South Amelia Island Shore Stabilization Association (SAISSA)

1 251105 AITDC THE SOUTH AMELIA ISLAND SHORE STABILIZATION ASSOCIATION, INC. SUCCESSION PLANNING WORKSHOP – BOARD OF TRUSTEES November 5, 2025, 3:00 p.m. 5440 First Coast Hwy, Conference Room, Amelia Island, Florida Call to Order/Roll Call: Mr. Schmidt called the meeting to order at 3:00 p.m. Board Members Present: Terry Cole, Chairman; George DeTarnowsky arrived at 3:04 p.m.; Eric Schmidt; Mary Axetell via "Zoom" arrived at 3:02 p.m.; Craig Goodall; Ron Nelson; and Anne Gower. Board Members Absent: Ken Pavlich; Ryan Berry, Jim Raycraft, and Frank Bennett. Others Present: Bill Moore, Project Manager; Al Browder, SAISSA Coastal Engineer via "Zoom"; and Melissa Lucey, Deputy Clerk. Guest Questions/Comments for Business Not on the Agenda: None. Approval of Minutes: None. Special Workshop on SAISSA Project Manager tasks and responsibilities: Discussion: Mr. Schmidt began the workshop by explaining that its purpose is to discuss the typical ten-year project cycle for beach nourishment. He noted that each member received a copy of a workflow outlining the ten-year project cycle, including the timeframe, descriptions, and responsibilities for the tasks to be completed. Mr. Moore explained that the provided ten-year document commenced in year five, as it aligns with the current project year. Mr. Nelson recommended including notifications to other member associations; the document only includes notifying AICPA. Mr. Browder provided a PowerPoint presentation that outlined the ten-year cycle for beach nourishment. Next, Mr. Schmidt addressed the project title "Project Manager" and asked for feedback to revise it. After a brief discussion, the consensus was to change the name to "Project Planning and Implementation." The group discussed the ten-year planning cycle for beach nourishment projects, beginning with year five. Mr. Browder explained that while permits mandate some tasks, others are optional but essential for future permitting. He noted that within the five-year timeline, physical monitoring would occur, which includes surveying the beach and surrounding areas, with a report due in September. Mr. Browder provided a summary of the tasks scheduled for that year, emphasizing their importance in keeping the ten-year project cycle on track, and specified that the information provided outlines tasks that need to be addressed annually, leading up to the beach nourishment. He noted that in year six, permits would be required for the subsequent monitoring. By year eight, additional tracking of the beach will occur, and the beach nourishment project may require re- permitting. Mr. Bowder summarized the County's procurement process for bidding on projects before construction, noting that in year ten, the County typically issues the contract.

2 251105 AITDC Mr. Cole expressed concerns about beach driving related to beach nourishment. Mr. Browder advised that the ten-year project cycle document and workflow do not address beach driving; however, he recommended that the County consider temporarily closing the beach for driving during the beach nourishment construction period. A brief discussion took place regarding beach driving, including lawsuits and the beach maintenance before nourishment efforts. In a response to a question about SAISSA taking a stance against beach driving, Mr. Moore noted that the SAISSA budget is controlled by the County, meaning any funds for hiring legal representation would need to come from the SAISSA membership. Next, the group discussed how to secure homeowner participation for the assessment. Mr. Browder noted that this task is scheduled for year eight, which includes holding a town hall meeting and sending out notices. After a brief discussion, the group reached consensus to highlight and expand this task related to the property owner petition. Additionally, they agreed to start this task earlier and improve communication efforts. Mr. Schmidt asked when the sand deposit would be identified in the ten-year project cycle document. Mr. Browder responded that this task occurs semi-annually and provided a brief overview of the process. Mr. Browder discussed the ten-year project cycle, emphasizing that the first three years will focus on post-construction monitoring requirements. He mentioned that the MSBU petitions will be addressed in year eight. Regarding the town hall meeting, he noted that it is scheduled for year nine. Additionally, he advised that an updated monitoring survey will take place in year eight, providing data for future beach nourishment. Mr. Browder highlighted that all these dates can be modified as needed. Mr. Moore clarified the County's role in advertising in that the SAISSA Ordinance stipulates that the County approves the project. He provided a brief overview of the petition collection process, assessment period, public hearings, and Assessment Resolution. The group expressed genuine gratitude for the effort invested in the ten-year cycle of the beach nourishment documentation project. In conclusion, Mr. Browder discussed the Florida Department of Environmental Protection (FDEP) funding process for year ten. He explained that the ten-year beach nourishment document outlines the steps involved in the beach management funding assistance program and provided a brief recap of the grant process and reimbursements. Additionally, he reviewed the Federal Emergency Management Agency (FEMA) process for any storm event. Adjournment: There being no further business, the meeting adjourned at 4:32 p.m.