CDBG Subcommittee

Let's start. I'm Maria Allyote, and I'm the assistant City manager, and my name is and I'm the analyst for community services. Melissa, Director of Records and Council Services. We go like a Lopez council number. Goodnight. Advisor Deon Adams, council member Megan Jack, executive Assistant Awesome. Thank you. So we had a little bit of transition. Cdbg was previously administered by Malane and Shawnee will now be taking over for it. So we're giving her her tutorial. So let's start with the. Thank you. So next slide, so Cdbg is community development block Grant and the city receives Cdbg funds from the department of us. Department of housing and Urban development, also known as HUD, and we use that to carry out a wide range of community development activities directed towards revitalizing neighborhoods in developing a viable urban communities by providing decent housing suitable living environment and expanding economic opportunities for the low and moderate income. Persons are household. Next slide. So for jurisdictions to receive. Its annual Cdbg funds. The city, because we're one of the jurisdictions we have to submit prepare, and submit several documents. So the first is the the comprehensive analysis of impediments to fair housing, also known as the AI, and this is a 5 Year plan that provides an overview ofare housing and offers an analysis of laws regulations policies and practices affecting fair housing. Hey? Come on in. Okay, there's yeah. There's room over there. And then with that we also 5 Year Consolidated Plan is also prepared. Also known as the Con plan, and that's a detailed planning document that provides needs assessments. Describes the jurisdiction, non-healthy community development needs. It's housing needs and market conditions and sets out a 5 year strategic strategy identify priorities and available resources so that happens every 5 years. Within those 5 years an Annual action plan is prepared, one for every year. Of those 5 years, and an Annual action plan are those subsidiary documents that Tell's had how the money's going to be spent. So each year, which is what we're doing tonight, we're going to tell HUD. We're allocating these many funds to this organization. And then we will submit that document to Hub, and then also annually, towards the end of the year, we so we prepare and submit what's called an a consolidated annual performance evaluation report also known as the Caper. And that's like a report card on how we use those files, and how well those organizations who received them performed with those funds a lot of information. So please let me know if you have any questions all like back at the. So all these documents that I've just mentioned, they can be accessed through the city's website through the community Development Block Grant link under community services. If you click that real quick, Megan, please, and it'll bring you to this web web page on the city's website. And then to the left are all the different documents. If you want to look at it, that's where they are. So can you click the Annual action plan. So those are all the plans that we're submitted to hug in the previous years. Can you go back to the presentation? Yeah, thank, you. So what next? Slide? So the entire jurisdictions consist of Antioch conquered. Pittsburgh, says your Richmond, but I just was informed that Richmond is no longer a community that receives community development block Grant, as a city. They are now incorporated into the county. So again, Antioch conquered Pittsburgh, Walnut Creek, and Urban County, which will include all the other cities in oh, did I not say conquered? Oh! Conquered and in all unincorporated cities within the Pittsburgh administers it's own you mentioned Richmond. It's not receiving funded that a good thing or that when it's when so under the county, they receive quite a large pot. But then they have to dispers. That count. You know, county wide for those other. So now you're sharing the pot with other cities within the county which gets their own still, but they don't. They don't administer it themselves. Okay, because they didn't have the capacity to do it. So the county is doing it on behalf of Richmond. Thank you. But the city, our city gets our own money and we control it. Yes, you control it right tonight. You'll be making allocations as a recommendation in this. We'll be taking it to the City Council for formal approval. So the Cdbg funds can only be used for projects and programs that benefit the residents of Pittsburgh. Compliance with hundreds, 70% rule requires that grantees to ensure that at least 70% of the expenditures over a particular period are suspended on activities that benefit the low and moderate income persons. So it's always the help. Like if someone was trying to start a transitional sound like that. It could be under housing, so we'll get through and then we'll ask questions. Okay, you're we'll get you. I know what. I'll miss right now. It's just a overview of what Cdbg is and how the city administers it. Next slide, please. So Pittsburgh Cdp program has major objectives, and this lists all of them. So they provide assistance to programs and activities that benefit lower-income person. They prevent or reduce change, deterioration in designated neighborhoods, they preserve the existing housing stock for low income person, provide assistance to programs that create permitted employment opportunities for low income persons, improve the public works infrastructure including improvements that aid in the revitalization of neighborhoods, increased access for persons with disabilities and seniors, and increase the health and safety of residents, and the last bullet on the slide which is in your handout is provide assistance to neighborhood and public facilities that serve lower-income persons of bandwidth. So, as I mentioned the Consolidated plan or the Conf plan is prepared every 5 years, and this current con plan that we're in it's divided into 2 funding cycles. So the first funding cycle were for fiscal years 20 and 21 and then 2122. That's the first funding side, the second. Funding, cycle is a 3 year funding cycle. So we're currently in the first funding cycle of the second. The first funding of the second funding cycle. So we're in fiscal year 2223 to not you're gonna be allocating funds for the next funding cycle. I'm sorry with the next funding year, which is fiscal year 2324, and then we'll have one more year in that funding cycle. Now that I've confused you, I'm gonna stop right here. I wanna make sure that that you that you understand? So in 5 years we divided the consortium, decided that we're we're gonna have an application period for 2 years and fund those. And then another application period and funding for the so what that means is, we receive applications for these funds at the beginning of each funding cycle. So for the fiscal year 2021 in fiscal year 2223. That's what we received application. All the users after that. It's just a renewal year. So we're not taking new application. So tonight you're not going to be reviewing any application and selecting who's getting money? You're just going to decide how much certain people are getting who received money last year. Or this current year. Okay, the next slide, please. Hmm, so Cdbg funds can only be used for these items, which is public services that help provide for youth the elderly and health non-public services we have broken down for economic development which programs that create permanent employment opportunities for low income person. We have infrastructure such as Ada Rap. And then housing in the way we've used it is we provide housing. We have loans, and then the last portion is administration, because there's a certain portion of the funds that we use to help people. The staff that runs the program so there's a lot of hands that touch this. Hey, Shawnee will be running it I oversee it. Malane! That's part of city clerk's office will record things. So there's a lot of hands that go into administering the program. That's all. So this is what the funding for this coming fiscal year looks like. So this fiscal year starts. July first, but you will make the designation this year. Go ahead, and form the city of Pittsburgh, that it will be getting $619,585. From the Us. Government. In addition, this current fiscal year we received a repayment of a loan of $37,816. So when you add both line items up, we have a total of $657,401 to be use for fiscal year 2324, and so there's a formula in how we use these money. So for public services, you can only spend 15% of what HUD's giving you, plus the prior year income, which is that $37,815. Can you the dialogue box at all, Megan? Thank you. So under planning and administration, we can only spend 20% of what heads giving us towards that effort. It also allowed you to spend estimated current year program income. But we never anticipate any money coming in, because we just don't know. So just to be conservative, we always put 0. But 20% of the 619,005 85 is a 123,000. So the remaining balance is $434,874 to be spent on non public services, such as economic development and infrastructure and housing. So next slide, please. So this this is what was allocated to the people who submitted applications. Last year, so last year our city, our subcommittee members, wanted to focus on providing for food, insecurities and healthy eating homeless services, and the youth under public services. So they allocated money to loads and fishes, family harvest farms, healthy Hearts Institute in St. Vincent de Paul, the loads and fishes. I don't know if you're familiar, but they have a dynamic here, so they provide food to those who need food, and if they also have a pantry family harvest farms and healthy heart institute is a a local there are local community farms, and they educate our residents ongoing their own food, eating, healthy and living healthier lifestyle and statements of the polls. Rotocar. They provide healthcare services to those who are uninsured, and maybe of low income, and don't have access to medical medical care. So public services, fun, a total of 1 24, 8, 47 was allocated for these particular organizations. Also award public services money for these 4 recipients, because it's not a new program. Year. So you're just going to be awarding the same people money, just you can figure out how much you want to give them under non public services. The recipients are cocoa kids, which it's a micro enterprise assistant program, and they provide help to those who want to operate a licensed daycare. And their program provides development training, technical assistance and support and creating viable businesses. Another organization under economic development that received funding was Renaissance enterprise. I'm sorry, entrepreneurship Center. And this program helps build economically vibrant communities in Contra Costa by serving English and Spanish-speaking, low-income residents with intensive small business training classes, individual consulting network programming and access to capital services to develop business skills and acumen so that they can have a thriving small business opportunity. Junction is a program that trains and places low income job seekers into administrative careers. They provide technical training, case management, paid work, experience, mental health services, career skills, job placement and long term alumni follow up under infrastructure. The city funds for the Ada ranch solder. If you notice on some of the some of at the corner, there's like a little depression, and there's a yellow you know, Bubbly is to help people with disabilities or seniors have better access to you know mobility. So we put improvements all along different parts of the of the cities that qualify for these funding, and then also safety improvements. And then, lastly, there is $36,423 that was allocated towards housing, rehabilitation loans. So these are loans that we provide to households who are income qualified for life and safety improvements such as a new roof. If you're disabled, or you know, become elderly, you need a ramp. They put in ramps. They've done floors, electrical electrical paint, you know. Some of them have old paint paint, so paint. So we do have that program. Any questions. Okay, we're almost to the fun part where you get to. It's like shopping. So tonight's action is you're going to determine how much to allocate to the sub recipients the minimum allocation is $10. And then, whatever the subcommittee, the size and allocation will be taken to the City Council as a recommendation for funding. And so the schedule tonight the Subcommittee will allocate the funds. On May fifteenth we will take the item to the City Council for approval. Then it will get submitted to hub, and then the funding cycle starts on July first. Okay. July first to the fiscal year. I think you need to stop sharing with. Yeah, thank, you. Is there any way of shaking that? Oh! Alright! There! I thought the arrow! Thank you alright, so let me just the touch. We can see. So this table shows the funding that I just showed you. So last year, again those. Loads of fishes, family harvest farm, healthy parts, institute and seeing that in the fall they receive a 124,008 47 in total. This is how much they got as individual organizations. No, every quarter. So from July through October right September and then October through December, and then January, through March, and then April, through June at the end of every quarter they submit a report on how they're doing and they draw down their funds, so as 2 full quarters, because the third quarter just finished. They haven't submitted their reports yet. So after 2 full quarters lows and fishes have expended, they've drawn down half of their fun family harvest funds haven't drawn down 72% of their fund healthy hearts have gone down 18% of the funds and the statements of the fall is 53% of the month. So now this these same organizations are asking for. This is how much they're asking for. The next fiscal year, starting July. Everybody. Let's see here, loads of fishes is asking for the same amount. Let's see how many have a family harvest farm that's asking for $6,000 more healthy hearts is absolutely the same amount of 50,000. And then they've been said to Paul, asking for the same amount. That adds up to 130, but we only have 98,610 to spend. So now I'm going to ask you subcommittee members. How much would you like to to allocate? For here hey? Before I ask you that I did. I did wanna address your question earlier. So you wanted. Well, I honestly I forgot you asked if you can use it for transitional housing. Oh, yeah, okay, so is is that something that the funding goes towards? So? What is it that you're trying to do with are you trying to operate a transitional housing? Yeah. So I just moved here in 2,019. And I own a company that I run out of San Francisco. So I got this email update, I might not be at the right place today. But I've got this email. Assuming that Renaissance would be here, and we'll be able to have more funding or help me with getting my business. We can connect you with Renaissance, but they aren't here. We try to make sure they get as much money as they can. If I yeah, no, we we can. Yeah, we can provide you the contact information for Renaissance. Yeah, we can take your content information. And then email is, Yeah, but you're more than welcome to say, yeah, what I mean. Well, as long as they get funded you'll get the assistance from them that you need local defense firm to live in the. You'll get the assistance from them that you need right or local to Pittsburgh to live in they're still taking some applicants, so you may be able to get in there cool right there. They're asking for 500, no, it's down below. I'm sorry it's down below. I'm sorry it's down below. I'm sorry it's down below. I'm sorry it's down below. While they do that. How much did you want to allocate? I'm going to shrink this a little bit. I'm gonna hide these bells so that way you can see the name. And just so, you know, it's a reimbursable laugh, so they don't. They have to spend their money first, and then we're reimburse them for what they already spent. So we don't give them money that's why they give you the reports. Thank you. Oh, to make sure, this is what we did. This is how much it we've expended, and giving me. So that's like 3 but I was trying to determine need by how much they used already. It's reimbursable. Yeah, what they spent today. Half of that money to spend. And yeah, once we get down to economic development, there's some explanation as to why some of the funding look the way they do and like loads of pitches, for example, they're the ones that are requesting the same amount based on what research previous year. Cause. My understanding is cause. I feel with loads and pictures. I like to give them more. They're more families that are. Yeah, that's up. And that's what this is up to you. My biggest question when we mean all the organization in who is truly servicing the the and that you know, because I don't see as active in our community. I see them more active in other nearby cities, but not history itself. So that's my number one concern. But you're right. I use the location actively, determining specially we have the patches. That's not us. They have that's the first year that have we given them money? Yeah, correct. And now, loads of course, this is also in Martinez. Yeah, that's not us. They have to get funded 500 bucks by a bunch of other counties. Okay? And I got one by addiga. Yeah, got on the question, is this the first year have we given them money before? Last year that they wanted to focus on healthy lifestyle and teaching our community that they wanted to focus on healthy lifestyle and teaching our community that they wanted to focus on healthy lifestyle and teaching our community. We able to, you know, I thought you were talking about. Look at ambitious. Why, just in general, it's like of these groups who've gotten funding before. And did they spend it mostly fishes and saying, That's the call, always expand their full. Yeah. And they're very local, is the like loose and fishes, and like my top, 2. And I calculated so like, there's a $26,237 deficit between what they're asking. Yeah, we have because of their health system is that excluding the John Mir band that goes there once the month it's not excluding that's part of the accessible. Yes, yes, okay. They partner with John yer, and also the Delta band. Yeah. Yeah. So everybody you know, they part of their expenditures is paying the personnel that goes. And they have their own nurses and volunteer doctors that actually run their program. Okay. They're open on Wednesday nights. I do other stuff. I would propose 30 to loads and fishes, if I may you can see how how the numbers change. Yeah, okay. And then what was okay? So 30, 30,000 to load the fishes. Hold, the second, the second one you have is family harvest farms. Hi! Bring groceries are pretty food to the public. Yeah, yeah, and they do have a request of 20. They have actually requested 31 this year. I can wait. Wait a minute. No, okay. I think it was 31 for the next Cisco. Yeah. For family. Hardest. Yes. Yeah. It's the one for the next 51, for the next year for family harvest. Yes, yeah. Oh, wow! This is the hard part. Actually, the hard part really is when the new applications come. And there's like you know, 10 of them, and you can only you can go back in here. But the total number cannot be over 96, 10. No, what I mean is, you can't pay from an economic that's why I that's why this number is right there. I make sure it's a reminder that you cannot go over 96. Trying to figure out how to shave off. Yeah. And my thing is, I don't want to be play favorites, but I don't want to be play favorites, but I know I've loaded the pitches in the pipe. I'm not too familiar with the 2 in the middle so you know, you may want some so healthy versus is a bit high to yeah. I mean you could and I just did. How they submitted any reports of how much they're helping the community. Was the reason yes, and they are that quarter 3 is going to be about $25,000. They just have to submit the report which in 2 of the end of April. So I we will pay at that time I don't know what they're already. Yeah, but we'll I don't. I don't assume a terminology that you're using. Drawdown means. What? Exactly ask for reimbursement. So right now they have. They're given $15,000. So far they've only spent $9,068 that from fiscal year to fiscal year. We can play a little bit with that, maybe 25. Okay, so less than what they got last year. So now you have 55,000 allocated. Yeah, and just split the difference between the 2. Right? Yeah, okay. And then I have. I could see a lot yeah, they do. So we can probably do. Maybe there, healthy heart is alcohol. I'm sorry. Family harvest farms here on pallor. Yeah. You know 5. And again, help me hard to family harvest is out there, helping the community as well. Right. For the, use to leverage all H. 2, 1, 8. Okay, yeah. My only concern is that to date they've only drawn, you know, from the 59,000. Yeah. Hardware with getting the money clearly, and they've asked for more okay, what did I miss? So the 21 month has to go out. It was wonderful to make. Oh, that is that. Okay? Now this is where the non, the non public services, money. You have $434,874 to spend, and you can spend it any way. You see so, for example, cocoa kids. Last year they asked for for 10. So far they've spent 59% Renaissance asked for 40. It's spent 14,000. So 37% Opportunity Junction asked for 30. They've spent half at 50%. Hmm, so this is the curve. Right. This. This is where we so 259,000 was allocated to them. If this was just awarded. Do you remember when the last the last 2 meetings? It was a morning. A while there was a delay in how they got the bid documents in the contractors. So, yeah, there was a delay in how they got the bid documents in the contractors. So, so we won't know how far that amount will go. That amount is typically the range we give them. They can do about between 30 to 40 ranks, depending on the cost of the construction so that's kind of been their average on an annual basis. The delay for us was staffing with one cause. There was a change in staffing, and then, during Covid it was a supply chain, you know, trying to get the contractors to bid and getting material. I mean, we could start with a very easy one, which is coco kids, their request is only for 500. People do need day care. And they're good branded songs. I mean, we just have someone that's been any. I mean, we just have someone that's been any. So they've expanded 37% of their funding. Do you want to give them the amount that they're requesting do you want to give a little less. Cause, remember this, this, 5, 42, 200 is what those numbers equal to, but we have, almost a $100,000 less more. That. Yeah, take this number out, because, oh, okay, cause that's another yeah, it's not even. It's not even factored into it. Okay, yeah. So I, for sure, want the 88 grams. You have their funding. I've actually seen a lot of complaints of the residents. Okay. How much would you like to the full amount you said that would get us about 30 30 boarding board, and you want me to plug it in right now, so you can see where we're cause once I plug it in, it's not permanent. I mean, you can still massage it just so you can see where the numbers are for that cause. Once I plug it in, it's not permanent. I mean, you can still massage it just so you can see where the numbers are for that it's more of a fixed expenditure so we already have the plans of how it's going to be utilized, how much it's going to 8. So it just makes more sense to like go more immediately rather than non-premise, that possibly might not even use it. And we just have to do a bit process annually. That's just part of the can we give Renaissance? Maybe 30,000 instead of 40. Okay. You're now at 302200. How much is up with daily and they're they have. And they do place people into a big job. Yeah, and they train them. So we actually give the full amount. There we have! I know, especially with the League right well that one right? There's specifically it's targeting crafts. Be more funding for that project to be completed. $100,000 need. So we plug it in so here's what $200,000 will look like if you funded it. You're not 5 32, so we have to cut somewhere. What's the difference? What happens with the Count? Home income contribution that doesn't go into the income contribution that doesn't go into this. This money is a different funding. Okay, the Cow Home Row 31 32. Yeah. Oh, no. Row 31 30 ish. Bbg. 30 30 is Cdbg. This is housing rehab. Now the good news about this is, we could draw other funds which we have before from housing, success or agency can fund this program, and we still have some funding in Cal home. So, if you choose not to fund it this year, that's okay. If you want to focus it here. We have done that before. But strictly up to this subcommittee to decide. Okay. So the housing. Yeah. Okay. So the house and rehabilitation that's like, home for this blight. Or they just, yeah. So like, we've had homes. That room, room I'm logging in on home, setting. Conf. We have wraps, so maybe we do 25 and 25 for Renaissance and opportunity. I think that's you know the the ramps is a little bit, you know. We don't have to give them exactly what they're asking for. That's a we're gonna have to shave somewhere. Or is there other funding for the roadway? Safety improvements that can be allocated from somewhere else. There is a grant that they got from the State, but they still needed funding. So right now they haven't found that they got from the State, but they still needed funding. So right now, they haven't. They haven't placed it yet. The 200 that we're giving them this year, and they're requesting additional funding for next year. If you guys want to allocate. Additional funding for next year, if you guys want to allocate. Okay? But yeah, we we know which branch in which neighborhood that's a good question. Yes, the Aba route is targeted for eligible census tracts. So it's part of the process where they get it's identified already. I don't have the exact location, but I believe the last one they did was up towards. But by Campbell. Jim. Yeah. Campbell, and. Like. I say, Jim, not Jim. No, it's Jewett. Oh, yeah, I bet on you. Can, mentora, because there's a lot of older neighborhoods there that don't have them. So that's the area they're targeting. But they're only allowed to do it in eligible census tracts. We're 51% of the people living in that census tract where 51% of the people living in that census track are considered are they requesting it. Some residents are target area. We only fund it if they do, it. In those target areas. We can find it if they do it in those target areas, we can't find it anywhere. There's not that much quick traffic there, anyway. Where? Yeah, that's my neighborhood. If they do it in those. Wow! He's 85 in one of the where she live. One of the hurdles of even taking her out for walk. This. It's almost impossible. Yeah. So what if we do? 2020 for each. There's still a way. Yeah, yeah, yeah. And then, what about the certified? The quest for you. Do you want to probably have one? You have the difference but we need 40. You want to share with us. Let me see what the difference is. Hmm, okay, yeah. It's pretty bad. And I would also hate to delay with that project because they have to be matching. Yeah, fun. So that's what we're trying to manage. It would have went. But then we had staff turn over but then it's like how you balance 80% we've always funded anywhere. That's what it looks like. If I took the difference. And I, okay, the 80 ramps consist of more handicap partnering areas. They're just, brands. Yeah. So number of the RAM will they have any other grants coming in? The good news is sometimes, if the bids come in lower than anticipated, they can get more round, because that's that has happened before. That's that has happened before. Okay, so all of these numbers, actually, Commissioner, Crew, do you have any suggestions? No, it's looking pretty good. Yeah, so you can't. It's hard to see, because I had to shrink it so you can see the whole thing. Thing. So 98 public services. This is the administration. Oh, actually, this is wrong. It should be 1 23. I just wanna make sure that this is right. It shouldn't change the number. Yeah, that's the right amount 6, 7, 4, one. We'll fund it. We'll fund it with housing successor money. Okay. Okay. Oh, you guys are fast. You're quick. You're quick. So low in compression. We kind of have to have more. Or, yeah, this is the easy part like where you said, it's renewal when it comes to new applications. Theisha said you guys were gonna get binders. You're not gonna get binders. Okay? All of it's not going to get binders. Okay, it's all available online and that's when it'll be. It's all available online. And that's when it'll it'll be fall 20 twenty-twenty people so it's all available online. And that's when it'll it'll be fall 20 twenty-twenty people not till the end of next year. Yeah, okay, the application will be submitted in December 2024, and they'll move. Okay, so usually a back about 30 plus application, you have a lot in public services. Of course, do we? We are volunteers at any of the. Yeah. So you'll have to take a look. That's when it's hard, because now you know, I remember one year we had just a little over a 100,000, but we had like 16. We had 16 people buying for the same, full of we have 16 people buying for the same, full of funds and public services is 15% of your budget, which is not a lot. But that's where you get the most applications. So when that time comes, it, Shawnee will give you your password and access to the database, and then you log in with your little password, and then you review each one, and then you'll rank it based on what you think, and then she'll print out the spreadsheet and let you know how you write. Each one. Okay, so we do a lot of yeah. Other. Yeah. I see. Okay, but the line will change. But it was still good to have them present on what we're doing. There is a version of this, or do we have coffee? Oh! No, you'll see this when it's when the staff report and razor comes before you, it'll you'll see in May. Yeah, well, we know the final decisions. Right? Yeah. Well, yes. We'll we'll do as a committee report to the fellow city council members, and then we'll all go. Yes, the official determination is in may cause it is going to be voted by the City Council in May. Hey? So you'll get one more practice at this next year, and then we're gonna go into the applications. Oh, okay. Awesome. Alright. Do we have any? Do we have any public and that public future agenda item or not? Agenda items that you wish to took that. Hmm about future agenda items. Alright! What right there by the on railroad right next to the fire station? I'm hearing that it's been not working for the last 3 years. The one by the school, and the crossroads, but there's a yellow one between Stoneman and the fire station is a crossover. Hey? Laura? Oh, okay, hold on. And while it's on leverage when I say, Stoneman, isn't that the school right there? Yeah, there, it's yeah. So I'm gonna leverage it work so in and leverage me so that leverage you, yeah, okay, I I will give the information to our public works. Director, you should have told John what he' to you on Wednesday. Oh, did he do? Yeah, he presented. Oh, I didn't know that. Yeah.