03-17-20 SVUSD Regular Board Meeting (at District Offices)

1 SIMI VALLEY UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION MINUTES OF THE REGULAR BOARD MEETING TUESDAY, MARCH 17, 2020 Per Governor Newson’s Executive Order, dated March 12, 2020, which allows local or state legislative bodies to hold meetings via teleconference and to make meetings accessible electronically, and it also allows local and state emergency administrators to act quickly to protect public health, the Simi Valley Unified School District Board of Trustees met as scheduled. The meeting was conducted remotely using the technology provided by Zoom. This means that the Board members called into the meeting from their respective homes and conducted the meeting in a video conference room. The meeting was shown in the District Office but under the new group gathering guidelines of 10 people as provided by the CDC. People who did not have essential business to conduct were encouraged to consider monitoring the meeting online. For the purposes of this meeting, the agenda has been pared down to just the most important items. CALL TO ORDER OPEN SESSION The regular meeting of the Board of Education was called to order by Trustee Smollen at 5:33 p.m. in the Board Room located at the District Offices, 101 W. Cochran St., Simi Valley. PRESENT Board Members: Trustee Scott Blough, Trustee Kareem Jubran, Trustee Bob LaBelle, Trustee Dawn Smollen and Trustee Dan White Staff Members: Dr. Jason Peplinski, Superintendent Ron Todo, Associate Superintendent Dan Houghton, Assistant Superintendent Hani Youssef, Assistant Superintendent Sean Goldman, Assistant Superintendent FLAG SALUTE We forgo the flag salute. CLOSED SESSION President Smollen adjourned to closed session at 5:33 p.m. PUBLIC COMMENT - None CONVENE The Board then conduct the following in closed session: CLOSED SESSION 3.1. CONFIDENTIAL STUDENT MATTERS: The Board of Education will meet in closed session to consider a recommendation on confidential student matters (student case #13; Resolution #28-19/20) per California Education Codes 48916, 49073- 49079; Expulsion 3.2. CONFIDENTIAL STUDENT MATTERS: The Board of Education will meet in closed session to consider a recommendation on confidential student matters (student case #14; Resolution #29-19/20) per California Education Codes 48916, 49073- 49079; Expulsion 3.3. CONFIDENTIAL STUDENT MATTERS: The Board of Education will meet in closed session to consider a recommendation on confidential student matters (student case #15; Resolution #31-19/20) per California Education Codes 48916, 49073- 49079; Expulsion 3.4. CONFIDENTIAL STUDENT MATTERS: The Board of Education will meet in closed session to consider a recommendation on confidential student matters (student case #16; Resolution #30-19/20) per California Education Codes 48916, 49073- 49079; Expulsion 3.5. CONFIDENTIAL STUDENT MATTERS: The Board of Education will meet in closed session to consider a recommendation on confidential student matters (expungement #2) per California Education Codes 48916, 49073-49079; Expungement

2 3.6 CONFERENCE with LABOR NEGOTIATORS: The Board of Education will meet in closed session pursuant to Government Code §54957. SEA, Dan Houghton, District Negotiator 3.7. CONFERENCE with LABOR NEGOTIATORS: The Board of Education will meet in closed session pursuant to Government Code §54957. CSEA, Dan Houghton, District Negotiator 3.8. CONFERENCE with REAL PROPERTY NEGOTIATORS, pursuant to Government Code §54956.8. Property: District Offices (875 E. Cochran St. Simi Valley, CA); Agency Negotiators: Associate Superintendent Ron Todo Negotiating Parties: Parcel A: Hufsdar Investors, LLC; Parcel B: Gianni Fedrigo/Italian Kitchen Designs; Parcel C: Fine Hospitality Group; Under Negotiation: Price and terms of payment. 3.9. CONFERENCE with LEGAL COUNSEL, pursuant to Government Code §54956.9(d)(2); Anticipated Litigation; One Case 3.10. PUBLIC EMPLOYMENT MATTERS: The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54957, Public Employment Matters – Consider an appointment of an Elementary School Principal 3.11. PUBLIC EMPLOYMENT MATTERS: The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54957, Public Employment Matters – Consider an appointment of a High School Assistant Principal 3.12. PUBLIC EMPLOYMENT MATTERS: The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54957, Public Employment Matters – Consider an appointment of a Middle School Assistant Principal CLOSED SESSION ADJOURNMENT Motion #105 Vote: MSCU, LaBelle/White, (5/0), Trustee Smollen adjourned the closed session at 6:33 p.m. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None RECONVENE OPEN SESSION The Board reconvened in the Board Room at 6:39 p.m. for open session. Board President Smollen reported the following action(s) taken in closed session: STUDENT MATTERS (3.1.) Motion #106 Vote: MSCU, White/Smollen, (5/0), The Board of Education met in closed session and agreed to the recommendation on confidential student matters (student case #13; Resolution #28- 19/20) per California Education Codes 48916, 49073-49079; Expulsion Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None STUDENT MATTERS (3.2.) Motion #107 Vote: MSCU, Jubran/LaBelle, (5/0), The Board of Education met in closed session and agreed to the recommendation on confidential student matters (student case #14; Resolution #29- 19/20) per California Education Codes 48916, 49073-49079; Expulsion Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None STUDENT MATTERS (3.3.) Motion #108 Vote: MSCU, Smollen/Blough, (5/0), The Board of Education met in closed session and agreed to the recommendation on confidential student matters (student case #15; Resolution #31- 19/20) per California Education Codes 48916, 49073-49079; Expulsion Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None

3 STUDENT MATTERS (3.4.) Motion #109 Vote: MSCU, Smollen/Jubran, (5/0), The Board of Education met in closed session and agreed to the recommendation on confidential student matters (student case #16; Resolution #30- 19/20) per California Education Codes 48916, 49073-49079; Expulsion Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None STUDENT MATTERS (3.5.) Motion #110 Vote: MSCU, White/Blough, (5/0), The Board of Education met in closed session and agreed to the recommendation on confidential student matters (expungement #2) per California Education Codes 48916, 49073-49079; Expungement Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None SEA (3.6.) No Action CSEA (3.7.) No Action REAL PROPERTY (3.8.) No Action LEGAL COUNSEL (3.9.) No Action PUBLIC EMPLOYMENT MATTERS (3.10.) Motion #111 Vote: MSCU, Blough/Smollen, (5/0), The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54957, Public Employment Matters – Consider an appointment of an Elementary School Principal Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None PUBLIC EMPLOYMENT MATTERS (3.11.) Motion #112 Vote: MSCU, Blough/Jubran, (5/0), The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54957, Public Employment Matters – Consider an appointment of a High School Assistant Principal Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None PUBLIC EMPLOYMENT MATTERS (3.12.) Motion #113 Vote: MSCU, Jubran/Smollen, (5/0), The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54957, Public Employment Matters – Consider an appointment of a Middle School Assistant Principal Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None APPROVAL OF THE AGENDA Motion #114 Vote: MSCU, Blough/Jubran, (5/0), the Board of Education approved the agenda. The following items were pulled from the agenda: items 2.1 and 2.2. from communications, item 3.11. out-of-state travel from Ed. Services on the consent calendar (conference was cancelled), and item 5.1. from Business and Facilities on the information calendar. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None MINUTES 2-18-2020 Motion #115 Vote: MSCU, LaBelle/Blough, (5/0), the Board approved the Minutes of the Board Meeting on February 18, 2020 as presented Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None

4 COMMUNICATIONS: PUBLIC COMMENTS President Smollen reported that there were no blue cards (individuals requesting to speak to the Board) was received. There were no yellow cards (individuals stating their opinion and not wanting to speak to the Board) received. At this point in the meeting visitors and employee organizations may address items that are NOT on the agenda. PRESENTATIONS - None EMPLOYEE ORGANIZATIONS - None CBOC COMMENTS - None STUDENT BOARD REPORT - None SUPERINTENDENT’S COMMENTS - None BOARD COMMUNICATION Trustee Blough shared the following: • No comment. He wished everybody to be well, and told everyone to be safe and take her of their families. Trustee Jubran shared the following: • He stated that we are living unprecedented times and he is proud of the team. Looking forward to working everything out. Wished everyone to be safe. Trustee LaBelle shared the following: • Thanked Dr. Peplinski and his entire staff for their excellent work. Tough decisions to make, but the decisions are being made logically and with great information. Trustee White shared the following: • Wished everyone a Happy St. Patrick’s Day Trustee Smollen shared the following: • Thanked Dr. Peplinski. Stated that this week has gone smoothly, and he made it look easy. Wished everyone a healthy next few months. CONSENT CALENDAR: Motion #116 Vote: The consent items listed below will be approved by the Board in one action. However, a Board member may remove an item for individual discussion and action. MSC, Blough/White (5/0), Approved the Consent Calendar. Item 3.11. for Out-of-State Travel was pulled. Conference cancelled. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None 1. BOARD/ADMINISTRATION - None 2. PERSONNEL SERVICES 2.1. Approval of Certificated Personnel Report 2.2. Approval of Classified Personnel Report

5 2.3. Second Reading and Adoption of New Board Policy 4218.1 Dismissal/Suspension/Disciplinary Action (Merit System) 2.4. Second Reading and Deletion of Administrative Regulation 4218 – Demotion, Suspension, Dismissal/Disciplinary Action 2.5. Approval of Revised Director – Instruction and Pupil Services Job Description 3. EDUCATIONAL SERVICES 3.1. Acceptance of Gifts for Simi Valley Unified School District 2019-2020 3.2. Approval of Educational Field Trips 3.3. Approval of No-Cost Agreement (Renewal Agreement) No. A20.084 Between Simi Institute for Careers & Education and Channel Islands Urgent Care 3.4. Approval of No-Cost Agreement (Renewal Agreement) No. A20-085 Between Simi Institute for Careers & Education and Clinicas Del Camino Real 3.5. Approval of No-Cost Agreement (Renewal Amendment) No. A20.086 Between Simi Institute for Careers & Education and Dermatology & Cosmetic Care 3.6. Approval of No-Cost Agreement (Renewal Amendment) No. A20.087 Between Simi Institute for Careers & Education and Keith Robertson, MD and Walter Thomas, MD 3.7. Approval of No-Cost Agreement (Renewal Amendment) No. A20.088 Between Simi Institute for Careers & Education and Dr. Mayur R. Trivedi 3.8. Second Reading and Adoption of Revised Policy BP 6154 (Homework/ Makeup Work) 3.9. Second Reading and Deletion of Deletion of Board Policy, Administrative Regulation, and Exhibit 5118 (Open Enrollment Act Transfers) 3.10. Approval of New and Revised Course Outlines for Secondary Education 3.11. Approval of Out-of-State Travel Request (PULLED) 3.12. Approval of High School Booster Organization for 2019-2020 3.13. Approval of Winter Release of the 2019-2020 Consolidated Application for Funding Federal and State Programs 4. STUDENT SUPPORT SERVICES - None 5. BUSINESS & FACILITIES 5.1. Approval of Warrants – February 1st, 2020 through February 29th, 2020 5.2. Approval of Purchase Orders B20-00431 through P20-03170, in the Amount of $10,258,578.19

6 5.3. Approval of Transfer of Funds between February 1st and February 29th, 2020 5.4. Ratification of Agreement No. R20-03518 between Simi Valley Unified School District and Nv5 West, Inc. for Testing Laboratory Services for Asphalt Coring and Testing 5.5. Ratification of Agreement No. R20-03615 between Simi Valley Unified School District and Mollenhauer Group Civil, Inc. for Field Surveying At Royal High School 5.6 Approval of Agreement Nos. A20.082 and R20-03444 between Simi Valley Unified School District and Kenco Construction Services, Inc. for Ongoing Inspection Services and for Inspection of the Royal High School MPR Renovation Project 5.7. Ratification of Agreement No. R20-03698 between Simi Valley Unified School District and Clark Seif Clark, Inc. for Hazardous Materials Consultant Services 5.8. Approval of Purchase of Classroom Furniture for Crestview Elementary School through Measure X Funding 5.9. Ratification of Agreement No. R20-03291 between Simi Valley Unified School District and NV5 West, Inc. for Laboratory services at Mountain View Elementary School 5.10. Ratification of Agreement No. R20-03570 between Simi Valley Unified School District and J & S Consulting Engineers, Inc. for services at Park View Elementary School 5.11. Ratification of Agreement No. R20-03397 between Simi Valley Unified School District and Jordan, Gilbert & Bain Landscape Architects, Inc. for Services at Royal High School 5.12. Ratification of Agreement No. R20-03463 between Simi Valley Unified School District and NV5 West, Inc. for Services at Simi Elementary 5.13. Ratification of Agreement No. R20-03464 between Simi Valley Unified School District and Stephen Payte DSA Inspections, Inc. for Services at Mountain View Elementary School 5.14. Approval of Agreement Nos. A20.089 and R20-03756 between Simi Valley Unified School District and Premier Inspection Services for Ongoing Inspection Services and for DSA Closeout Services 5.15 Approval of Agreement No. R20-03718 between Simi Valley Unified School District and Earth Systems for Geotechnical Engineering for the MPR Building at Simi Valley High School 5.16. Approval of Agreement No. R20-03808 between Simi Valley Unified School District and Earth Systems for Geotechnical Engineering for a New Classroom Building at Royal High School 5.17. Authorization to Award Bid #20c5bxm334, Roofing Replacement at Sinaloa & Valley View M.S. Gyms 5.18. Approval of Purchase of Mobile Classroom Furniture for Hillside Middle School Through Measure X Funding

7 ACTION CALENDAR: BOARD ADMINISTRATION - None PERSONNEL SERVICE - None APPROVAL OF RETIREMENT PROGRAM CONTRACT (2.1.) Motion #117 Vote: MSCU, Blough/Smollen, (5/0), the Board of Education approved the revised article Ix – retirement program contract of agreement between Simi Valley Unified School District and Simi Educators Association • Dan Houghton stated that they brought this to the Board to change and enhance some of the options. One, increase from $500 to $600 a month for those retired who are 61 ½ and are Medicare eligible. Three percent of the final base salary, for early tell retirements, for those who are 61 ½ or older with 15 years of service to the district. Also, 2% of final base salary for those who are retired already or are at Medicare eligible age for 2 years to be used for Medicare Part B coverage, something we’ve never done before for our employees who are Medicare eligible. • The normal “early” tell date is February 1, but we are extending it to May 1, giving employees the month of April to meet with retirement advisors. • Looking for approval from the Board to move forward with these changes. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None APPROVAL OF NEW DIRECTOR FOR INSTRUCTION AND PUPIL SERVICES JOB DESCRIPTION (2.2.) Motion #118 Vote: MSCU, LaBelle/Blough, (5/0), the Board of Education approved the new Director – Instruction and Pupil Services position and job description • Dan Houghton stated that he is looking for Board approval of a job description for new Director of Instruction and Pupil Services position. The job description reflects the requirements of the position such as being responsible for development of education, implementation of all levels in the district and the requirements for pupil services such as expulsions, transfers and more. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None EDUCATIONAL SERVICES - None STUDENT SUPPORT SERVICES - None BUSINESS & FACILITIES 2ND INTERIM POSITIVE CERTIFICATION (5.1.) MSCU, White/Blough, (5/0), the Board of Education approved filing and positive certification of financial status of the district second interim report • Ron Todo went over a Power Point presentation that was emailed to Board members. • This is our 2 nd. Interim report, part of the budget development cycle that needs to be approved. • First slide of the presentation contains dates on the budget cycle for Governor’s revised budget, LCAP and the proposed budget. • Ron Todo went over revenues and expenditures. We show almost $10M higher on our total revenue at this point. On expenditures, we show an increase on the 1st. Interim and a decrease on 2 nd. Interim. • Deficit spending – We show a loss of $5M, but we also need to look at one-time spending of discretionary, lottery and LPSG, grant money. These are one-time funds. If we compare the $7M with the $5, we are not over spending. • Major changes on the 2 nd. Interim are: Local revenue went up because of increase of our AB602 funding. On expenditures, an expected textbook adoption did not

8 Motion #119 Vote: come through. Special education released funds from contracts that no longer existed. Transportation released funds from open positions. • General fund balance – beginning balance was $32M and the ending balance on 2nd. Interim was $34M. • Cash flow – remains strong through June. This year we are doing it on our own, unlike previous years. • Multi-year projection for three years. • Negotiations are in process. Governor’s January proposal for 2020-2021 - 2.29% proposed COLA increase (2019-2020 was 3.26%). We had another significant increase from about $1.4M to $1.6M in special education revenue. We had anticipated an increase of $2.7 million in two years. We will see where that goes with the current economy. • Future considerations – in 2018-2019 we had increase on enrollment. In 2019- 2020, we had a decline of 70 in ADA. We are projecting a decline in 2020-2021. We are not projecting increase for the next couple of years. Class size will continue to be the same. We are looking at staffing reductions of three teachers for 2020- 2021 and about 17 teachers for 2021-2021. (Ten of these teachers are from the Low Performing Student Block Grant) • STRS contributions cost the district quite a bit. PERS will increase too. • Main purpose is to show that we will be able to cover expenses for the two subsequent years, beyond the current year. This spring the job is to create an operationally efficient budget for 2020-2021. • We are looking into changing our budgeting practices, average of unaudited actuals for proposed budgets making sure we are using some of our funding for facilities and reducing our operational costs. • We are presenting a positive certification to the county. • Trustee Blough – thanked Ron for his job on the budget. Trustee Blough asked what the projection would look like with the current situation. Ron Todo stated that we are in a decrease on enrollment. Right now people are saying we are already in a recession. Trustee Blough thanked him for his work in getting a positive certification. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None INFORMATION CALENDAR: BOARD ADMINISTRATION - None PERSONNEL SERVICE - None EDUCATIONAL SERVICES BP/AR 5131.2 (3.1.) First Reading of Revised Policy BP/AR 5131.2 (Bullying) BP/AR 6143 (3.2.) First Reading of Revised Policy BP/AR 6143 (Course of Study) AR 6174 (3.3.) First Reading of Revised Policy AR 6174 (Education for English Learners) STUDENT SUPPORT SERVICES - None BUSINESS & FACILITIES CBOC ANNUAL REPORT FISCAL YEAR 2019 (5.1) - None

9 CONSIDERATION, DISCUSSION OF PROPOSED ITEMS FOR FUTURE MEETINGS Screening, discussion, clarification, prioritization, and preliminary information regarding the following agenda items previously proposed by board members or others pursuant to Board Bylaw 9322. (Note: This format will allow board members to screen and clarify proposed items on the agenda, and give direction to staff to bring an item forward as an information, consent or action item the following month; prioritizing items and using staff as efficiently as possible.) 1. Pending Items: Further discussion needed prior to moving forward. 1.1. Reporting Request – Other Revenue (Not Fed/State) – Trustee White (REMOVED) 1.2. Renewed effort to educate students and parents on Social Media Safety – Presentation to be held on April 20, 2020 at 6:30 p.m., location TBD – Trustee White (REMOVED) 1.3. Legislative update – Trustee Blough NEW PROPOSED ITEMS FOR FUTURE MEETINGS • Trustee White – Coronavirus/Information/Emergency Preparedness • Trustee Blough – update on Bond projects ANNOUNCEMENTS • Dr. Peplingki publicly announced the personnel changes discussed during closed session for next school year: o 3.10. - Laura Miner - new principal at Sycamore Elementary o 3.11. - Aimee Spurbeck-Boian - new Assistant Principal at Santa Susana High School o 3.12. – Erin Mahoney - new Assistant Principal at Sinaloa Middle School 1. March 31 and April 1, 2020 – New Dates for Every 15 Minutes at Simi Valley High School (THIS MIGHT CHANGE) 2. April 4, 2020 – Special Olympics at Simi Valley High School (CANCELLED) 3. April 18, 2020 - Jr. Olympics at Royal High School (POSTPONED UNTIL THE FALL) 4. April 21, 2020, 5:30 pm – Regular Board Meeting, City Hall, Council Chambers, 2929 Tapo Canyon, Simi Valley, 93063 (THIS MIGHT CHANGE) ADJOURNMENT Motion #120 Vote: MSC, White/Blough, (5/0), President Smollen adjourned the meeting at 7:09 p.m. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None Approved on April 21, 2020 MSCU=Motion, Seconded, Carried, Unanimous __________________________ ____________________________ Trustee Smollen, Board President Dr. Jason Peplinski, Superintendent

03-17-20 Reg BOE with backup.pdf

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