Board Meeting - Aug 19 2025

Board Meeting - Aug 19 2025. Location: Landings Administrative Complex 1980 Landings Blvd.. Time: 06:00 PM. Agenda: Board Meeting - Aug 19 2025 - Agenda - Html THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Landings Administrative Complex 1980 Landings Boulevard Regular Board Meeting August 19, 2025 6:00 PM 1. Call Meeting to Order 2. Pledge of Allegiance / Arts Moment 3. Approval of Agenda 3.1 APPROVAL OF AGENDA Board - August 19, 2025 (Addendum).pdf Board - August 19, 2025 (Addendum 2).pdf That the Sarasota County School Board approve the August 19, 2025 agenda as submitted on August 12, 2025 with the following changes: HUMAN RESOURCES:  Added Two Addendums - Superintendent's Personnel Report ACADEMICS:  Removed - Contract for Lightshare Behavioral Wellness, Inc. (DFY Program) 4. Superintendent's Report 5. School/Department Reports 6. Public Comment - Agenda Items 7. Approval of Minutes 7.1 APPROVAL OF THE MINUTES Board Meeting - Jul 22 2025 - Minutes - Public.docx Tentative Millage and Budget - Jul 22 2025 - Minutes - Public.docx Monthly Work Session - Jul 22 2025 - Minutes - Public.docx Public Hearing to Adopt Tentative Millage and Budget - Jul 29 2025 - Minutes - Public.docx Special Board Meeting - Aug 05 2025 - Minutes - Public.docx Monthly Work Session - Aug 05 2025 - Minutes - Public.docx That the Sarasota County School Board approve the Meeting Minutes. 8. Approval of Consent Agenda 8.1 APPROVAL OF THE CONSENT AGENDA That the Sarasota County School Board approve the Consent Agenda. 9. Consent Agenda Consent Action Academic Services 9.1 APPROVAL OF AFFILIATION AGREEMENT BETWEEN TALLAHASSEE STATE COLLEGE AND SARASOTA COUNTY SCHOOLS 36852297v1 - Tallahassee State College SCS MOU 2025.pdf That the Sarasota County School Board approve the affiliation agreement between Tallahassee State College and Sarasota County Schools. That the Sarasota County School Board authorize Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.2 APPROVAL OF THE AFFILIATION AGREEMENT BETWEEN SARASOTA COUNTY SCHOOLS AND FLORIDA GULF COAST UNIVERSITY COUNSELING DEPARTMENT 36852213v1 - FGCU School Counseling Agreement 2025.pdf That the Sarasota County School Board approve the affiliation agreement between Sarasota County Schools and Florida Gulf Coast University Counseling Department. That the Sarasota County School Board authorize Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.3 APPROVAL OF THE DATA SHARING AGREEMENT (DSA) WITH UF LASTINGER CENTER - NEW WORLDS READING INITIATIVE (NWRI) AND FLORIDA TUTORING ADVANTAGE (NWTP) University of Florida Sarasota County GADRRS District DSA 2025.pdf That the Sarasota County School Board approve the Data Sharing Agreement with UF Lastinger Center – New World Reading Initiative and Florida Tutoring Advantage (NWTP). 9.4 APPROVAL OF THE PURCHASE OF FLYLEAF PUBLISHING SUPPLEMENTAL INSTRUCTIONAL MATERIALS FOR FIRST GRADE TEACHERS AND PRIMARY ESE TEACHERS Flyleaf_Publishing_Quote_QN3886-1_Revised Emergent only.pdf That the Sarasota County School Board approve the purchase of supplemental instructional materials for First Grade and Primary ESE Teachers from Flyleaf Publishing Co. 9.5 APPROVAL OF THE PURCHASE OF A ONE-YEAR RENEWAL OF FOLLETT DESTINY SOFTWARE FOR THE 25-26 SCHOOL YEAR. FOLLETT Destiny Renewal Quote.pdf That the Sarasota County School Board approve the purchase of Follett Destiny Software for all K12 Schools. 9.6 APPROVAL OF A ONE YEAR RENEWAL OF GALE RESOURCES FOR ALL K12 SCHOOLS FROM 9/11/25-9/10-26 GALE Resources Quote.pdf That the Sarasota County School Board approve the purchase of GALE Resources for all K12 Schools. 9.7 APPROVAL OF THE RECOMMENDED GRADES 1-3 ENGLISH LANGUAGE ARTS (ELA) INTERVENTION INSTRUCTIONAL MATERIALS FOR 2026-2031 ELA Intervention Quote July Agenda.pdf That the Sarasota County School Board approve the selection of Grades 1-3 English Language Arts (ELA) supplemental materials. 9.8 APPROVAL OF THE INTERAGENCY AGREEMENT BETWEEN EMPATH-STRATUM, INC. D/B/A EMPATH HEALTH AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA TO SUPPORT STUDENTS AND FAMILIES EXPERIENCING GRIEF SCSB-EmpathStratum - 2025.07.08 Interagency Agmt for Blue Butterfly Program EH SIGNED.pdf That the Sarasota County School Board approve the interagency agreement between EMPATH-STRATUM, INC. d/b/a EMPATH HEALTH and the School Board of Sarasota County as amended. That the Sarasota County School Board authorize the Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.9 APPROVAL OF THE AGREEMENT BETWEEN NEW YORK UNIVERSITY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Sarasota County Schools NYU Steinhardt Agreement clean NYU Signed.pdf That the Sarasota County School Board approve an agreement with New York University and The School Board of Sarasota County, Florida. That the Sarasota County School Board authorize the Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.10 APPROVAL OF AGREEMENT BETWEEN SEMKHOR AND SCHOOL BOARD OF SARASOTA COUNTY Semkhor STC Agreement 2025.pdf That the Sarasota County School Board approve the agreement between Semkhor and the School Board of Sarasota County, Florida. That the Sarasota County School Board authorize the Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.11 APPROVAL OF THE CONTRACT AND MEMORANDUM OF UNDERSTANDING BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY FOR THE PURPOSE OF EDUCATION SERVICES FOR ELIGIBLE PREKINDERGARTEN STUDENTS WITH DISABILITIES (SWD) MOU and Contract.pdf That the Sarasota County School Board approve both the Contract and MOU with Children First, Inc. (CF), local Early Head Start and Head Start grantee as outlined in the early childhood requirements under Every Student Succeeds Act (ESSA) and in alignment with guidance from Individuals with Disabilities Education Act’s (IDEA’s) Individual Education Plan (IEP) Implementation and Free and Appropriate Public education (FAP) requirements. That the Sarasota County School Board authorize the Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.12 APPROVAL OF THE AUTISM SPECTRUM DISORDER ADD-ON ENDORSEMENT PROGRAM K-12 2025-2030 SCS ASD Add-On Endorsement Program 2025-2030.pdf That the Sarasota County School Board approve the add-on endorsement program for the 2025-2030 school years. That the Sarasota County School Board authorize Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.13 APPROVAL OF THE CONTRACT BETWEEN POSITIVE BEHAVIOR THERAPY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL Positive Behavior Therapy Contract.pdf That the Sarasota County School Board approve the contract between Positive Behavior Therapy, Inc, and the School Board of Sarasota County, FL for the 2025-2026 School year up to $100,000.00. That the Sarasota County School Board authorize the Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.14 APPROVAL OF THE CONTRACT BETWEEN THYRA SCHWAB, TT SLP LLC, AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL. Contract For Services By Independent Contractors Schwab 2.pdf That the Sarasota County School Board approve the contract between Thyra Schwab, TT SLP LLC, and the School Board of Sarasota County, FL for the 2025-2026 School year up to $68,400.00. That the Sarasota County School Board authorize the Chairperson and Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.15 APPROVAL OF THE AFFILIATION AGREEMENTS BETWEEN SARASOTA COUNTY SCHOOLS & ST. PETERSBURG COLLEGE St Pete College MOU with SCS (Signed St Pete 7-30-25).pdf That the Sarasota County School Board approve the Affiliation Agreements between Sarasota County Schools & St. Petersburg College. That the Sarasota County School Board authorize Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 9.16 APPROVAL TO PURCHASE CHALKTALK AS A SUPPLEMENTAL INSTRUCTIONAL RESOURCE ChalkTalk Quote Sarasota County Schools 7440 Students.docx.pdf That the Sarasota County School Board approve the purchase of ChalkTalk as a supplemental instructional resource. Human Resources: Staffing and Professional Standards 9.17 APPROVAL OF THE HUMAN RESOURCES INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT Board - August 19, 2025 (Regular).pdf That the Sarasota County School Board approve the Human Resources Instructional/Classified Personnel Report. Business Services: Purchasing and Material Management 9.18 APPROVAL TO AWARD RFP # 26-0386 FOR PROPERTY AND CASUALTY INSURANCE BROKERAGE SERVICES Property brokerage Services REC.pdf That the Sarasota County Board approve the proposal of Arthur J. Gallagher Risk Management, Inc., to provide ‘Property and Casualty Insurance Brokerage Services' for a three-year period. 9.19 APPROVAL FOR THE RATIFICATION TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS ExemptREC.pdf That the Sarasota County School Board approve the ratification of the attached contract for the purchase of materials and/or services. 9.20 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER COOPERATIVE CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR COMPUTER EQUIPMENT, PERIPHERALS AND SERVICES TECHCOOPREC.pdf That the Sarasota County School Board approve the cooperative contracts awarded to Dell Marketing, HP Inc, Hewlett Packard, and Microsoft for the anticipated purchase of materials and/or services. 9.21 APPROVAL TO AWARD BID #26-0141 FOR ELECTRICAL SERVICES – TIME AND MATERIALS Electrical26-0141 REC.pdf That the Sarasota County School Board approve the bids of MCS of Tampa, Inc., and Stryker Electrical Contracting, LCC in an amount not to exceed $350,000.00. 9.22 APPROVAL OF CLASSIFICATION OF INOPERABLE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED 8.19.25 Board Deletion REC1.pdf That the Sarasota County School Board approve the classification of equipment and furniture, as property to be deleted, in an amount of $314.27. 9.23 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER COOPERATIVE CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR FURNITURE OF ALL TYPES 8.19.25 Furniture REC.pdf That the Sarasota County School Board approve the cooperative contracts awarded to Marco Office Supply for the anticipated purchase of materials and/or services . 9.24 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER COOPERATIVE CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR FOOD SERVICE EQUIPMENT, SMALL WARES, PARTS, INSTALLATION, AND SUPPLIES 8.19.25 Coop Food Service Equipment REC.pdf That the Sarasota County School Board approve the cooperative contracts awarded to Trimark Strategic, Stafford-Smith and Parts Town for the anticipated purchase of equipment, parts and/or services. 9.25 APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER COOPERATIVE CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR FLOORING MATERIALS, WITH RELATED SUPPLIES AND SERVICES. Flooring REC.pdf That the Sarasota County School Board approve the cooperative contracts awarded to Shaw Industries, Inc., and Tarkett USA Inc., for the anticipated purchase of materials and/or services. 9.26 APPROVAL TO AWARD BID #26-0294 FOR LOCK AND KEY PARTS AND ACCESSORIES Lock & Key REC.pdf That the Sarasota County School Board approve the bids of Southern Lock & Supply for ‘Lock and Key parts and accessories’ in an amount not to exceed $750,000.00. Communications and Information Technology 9.27 APPROVAL OF SERVICES AGREEMENT BETWEEN SARASOTA COUNTY SCHOOLS AND WHO WE PLAY FOR, INC. Sarasota Who We Play For Inc. Services Agreement DRAFT.pdf That the Sarasota County School Board approve the services agreement between Sarasota County Schools and Who We Play For, Inc. That the Sarasota County School Board authorize the Superintendent to execute the agreement contingent upon form approval by General Counsel. Operations: Planning, Construction, Facilities, and Maintenance 9.28 APPROVAL TO EXTEND THE TWO (2) LAND SURVEYING CONSULTING SERVICES CONTRACTS FOR AN ADDITIONAL ONE (1)-YEAR PERIOD Hyatt_1-Yr. Ext. Letter.pdf Stantec_1-Yr. Ext. Letter.pdf That the Sarasota County School Board approve to extend the two (2) land surveying consulting services contracts for an additional one (1)-year period at mutually agreed rates and conditions. There are available funds to cover these contracts for the additional one (1)-year extension. 9.29 APPROVAL OF THE AMENDED SARASOTA-CHARLOTTE STUDENT EXCHANGE AND TRANSPORTATION AGREEMENT 2025 AMENDED Sarasota Charlotte Student Exchange Transportation Agreement.pdf That the Sarasota County School Board approve the amended Sarasota-Charlotte Student Exchange and Transportation Agreement. That the Sarasota County School Board authorize the Chairperson or Vice Chairperson and the Superintendent to execute the agreement contingent upon form approval by the General Counsel. 9.30 APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED FIRMS TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR A PERIOD OF THREE (3) YEARS Ranking _Results.pdf Score_Sheet.pdf That the Sarasota County School Board approve the ranking of the qualified and certified firms for environmental consulting services for a period of three (3) years as presented and allow the Director of Construction Services to begin contract negotiations with the top ranked firms. 9.31 APPROVAL OF CONTRACTS WITH THE THREE (3) TOP RANKED QUALIFIED AND CERTIFIED FIRMS TO PROVIDE ENVIRONMENTAL HEALTH SERVICES FOR A PERIOD OF THREE (3)-YEARS OHC Contract.pdf UES Contract.pdf Terracon Contract.pdf That the Sarasota County School Board approve the three (3) top-ranked qualified and certified firms to provide environmental health services for construction projects, under the terms of individual non-exclusive three (3)-year contracts, with an option for an additional one (1)-year extension(s), with an estimated cost of $1,000,000.00. That the Sarasota County School Board authorize the Chairperson or Vice Chairperson and the Superintendent to execute the agreements contingent upon form approval by General Counsel. 9.32 APPROVAL OF UPDATE #4 TO THE 2025 ANNUAL CERTIFICATION OF QUALIFIED PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES 2025 QP Initial List_Update #4.pdf That the Sarasota County School Board approve update #4 to the 2025 annual certification of qualified professionals for construction related services. 9.33 ACCEPTANCE OF CONSTRUCTION SERVICES’ PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR WITH THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE SOUTHSIDE ELEMENTARY SCHOOL RESTROOM BUILDING 2024 DB CONTRACT PA 006-FINAL_SCS Southside ES Restroom Pay App 06_wSubComp_Email_Closeout_08192025.pdf That the Sarasota County School Board accept the project as complete and approve the final payment and certificate of substantial completion. 9.34 APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES’ CHANGE ORDERS Facilities Services’ change orders are summarized on the enclosure for ease of review. These change orders reflect an increase of $283,694.98 in gross contract dollars. Aug 19 2025 FSD CO.pdf Aug 19 2025 FSD CO Backup.pdf That the Sarasota County School Board approve and/or ratify the Facilities Services’ change orders. 9.35 APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES’ CHANGE ORDERS The Construction Services' change orders are summarized on the enclosure for ease of review. Included in these change orders is a ($197,897.56) deduct for Direct Material Purchases and the corresponding ($11,873.85) deduct for sales tax savings. These change orders result in an overall contract increase of $182,829.40. Aug 19-2025_CSD-CO.pdf Aug 19 2025 CSD CO Backup.pdf That the Sarasota County School Board approve and/or ratify the Construction Services’ change orders. 9.36 APPROVAL OF THE 2024 AND 2025 HEALTH AND SAFETY INSPECTIONS Alta Vista_ Public School Fire Safety Report System.pdf Bld. 2 - cleared.pdf Bld. 2 - original.pdf That the Sarasota County School Board approve the Health and Safety Inspections. School Board 9.37 APPROVAL TO ADVERTISE REVISED SCHOOL BOARD POLICIES Policy 2.23_--_School_Board_Rules_Policies.pdf Policy 3.24_Safe_and_Secure_Schools.pdf Policy 3.25_--_Automatic_External_Defibrillators.pdf Policy 3.45_--_Background_Screening_for_Contractors.pdf Policy 3.242_Locked_Doors.pdf Policy 3.401_Trespass_Policy.pdf Policy 3.90_Charter_Schools.pdf Policy 4.22_LIBRARY_MEDIA_CENTER_MATERIALS_EVALUATION_SELECTION_AND_OBJECTION_TO_USE.pdf Policy 4.72_PARTICIPATION_OF_HOME_EDUCATION_AND_PRIVATE_SCHOOL_STUDENTS_IN_EXTRACURRICULAR_ACTIVITIES.pdf Policy 5.34_-_Expulsion_of_Students REVISED.pdf Policy 5.38_--_Student_Use_of_Electronic_Devices.pdf Policy 5.40 Student Attendance.pdf Policy 5.62_Administration_of_Medication_During_School_Hours.pdf Policy 5.80_--_Athletics.pdf Policy 5.305_Threat_Management_Teams.pdf Policy 6.17_--_Appointment_or_Employment_Requirements.pdf Policy 6.29_--_Report_of_Misconduct.pdf Policy 6.30_--_Violation_of_Local__State__and_or_Federal_Laws.pdf Policy 6.91_--_Salary_Schedules.pdf Policy 6.144_--_Educational_Paraprofessionals.pdf Policy 6.145_--_Sub_Teachers-Temp_and_Sub_Cassified_and_Support_Employees.pdf Policy 6.541_--_Annual_Vacation_Leave.pdf Policy 6.915_--_Use_of_Sick_Leave_by_Family_Members.pdf Policy 7.60_--_Audits.pdf Policy 8.16_Emergency_Drills.pdf Policy 8.31_--_Student_Transportation.pdf Policy 8.111_Key_Control_-_Access_to_Buildings.pdf That the Sarasota County School Board approve request to advertise the revised School Board Policies. 10. Discussion Agenda School Board 10.1 APPROVAL OF THE 2025-2026 SARASOTA COUNTY SCHOOLS STUDENT PROGRESSION PLAN 25-26 SCS Student Progression Plan.pdf That the Sarasota County School Board approve the 2025-2026 Sarasota County Schools Student Progression Plan. 10.2 APPROVAL OF REVISED SCHOOL BOARD POLICIES – CHAPTER 2: SCHOOL BOARD ORGANIZATION AND GOVERNANCE Policy 2.71 - Prohibiting Discrimination and Harassment.pdf Policy 2.71a - Discrimination and Harassment Complaint Procedures.pdf Policy 2.73 Educational Equity.pdf That the Sarasota County School Board approve the revised policies. 10.3 APPROVAL OF THE K-12 CODE OF STUDENT CONDUCT FOR THE 2025-2026 SCHOOL YEAR 2026 SY CSC Edits Elementary.pdf 2026 SY CSC Edits Secondary 5.30.25.pdf That the Sarasota County School Board approve the draft Code of Student Conduct for the 2025-2026 school year. That the Sarasota County School Board authorize the Chairperson or Vie Chairperson and the Superintendent to execute the agreement contingent upon form approval by General Counsel. 10.4 REQUEST TO SCHEDULE PRIVATE MEETING CONCERNING SETTLEMENT NEGOTIATIONS AND/OR STRATEGY SESSIONS RELATED TO LITIGATION EXPENDITURES AND SETTLEMENT IN RE: SANIBEL SEARS AS PERSONAL REPRESENTATIVE OF THE ESTATE OF GAGE CROWLEY SEARS V. SCHOOL BOARD OF SARASOTA COUNTY, CASE NO. 2022 CA 1756 NC, PURSUANT TO FLORIDA STATUTE SECTION 286.011(8) ON SEPTEMBER 16, 2025 To move to authorize a litigation strategy session regarding Sanibel Sears as Personal Representative of the Estate of Gage Crowley Sears v. School Board of Sarasota County , Case No. 2022 CA 1756 NC , pursuant to Florida Statute section 286.011(8) to be held on September 16, 2025, at a time to be determined in order to conduct the private meeting. 11. Public Comment - General 12. For the Record 13. Adjournment Document: 47127