City Council

MINUTES # CITY OF EASTVALE

# City Council Regular Meeting Wednesday, May 10, 2023 Regular Meeting: 6:30 P.M.

# Eastvale City Council Chambers 12363 Limonite Avenue, Suite 900 Eastvale, CA 91752

## 1. CALL TO ORDER

The regular meeting of the Eastvale City Council was called to order at 6:30 p.m. by Mayor Rigby.

## 2. ROLL CALL

Present: Councilmembers Lorimore, McMinn, Yow, Mayor Pro Tem Dinco, and Mayor Rigby.

Absent: None.

City Staff

Present: City Manager Orme, City Attorney Vega, and City Clerk/Communications Director Donohue were present at Roll Call. Other staff members were present.

3. CLOSED SESSION PUBLIC COMMENT – None

4. CLOSED SESSION ITEM(S) – None

5. INVOCATION

Pastor Ed Moreno from New Day Christian Church offered the invocation.

6. PLEDGE OF ALLEGIANCE

Matthew Castro, Eagle Scout led the Pledge of Allegiance.

7. ADDITIONS/REVISIONS – None

8. PRESENTATIONS/ANNOUNCEMENTS

## 8.1 Recognition of Special Olympics

Certificates were presented to the athletes that participated in the 2023 Special Olympic games.

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## 8.2 Eagle Scout Recognition

A certificate was presented to Matthew Castro, Eagle Scout.

## 8.3 Life Saving Award Recognition

Certificates were presented to Michelle Torres, Rosa Parks Elementary School Teacher.

## 8.4 Recognition of CPRS Award of Excellence Recipient – Marketing & Communications

An award was presented to the Community Services and Communications divisions, on behalf of the California Parks and Recreation Society.

## 9. AGENCY PARTNER UPDATES – None

## 10. PUBLIC COMMENT

The following individuals provided public comment:

• Girl Scouts of San Gorgonio Council Troop 2025

## 11. CONSENT CALENDAR

On motion of Councilmember Lorimore and second by Councilmember Yow, the City Council voted unanimously to approve the Consent Calendar.

## 11.1 City Council Meeting Minutes

The City Council approved the City Council meeting minutes from regular meeting on April 26, 2023.

## 11.2 Approve Task Order A-12 with JPW Communications for “Eastvale Elevates” Website and Design Support

The City Council authorized the City Manager to execute Task Order A-12 with JPW Communications in an amount not-to-exceed $37,347.00 for design and maintenance support for the “Eastvale Elevates” website.

## 11.3 Acceptance of Public Improvements – Eastvale Storage Development – 14555 Chandler Street

The City Council adopted Resolution 23-15, accepting as complete the public improvements in front of the Eastvale Storage Facility and directed staff to file a Notice of Completion (NOC).

Eastvale City Council Meeting Minutes May 10, 2023 Page - 2

REGULAR COUNCIL MEETING AGENDA Eastvale City Hall Council Chambers 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752 Wednesday, May 10, 2023 Regular Council Meeting: 6:30 PM City Councilmembers Todd Rigby, Mayor Christian Dinco, Mayor Pro Tem Clint Lorimore, Councilmember Michael McMinn, Councilmember Jocelyn Yow, Councilmember Mark Orme, City Manager Erica Vega, City Attorney Marc Donohue, City Clerk/Communications Director This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov. Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov and may provide public comment by sending comments to the City Clerk's Office by email at cityclerk@eastvaleca.gov. Staff will monitor emails to the extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record. In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900. Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov. Mee&ng recordings are uploaded to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1

1. CALL TO ORDER 2. ROLL CALL 3. CLOSED SESSION PUBLIC COMMENT Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers. 4. CLOSED SESSION ITEM(S) 5. INVOCATION 6. PLEDGE OF ALLEGIANCE 7. ADDITIONS/REVISIONS The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted. 8. PRESENTATIONS/ANNOUNCEMENTS 8.1. Recognition of Special Olympics 8.2. Eagle Scout Recognition 8.3. Life Saving Award Recognition 8.4. Recognition of CPRS Award of Excellence Recipient - Marketing & Communications 9. AGENCY PARTNER UPDATES 10. PUBLIC COMMENT Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers. 2

11. CONSENT CALENDAR Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item. 11.1. City Council Meeting Minutes Submitted by: Marc A. Donohue, City Clerk/Communications Director RECOMMENDED ACTION(S): Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on April 26, 2023. 11.2. Approve Task Order A-12 with JPW Communications for “Eastvale Elevates” Website Design and Support Submitted by: Alexander Fung, Interim Economic Development Manager RECOMMENDED ACTION(S): Staff recommends that the City Council authorize the City Manager to execute Task Order A-12 with JPW Communications in an amount not-to-exceed $37,347.00 for design and maintenance support for the “Eastvale Elevates” website. 11.3. Acceptance of Public Improvements - Eastvale Storage Development - 14555 Chandler Street Submitted by: Jimmy Chung, Interim Public Works Director/ City Engineer RECOMMENDED ACTION(S): Staff recommends that the City Council adopt a resolution accepting as complete the public improvements in front of the Eastvale Storage Facility and direct staff to file a Notice of Completion (NOC). 11.4. Planning Commission Appointment Submitted by: Marc A. Donohue, City Clerk/Communications Director RECOMMENDED ACTION(S): Staff recommends that the City Council approve Councilmember Lorimore's nomination of April Plott to the Planning Commission. 12. PUBLIC HEARINGS The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes 3

each with a maximum of six (6) minutes (time may be donated by one speaker.) 13. CITY COUNCIL BUSINESS 13.1. Strategic Plan Workshop Update Submitted by: Stephanie Vasquez, Assistant to the City Manager RECOMMENDED ACTION(S): Staff recommends that the City Council: 1. Amend the updated Strategic plan to reflect the alphabetized targets and goals from the Strategic Plan Workshop held on February 9, 2023 and; 2. Approve the updated timeframe for the recommended actions in the Strategic Plan. 13.2. Contract Amendment with M. Arthur Gensler, Jr. and Associates ("Gensler') Architectural Services for the Eastvale Civic Center Submitted by: Jimmy Chung, Interim Public Works Director/ City Engineer RECOMMENDED ACTION(S): Staff recommends that the City Council approve and authorize the City Manager to execute the Third Amendment to the Agreement between the City and Gensler for architectural, engineering, and interior design services for Phase 1 of the Civic Center Project (City Hall, Library, Police Station, Civic Plaza, Civic Park) for total contract not-to- exceed amount of $12,178,295. 13.3. Organizational Restructure Submitted by: Maricela Mejia, Human Resources and Risk Manager RECOMMENDED ACTION(S): Staff recommends that the City Council: 1. Approve and Adopt a Resolution Authorizing the Amendments to the City's Salary Schedule and Range Table; and 2. Approve and Adopt a Resolution Amending the 2022-23 Authorized Position List. 14. CITY MANAGER/CITY STAFF REPORT 15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS 16. ADJOURNMENT The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, May 24, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752. 17. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California, that the 4

foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (www.eastvaleca.gov,) not less than 72 hours prior to the meeting. ______________________________________________________ Marc A. Donohue, MMC City Clerk 5

REGULAR COUNCIL MEETING AGENDA Eastvale City Hall Council Chambers 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752 Wednesday, May 10, 2023 Regular Council Meeting: 6:30 PM City Councilmembers Todd Rigby, Mayor Christian Dinco, Mayor Pro Tem Clint Lorimore, Councilmember Michael McMinn, Councilmember Jocelyn Yow, Councilmember Mark Orme, City Manager Erica Vega, City Attorney Marc Donohue, City Clerk/Communications Director This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov. Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov and may provide public comment by sending comments to the City Clerk's Office by email at cityclerk@eastvaleca.gov. Staff will monitor emails to the extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record. In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900. Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov. Mee&ng recordings are uploaded to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1

1. CALL TO ORDER 2. ROLL CALL 3. CLOSED SESSION PUBLIC COMMENT Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers. 4. CLOSED SESSION ITEM(S) 5. INVOCATION 6. PLEDGE OF ALLEGIANCE 7. ADDITIONS/REVISIONS The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted. 8. PRESENTATIONS/ANNOUNCEMENTS 8.1. Recognition of Special Olympics 8.2. Eagle Scout Recognition 8.3. Life Saving Award Recognition 8.4. Recognition of CPRS Award of Excellence Recipient - Marketing & Communications 9. AGENCY PARTNER UPDATES 10. PUBLIC COMMENT Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers. 2

11. CONSENT CALENDAR Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item. 11.1. City Council Meeting Minutes Submitted by: Marc A. Donohue, City Clerk/Communications Director RECOMMENDED ACTION(S): Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on April 26, 2023. 11.2. Approve Task Order A-12 with JPW Communications for “Eastvale Elevates” Website Design and Support Submitted by: Alexander Fung, Interim Economic Development Manager RECOMMENDED ACTION(S): Staff recommends that the City Council authorize the City Manager to execute Task Order A-12 with JPW Communications in an amount not-to-exceed $37,347.00 for design and maintenance support for the “Eastvale Elevates” website. 11.3. Acceptance of Public Improvements - Eastvale Storage Development - 14555 Chandler Street Submitted by: Jimmy Chung, Interim Public Works Director/ City Engineer RECOMMENDED ACTION(S): Staff recommends that the City Council adopt a resolution accepting as complete the public improvements in front of the Eastvale Storage Facility and direct staff to file a Notice of Completion (NOC). 11.4. Planning Commission Appointment Submitted by: Marc A. Donohue, City Clerk/Communications Director RECOMMENDED ACTION(S): Staff recommends that the City Council approve Councilmember Lorimore's nomination of April Plott to the Planning Commission. 12. PUBLIC HEARINGS The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes 3

each with a maximum of six (6) minutes (time may be donated by one speaker.) 13. CITY COUNCIL BUSINESS 13.1. Strategic Plan Workshop Update Submitted by: Stephanie Vasquez, Assistant to the City Manager RECOMMENDED ACTION(S): Staff recommends that the City Council: 1. Amend the updated Strategic plan to reflect the alphabetized targets and goals from the Strategic Plan Workshop held on February 9, 2023 and; 2. Approve the updated timeframe for the recommended actions in the Strategic Plan. 13.2. Contract Amendment with M. Arthur Gensler, Jr. and Associates ("Gensler') Architectural Services for the Eastvale Civic Center Submitted by: Jimmy Chung, Interim Public Works Director/ City Engineer RECOMMENDED ACTION(S): Staff recommends that the City Council approve and authorize the City Manager to execute the Third Amendment to the Agreement between the City and Gensler for architectural, engineering, and interior design services for Phase 1 of the Civic Center Project (City Hall, Library, Police Station, Civic Plaza, Civic Park) for total contract not-to- exceed amount of $12,178,295. 13.3. Organizational Restructure Submitted by: Maricela Mejia, Human Resources and Risk Manager RECOMMENDED ACTION(S): Staff recommends that the City Council: 1. Approve and Adopt a Resolution Authorizing the Amendments to the City's Salary Schedule and Range Table; and 2. Approve and Adopt a Resolution Amending the 2022-23 Authorized Position List. 14. CITY MANAGER/CITY STAFF REPORT 15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS 16. ADJOURNMENT The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, May 24, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752. 17. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California, that the 4

foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (www.eastvaleca.gov,) not less than 72 hours prior to the meeting. ______________________________________________________ Marc A. Donohue, MMC City Clerk 5

MINUTES CITY OF EASTVALE City Council Regular Meeting Wednesday, April 26, 2023 Regular Meeting: 4:00 P.M. Eastvale City Council Chambers 12363 Limonite Avenue, Suite 900 Eastvale, CA 91752 1. CALL TO ORDER The regular meeting of the Eastvale City Council was called to order at 4:07 p.m. by Mayor Rigby. 2. ROLL CALL Present: Councilmembers Lorimore, McMinn, Yow, Mayor Pro Tem Dinco, and Mayor Rigby. Absent: None City Staff Present: City Manager Orme, City Attorney Vega, and City Clerk/Communications Director Donohue were present at Roll Call. Other staff members were present. 6. INVOCATION Pastor Nathan Kang from Hillcrest Baptist Church offered the invocation. 7. PLEDGE OF ALLEGIANCE Councilmember McMinn led the Pledge of Allegiance. 3. WORKSHOP 3.1 Fiscal Year 2023-24 Budget Workshop City staff members presented a PowerPoint presentation and answered related questions. The City Council discussed the item and provided feedback. The City Council took a recess and returned at 6:30 p.m. 4. CLOSED SESSION PUBLIC COMMENT – None 6

Eastvale City Council Meeting Minutes April 26, 2023 Page - 2 5. CLOSED SESSION ITEM(S) – None 8. ADDITIONS/REVISIONS – None 9. PRESENTATIONS/ANNOUNCEMENTS 9.1 World Wish Day Proclamation A proclamation was presented to Whit Batchelor, Chairman of the Board of Directors for Make-A-Wish Orange County and the Inland Empire. 9.2 National Day of Prayer Proclamation A proclamation was presented to Carolyn Preschern from the Inland Empire Prayer Breakfast and Hari Dhiman from the Eastvale Chamber of Commerce. 9.3 Municipal Clerk’s Week Proclamation A proclamation was presented to the City Clerk’s Office. 10. AGENCY PARTNER UPDATES 10.1 Eastvale Library Update Nina Taylor, Eastvale Library Branch Manager, provided an update. 10.2 Rondo School of Discovery Presentation Students from Rondo School of Discovery provided a presentation. 10.3 Northwest Mosquito and Vector Control District Presentation Eric Ballejos, Northwest Mosquito and Vector Control District, provided a presentation. 11. PUBLIC COMMENT – None 12. CONSENT CALENDAR On motion of Councilmember Yow and second Councilmember McMinn, the City Council voted unanimously to approve the Consent Calendar. 12.1 City Council Meeting Minutes The City Council approved the City Council meeting minutes from regular meeting on April 12, 2023. 7

Eastvale City Council Meeting Minutes April 26, 2023 Page - 3 12.2 Warrant Register: March 2023 The City Council approved the payment of warrants as submitted by the Finance Department under Attachment 1. 12.3 Treasurer’s Report: March 2023 The City Council received and filed the City Treasurer’s Report. 12.4 Planning Department Update The City Council received and filed the Planning Department Update. 12.5 Public Works Department Update The City Council received and filed the Public Works Department Update. 12.6 City of Eastvale Crime Statistics – February 2023 The City Council received and filed the Eastvale Crime Statistics for February 2023. 12.7 Approval of Task Order No. 1 with Albert A. Webb Associates, for the Eastvale Alternative Drainage Plan The City Council: 1. Approved Task Order No. 1 in the amount of $58,000 for an on-call consulting contract with Albert A. Webb Associates (Webb) for the Eastvale Alternative Drainage Plan within the General Civil and Design for the FY 2022-23; and 2. Approved and Adopted Resolution 23-12 Amending the Capital Improvement Fiscal Year 2022-23 Budget by $300,000 for the Eastvale Alternate Drainage Plan Master Plan. 12.8 Public Improvements Agreement – Eastvale Storage Development – 14555 Chandler Street The City Council approved the Public Improvement Agreement for the project located at 14555 Chandler Street and authorized the City Manager to execute the Agreement. 12.9 Approval of Placer Geographical Information System Software Contract Renewal The City Council approved the renewal of the City’s contract with Placer Labs, Inc. for a period of three additional years from June 28, 2023 to June 27, 2026. 12.10 Approval of Final Map and Subdivision Improvement Agreement for Tract Number 35061 located at the intersection of Limonite Avenue and Archibald Avenue for the “Eastvale Crossings” (Walmart) Retail Center 8

Eastvale City Council Meeting Minutes April 26, 2023 Page - 4 The City Council adopted Resolution 23-13, approving the Final Map for Tract No. 35061 and authorized the City Manager to execute the Subdivision Improvement Agreement for the “Eastvale Crossings” Retail Center. 12.11 Approval of Professional Services Agreement with NV5 for Consulting Services in the Public Works Division The City Council approved the Professional Services Agreement with NV5 for Consulting Services in the Public Works Division in the amount of $112,880 and authorized the City Manager to execute the agreement. 12.12 Approval of Task Order No. 8 with Fehr & Peers for Eastvale General Plan Circulation Element Update Citywide Level of Service Analysis The City Council approved the Task Order No. 8 in an amount not to exceed $36,200 to the on-call contract with Fehr & Peers for the Citywide Level of Service Analysis to update the Eastvale General Plan 2040 Circulation Element. 12.13 Second Reading of an Ordinance to Prohibit Unlawful Possession of Catalytic Converters The City Council approved the second reading and adopted Ordinance 23-24, the Catalytic Converter Unlawful Possession Ordinance. 12.14 Contract Amendment with Griffin Structures for the Eastvale Civic Center The City Council authorized the City Manager to execute a contract amendment with Griffin Structures to bill on a fixed fee basis as opposed to a time and materials basis with no change in total not to exceed dollar amount. 13. PUBLIC HEARINGS – None 14. CITY COUNCIL BUSINESS 14.1 Agreement with Flock Safety for the Installation of Flock Safety Cameras at Strategic Locations throughout the City Community Safety Director Terfehr summarized the staff report and answered related questions. Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period. On motion of Mayor Pro Tem Dinco and second by Councilmember Yow, the City Council voted unanimously to authorize the City Manager to execute the attached agreement with Flock Safety to install Flock Safety cameras at strategic locations 9

Eastvale City Council Meeting Minutes April 26, 2023 Page - 5 throughout the City beginning in Fiscal Year 2023-24 (subject to FY 23/24 budget approval) and adopt the Riverside Sheriff's Office ALPR Policy 412 as the City of Eastvale's ALPR policy. 14.2 2023 Building Forward Library Facilities Improvement Grant Application Authorizing Resolution Interim Economic Development Manager Fung presented a PowerPoint presentation and answered related questions. Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period. On motion of Councilmember Lorimore and second by Councilmember Yow, the City Council voted unanimously to adopt Resolution 23-14, to authorize the submittal of a grant application to the California State Library’s Building Forward Library Facilities Improvement Program and, if the application is selected for award, accept, and execute the awarded grant funds from the State of California. 3. WORKSHOP 3.2 Establish a 2023-2024 Priority List for Capital Improvement Plan Projects to be included in the City’s Inaugural 5-Year Capital Improvement Plan (CIP) Interim Public Works Director/City Engineer Chung presented a PowerPoint presentation and answered related questions. The City Council discussed the item and provided feedback. On motion of Councilmember Lorimore and second by Councilmember Yow, the City Council voted unanimously to approve a project priority list for the 2023-2024 budget cycle to be included in the City’s Inaugural 5-Year Capital Improvement Plan (CIP), with included changes. 3.1 Fiscal Year 2023-24 Budget Workshop City staff members presented a PowerPoint presentation and answered related questions. The City Council discussed the item and provided feedback. 15. CITY MANAGER REPORT/CITY STAFF REPORT City Manager Orme provided an update on upcoming City events. 10

Eastvale City Council Meeting Minutes April 26, 2023 Page - 6 16. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS 16.1 League of California Cities Councilmember Lorimore provided a report. 16.2 Southern California Association of Governments Councilmember Lorimore provided a report. 16.3 Western Riverside Council of Governments No report was provided. 16.4 Riverside Transit Agency Councilmember Yow provided a report. 16.5 Northwest Mosquito and Vector Control District No report was provided. 16.6 Riverside County Transportation Commission Councilmember Lorimore provided a report. 16.7 Western Riverside County Regional Conservation Authority No report was provided. 16.8 Finance Committee Councilmember Lorimore provided a report. 16.9 Eastvale Schools Committee No report was provided. 16.10 Business and Development Success Ad-Hoc Committee Mayor Rigby provided a report. 16.11 Eastvale Legislative Ad-Hoc Committee Councilmember McMinn provided a report. 16.12 Eastvale Community Services Ad-Hoc Committee No report was provided. 16.13 City Council Communications The City Council provided comments. 11

Eastvale City Council Meeting Minutes April 26, 2023 Page - 7 ADJOURNMENT – Mayor Rigby adjourned the regular meeting at 9:45 p.m. The next regular meeting of the Eastvale City Council is scheduled for Wednesday, May 10, 2023, at 6:30 p.m. _____________________________________ Marc A. Donohue, MMC City Clerk/Communications Director 12

AGENDA STAFF REPORT City Council Meeting CONSENT CALENDAR Agenda Item No. 11.2 May 10, 2023 Approve Task Order A-12 with JPW Communica.ons for “Eastvale Elevates” Website Design and Support Prepared By: Alexander Fung, Interim Economic Development Manager Recommended Action(s) Staff recommends that the City Council authorize the City Manager to execute Task Order A-12 with JPW Communica*ons in an amount not-to-exceed $37,347.00 for design and maintenance support for the “Eastvale Elevates” website. Summary The City of Eastvale currently maintains a website, known as the “Eastvale Elevates” website, to highlight economic development updates, share useful informa*on with Eastvale’s businesses, and display data and maps that can assist and support business a6rac*on and reten*on efforts. As the City proceeds with the development of Downtown Eastvale, city staff has taken a more ac*ve approach to recruit new businesses that are interested in Downtown Eastvale’s leasing opportuni*es. City staff desires to enhance the “Eastvale Elevates” website with a focus on showcasing Downtown Eastvale and its opportuni*es, while con*nuing to u*lize the website as an informational hub for Eastvale’s businesses owners. City staff recommends that the City Council approve a Task Order with JPW Communica*ons to obtain services to further enhance the “Eastvale Elevates” website’s design and contents. JPW Communica*ons had previously completed strategic planning ini*a*ves, website development projects, outreach material design efforts, and video edi*ng ac*vi*es in Task Orders A-1 to A-11. Attachment 3 includes previous on-call agreements with JPW Communications. Background 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 | eastvaleca.gov 13

The proposed scope of work to provide design and support services for the “Eastvale Elevates” website includes several tasks: Revising and publishing contents to boost business attraction efforts Updating and maintaining other existing webpages on the “Eastvale Elevates” website Developing graphics, creating additional webpages and story maps Implementing website maintenance training sessions The website maintenance training sessions were planned to train city staff to develop pages and update informa*on on the website without the need to rely on external consultants. Addi*onally, the scope of work includes periodic team mee*ngs for the consultants to update city staff and receive direc*ons and input. A6achment 4 includes addi*onal details regarding the proposed scope of work. All of the stated services will be provided in an amount not-to-exceed $37,347.00 from July 1, 2023 to June 30, 2024. Environmental The proposed contract is not a project as defined by the California Environmental Quality Act (CEQA). As a result, no environmental review efforts are required. Strategic Plan Action - Priority Level: 1 | Target #: 2 | Goal #: 1 The services that are provided under the proposed contract support and contribute to the development of the City’s Downtown Eastvale, which can a6ract businesses and retailers to establish their presence in the City and create a “Des*na*on Eastvale” with high-quality and unique businesses. Fiscal Impact The total fiscal impact for Task Order #4 is $37,347. The proposed fiscal year 2023-24 opera*ng budget includes sufficient General Fund budget for the recommended action as shown below: Fund Account Department Account Description Budget General 100-301-6422 Community Development Economic Development $37,347.00 Prior City Council/Commission Action Previously, the City Council approved several task orders with JPW Communica*ons. On August 25, 2021, the City Council approved Task Order A-3 in the amount of $55,550 for economic development communica*ons support, Task Order A-4 in the amount of $31,205 for Housing Element/Regional Housing Needs Assessment (RHNA) community engagement support, and Task Order A-5 in the amount of $12,700 for communica*ons support regarding the League of California Ci*es’ proposed resolu*on related to online sales tax revenue disbursement. Addi*onally, the City Council approved Task Orders A-6, A-7, and A-8 in the amount of $59,000 for safety and connec*vity project and economic development project public outreach support on January 26, 2022. The City Council also approved Task Order A-10 in the amount of $42,985 for economic development 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 | eastvaleca.gov 14

marke*ng and outreach services on September 28, 2022. Furthermore, the City Council approved Task Order A-11 in the amount of $26,890 for website design and maintenance services related to Downtown Eastvale on October 26, 2022. Task Orders A-1, A-2, and A-9 did not require City Council approval given that the City’s Purchasing Ordinance allows the City Manager to approve all contracts that are under $24,999. Task Order A-1 was approved in the amount of $24,500 for the development of an economic development marke*ng campaign. Task Order A-2 was approved in the amount of $10,000 for economic development print collateral and website maintenance support. Task Order A-9 was approved in the amount of $5,3