Regular Council - Mar 13 2025

Regular Council - Mar 13 2025. Location: Council Chambers. Time: 06:00 PM. Agenda: Regular Council - Mar 13 2025 - Agenda - Html AGENDA Regular Council Meeting Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Mayor Molly Young Vice-Mayor Rick Sartory Council Member Laurie Brandon Council Member Patrick Painter Council Member Jayson E. French March 13, 2025 Immediately Following Special Council Meeting Council Chambers and Youtube Live CALL TO ORDER AND ROLL CALL INVOCATION AND PLEDGE OF ALLEGIANCE - VICE-MAYOR SARTORY APPROVAL OF AGENDA PRESENTATION 1. Presentation of the Abby Brennan Mayor Award Presenter: Mayor Molly Young Agenda Memo #25-063 - Pdf 2. Proclamation Proclaiming April as Water Conservation Month Presenter: Mayor Molly Young Agenda Memo #25-034 - Pdf 3. Proclamation Proclaiming March as Florida Bike Month Presenter: Mayor Molly Young Agenda Memo #25-054 - Pdf CONSENT AGENDA All items listed under the Consent Agenda are considered routine and will be enacted by one motion . There will be no separate discussion of these items unless a Village Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 4. MINUTES: January 9, 2025 Regular and February 3, 2025 Workshop Regular Council - Jan 09 2025 - Minutes - Pdf Workshop - Feb 03 2025 - Minutes - Pdf 5. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Remembrance Park, Overhead Power Utility Removal and Underground Services, $16,500.48. B. PNC Bank Lock Box Agreement for Collections of Emergency Medical Transport Fees, $8400/year, C. CivicPlus AudioEye Services $2,500/year, D. Work Authorization to Kimley-Horn and Associates, Inc. for As-Needed General Engineering Services, $12,000 Presenter: Jeremy Allen, Village Manager Agenda Memo #25-056 - Pdf 6. Consider approval of Special Event permit application for an annual St. Patrick’s Day event by McCarthy’s Pub, to take place at 518 N US Highway 1, County Line Plaza. The event is to be held on March 17, 2025 from 2:00 p.m. - 10:00 p.m.. The projected number of attendees for the event is ~250 over the course of the event Presenter: Wayne Cameron Agenda Memo #25-047 - Pdf 7. Consider Approval of Installation of Accessible Pedestrian Signals for Visually Impaired Pedestrians Presenter: Doug Chambers, Director of Public Works Agenda Memo #25-038 - Pdf END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Public comments / communications from citizens are limited to 3 (three) minutes. Anyone wishing to address Council should complete a "Comments by the Public" card and present it to the Village Clerk prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-18 regarding public participation. Rules of Decorum COMMUNICATIONS FROM COUNCIL STANDING REPORTS VILLAGE ATTORNEY VILLAGE MANAGER 8. Manager's Monthly Report Presenter: Jeremy Allen, Village Manager Agenda Memo #25-067 - Pdf POLICE DEPARTMENT 9. Police Department Standing Report Presenter: Gus Medina, Police Chief Agenda Memo #25-055 - Pdf FIRE DEPARTMENT 10. Fire Department Standing Report Presenter: John McLoughlin Agenda Memo #25-068 - Pdf UTILITIES 11. Utilities Department Update Presenter: Marjorie Craig, Utilities Director Agenda Memo #25-061 - Pdf REGULAR AGENDA OLD BUSINESS 12. ORDINANCE NO. 01-25, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE TEQUESTA CODE OF ORDINANCES AT CHAPTER 30. ENVIRONMENTAL CONTROL. ARTICLE X. NOISE. SEC. 30-361. PROHIBITED NOISE GENERALLY. TO REVISE THE PERMISSIBLE HOURS FOR CONSTRUCTION AND OTHER NOISE GENERATING ACTIVITY ON SATURDAYS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 30. ENVIRONMENTAL CONTROL. ARTICLE X. NOISE. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Presenter: Wayne Cameron Agenda Memo #25-042 - Pdf 13. ORDINANCE 04-25, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION; BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT A, THE GENERAL EMPLOYEES’ PENSION TRUST FUND, SECTION 11, OPTIONAL FORMS OF BENEFITS; BY AMENDING SUBSECTION 1 TO PROVIDE FOR A 75% OPTIONAL FORM OF BENEFIT; PROVIDING FOR A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Presenter: Jeffery Snyder, Finance Director Agenda Memo #25-041 - Pdf NEW BUSINESS 14. Consider Approval of Wynn & Sons Proposal for Milling, Paving, and Striping Six Open Cut Road Repairs on Country Club Drive for $91,998 Presenter: Marjorie Craig, Utilities Director Agenda Memo #25-048 - Pdf 15. Consider Approval of Fiscal Year 2025 Roadway Capital Improvements Presenter: Doug Chambers, Director of Public Works Agenda Memo #25-039 - Pdf 16. REV Consider Approval of Grant Agreement Between The Village of Tequesta and State of Florida Department of Environmental Protection for Planning Services for Tequesta Park in the amount of $681,767.00 Presenter: Jeremy Allen, Village Manager Agenda Memo #25-064 - Pdf 17. REM Consider Approval of Work Authorization which Authorizes Kimley-Horn and Associates, Inc. to Perform work Set Forth Herein and is Issued Pursuant to The Professional Engineering Services Agreement to Provide 90% Construction Documents and Limiting Permit Services for Tequesta Park Presenter: Jeremy Allen, Village Manager Agenda Memo #25-065 - Pdf 18. Consider Approval of Palm Beach County Local Option Gas Tax Renewal; Interlocal Agreement for Distribution Formula Presenter: Keith Davis, Village Attorney Agenda Memo #25-070 - Pdf 19. RESOLUTION NO. 06-25, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ENCOURAGING PALM BEACH COUNTY, INTERESTED STATE AGENCIES, FELLOW MUNICIPALITIES, AND OTHER TAXING AUTHORITIES TO ENGAGE IN A COLLABORATIVE EFFORT WITH EACH OTHER FOR THE SUCCESSFUL DEVELOPMENT AND ADOPTION OF A COUNTY-WIDE TRANSPORTATION PLAN; SUPPORTING EFFORTS OF THE PALM BEACH COUNTY CITY MANAGERS ASSOCIATION AND THE PALM BEACH COUNTY INTERGOVERNMENTAL COORDINATION PROGRAM TO PREPARE APPROPRIATE PROCUREMENT DOCUMENTS, INCLUDING A SCOPE OF WORK, TO RETAIN A CONSULTING FIRM WHICH WILL DRAFT THE COUNTY-WIDE TRANSPORTATION PLAN WHICH WILL ALSO PRESERVE MUNICIPAL HOME RULE AND LOCAL CONTROL OVER LAND USE DECISION-MAKING, INCLUDING BUT NOT LIMITED TO ANY AMENDMENTS TO THE VILLAGE OF TEQUESTA COMPREHENSIVE PLAN FUTURE LAND USE ELEMENT, TRANSPORTATION ELEMENT, AND INTERGOVERNMENTAL COORDINATION ELEMENT; SUPPORTING THE EXPANSION OF THE PALM BEACH COUNTY INTERGOVERNMENTAL PLAN AMENDMENT REVIEW COMMITTEE BY ADDING APPROPRIATE MUNICIPAL, COUNTY, STATE, AND OTHER STAFF MEMBERS TO SERVE AS A TECHNICAL ADVISORY COMMITTEE WHICH WILL PROVIDE INFORMATION TO THE CONSULTING FIRM AND OTHER STAKEHOLDERS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Presenter: Keith Davis, Village Attorney Agenda Memo #25-071 - Pdf ANY OTHER MATTERS ADJOURNMENT ADA ACCESSIBILITY: The Village of Tequesta strives to be an inclusive environment. As such, it is the Village’s policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 (“ADA”) by ensuring our records are accessible to individuals with disabilities. However, there are records we receive from outside entities (contractors, vendors, other state agencies, etc.) that are not ADA compliant. We take every measure possible to remediate those documents, however, some records may not be compliant. If there is a file that is not compliant that you wish to access, please contact the Village Clerk’s Office and we will make an accommodation. DISABLED ACCOMMODATION: Disabled persons who need an accommodation in order to participate in this Village Council Meeting are requested to contact the Village Clerk’s Office at 768-0440 at least three working days before this meeting. Hearing impaired persons please note wireless hearing system receivers are available by requesting the same from the Village Clerk. PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing he /she will need a record of the proceedings, and that, for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. COMMUNICATIONS FROM CITIZENS: Public comments / communications from citizens are limited to 3 (three) minutes. Anyone wishing to address Council should complete a “Comments by the Public” card and present it to the Village Clerk prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-18 regarding public participation. OTHER AGENDA ITEMS: Any citizen is entitled to be heard on any official agenda item when the Village Council calls for public comments subject to the three-minute limitation. Village Council Meetings are public business meetings, and as such, the Village Council retains the right to limit discussion on any issue. SCHEDULE OF MEETINGS AND EVENTS 345 Tequesta Drive unless otherwise indicated Workshop - March 31, 2025 - 6:00 p.m. Regular Council Meeting - April 10, 2025 - 6:00 p.m. Document: Regular Council - Mar 13 2025 - Minutes - Html MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL MARCH 13, 2025 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:09 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French (via zoom). INVOCATION AND PLEDGE OF ALLEGIANCE - Vice-Mayor Sartory An invocation was offered by Pastor Paul Beresford, followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice Mayor Sartory made a motion to approve the agenda as presented; seconded by Council Member Patrick Painter. (Carried 5-0) PRESENTATION 1. Presentation of the Abby Brennan Mayor Award Mayor Molly Young presented the Abby Brennan Mayor's Award to longtime volunteer and resident, Marcia Nielson. 2. Proclamation Proclaiming April as Water Conservation Month Village Clerk Lori McWilliams read the proclamation into the record. 3. Proclamation Proclaiming March as Florida Bike Month No one was present to receive the proclamation and as a result, it was not read into the record. CONSENT AGENDA 4. MINUTES: January 9, 2025 Regular and February 3, 2025 Workshop MOTION: Vice-Mayor Sartory made a motion to approve the Consent Agenda as presented. Council Member Brandon seconded the motion. Carried unanimously 5-0. 5. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Remembrance Park, Overhead Power Utility Removal and Underground Services, $16,500.48. B. PNC Bank Lock Box Agreement for Collections of Emergency Medical Transport Fees, $8400/year, C. CivicPlus AudioEye Services $2,500/year, D. Work Authorization to Kimley-Horn and Associates, Inc. for As-Needed General Engineering Services, $12,000 6. Consider approval of Special Event permit application for an annual St. Patrick’s Day event by McCarthy’s Pub, to take place at 518 N US Highway 1, County Line Plaza. The event is to be held on March 17, 2025 from 2:00 p.m. - 10:00 p.m.. The projected number of attendees for the event is ~250 over the course of the event 7. Consider Approval of Installation of Accessible Pedestrian Signals for Visually Impaired Pedestrians END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Vice Mayor Sartory reported on the recent "Palm Beach County Days" he had attended in Tallahassee. He commented that golf cart and e-bike safety were a huge concern and challenge in our area. Council Member French announced he had attended the Beach Road Association meeting recently. Mayor Young reported back on property tax legislation that was on the horizon. She also commented on the livability of Tequesta. Additionally, education and transportation were topics of deep concern amongst neighboring community leaders. STANDING REPORTS Village Attorney Village Attorney Keith Davis reported there was a lot to pay attention to in the current legislative session such as: preemptions, single family zones, artificial turf, building permits, public beach access and the customary use doctrine. He appreciated Council's support on local home rule. Village Manager 8. Manager's Monthly Report Manager Jeremy Allen announced that Martin County declined supporting the railroad crossing quiet zone at County Line Road. He reminded Council that the food truck events were over for the season and understood that the Community Development Department had received plenty of resident feedback during the last event. Topics of mobility fees and an interlocal agreement were items on the horizon. Mr. Allen applauded Community Development Director Jay Hubsch for receiving a grant. Police Department 9. Police Department Standing Report Police Chief Gus Medina reported on the Civilian Firearms Class, recent ride alongs, Explorer Meetings, CPR certifications for officers, and an upcoming boater's course. Fire Department 10. Fire Department Standing Report Fire Chief McLaughlin reported upon recent meetings with department heads on hurricane season, meetings with the Clerk's Department on public records, driver engineer training, a retiree's breakfast, Easter Open House, a recent golf cart fatality, accidents involving a chain saw, fire life safety license, CERT team, trauma calls, water rescue training and a mid year ISO visit. UTILITIES 11. Utilities Department Update Utility Director Marjorie Craig reported on grant money in the amount of $145, 000 the Village had recently received, for the vulnerability assessment, the membrane replacement bid, and the CIP report. REGULAR AGENDA OLD BUSINESS 12. ORDINANCE NO. 01-25, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE TEQUESTA CODE OF ORDINANCES AT CHAPTER 30. ENVIRONMENTAL CONTROL. ARTICLE X. NOISE. SEC. 30-361. PROHIBITED NOISE GENERALLY. TO REVISE THE PERMISSIBLE HOURS FOR CONSTRUCTION AND OTHER NOISE GENERATING ACTIVITY ON SATURDAYS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 30. ENVIRONMENTAL CONTROL. ARTICLE X. NOISE. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title of Ordinance 01-25 into the record,as a second reading. MOTION: Council Member Brandon made a motion to approve Ordinance 01-25; Council Member Painter seconded the motion. Carried unanimously 5-0. 13. ORDINANCE 04-25, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION; BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT A, THE GENERAL EMPLOYEES’ PENSION TRUST FUND, SECTION 11, OPTIONAL FORMS OF BENEFITS; BY AMENDING SUBSECTION 1 TO PROVIDE FOR A 75% OPTIONAL FORM OF BENEFIT; PROVIDING FOR A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title of Ordinance 04-25 into record. There were no questions from Council. MOTION: Council Member Painter made a motion to approve Ordinance 04-25 Amending the General Employees' Pension Trust Fund. Council Member Brandon seconded the motion. Carried unanimously 5-0. NEW BUSINESS 14. Consider Approval of Wynn & Sons Proposal for Milling, Paving, and Striping Six Open Cut Road Repairs on Country Club Drive for $91,998 Utility Director Marjorie Craig reported on the proposal for road repairs. Council had no comments. MOTION: Council Member Painter made a motion to approve the Wynn & Sons proposal for milling, paving and striping repairs on Country Club Drive; Council Member Brandon seconded the motion. Carried unanimously 5-0. 15. Consider Approval of Fiscal Year 2025 Roadway Capital Improvements Public Works Director Doug Chambers reported on upcoming road capital improvement projects throughout the Village. He noted the cost was $688,861.35 with a commencement date of mid April. MOTION: Council Member Brandon made a motion to approve staffs recommendations to the ongoing Capital Roadway Improvements for FY2025; Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. 16. Consider Approval of Grant Agreement Between The Village of Tequesta and State of Florida Department of Environmental Protection for Planning Services for Tequesta Park in the amount of $681,767.00 Manager Allen updated Council on the grant for Tequesta Park. Kimley Horn was currently updating an agreement with the Village. There would be further discussion in an upcoming Workshop Meeting. Council had questions on fees within the scope of the agreement and it was confirmed that fees were included. Mrs. Marcia Nielson of 94 Beechwood Trail commented on the Tequesta Park lease and urged the Village to be cautious moving forward. MOTION: Council Member Painter made a motion to approve the grant agreement between The Village and the Department of Environmental Protection (DEP) for Tequesta Park; Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. 17. Consider Approval of Work Authorization which Authorizes Kimley-Horn and Associates, Inc. to Perform work Set Forth Herein and is Issued Pursuant to The Professional Engineering Services Agreement to Provide 90% Construction Documents and Limiting Permit Services for Tequesta Park This item was tabled to a later meeting. 18. Consider Approval of Palm Beach County Local Option Gas Tax Renewal; Interlocal Agreement for Distribution Formula Attorney Keith Davis informed Council of the 30 year gas tax which could be renewed via a resolution authorizing an interlocal agreement with the county. He felt it was getting more traction locally and it was possible for larger municipalities to sign the agreement soon. A majority of the county population residing in a municipality would need to pass it in order for it to be effective. MOTION: Council Member Painter made a motion to approve the Interlocal Agreement for the Distribution Formula; Council Member Brandon seconded the motion. Carried unanimously 5-0. 19. RESOLUTION NO. 06-25, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ENCOURAGING PALM BEACH COUNTY, INTERESTED STATE AGENCIES, FELLOW MUNICIPALITIES, AND OTHER TAXING AUTHORITIES TO ENGAGE IN A COLLABORATIVE EFFORT WITH EACH OTHER FOR THE SUCCESSFUL DEVELOPMENT AND ADOPTION OF A COUNTY-WIDE TRANSPORTATION PLAN; SUPPORTING EFFORTS OF THE PALM BEACH COUNTY CITY MANAGERS ASSOCIATION AND THE PALM BEACH COUNTY INTERGOVERNMENTAL COORDINATION PROGRAM TO PREPARE APPROPRIATE PROCUREMENT DOCUMENTS, INCLUDING A SCOPE OF WORK, TO RETAIN A CONSULTING FIRM WHICH WILL DRAFT THE COUNTY-WIDE TRANSPORTATION PLAN WHICH WILL ALSO PRESERVE MUNICIPAL HOME RULE AND LOCAL CONTROL OVER LAND USE DECISION-MAKING, INCLUDING BUT NOT LIMITED TO ANY AMENDMENTS TO THE VILLAGE OF TEQUESTA COMPREHENSIVE PLAN FUTURE LAND USE ELEMENT, TRANSPORTATION ELEMENT, AND INTERGOVERNMENTAL COORDINATION ELEMENT; SUPPORTING THE EXPANSION OF THE PALM BEACH COUNTY INTERGOVERNMENTAL PLAN AMENDMENT REVIEW COMMITTEE BY ADDING APPROPRIATE MUNICIPAL, COUNTY, STATE, AND OTHER STAFF MEMBERS TO SERVE AS A TECHNICAL ADVISORY COMMITTEE WHICH WILL PROVIDE INFORMATION TO THE CONSULTING FIRM AND OTHER STAKEHOLDERS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis explained the Resolution on the transportation plan was drafted months ago, demonstrating support for the regional transportation plan. The procurement was currently in process and moving forward. MOTION: Council Member Painter made a motion to approve Resolution 06-25; Council Member Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS There were none. ADJOURNMENT The meeting was adjourned at 7:00 PM. MOTION: Vice-Mayor Sartory made a motion to adjourn the meeting at 7:00 PM; Council Member Painter seconded the motion. Carried unanimously 5-0. Respectfully submitted, ___________________ Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk’s office.