Regular Board Meeting

4 Monday, September 26, 2022 Regular Board Meeting Crouse Education Center 780 Shoreline Drive Aurora, IL 60504 1. Meeting - 6:00 p.m. Subject A. Call to Order Meeting Sep 26, 2022 - Regular Board Meeting Type Procedural File Attachments 1. Meeting - 6:00 p.m. Subject B. Roll Call Meeting Sep 26, 2022 - Regular Board Meeting Type Procedural File Attachments 1. Meeting - 6:00 p.m. Subject C. Recess/Reconvene Meeting Sep 26, 2022 - Regular Board Meeting Type Action Recommended Action that the Board of Education recess to Executive Session for the purpose of: (A) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. (B) Student disciplinary cases. (C) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. File Attachments Motion & Voting that the Board of Education recess to Executive Session for the purpose of: (A) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. (B) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Motion by Ms Natasha Grover, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 2. Executive Session - 5 ILCS 120/2(c)(1), (c)(9), (c)(11) - 6:05 p.m. Subject A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. Meeting Sep 26, 2022 - Regular Board Meeting Type Information, Discussion File Attachments 2. Executive Session - 5 ILCS 120/2(c)(1), (c)(9), (c)(11) - 6:05 p.m. Subject B. Student disciplinary cases. 5 ILCS 120/2(c)(9) Meeting Sep 26, 2022 - Regular Board Meeting Type File Attachments 2. Executive Session - 5 ILCS 120/2(c)(1), (c)(9), (c)(11) - 6:05 p.m. Subject C. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Meeting Sep 26, 2022 - Regular Board Meeting Type Information, Discussion File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject A. Reconvene to Open Session/Call to Order Meeting Sep 26, 2022 - Regular Board Meeting Type Procedural File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject B. Roll Call Meeting Sep 26, 2022 - Regular Board Meeting Type Procedural File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject C. Pledge of Allegiance Meeting Sep 26, 2022 - Regular Board Meeting Type Procedural File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject D. Board Salutes Meeting Sep 26, 2022 - Regular Board Meeting Type Information 2023 National Merit Semifinalists Announced The National Merit Scholarship Corporation announced 54 District 204 students that have been identified as Semifinalists in the 68 th annual National Merit Scholarship Program. Metea Valley had 7 students, Neuqua Valley had 37 students and Waubonsie Valley had 10 students identified as Semifinalists. These academically talented high school seniors have an opportunity to continue in the competition for more than 7,250 National Merit Scholarships worth more than $28 million that will be offered next spring. Merit Scholars are selected based on their skills, accomplishments, and potential for success in rigorous college studies. Congratulations to all these students and good luck as the scholarship competition moves forward! Waubonsie Valley Choir Department selected to perform with Broadway in Chicago The board salutes the Waubonsie Valley Choir Department on being selected as one of three choirs in Illinois invited to perform with Broadway in Chicago on Saturday, October 15th, for their production of Children of Eden in Concert at the Cadillac Palace Theatre. There are two performances, one at 2:00 p.m. and one at 8:00 p.m. Ticket information can be found on Waubonsie’s website. Congratulations to all the students and staff involved! File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject E. Student Representative Report by Khushi Vaishnav from Neuqua Valley High School Meeting Sep 26, 2022 - Regular Board Meeting Type Information File Attachments 4. Public Comment Subject A. Procedures for Public Comment Meeting Sep 26, 2022 - Regular Board Meeting Type Information Individuals wishing to address the Board of Education must sign up by 6:57 p.m. 60 minutes is allowed for public comment, and each person is limited to three minutes. When addressing the Board, please respect the confidentiality and safety of our students and school district personnel. We also ask that those addressing the Board be cognizant that this is an open meeting and is available to all age groups and, as such, ask that you consider who the audience members are this evening and keep comments age appropriate. Public comment represents the voice and opinion of the speaker. There will be no feedback from the board members during the meeting, but follow-up will be provided by an administrator as appropriate. Although this is not required, it is helpful for the Board to know whether the comments and concerns we hear are being raised by residents, so we ask that you state if you live in the district and if you currently have children in our schools. http://board.ipsd.org/Uploads/Policies/Section%202/2230.pdf File Attachments 5. Consent Agenda and Superintendent Report Subject A. Superintendent Report Meeting Sep 26, 2022 - Regular Board Meeting Type Information File Attachments 5. Consent Agenda and Superintendent Report Subject B. Freedom of Information Act Requests Meeting Sep 26, 2022 - Regular Board Meeting Type Information File Attachments FOIA Report 09.26.2022.pdf (79 KB) 5. Consent Agenda and Superintendent Report Subject C. Approval of Consent Agenda Items D through J. Meeting Sep 26, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Consent Agenda Items D through J, as presented. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items D through J, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 5. Consent Agenda and Superintendent Report Subject D. Approval of Administrator and Teacher Salary and Benefit Report [Board Policy 3:40 Superintendent] -LL Meeting Sep 26, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approves Approval of Administrator and Teacher Salary and Benefit Report, as presented. File Attachments Public - Administrator and Teacher Salary and Benefits Report 2022 BOE.pdf (210 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items D through J, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 5. Consent Agenda and Superintendent Report Subject E. Approval of the TRS Supplemental Savings Plan (SSP) - (MS) Meeting Sep 26, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the TRS Supplemental Savings Plan (SSP), as presented. Memo To: Members, Board of Education Adrian B. Talley From: Matt Shipley, CSBO Doug Wiley, Comptroller Date: September 26, 2022 Re: TRS Supplemental Savings Plan BOARD MEETING DATE: September 26, 2022 RECOMMENDATION: The district’s participation in TRS’s Supplemental Savings Plan (SSP) is required by state statute and therefore, the administration recommends the Board of Education approve the attached resolution as presented. RATIONALE: TRS is required by Public Act 100-769 to offer an optional defined contribution benefit to all eligible members. The SSP is a 457 plan that eligible certified staff would be able to contribute to. The district administers its own 457 plan that many employees already take advantage of. This is simply another option available to them through TRS. This is a completely voluntary program for current TRS members; however, TRS will be auto-enrolling new TRS members at a later date. These new members will be able to opt out of the SSP and details of this arrangement will be shared by TRS at a later date. We anticipate that the burden on district staff to administer this will be minimal as this is simply a payroll deduction and remittance to a vendor which we already do for the other 457 vendors. File Attachments TRS SSP Resolution.pdf (85 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items D through J, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 5. Consent Agenda and Superintendent Report Subject F. Approval of 4:150 – ISBE’s FY2023 Round 1 School Maintenance Project Grant Application [4:150 – Facility Management and Building Programs] - MS, JR Meeting Sep 26, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the ISBE’s FY2023 Round 1 School Maintenance Project Grant Application, as presented. Memo To: Members of the Board of Education Adrian B. Talley, Superintendent From: John R. Robinson III, Director of Building Operations Date: September 21, 2022 Re: Approval of ISBE’s FY2023 Round 1 School Maintenance Project Grant Application BOARD MEETING DATE: September 26, 2022 APPLICABLE BOARD POLICY(S): 4:150 – Facility Management and Building Programs RECOMMENDATION: I recommend that the Board of Education approve the Grant Application for the School Maintenance Project Grant and reserving local funds to cover the district’s portion of the project costs, as presented. RATIONALE: This matching $50,000 grant will help offset the costs to replace the flooring at Gombert Elementary School in summer 2023. File Attachments Recommendation for FY 23 - Maint Grant Application 9.26.22.pdf (122 KB) Maintenance Grant.pdf (380 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items D through J, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 5. Consent Agenda and Superintendent Report Subject G. Approval of Annual Legislative Education Network of DuPage Dues [Board Policy 2:120 Board Member Development] - AT Meeting Sep 26, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approves Annual LEND Dues, as presented. Memo To: Members, Board of Education From: Adrian B. Talley, Superintendent Date: September 14, 2022 Re: Legislative Education Network of DuPage Annual Dues BOARD MEETING DATE: September 26, 2022 APPLICABLE BOARD POLICY(S): 2:120 Board Member Development RECOMMENDATION: I recommend that the Board of Education approve the annual dues for the Legislative Education Network of DuPage (LEND). RATIONALE: Board policy sets the standard that Board members become familiar with public school issues, governance, and legislation and advocate on behalf of the children of our district. File Attachments LEND 2023 Invoice.pdf (149 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items D through J, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 5. Consent Agenda and Superintendent Report Subject H. Approval of Minutes from the Regular Meeting on September 12, 2022 and Executive Session on September 12, 2022 [Board Policy 2:220 School Board Meeting Procedure] Meeting Sep 26, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Minutes from the Regular Meeting on September 12, 2022 and Executive Session on September 12, 2022 , as presented. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items D through J, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 5. Consent Agenda and Superintendent Report Subject I. Approval of the Business and Financial Items [Board Policy 4:50 Payment Procedures] Meeting Sep 26, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Business and Financial Items, as presented. File Attachments September 26, 2022 Bill Listing.pdf (298 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items D through J, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 5. Consent Agenda and Superintendent Report Subject J. Approval of the Personnel Report Meeting Sep 26, 2022 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Personnel Report, as presented. These recommendations are consistent with Board polices including: 3:40 – Superintendent 5:10 – Equal Employment Opportunity and Minority Recruitment 5:30 – Hiring Process and Criteria 5:150 – Personnel Records 5:180 – Temporary Illness or Temporary Incapacity 5:190 – Teacher Qualifications 5:200 – Terms and Conditions of Employment and Dismissal 5:210 – Resignations 5:250 – Leaves of Absence 5:270 – Employment At-Will, Compensation, and Assignment 5:280 – Duties and Qualifications 5:290 – Employment Termination and Suspensions 5:330 – Sick Days, Vacation, Holidays, and Leaves File Attachments Public Report 09-26-22 - FINAL.pdf (224 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items D through J, as presented. Motion by Mr Justin Karubas, second by Mr Mark Rising. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 6. Consent Agenda Items for Separate Consideration Subject A. If Necessary Meeting Sep 26, 2022 - Regular Board Meeting Type Action File Attachments 7. Action Items Subject A. Approval of Strategic Plan as District Goals [Board Policy 2:20 - Powers and Duties of the School Board, Board Policy 3:10 - Goals and Objectives, Board Policy 4:02 - Goals and Objectives, Board Policy 6:15 - School Accountability] - AT Meeting Sep 26, 2022 - Regular Board Meeting Type Action Recommended Action that the Board of Education approve the Strategic Plan as District Goals, as presented. Memo To: Members of the Board of Education From: Adrian B. Talley Date: September 19, 2022 Re: District Goals BOARD MEETING DATE: September 26, 2022 APPLICABLE BOARD POLICY(S): 2:20, 3:10, 4:02, and 6:15 RECOMMENDATION: It is recommended that the Board of Education approve the Strategic Plan as district goals. RATIONALE: Through a very engaging process that involved members of the community, the school district has, for the first time, a codified strategic plan. That plan, which is very robust in nature, incorporates all of the prior district goals and adds to those goals with additional goals and strategies. In order not to have a strategic plan and district goals, it is recommended that we have followed the strategic plan. There will be an annual report that will hold administration accountable and will allow the district to share the results of our plan. File Attachments Strategic Plan and District Goals - Read-Only.pdf (256 KB) Motion & Voting that the Board of Education approve the Strategic Plan as District Goals, as presented. Motion by Ms Supna Jain, second by Ms Susan Demming. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 7. Action Items Subject B. Approval of the Action Regarding a Student Discipline Matter - AT Meeting Sep 26, 2022 - Regular Board Meeting Type Action Recommended Action that the Board of Education will approve the Action Regarding a Student Discipline Matters, as presented. File Attachments Motion & Voting that the Board of Education will approve the Action Regarding a Student Discipline Matters, as presented. Motion by Ms Natasha Grover, second by Ms Supna Jain. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain 8. Discussion Subject A. District Goal 1 - IPEF Update - TR Meeting Sep 26, 2022 - Regular Board Meeting Type Information, Discussion File Attachments BOE Presentation Slides 9-26-22.pdf (979 KB) 8. Discussion Subject B. District Goal 2 - Annual Recruitment and Hiring Report -LL Meeting Sep 26, 2022 - Regular Board Meeting Type Information, Discussion File Attachments Board Presentation Annual Hiring Report 9.26.22 _Public.pdf (12,656 KB) 8. Discussion Subject C. Legislative Advocacy Update - LD Meeting Sep 26, 2022 - Regular Board Meeting Type Discussion File Attachments 8. Discussion Subject D. Board of Education Update - LD Meeting Sep 26, 2022 - Regular Board Meeting Type Discussion File Attachments 9. Adjournment Subject A. Adjourn the Meeting Meeting Sep 26, 2022 - Regular Board Meeting Type Action Recommended Action that the Board of Education adjourn the meeting. File Attachments Motion & Voting that the Board of Education adjourn the meeting. Motion by Mr Justin Karubas, second by Ms Natasha Grover. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Mr Mark Rising, Ms Susan Demming, Ms Natasha Grover, Ms Laurie Donahue, Ms Supna Jain