Dr. James H. Ammons, Jr." Proclamation There were no questions or discussion. B. "Mr. Donzell Floyd" Proclamation There were no questions or discussion. C. New Website Overview Public Affairs and Communications Director Hill said that this item would be presented at the January 22, 2024, Regular City Commission Meeting. There were no questions or discussion. D. *** Agenda Review Only *** Transportation Planning Master Plan Update Deputy City Manager Carnevale gave a Transportation Management Update PowerPoint presentation (see attached/link) and explained slides in more detail. (Commissioner Mercer entered the room at 5:07 p.m.) Commissioner Mercer asked if on the speed studies, were speed limits ever increased. Deputy City Manager Carnevale said staff asked that question to see if appropriate. 20

CITY COMMISSION AGENDA REVIEW SESSION – JANUARY 16, 2024 Page 2 of 6 Commissioner Dollison inquired who set the speed limits. Deputy City Manager Carnevale said it depended on the type of roadway, what entity has jurisdiction of the roadway, and what type of users used the roadway. Commissioner Dantzler said he wanted to know more about traffic calming. Deputy City Manager Carnevale said staff was trying to expand the toolbox. He said that what they would generally do today was to look at other things that was driving speed rather than put speed bumps on the road and slow people down. They could also look at the context of the entire corridor and see what could be changed to make it feel different. William Roll, from Kimley-Horn and Associates, Inc., said that there were a number of strategies besides speed bumps that could be used such as pavement markings and dividing lines to define spaces more. In cases where a road was overbuilt, they sometimes had to do “Band-Aids” and fixes which was sometimes more cost-effective, but in other cases, placing curb lines to adjust speed could be effective. Discussion ensued. City Manager Stavres said, in response to Commissioner Mercer’s question, that he could not recall if a speed on a roadway had even been increased, however, he recalled that over fifteen years ago, the speed limit had been lowered on Cypress Gardens Boulevard from Helena Road to U.S. Highway 27. Discussion ensued. Commissioner Dollison commented that he was not sure about the effectiveness of roundabouts. Deputy City Manager Carnevale said that roundabouts were incredibly effective from a safety perspective for pedestrians and drivers and that the City was a building a new roundabout on Avenue K NE [by Polk State College]. There were a couple others in the City and the Florida Department of Transportation (FDOT) had included in the Lucerne Park Road plans at the intersection of Avenue Y and Lucerne Park Road. Discussion ensued. Mayor Pro Tem Yates asked if the City was starting to merge this data with enforcement. Deputy City Manager Carnevale said that as part of the traffic calming guidelines, staff was starting to engage Police Department staff to be a part of that team. One of the goals was the behavior change and see what could be done with enforcement by use of feedback signs, trailers were out there and counts, etc. before doing any physical changes to the roadway. City Manager Stavres discussed how street light data also showed where there were speeding issues, which was very informative and typically went back ten years, which he explained further. He confirmed that it could also pull specific time frames. Discussion ensued. Mayor Birdsong asked if truck traffic had reduced on Central Avenue. Deputy City Manager Carnevale said this would take some time. 6. DEVELOPMENTS OF NOTE - None 7. MINUTES A. October 9, 2023, Regular City Commission Meeting Minutes There were no questions or discussion. B. October 18, 2023, Agenda Review Session Minutes There were no questions or discussion. 8. COMMENTS FROM THE AUDIENCE – N/A 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING A. O-24-01 - Request by Rivercard LLC to amend a portion of Planned Unit Development Ordinance O-21-23 (1911 21st Street, NW) City Manager Stavres reported that there had been no changes to Items 9A through 9D since first reading. There were no questions or discussion. B. O-24-02 - Administrative request to amend the Capital Improvements Element of the Comprehensive Plan to update the 5-year Schedule of Capital Improvements and to revise Capital Improvements Element Policies 1.1.7 and 1.1.8 relating to the adoption of the Florida Department of Transportation’s and Polk County’s 2023/2024 through 2027/2028 Transportation Improvement Programs and the Polk County School Board’s 2023/2024 through 2027/2028 Facilities Work Program by reference 21

CITY COMMISSION AGENDA REVIEW SESSION – JANUARY 16, 2024 Page 3 of 6 There were no questions or discussion. C. O-24-03 - Administrative request to amend Table 21-32(A) of the Winter Haven Code of Ordinances for the purpose of addressing Commercial- Downtown (C-1) zoning district uses There were no questions or discussion. D. O-24-04 - Administrative request amend the Winter Haven Code of Ordinances, Chapter 21, Article II, Division 5, Section 21-96, and Table 21-32(A) for the purpose of addressing, banquet halls, bottle clubs, and related alcoholic beverage establishments There were no questions or discussion. 10. CONSENT AGENDA A. Amendment No. 6 to the Agreement between the City of Winter Haven and Tuttle Corporation d/b/a Richard's Fine Coffees Parks, Recreation and Culture Director Adams gave an overview of this item. There were no questions or discussion. B. Authorization for Travel and Training - Florida Municipal Insurance Trust (FMIT) 2024 Trustee Meetings (Dantzler) City Manager Stavres gave an overview of this item. There were no questions or discussion. C. Amendment to the Community Redevelopment Agency fiscal year 2023-2024 budget Economic Opportunity and Community Investment Director Labbe gave an overview of this item. There were no questions or discussion. D. Task Order with Kimley Horn for Transportation Master Plan City Manager Stavres said that this item would be aligned with a future resolution for a Department of Commerce Grant. There were no questions or discussion. E. Task Order with Kimley Horn for Transportation Support Services Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. 11. RESOLUTION(S) City Manager Stavres noted that Items 11A through 11C all went together as one fact/summary sheet, however, separate Resolutions were required. A. R-24-01 - City commission support of the application for FDOT Transportation Alternatives funding for the Roselawn Street, SW/Sheridan Street, SW Complete Street Project B. R-24-02 - City Commission support of the application for FDOT Transportation Alternatives funding for the West Central Avenue Complete Street Project C. R-24-03 - City Commission support of the application for FDOT Transportation Alternatives funding for the East Lake Martha Drive Complete Street Project City Manager Stavres again noted that items 11A, 11B, and 11C all went together on one fact sheet/summary sheet, however, separate Resolutions were necessary. 22

CITY COMMISSION AGENDA REVIEW SESSION – JANUARY 16, 2024 Page 4 of 6 Deputy City Manager Carnevale gave an overview of Items 11A, 11B, and 11C. City Manager Stavres explained the location map slide pertaining to Item 11C – Resolution R-24-03. He pointed out on East Lake Martha Drive where it showed the connection to Rotary Park. Also, that in the Lake Elbert Trail Project, the City had a connection from Rotary Park out to the Lake Elbert Trail so if it became a complete street, the loop would come from Avenue K down 7 th Street, Lake Martha Drive, and over to Lake Elbert so it would fill in major chunks of the missing links in our trail system. Discussion ensued. Mayor Birdsong asked about the timeframe for this. Deputy City Manager Stavres said that 2026 could be the earliest the City would see funding to maybe start design work but it could be out into 2030. He also said that staff would be submitting a funding request to the Polk County Transportation Planning Organization (TPO) pending Commission approval at the January 22, 2024, Regular City Commission Meeting. D. R-24-07 - Request by Lennar Homes, LLC to reduce the amount of the Performance Bond submitted to the City to insure completion of required improvements for the Peace Creek Reserve Subdivision City Manager Stavres gave an overview of this item. Director Labbe added that this item authorized the City to release the original performance bond and accept the new one. There were no questions or discussion. E. R-24-08 - Public Hearing - Request by Blue Winter Haven, LLC to establish a Green Reuse Area pursuant to Chapter 376.80(2)(c) Florida Statutes City Attorney Murphy gave an overview of this item. Mayor Birdsong inquired what was previously on the property. City Attorney Murphy said it was apparently an orange grove. Discussion ensued. Commissioner Dollison asked why the soil testing had not been done earlier. City Attorney Murphy said it was usually done prior to the acquisition of the property and believed they became aware of it, but an application had been submitted in February 2023. He added that based on their application, which accompanied their petition, they suggested that they spent more on the development of the property relating to remediation requirements. F. R-24-09 - Agreement with the Department of Commerce for Community Planning Technical Assistance Grant for Transportation Master Planning Deputy City Manager Carnevale gave an overview of this item. There were no questions or discussion. 12. ORDINANCE(S) - FIRST READING A. O-24-08 - Administrative request to amend the Winter Haven Code of Ordinances, Chapter 21, Article II, Division 6, Section 21-103, Accessory Uses for the purpose of updating marine structure requirements City Manager Stavres gave an overview of this item. Commissioner Dantzler asked if this item was consistent with what Polk County did. Director Labbe said the County did not limit roof structure with their docks and believed they deferred to the Florida Department of Environmental Protection (FDEP) and their rules for the lakes. He added that it was a maximum of 1,000 square feet so the City was consistent with non-residential, however a little lower in residential than what the maximum is allowable by FDEP. Discussion ensued regarding the size of covering versus the number of slips that could be covered and the difference between 750 square feet and 1,000 square feet covering. Commissioner Dantzler inquired why would the City not make this item consistent with the Florida Department of Protection (FDEP) or why the City’s Ordinance is different than Polk County’s. Director Labbe said he was not sure what everyone else did, but it is what the County did. He believed that just because someone applied for 1,000 square feet did not mean it would be approved. Discussion ensued. 23

CITY COMMISSION AGENDA REVIEW SESSION – JANUARY 16, 2024 Page 5 of 6 Mayor Pro Tem Yates commented that higher numbers involved submerged land leases through the state, which deterred many individuals from adding square footage to their [boat] docks due to an added annual expense. Commissioner Dantzler asked if the City still gave dock permits if it was up to 750 square feet. Director Labbe said yes. Discussion ensued. 13. NEW BUSINESS A. Salvation Army Emergency Women's Shelter City Manager Stavres gave an overview of this item and said that this afternoon he had received an email from the Salvation Army wanting to withdraw their proposal requesting funds from the City and said he wished he had more information to share, but what he presented was the bulk of the 20-minute conversation. City Manager Stavres said that in advance of the February 12, 2024, due date, staff had prepared some guidance for the Commission to have discussion, however, it was now a moot point, but if it came back he recommended considering certain parameters and if the Commission decided to fund it, to let him know where the funds would come from. Commissioner Dollison said he believed the objective of the Salvation Army appearing before the Commission was to announce that they were closing. City Manager Stavres agreed and said he was speaking hypothetically because the City had no funding source to offset this shortfall. Discussion ensued. Mayor Pro Tem Yates asked if the City could get a letter of support to the Salvation Army to show Tampa and Polk County that this issue was very important to us. There was consensus of the Commission to send a letter of support to the Salvation Army. City Manager Stavres said that once more information was available and ready he would bring back additional information to the Commission. 14. CITY COMMISSIONERS/LIAISON REPORTS – No report 15. CITY ATTORNEY REPORT – No report 16. CITY MANAGER REPORT City Manager Stavres gave an introduction about the legislative trip to Tallahassee with some of the Commissioners and staff. Director Hill pointed out the blue binders each of the Commissioners received and gave an overview of the itinerary as follows: • Wednesday, January 17, 2024 – Travel day to Tallahassee • Thursday, January 18, 2024 – Meetings all day include: breakfast with Representative [Sam] Killebrew; SunTrail Update Presentation by Eric Draper; discussion on Resilient Florida and Water Quality with David Rathke; Florida League of Cities (FLC) briefing regarding advocacy efforts and where they are on various bills; drop in lunch with the Polk County group; meetings with Senator [Colleen] Burton, Representative [Josie] Tomkow, Senator [Ben] Albritton, and Representative [Jennifer] Canady to discuss bills, provide information, and meet with their staff; attend potential afternoon sessions; and Polk County Day Reception. • Friday, January 19, 2024 – Travel day to Winter Haven City Manager Stavres added that the legislative agenda was also included and read aloud several bills, which he went over in more detail: 1. Lake Shipp Infrastructure Improvements 2. Old Dixie Trail SunTrail Grant Application 3. 2040 Resiliency Funding Grant 4. Senate Bill & House Bill regarding Heartland Headwaters Continual Annual Funding for the Polk Regional Water Cooperative (PRWC) 24

CITY COMMISSION AGENDA REVIEW SESSION – JANUARY 16, 2024 Page 6 of 6 City Manager Stavres also reminded the Commission about a reception tomorrow evening, tied to the PRWC, which was on their schedules. Lastly, he clarified that the City was having an individual meeting with the Florida League of Cities (FLC) on Thursday and due to the morning schedule, their group would be unable to attend the Ridge League of Cities (RLC) gathering that same day.  Commissioner Mercer expressed interest with a utilities committee meeting on Friday and thought it was regarding a surcharge. City Manager Stavres said they would watch for that and wait for comments from the FLC for attending. Commissioner Dantzler said he would not be going to Tallahassee, but urged the Commissioners who were to talk to representatives about the “shotgun approach” of Form 6 and pre-emption because he felt it was not right. He said he believed the State needed to be more subjective on how they pass these laws or divide large cities and small cities. Commissioner Dantzler reported he had just joined the Affordable Housing Advisory Committee (AHAC) and requested the last year of minutes and all the upcoming meetings. Mayor Pro Tem Yates wished Director Hill a Happy Birthday. 17. DEPUTY CITY MANAGER REPORT – No report 18. CITY CLERK REPORT – No report 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20. ADJOURNMENT – 6:08 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC Nathaniel J. Birdsong, Jr. City Clerk Mayor 25

REGULAR CITY COMMISSION MEETING MINUTES DATE: Monday, January 22, 2024, 6:00 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:067e510f-8149-41ea-be53-1bb943b651d0 A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Birdsong called the regular meeting to order at 6:00 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor Nathaniel Birdsong; Mayor Pro Tem Brian Yates; Commissioner Brad Dantzler; Commissioner Tracy Mercer; and Commissioner Dollison Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Police Chief David Brannan; Smart City Officer Hiep Nguyen; Economic Opportunity and Community Investment Director Eric Labbe; Diversity and Inclusivity Director Christine Samuel; Parks, Public Affairs and Communications Director Katrina Hill; Chief Financial Officer Colleen “C.J.” Scott; and Public Works Director Brittany Hart. 3. INVOCATION – Rev. Deldrick Leonard - Bethel Missionary Baptist Church 4. PLEDGE OF ALLEGIANCE – Vanessa Castillo, MMC, City Clerk 5. PRESENTATION(S) A. "Dr. James H. Ammons, Jr. Week" Proclamation - Dr. James H. Ammons, Jr. Deputy City Manager Carnevale read aloud a proclamation declaring the week of February 5, 2024, as “Dr. James H. Ammons Jr. Week” in the City of Winter Haven to Dr. Ammons. Dr. Ammons thanked God, to everyone for their prayers, to God, Patricia Smith-Fields, the Selection Committee, the City and the Florence Villa community. He talked about the position influences in his life to include his mother, sister and Mr. Woodard, his former teacher, who was also in the audience. B. "Donzell 'DChief' Floyd Week" Proclamation - Mrs. Carolyn Floyd City Manager Stavres read aloud a proclamation declaring the week of February 12, 2024, as “Donzell “DChief” Floyd Week” in the City of Winter Haven to Mrs. Floyd and their son. Mr. Floyd’s son thanked everyone. Mrs. Floyd also expressed appreciation and gave a special thank you to Patricia Smith-Fields and Diversity and Inclusivity Director Samuel and recognized Mr. Woodard. City Manager Stavres noted that two proclamations like this would be presented at the February 12, 2024, Regular City Commission Meeting. 26

CITY COMMISSION MEETING – JANUARY 22, 2024 Page 2 of 7 C. New Website Overview City Manager Stavres gave an overview on the new City website that was due to the City’s new branding. He also said that the new website would launch two weeks from today. Pertaining to the new website, Public Affairs and Communications Director Hill: • Said 150 pages, mostly duplicate, were removed in order to streamline and make it more efficient • Showed the 8 most requested items • Showed and reviewed the new calendar • Explained “Space Reservations” which were for non-City events • Explained the “News and Updates” section • Explained the “Quick Access” pages • Explained that citizens could create a log in and sign up for notices and other information • Said there was a Staff Directory that was organized by department and was searchable • Showed examples of “cross linking” • Showed examples of the new brand colors for departments • Explained alert widgets that show on certain pages or could appear at the top • Showed the Library section, which looked different, but was customized to what people access Director Hill thanked more than two dozen City staff that helped with the website. City Manager Stavres said he was not sure if the Commission had explored the site, but encouraged them to do so on any of their devices. 6. DEVELOPMENTS OF NOTE Mayor Birdsong recognized and thanked Winter Haven Boy Scout Troop #515, who were in the audience. Boy Scout Vincent Harmon said they had come from their own meeting to this Commission Meeting to learn about what the Commission did. 7. MINUTES A. October 9, 2023, Regular City Commission Meeting Minutes B. October 18, 2023, Agenda Review Session Meeting Minutes C. October 23, 2023, Regular City Commission Meeting Minutes Motion by Mayor Pro Tem Yates to approve the minutes as presented. Mayor Birdsong stated that anyone wishing to speak to the minutes could make comments now by coming to the podium and stating their name and address for the record and make comments. No one spoke for or against. Motion carried 5:0. 8. COMMENTS FROM THE AUDIENCE Dr. Abdulrahim Al-Khatib, 1435 10 th Street in Winter Haven, commended the City for recognizing two outstanding individuals tonight who had directly had an influence on his life. Robert “BG” Garrett, 2772 Whispering Trails Drive in Winter Haven, read aloud a quote about duty and said that the City was doing a good job with the millions of dollars it was receiving. He expressed that he was excited about the Winter Haven Recreation and Cultural Center and the new Fire Station, but wanted to know if there was going to be a small business or minority business outreach. 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING A. O-24-01 - Request by Rivercard LLC to amend a portion of Planned Unit Development Ordinance O-21-23 (1911 21st Street, NW) City Attorney Murphy read Ordinance O-24-01 by title only and City Manager Stavres presented. 27

CITY COMMISSION MEETING – JANUARY 22, 2024 Page 3 of 7 Motion by Commissioner Mercer to approve Ordinance O-24-01 on second reading – public hearing. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. O-24-02 - Administrative request to amend the Capital Improvements Element of the Comprehensive Plan to update the 5-year Schedule of Capital Improvements and to revise Capital Improvements Element Policies 1.1.7 and 1.1.8 relating to the adoption of the Florida Department of Transportation’s and Polk County’s 2023/2024 through 2027/2028 Transportation Improvement Programs and the Polk County School Board’s 2023/2024 through 2027/2028 Facilities Work Program by reference City Attorney Murphy read Ordinance O-24-02 by title only and City Manager Stavres presented. Motion by Commissioner Mercer to approve Ordinance O-24-02 on second reading – public hearing. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. C. O-24-03 - Administrative request to amend Table 21-32(A) of the Winter Haven Code of Ordinances for the purpose of addressing Commercial- Downtown (C-1) zoning district uses City Attorney Murphy read Ordinance O-24-03 by title only and City Manager Stavres presented. Motion by Commissioner Mercer to approve Ordinance O-24-03 on second reading – public hearing. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. D. O-24-04 - Administrative request amend the Winter Haven Code of Ordinances, Chapter 21, Article II, Division 5, Section 21-96, and Table 21-32(A) for the purpose of addressing, banquet halls, bottle clubs, and related alcoholic beverage establishments City Attorney Murphy read Ordinance O-24-04 by title only. City Manager Stavres said nothing had changed on this Ordinance since first reading. Motion by Mayor Pro Tem Yates to approve Ordinance O-24-04 on second reading – public hearing. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 28

CITY COMMISSION MEETING – JANUARY 22, 2024 Page 4 of 7 10. CONSENT AGENDA A. Amendment No. 6 to the Agreement between the City of Winter Haven and Tuttle Corporation d/b/a Richard's Fine Coffees B. Authorization for Travel and Training - Florida Municipal Insurance Trust (FMIT) 2024 Trustee Meetings (Dantzler) C. Amendment to the Community Redevelopment Agency fiscal year 2023-2024 budget D. Task Order with Kimley Horn for Transportation Master Plan E. Task Order with Kimley Horn for Transportation Support Services Motion by Mayor Pro Tem Yates to approve the entire Consent Agenda as presented. Mayor Birdsong stated anyone wishing to speak to the consent agenda could come to the podium and state their name and address for the record. No one spoke for or against. Motion carried 5:0. 11. RESOLUTION(S) A. R-24-01 - City Commission Support of the Application for FDOT Transportation Alternatives funding for the Roselawn Street, SW/Sheridan Street, SW Complete Street Project City Attorney Murphy read Resolution R-24-01 by title only. City Manager Stavres explained how there was one fact/summary sheet for Resolutions R-24-01, R-24-02, R-24-03, however, they were pertaining to different segments. Motion by Commissioner Mercer to approve Resolution R-24-01. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. (First name inaudible. Also, did not sign in.) Keith, 210 Avenue D NE in Winter Haven, said she had just moved to Winter Haven last May, was concerned with the homeless population, and asked if there was any funding to help them. City Manager Stavres said the City would follow up separately on this request. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. Resolution R-24-02 - City Commission support of the application for FDOT Transportation Alternatives funding for the West Central Avenue Complete Street Project City Attorney Murphy read Resolution R-24-02 by title only. Mayor Birdsong noted that a presentation had already been given. Motion by Mayor Pro Tem Yates to approve Resolution R-24-02. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 29

CITY COMMISSION MEETING – JANUARY 22, 2024 Page 5 of 7 C. R-24-03 - City Commission support of the application for FDOT Transportation Alternatives funding for the East Lake Martha Drive Complete Street Project City Attorney Murphy read Resolution R-24-03 by title only. Mayor Birdsong noted that a presentation had already been given. Motion by Commissioner Mercer to approve Resolution R-24-03. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. D. R-24-07 - Request by Lennar Homes, LLC to reduce the amount of the Performance Bond submitted to the City to insure completion of required improvements for the Peace Creek Reserve Subdivision City Attorney Murphy read Resolution R-24-07 by title only and Community Investment and Economic Opportunity Director Labbe presented. Motion by Commissioner Mercer to approve Resolution R-24-07. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. E. R-24-08 - Public Hearing - Request by Blue Winter Haven, LLC to establish a Green Reuse Area pursuant to Chapter 376.80(2)(c) Florida Statutes City Attorney Murphy reported that this Resolution was a public hearing and recommended that the Commission not vote on this item tonight since it would come back at the February 12, 2024, Regular City Commission Meeting. He also said that the application would be attached. City Attorney Murphy read Resolution R-24-08 by title only. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. Brett Brumund, Attorney at Goldstein Environmental Law Firm in Coral Gables, Florida and representing th