Susanville City Council

SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, JANUARY 3, 2024 – 4:30 PM Mayor McCourt called the meeting to order at 4:30pm. Roll Call of Councilmembers Present: McCourt, Stafford, Schuster, Brown Absent: Herrera 1. APPROVAL OF AGENDA: Moved by Schuster; seconded by Brown to approve. Motion Carried: 4 - 0 Voting For: McCourt, Stafford, Schuster, Brown Voting Against: None Absent: Herrera 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Jim McCarthy, public, expressed his displeasure that the current council would consider amending the city administrator position and requested that they wait until after the election. 3. CLOSED SESSION: The City Council convened in closed session at 4:33pm to discuss the following: A. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Government Code Section §54957 1. City Administrator - Agreement Amendment 4. RETURN TO OPEN SESSION: The City Council reconvened in open session at 5:00pm. The Pledge of Allegiance and Invocation were provided. Mr. Newton stated that the Council met in closed to discuss the above-mentioned item, that direction was provided to staff, but no reportable action was taken. 5. BUSINESS FROM THE FLOOR: Jim McCarthy, public, shared his thoughts on item 12A, the Public Safety Chief position. He added that the positions should stay as is and possibly make it an elected position if possible. 6. CONSENT CALENDAR: Moved by Schuster; seconded by Brown to approve. Motion Carried: 4 - 0 Voting For: McCourt, Stafford, Schuster, Brown Voting Against: None Absent: Herrera 6.A Minutes of the City Council's December 20, 2023 regular meeting. Motion to waive the reading of and approval to receive and file the City Council's December 20, 2023 regular meeting. 231220.cc.min.draft.pdf 6.B Vendor and payroll warrants Motion to receive and file 12-14-23.pdf 12-18-23.pdf 12-21-23.pdf

6.C Consider Resolution No. 24-6269, approving relocation assistance for Economic Development Director. Motion to approve Resolution No. 24-6269, approving relocation assistance for Economic Development Director. 24-6269.pdf 7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: The Land Acknowledgment Statement and city's Mission Statement were provided. 9. NEW BUSINESS: 9.A Consider Resolution No. 23-6263, authorizing the Public Works Director to execute a contract with Full Spectrum Inc. Engineering for the replacement of the Water Division's SCADA system Radios and authorize the Finance Director to adjust the water budget as necessary. Public Works Director, Bob Godman, provided an explanation of the item and requested Council approval of Resolution No. 23-6263. Council Member Brown requested that authorization be given to make further amendments as some projects are unpredictable in nature. Mr. Newton recommended that the now therefore section of the resolution be amended to authorize the Public Works Director to execute contract amendments up to a cost not to exceed $55,000 for the total project. Proposal_20231215 updated.pdf 24-6263.pdf Motion to approve Resolution No. 23-6263, authorizing the Public Works Director to execute a contract with Full Spectrum Inc. Engineering for the replacement of the Water Division's SCADA system Radios as recommended above and authorize the Finance Director to adjust the water budget as necessary. Moved by Brown; seconded by Stafford to approve. Motion Carried: 4- 0 Voting For: McCourt, Stafford, Schuster, Brown Voting Against: None Absent: Herrerra 9.B Consider Resolution No. 24-6267, authorizing the Public Works Director to execute a Service Agreement with ALSCO Uniforms for the Public Works Department uniform and laundry service. Mr. Godman provided an explanation of the item and requested approval of Resolution No.24-6267. City of Susanville_ALASCO Service Agreement.pdf 24-6267.pdf Motion to approve Resolution No. 24-6267, authorizing the Public Works Director to execute a Service Agreement with ALSCO Uniforms for the Public Works Department uniform and laundry service.

Moved by Stafford; seconded by Brown to approve. Motion Carried: 4- 0 Voting For: McCourt, Stafford, Schuster, Brown Voting Against: None Absent: Herrerra 9.C Consider Resolution No. 24-6268, adopting the City of Susanville Employee Evaluation Policy Mr. Newton provided an explanation of the item and requested approval of Resolution No. 24-6268. 202312 Evaluation Policy FINAL DRAFT.pdf 24-6268.pdf Motion to approve Resolution No. 24-6268, adopting the City of Susanville Employee Evaluation Policy. Moved by Brown; seconded by Schuster to approve. Motion Carried: 4- 0 Voting For: McCourt, Stafford, Schuster, Brown Voting Against: None Absent: Herrera 9.D Consider Resolution No. 24-6270, approving the first amendment to Employment Agreement for City Manager Margaret Long, City Attorney, provided an explanation of the item and requested approval of Resolution No. 24-6270. Jim McCarthy, public, inquired about what changes that would occur with the name change, to which the response of it makes it closer to what the current duties are. 24-6270.pdf Amendment Employment Agreement CM_Susanville (Newton) (003).pdf 21-5911 ORIGINAL AGREEMENT.pdf Motion to approve Resolution No. 24-6470 approving Employment Agreement with Dan Newton. Moved by Brown; seconded by Schuster to approve. Motion Carried: 3- 1 Voting For: McCourt, Schuster, Brown Voting Against: Stafford Absent: Herrera 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1040, amending city code to define Public Safety Chief. Motion to waive second reading and adopt Ordinance No. 23-1040, amending city code to define Public Safety Chief.

Jim McCarthy, public, reiterated his concern with the proposed change prior to staffing prior to the election. 23-1040.pdf Mr. Newton presented the item and requested Council approval of Ordinance No. 23-1040. Moved by Schuster; seconded by Stafford to approve. Motion Carried: 4- 0 Voting For: McCourt, Stafford, Schuster, Brown Voting Against: None Absent: Herrera 12.B Consider Ordinance No. 23-1041, amending section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. Mr. Newton presented the item and requested approval of Ordinance No. 23-1041. 23-1041.pdf Motion to waive second reading and adopt Ordinance No. 23-1041, amending Section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. Moved by Schuster; seconded by Brown to approve. Motion Carried: 4- 0 Voting For: McCourt, Stafford, Schuster, Brown Voting Against: None Absent: Herrera 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports Department heads presented the happenings within their departments. 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items Mr. Newton presented the item and requested Council direction. Stafford, uniform grooming standards, speed survey, sick leave policy (to avoid abuse of it). Mr. Newton stated that the meet and confer process has occurred with the grooming standards and the unit agreed to the policy provided to them so it is almost there. 240103 Future Items List.pdf 15. ADJOURNMENT: Adjourn at 5:52pm. ___________________________ Quincy McCourt, Mayor ________________________________ Approved on: January 17, 2024 Heidi Whitlock, City Clerk

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Government Code Section §54957 1. City Administrator - Agreement Amendment 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council's December 20, 2023 regular meeting. 6.B Vendor and payroll warrants 6.C Consider Resolution No. 24-6269, approving relocation assistance for Economic Development Director. 7. PUBLIC HEARINGS: 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Quincy McCourt, Mayor Thomas Herrera, Mayor pro tem Kevin Stafford • Mendy Schuster • Russ Brown Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, January 3, 2024 – 4:30 PM

9.A Consider Resolution No. 23-6263, authorizing the Public Works Director to execute a contract with Full Spectrum Inc. Engineering for the replacement of the Water Division's SCADA system Radios and authorize the Finance Director to adjust the water budget as necessary. 9.B Consider Resolution No. 24-6267, authorizing the Public Works Director to execute a Service Agreement with ALSCO Uniforms for the Public Works Department uniform and laundry service. 9.C Consider Resolution No. 24-6268, adopting the City of Susanville Employee Evaluation Policy 9.D Consider Resolution No. 24-6270, approving the first amendment to Employment Agreement for City Manager 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1040, amending city code to define Public Safety Chief. 12.B Consider Ordinance No. 23-1041, amending section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on January 17, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for January 3, 2024 in the areas designated on December 29, 2023.

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Government Code Section §54957 1. City Administrator - Agreement Amendment 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council's December 20, 2023 regular meeting. 6.B Vendor and payroll warrants 6.C Consider Resolution No. 24-6269, approving relocation assistance for Economic Development Director. 7. PUBLIC HEARINGS: 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Quincy McCourt, Mayor Thomas Herrera, Mayor pro tem Russ Brown • Mendy Schuster • Kevin Stafford Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, January 3, 2024 – 4:30 PM 1

9.A Consider Resolution No. 23-6263, authorizing the Public Works Director to execute a contract with Full Spectrum Inc. Engineering for the replacement of the Water Division's SCADA system Radios and authorize the Finance Director to adjust the water budget as necessary. 9.B Consider Resolution No. 24-6267, authorizing the Public Works Director to execute a Service Agreement with ALSCO Uniforms for the Public Works Department uniform and laundry service. 9.C Consider Resolution No. 24-6268, adopting the City of Susanville Employee Evaluation Policy 9.D Consider Resolution No. 24-6270, approving the first amendment to Employment Agreement for City Manager 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1040, amending city code to define Public Safety Chief. 12.B Consider Ordinance No. 23-1041, amending section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on January 17, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for January 3, 2024 in the areas designated on December 29, 2023. 2

AGENDA ITEM NO. 6.A Action Item Submitted By: Heidi Whitlock, Administrative Services Action Date: January 3, 2024 SUBJECT: Minutes of the City Council's December 20, 2023 regular meeting. PRESENTED BY: Heidi Whitlock, City Clerk SUMMARY: Attached for the Council’s review are the minutes of the City Council’s December 20, 2023 regular meeting. FISCAL IMPACT: None ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's December 20, 2023 regular meeting. SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 231220.cc.min.draft.pdf 3

SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, DECEMBER 20, 2023 – 4:30 PM Mayor McCourt called the meeting to order at 4:30pm. Roll Call of Councilmembers Present: Schuster, Brown, McCourt, Stafford 1. APPROVAL OF AGENDA: Moved by Schuster; seconded by Stafford to approve. Motion Carried: 4 - 0 Voting For: McCourt, Stafford, Schuster, Brown Voting Against: None Absent: Herrera 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No public comment. 3. CLOSED SESSION: The City Council convened in closed session at 4:30pm to discuss the following items: A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6 1. Firefighter Unit B. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Government Code Section §54957 1. Economic Development Director 2. City Administrator 4. RETURN TO OPEN SESSION: Council Member Herrera arrived at 5:00pm. The City Council reconvened in open session at 5:00pm. The Pledge of Allegiance and Invocation were offered. Dan Newton, City Administrator, stated that the City Council met in closed session and provided direction to staff, but no reportable action was taken. 5. BUSINESS FROM THE FLOOR: Heather Bennett, Sexual Assault Coordinator with Lassen Family Services, provided information related to the services they provide as well as the substantial budget cuts that they will see this upcoming year. 6. CONSENT CALENDAR: Mr. Newton requested that item 6D be considered separately as there is an error listed on item 5 within the side agreement as it states January 6, 2023 when it should state January 6, 2024. Moved by Schuster; seconded by Herrera to approve consent items 6A-6C only. Motion: 5 - 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 6.A Minutes of the City Council's December 6, 2023 regular meeting and the December 12, 2023 special meeting. 4

Motion to waive the reading of and approval to receive and file the City Council's December 6, 2023 regular meeting and the December 12, 2023 special meeting. 231206.cc.min.draft.pdf 231212.spec.cc.min.draft.pdf 6.B Vendor and payroll warrants Motion to receive and file 11-17-23.pdf 11-30-23.pdf 12-07-23.pdf 12-08-23.pdf 6.C Utility Accounts Receivable Write-Offs Motion to approve to write-off accounts receivable and send $1,179.68 to collections. 3811_001.pdf 6.D Consider Resolution No 23-6261, approving and authorizing the modification and conditions to the Memorandum of Understanding with the Firefighters Bargaining Unit. Side Letter No. 2.pdf 23-6261.pdf Mr. Newton presented the item and explained that there was an error regarding the start date in the side letter that would require modification prior to approval. The request was made to change the start date to January 6, 2024, not 2023. Motion to approve Resolution No. 23- 6261, approving and authorizing the modification and conditions to the Memorandum of Understanding with the Firefighters Bargaining Unit Moved by Stafford; seconded by Herrera to approved with the requested date change. Motion: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 7. PUBLIC HEARINGS: 7.A Consider Resolution No. 23-6262, Approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Crossroads Freezer Project Jolene Arredondo, Assistant to the City Administrator, provided an explanation of the item to the Council and requested approval of Resolution No. 23-6262. Public Hearing opened and closed at 5:11pm with no comments. 23-6262.pdf Approve Resolution No. 23-6262, Approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Crossroads Freezer Project Moved by Stafford; seconded by Brown to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown 5

Voting Against: None 7.B Consider Resolution No. 23-6266, approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Memorial Park Bathroom Rehabilitation Project Jolene Arredondo, Assistant to the City Administrator, provided an explanation of the item to the Council and requested approval of Resolution No. 23-6266. Public Hearing opened and closed at 5:14pm. 23-6266.pdf Motion to approve Resolution No. 23-6266, approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Memorial Park Bathroom Rehabilitation Project Moved by Brown; seconded by Herrera to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: The city's Mission statement and Land Acknowledgement statement where provided. 9. NEW BUSINESS: 9.A City Procurement Policy and Credit Card Policy Updates Mr. Newton provided an explanation of the item and requested Council discussion. Council direction was provided to move forward and to bring back the entire package, including updated Ordinance language. Procurement Policy 2004.pdf DRAFT city procurement policy 2.pdf 2001 Credit Card Policy (1).pdf Credit Card Policy FINAL DRAFT.pdf 9.B Consider Resolution No. 23-6265, authorizing the City Administrator to execute an Addendum to the Managed IT Services Partner Agreement between the City of Susanville and Computer Logistics Corporation Mr. Newton provided an explanation of the item and requested approval of Resolution No. 23-6265. City of Susanville Partner Agreement Addendum 103123.pdf 23-6265.pdf Motion to approve Resolution No. 23-6265, authorizing the City Administrator to execute an Addendum to the Managed IT Services Partner Agreement between the City of Susanville and Computer Logistics Corporation Moved by Herrera; seconded by Brown to approve. 6

Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 9.C Consider Ordinance No. 23-1041, amending section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. Mr. Newton provided an explanation of the Ordinance No. 23-1041 and requested the Council waive the first reading and introduce this item. 23-1041.pdf Motion to waive first reading and introduce Ordinance No. 23-1041, amending section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. Moved by Schuster; seconded by Herrera, to waive the first reading and introduce Ordinance No. 23-1041. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1040, amending city code to define Public Safety Chief and consider Resolution No. 23-6264, authorizing City Administrator to reorganize city departments as depicted in attached organizational chart. Consider Public Safety Chief job description. Mr. Newton provided an explanation of Ordinance No. 23-1040 and requested the first reading of the Ordinance be waived and for said ordinance to be introduced. Mr. Newton then presented the organizational chart and job description and stated that there will be a change in the chart to reflect that both the police department and fire departments will remain their own departments; however, the administrative functions will be combined and handled by the Public Safety Officer. In addition, the position title directly under the Assistant Fire Chief still needs to be determined. Motion to waive first reading and introduce Ordinance No. 23-1040, city code to define Public Safety Chief. Moved by Stafford, second by Brown. Voting For: Stafford, Brown, Herrera, Schuster, McCourt Voting Against: None Motion to approve Resolution No. 23-6264, authorizing the City Administrator to reorganize city departments as depicted in the attached organizational chart with changes to reflect that both the fire and police departments will still remain separate departments and further authorizes Mr. Newton to determine the title directly under the Assistant Fire Chief. 7

Moved by Stafford, second by Brown. Voting For: Stafford, Brown, Herrera, Schuster, McCourt Voting Against: None Motion to approve Public Safety Chief job description and authorize City Administrator to fly the Public Safety Chief position using the city's standard job announcement format. Moved by Stafford, second by Schuster. Voting For: Stafford, Brown, Herrera, Schuster, McCourt Voting Against: None 23-6264.pdf 23-1040.pdf Draft - Public Safety Chief Job Descripton December 20, 2023.pdf 210915 Adopted Dept Head Process.pdf 12.B City Project Priorities Mr. Newton provided an explanation of the item and requested Council feedback. The following requests were made: 1)revisit the dogs at large item, 2)discussion regarding the Little League Park, and 3) bring back the ARPA discussion item. Mr. Newton responded that the Little League Park item and the ARPA item will be coming back at the second meeting in January. 231220_City_Priorities_List.pdf 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports Information only. Department Heads provided updates on the happenings in their departments. 14. FUTURE COUNCIL ITEMS: No business. 15. ADJOURNMENT: Motion to Adjourn at 6:22pm. ________________________________ Quincy McCourt, Mayor _______________________________ Approved on: Heidi Whitlock, City Clerk 8

AGENDA ITEM NO. 6.B Action Item Submitted By: Alicia Cordova, Administrative Services Action Date: January 3, 2024 SUBJECT: Vendor and payroll warrants PRESENTED BY: Chandra Jabbs, Finance Manager SUMMARY: Warrants dated December 9, 2023 through December 22, 2023 numbered 219903-219912, 219959-220039 FISCAL IMPACT: Accounts Payable vendor warrants totaling $266,503.62, plus $329,395.59 in payroll warrants, for a total of $595,899.21. ACTION REQUESTED: Motion to receive and file SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 12-14-23.pdf 12-18-23.pdf 12-21-23.pdf 9

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CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 12/18/2023 - 12/18/2023 Dec 18, 2023 01:07PM Report Criteria: Report type: GL detail Check.Voided = False GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 12/23 12/18/2023 220014 728 U.S. POSTMASTER UB BILLING WATER 121823 1 7110-430-42-46 POSTAGE 788.54 788.54 12/23 12/18/2023 220014 728 U.S. POSTMASTER UB BILLING GAS 121823 2 7401-430-62-46 POSTAGE 406.22 406.22 Total 121823: 1,194.76 1,194.76 Grand Totals: 1,194.76 1,194.76 M = Manual Check, V = Void Check 21

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AGENDA ITEM NO. 6.C Action Item Submitted By: Dan Newton, Administrative Services Action Date: January 3, 2024 SUBJECT: Consider Resolution No. 24-6269, approving relocation assistance for Economic Development Director. PRESENTED BY: Dan Newton, City Administrator SUMMARY: The city has recently offered the position of Economic Development Director to an individual who lives outside of the area, over 250 miles from Susanville. It is common in such circumstances for agencies to offer relocation assistance to department head level positions. The city does not have a formal policy pertaining to relocation assistance; however, it is legal to provide assistance with the approval of the governing body. The City Administrator has offered the position to a qualified candidate who is currently in the background process. Relocation assistance on a reimbursement basis has been offered up to $5,000 contingent upon Council approval. If approved, reimbursable expenses may include moving expenses, security deposits, closing costs on a home loan and/or other legitimate relocation expenses as approved by the City Administrator. FISCAL IMPACT: Up to $5,000.00 ACTION REQUESTED: Motion to approve Resolution No. 24-6269, approving relocation assistance for Economic Development Director. SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 24-6269.pdf 30

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 24-6269 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING CITY ADMINISTRATOR TO PROVIDE RELOCATION ASSISTANCE FOR THE ECONOMIC DEVELOPMENT DIRECTOR WHEREAS, the city of Susanville recognizes the importance of the recruitment of talented city employees, and WHEREAS, it is common practice for agencies to provide relocation assistance to newly hired employees who will be relocating a significant distance, and WHEREAS, the city does not have a written policy on relocation assistance; and WHEREAS, in the absence of a written policy, relocation assistance may be provided to a new employee, upon approval of the governing board. NOW, THEREFORE, BE IT RESOLVED that the City Council of Susanville, California, hereby authorizes the city administrator to provide relocation assistance to the Economic Development Director position; and BE IT FURTHER RESOLVED that relocation assistance for the Economic Development Director shall be on a reimbursement basis not to exceed $5,000 and may include moving expenses, security deposits, closing costs, and/or other legitimate relocation expenses as approved by the City Administrator. APPROVED:_______________________ Quincy McCourt, Mayor ATTEST:_______________________ Heidi Whitlock, City Clerk The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 3rd day of January 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________________ Heidi Whitlock, City Clerk APPROVED AS TO FORM:_____________________________ Margaret Long, City Attorney 31

AGENDA ITEM NO. 9.A Action Item Submitted By: Bob Godman, Public Works Action Date: January 3, 2024 SUBJECT: Consider Resolution No. 23-6263, authorizing the Public Works Director to execute a contract with Full Spectrum Inc. Engineering for the replacement of the Water Division's SCADA system Radios and authorize the Finance Director to adjust the water budget as necessary. PRESENTED BY: Bob Godman, Public Works Director SUMMARY: In October one of the Water Division's SCADA radios failed. It was on one the wells that the Water Division does not use in the Fall and Winter, it did bring to light that almost all of the Water Division's SCADA radios are extremely out of date. The SCADA system is vitally important in the operation of the Water and Gas divisions as it warns employees about potential issues and allows for 24/7 monitoring of the water, natural gas and geothermal systems. Full Spectrum Inc. Engineering has extensive knowledge about our SCADA system and has given staff an estimate of $42,110.00 for the radios and installation and programming. This is a Public Works Project that is under $60,000 and can therefore be done through negotiated contract. Staff is also asking for a 10% contingency which could bring the total cost of the upgrade to $46,321.00. FISCAL IMPACT: Up to $46,321 to the Water Division 7114 Fund, no impact to the General Fund. ACTION REQUESTED: Motion to approve Resolution No. 23-6263, authorizing the Public Works Director to execute a contract with Full Spectrum Inc. Engineering for the replacement of the Water Division's SCADA system Radios and authorize the Finance Director to adjust the water budget as necessary. SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: Proposal_20231215 updated.pdf 24-6263.pdf 32

CityofSusanville December15,2023 720SouthStreet Susanville,CA96130 Attention:ReubenDowning,GasSupervisorandBrianBardouski,WaterSupervisor Proposal:20231215(Updateofpriorproposal20231026) Reference:RadioupgradefortheSCADAcommunicationsnetwork DearMr.DowningandMr.Bardouski: AsperyourrequestFullSpectrumInc.Engineeringispleasedtoprovidethefollowingproposaltoupgradeyour radionetworkthatprovidescommunicationsbetweenthePublicWorksofficeandallyourSCADAsites. CurrentlyaportionoftheSCADAnetworkoperateson20ͲyearͲoldtechnologywithDATARADIOINTEGRAor CALͲAMPRadios.Theseradioshavebeendiscontinuedcausingavulnerabilityifaradiofailureoccurredthe SCADAsystemcouldbedownforanextendedperiod.CurrentlyIbelieveradiofailurehascaused communicationproblemswiththeWell#1site.TheotherportionoftheradionetworkoperatesonSchneider ElectricTrioKseriesserialradios.Theseradios,althoughover10yearsold,havenotbeenobsoleteyet. Thisproposalplanprovides12(install11)newSchneiderElectricTrioJSeriesEthernetRadios,900MHz,FCC/IC CSA,AES(LTS).

Thefollowingsitesareincludedintheupgrade: MTUͲ00:Office RTUͲ01:Well#1 RTUͲ02:Spare RTUͲ03:Well#3 RTUͲ04:Well#4 RTUͲ05:Spare RTUͲ09:SpringRidgeTank&Booster RTUͲ10:HarrisDriveTank&Booster RTUͲ11:BagwellSpringsTank RTUͲ12:PiuteLanePRV RTUͲ13:PineStreetPRV RTUͲ14:CherryTerracePRV RTUͲ15:CadySpringsTank&BoosterStation

ThefollowingSiteortheSchneiderElectricTrioRadiosandnotincludedinthisupgrade. RTUͲ06:JohnsonvilleWell/Tank RTUͲ07:GasSystem RTUͲ08:NorthStreetPRV

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TheTrioJRadiosare900MhzradiowhiletheDATAINTEGRAradiosoperateinthe100to200Mhzrange.As suchwewouldneedtoplanonreplacingalltheradioantennasaspartofthisproject.

TheseradiosallowbothSerialcommunicationsandEthernetcommunicationssimultaneouslysotheexistingin placePLCequipmentateachoftheScadastiescancontinuetooperateandcommunicateseriallywhilewecan utilizeethernetcommunicationsonfuturestepbystep,sitebysite,upgradesetc.

Theonsiteportionofthiswork,perhapsalongwithsomeotherneededSCADAwork,shouldbeabletobe completedwithonelongworkweekperhapstoincludeaSaturday.Cityassistancemayberequiredtoinstall antennaequipment,includingtheuseofamanliftthatisnotincludeinthisproposalpricing.

TimeandMaterials(T&M)proposalcosts: 12TrioJ900MHzEthernetradios:$24,850 AntennaequipmentandAppurtenances:$4,200 Onstie7days 60hours@$145=$8,700(Installation/Programing) Travelto/fromsite:$4,240 Hotel/Food=$1,120 Total:$42,110