Regular Council

Agenda (non-virtual)

VILLAGE OF PALMETTO BAY

Mayor Karyn Cunningham

Vice Mayor Leanne Tellam

Council Member Patrick Fiore (Seat 1)

Council Member Steve Cody (Seat 2)

Council Member Marsha Matson (Seat 3)

Village Manager Nick Marano

Village Attorney John C. Dellagloria

Village Clerk Missy Arocha

In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter, or hearing impaired to participate in this proceeding should contact the Village Clerk at (305) 259-1234 for assistance no later than four days prior to the meeting.

AGENDA

REGULAR COUNCIL MEETING

MONDAY, JUNE 5, 2023 - 7:00 PM

(PROCLAMATIONS, AWARDS, & PRESENTATIONS WILL BEGIN AT 6:30 PM)

VILLAGE HALL MUNICIPAL CENTER

9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157

(305) 259-1234

1.

CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND DECORUM STATEMENT, IN THAT ORDER:

Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting.

A.

Meeting Notice (June 5, 2023)

2.

PROCLAMATIONS, AWARDS, PRESENTATIONS

A.

Florida House Representative Alina Garcia (Legislative Update)

B.

Recognition of Josh Clarin (Member of the Education Advisory Committee)

C.

Recognition of Matthew James Handel (Military Academy Student Acceptance)

D.

Recognition of graduating high school seniors (Youth Community Involvement Task Force Members): Hamzah Bouhouj, Giancarlo Diago, Ella Foxworthy, Valentina Nicollini, and Lorenzo Vinueza

E.

Recognition of LGBT Pride Month

3.

APPROVAL OF MINUTES

4.

REQUESTS, PETITIONS AND PUBLIC COMMENTS SUBMITTED

Individuals wishing to speak on matters on the agenda and on items pertinent to the Village may do so by speaking during this section of the agenda. The Mayor will recognize those persons who wish to speak. Each speaker must sign-in prior to speaking on the designated public commentary sign-in sheet. Items for public hearing provided for within the agenda shall not be a topic of discussion during this section of the agenda. Please limit your comments to three (3) minutes or less. Public comments made by members of the public are important to the Village Council. Speakers will address the Village Council with respect.

Mayor Karyn Cunningham Vice Mayor Leanne Tellam Council Member Patrick Fiore (Seat 1) Council Member Steve Cody (Seat 2) Council Member Marsha Matson (Seat 3) Village Manager Nick Marano Village Attorney John C. Dellagloria Village Clerk Missy Arocha 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND DECORUM STATEMENT, IN THAT ORDER: Any person making impertinent or slanderous remarks, or who becomes boisterous, while addressing the Council may be barred from further appearance before the Council by the Mayor, unless permission to continue or again address the Council is granted by a majority vote of the Council. Applauding speakers shall be discouraged. Heckling or verbal outbursts in support or opposition to a speaker, or his or her remarks, shall be prohibited. No signs or placards shall be allowed in the Council meeting. Persons exiting the Council meeting shall do so quietly. All cellular telephones and beepers are to be silenced during the meeting. A. Meeting Notice (June 5, 2023) 2. PROCLAMATIONS, AWARDS, PRESENTATIONS A. Florida House Representative Alina Garcia (Legislative Update) B. Recognition of Josh Clarin (Member of the Education Advisory Committee) VILLAGE OF PALMETTO BAY In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter, or hearing impaired to participate in this proceeding should contact the Village Clerk at (305) 259-1234 for assistance no later than four days prior to the meeting. AGENDA REGULAR COUNCIL MEETING MONDAY, JUNE 5, 2023 – 7:00 PM (PROCLAMATIONS, AWARDS, & PRESENTATIONS WILL BEGIN AT 6:30 PM) VILLAGE HALL MUNICIPAL CENTER 9705 EAST HIBISCUS STREET, PALMETTO BAY, FL 33157 (305) 259-1234 1

C. Recognition of Matthew James Handel (Military Academy Student Acceptance) D. Recognition of graduating high school seniors (Youth Community Involvement Task Force Members): Hamzah Bouhouj, Giancarlo Diago, Ella Foxworthy, Valentina Nicollini, and Lorenzo Vinueza E. Recognition of LGBT Pride Month 3. APPROVAL OF MINUTES 4. REQUESTS, PETITIONS AND PUBLIC COMMENTS SUBMITTED Individuals wishing to speak on matters on the agenda and on items pertinent to the Village may do so by speaking during this section of the agenda. The Mayor will recognize those persons who wish to speak. Each speaker must sign-in prior to speaking on the designated public commentary sign-in sheet. Items for public hearing provided for within the agenda shall not be a topic of discussion during this section of the agenda. Please limit your comments to three (3) minutes or less. Public comments made by members of the public are important to the Village Council. Speakers will address the Village Council with respect. 5. VILLAGE MANAGER'S REPORT A. Departmental Updates B. Police Commander Report 6. VILLAGE ATTORNEY'S REPORT A. Litigation Update 7. VILLAGE CLERK'S REPORT A. Calendar update for the month of June 2023 8. BOARD AND COMMITTEE REPORTS A. Parks & Recreation Committee Meeting (April 6, 2023) B. Resiliency Committee Meeting (February 16, 2023) C. Tree Advisory Board Meeting (October 24, 2022) D. Tree Advisory Board Meeting (January 30, 2023) E. Veterans Park Task Force Meeting (September 22, 2022) F. Youth Community Involvement Task Force Meeting (April 6, 2023) 9. EMERGENCY ORDINANCES WITH PUBLIC HEARING 10. ORDINANCES FOR SECOND READING AND PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF 2

PALMETTO BAY, FLORIDA, AMENDING SECTION 2-49(e) REGARDING THE CURRENT PROCEDURE OF READING PUBLIC COMMENTS DURING COUNCIL MEETINGS; ELIMINATING THE REQUIRMENT OF READING THE COMMENTS RECEIVED BY THE PUBLIC; DIRECTING THE VILLAGE CLERK TO PROVIDE COPIES TO COUNCIL MEMBERS OF ALL PUBLIC COMMENTS PRIOR TO A MEETING; PLACING ALL COMMENTS RECEIVED AS PART OF THE PUBLIC RECORD OF THE MEETING; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Mayor Karyn Cunningham) (Passed on First Reading on May 1, 2023 - Regular Council Meeting) 11. ORDINANCES FOR FIRST READING WITH PUBLIC COMMENTS A. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO AMENDING CHAPTER 2 OF THE VILLAGE OF PALMETTO BAY CODE OF ORDINANCES, ENTITLED "ADMINISTRATION," AT SECTION 2-49 STYLED "COUNCIL DISCUSSION, PUBLIC PARTICIPATION AND DECORUM," ADDING THE REQUIREMENT OF EQUAL TIME FOR WRITTEN, ELECTRONIC, AND IN-PERSON PUBLIC COMMENT, PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) (Continued from Regular Council Meeting - May 1, 2023) B. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO BUILDING PERMITS; AMENDING CHAPTER 5 BUILDING AND BUILDING REGULATIONS ARTICLE I; CREATING SECTION 5-1 BUILDING PERMIT EXEMPTIONS; CREATING SECTION 5-2 ZONING PERMITS; AUTHORIZING THE VILLAGE MANAGER TO IMPLEMENT BUILDING PERMIT EXEMPTIONS CONSISTENT WITH THE FLORIDA BUILDING CODE; AUTHORIZING THE VILLAGE MANAGER TO CREATE A ZONING PERMIT PROCEDURE FOR CERTAIN ITEMS THAT DO NOT REQUIRE A BUILDING PERMIT; PROVIDING FOR ORDINANCES IN CONFLICT, CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Councilmember Patrick Fiore) (Continued from Regular Council Meeting - May 1, 2023) C. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO THE FISCAL YEAR 2022-2023 BUDGET; AMENDING ORDINANCE NUMBER 2022-10; AMENDING THE VILLAGE’S BUDGET FOR THE 2022-2023 FISCAL YEAR; AUTHORIZING THE VILLAGE MANAGER TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT THE TERMS AND CONDITIONS OF THIS ORDINANCE; PROVIDING FOR ORDINANCES IN CONFLICT, CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Administration) D. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO ANIMALS; ADOPTING “SENIORS ASSISTANCE FOR VETERINARY EXPENSES” (SAVE) TO PROVIDE REIMBURSEMENT FOR VETERINARY SERVICES OF TWO-HUNDRED FIFTY DOLLARS ($250.00) PER PALMETTO BAY LOWER-INCOME SENIOR RESIDENT TO ACCESS HEALTH CARE FOR THEIR PETS; ADDING SECTION 15-3 TO CHAPTER 15 “ENVIRONMENT,” PROVIDING FOR CODIFICATION, 3

SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) E. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO ENVIRONMENTAL REGULATIONS; AMENDING SUB-SECTION 30-100.1(E)(2)(a) BY REQUIRING THE PLANTING OF FLORIDA NATIVE PLANTS ON PUBLIC SPACES, PARKS, AND RIGHTS-OF- WAY; PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Mayor Karyn Cunningham) F. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, REGARDING ANIMAL PROTECTION; AMENDING SECTION 20-59 OF THE VILLAGE CODE OF ORDINANES STYLED: “PROTECTION AND PRESERVATION OF WILDLIFE; PROHIBITING THE CAPTURE/REMOVAL OF ANY WILDLIFE FROM ANY VILLAGE PROPERTY; DIRECTING THE VILLAGE MANAGER TO SEEK AUTHORIZATION FROM THE VILLAGE COUNCIL PRIOR TO RETAINING THE SERVICES OF ANY “TRAPPER” OR OTHER INDIVIDUAL ENGAGED IN THE CAPTURE/TRANSPORT OF ANY WILDLIFE WITHIN THE VILLAGE; PROVIDING AN EXCEPTION FOR DISTRESSED OR INJURED ANIMALS; PROVIDING FOR SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. (Sponsored by Councilmember Patrick Fiore) G. AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO PARKS; ADOPTING “THE TREE MEMORIAL PROGRAM;” ADDING SECTION 20-92 TO CHAPTER 20 OF THE CODE OF ORDINANCES OF THE VILLAGE OF PALMETTO BAY STYLED “PARKS AND RECREATION; PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) 12. CONSENT AGENDA 13. RESOLUTIONS REQUIRING PUBLIC HEARING 14. RESOLUTIONS WITH PUBLIC COMMENT A. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO THE BICYCLE AND PEDESTRIAN MASTER PLAN; ACCEPTING THE FINAL REPORT PRESENTED BY THE CORRADINO GROUP, INC.; FURTHER AUTHORIZING THE VILLAGE MANAGER TO PROCEED WITH IMPLEMENTATION OF THE REPORT FINDINGS, FOLLOWING IDENTIFICATION AND AVAILABILITY OF APPROPRIATE FUNDING SOURCES; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration) B. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO SUSTAINABILITY AND RESILIENCY; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE A CONTRACT NOT EXCEEDING ONE-HUNDRED AND FIFTY THOUSAND ($150,000.00) FOR THE HIGHEST RANK BIDDER TO PROVIDE A RESILIENCE ACTION PLAN; FURTHER AUTHORIZING THE VILLAGE MANAGER TO APPROVE A CONTRACT FOR 4

THESE SERVICES FOR THE STATED AMOUNT; AND PROVIDING FOR AN EFFECTIVE DATE (Sponsored by Administration) C. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT, APPROVING ALPHA SECURITY AND FIRE ALARM SERVICES, INC.; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE A CONTRACT WITH SAID COMPANY AND CREATE A PURCHASE ORDER IN THE AMOUNT OF ONE HUNDRED AND SEVEN THOUSAND THREE HUNDRED AND FIFTY-NINE DOLLARS AND SEVENTY- EIGHT CENTS ($ 107,359.78); AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration) D. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, RELATING TO FEDERAL GRANTS; ACCEPTING THE SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT AWARD NO. 693JJ32340056 IN THE AMOUNT OF THREE HUNDRED SEVENTY-FIVE THOUSAND DOLLARS ($375,000) IN ORDER TO ENTER INTO A PROJECT AGREEMENT WITH THE UNITED STATES DEPARTMENT OF TRANSPORTATION (DOT) AND FEDERAL HIGHWAY ADMINISTRATION (FHWA), TO COMPLETE A STREET SAFETY ACTION PLAN; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE AGREEMENT AND ALL SUBSEQUENT RELATED DOCUMENTS AS REQUIRED ON BEHALF OF THE VILLAGE; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration) E. A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO THE ACQUISITION OF LAND; AUTHORIZING THE VILLAGE MANAGER TO COORDINATE WITH THE COUNTY, IN ACCORDANCE WITH COUNTY IMPLEMENTING ORDER 8-4, FOR THE ACQUISITION OF LAND TO BE USED FOR POCKET PARKS; PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration) 15. OTHER BUSINESS 16. COUNCIL COMMENTS 17. NEXT MEETING AND ADJOURNMENT WE, THE VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, HEREBY COMMIT OURSELVES TO MAINTAINING CIVILITY IN OUR PUBLIC AND POLITICAL DISCOURSE AND PLEDGE TO THE FOLLOWING PRINCIPLES: We will respect the right of all citizens in our community to hold different opinions; We will avoid rhetoric intended to humiliate or question the wisdom of those whose opinions are different from ours; We will strive to understand differing perspectives; We will choose our words carefully; 5

We will speak truthfully without accusation and we will avoid distortion; We will speak out against violence, prejudice, and incivility in all of their forms, whenever and wherever they occur. NOTICE OF APPEAL RIGHTS Pursuant to Florida Statutes 286.0105, the Village hereby advises the public that if a person decides to appeal any decision made by the Council with response to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, the affected person may need to ensure that verbatim record of the proceedings is made, which record includes testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the Village for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed. AMERICAN DISABBILITIES ACT OF 1990 This meeting is open to the public. In accordance with the American Disabilities Act of 1990, persons needing special accommodation or a sign language interpreter to participate in this proceeding should contact the Village Clerk at (305) 259-1234 no later than four (4) days prior to the meeting. Hearing Assistance Devices are available with the Village Clerk. 6

AGENDA ITEM NO. 1.A Item Cover Page DATE: June 5, 2023 SUBMITTED BY: Missy Arocha, Village Clerk's Office ITEM TYPE: Report AGENDA SECTION: CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE, AND DECORUM STATEMENT, IN THAT ORDER: SUBJECT: Meeting Notice (June 5, 2023) SUGGESTED ACTION: REGULAR COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Public Notice-2023-06-05 Regular Council Meeting 7

VILLAGE OF PALMETTO BAY NOTICE OF HYBRID REGULAR COUNCIL MEETING NOTICE IS HEREBY GIVEN that on MONDAY, JUNE 5, 2023, at 7:00 PM (awards, recognitions, and presentations begin at 6:30 p.m.) the Village of Palmetto Bay shall con- duct a Hybrid Regular Council Meeting at Village Hall Municipal Center, 9705 East Hibis- cus Street, Palmetto Bay, FL 33157. This meeting will be conducted using a teleconferencing platform and broadcast live. Members of the public may attend the meeting physically in-person and/or watch the virtual meeting via the Village’s official Facebook page and/or our Granicus web stream on www.palmettobay-fl.gov. The following Ordinances for Second Reading and Public Hearing shall be heard and considered by the Village Council: • AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, AMENDING SECTION 2-49(e) REGARING THE CURRENT PROCEDURE OF READING PUBLIC COMMENTS DURING COUNCIL MEETINGS; ELIMINATING THE REQUIRMENT OF READING THE COMMENTS RECEIVED BY THE PUBLIC; DIRECTING THE VILLAGE CLERK TO PROVIDE COPIES TO COUNCIL MEMBERS OF ALL PUBLIC COMMENTS PRIOR TO A MEETING; PLACING ALL COMMENTS RECEIVED AS PART OF THE PUBLIC RECORD OF THE MEETING; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Mayor Karyn Cunningham) (Passed on First Reading on May 1, 2023 – Regular Council Meeting) For persons wishing to participate virtually and provide public comment, please refer to the options listed below: Public comments forum (Option 1): Prior to the meeting, the public can submit a web form available at this address: https://www.palmettobay-fl.gov/formcenter/public- comments-form-10/public-comments-form-52. Form submissions received prior to the meeting will be read before the item is heard. Form submissions received after 5:00 p.m. will remain part of the record. Public comments forum (Option 2): Public attendees wishing to provide real-time, au- dible public comments during the meeting may do so using GoToWebinar’s desktop, lap- top, tablet, or smartphone app. Once registered, attendees will receive GTW session in- formation and call-in telephone numbers for those wishing to use a telephone. Telephone attendees may not participate in public comment as the system has no way to mute or unmute. Attendees wishing to speak during public comment time must use the Go- ToWebinar application on their desktop, laptop, or smart device. Attendees may not use a webcam whatsoever. In lieu if no availability to participate through the webinar, please submit your public comment using the web form as described above. 8

Please register to attend the session as follows: https://attendee.gotowebinar.com/register/6809578304169562458 After registering, you will receive a confirmation email containing infor- mation about joining the webinar. Any meeting may be opened and continued, and, under such circumstances, additional legal notice would not be provided. Any person may contact Village Hall for more infor- mation at (305) 259-1234.Pursuant to Section 286.0105, F.S., if any person decides to appeal any decision by the Village Council with regard to this or any matter, he/she will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the Village for the introduction or admission of otherwise inadmis- sible evidence, nor does it authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation (or hearing impaired) to participate in this proceeding or to review any documents relative thereto should contact the Village for assistance at (305) 259-1234 no later than seven (7) days prior to the proceedings. www.palmettobay-fl.gov 9

AGENDA ITEM NO. 5.A Item Cover Page DATE: June 5, 2023 SUBMITTED BY: Yani Modrono, Village Manager's Office ITEM TYPE: Report AGENDA SECTION: VILLAGE MANAGER'S REPORT SUBJECT: Departmental Updates SUGGESTED ACTION: REGULAR COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Manager's Report -June 5, 2023.pdf 10

Regular Council Meeting June 5, 2023 1 | P a g e Manager’s Report FINANCE April • The expenditures in April 2023 were $2,340,025, 12.50% of the total budget, compared to budgeted expenditures of $1,560,130, an overage of 4.17 % for the month. Please note that this analysis is based on a straight-line allocation of the budget for the year, which is $1,560,130 or 8.33% per month. This does not consider the timing of expenditures such as Police, which is billed quarterly, or seasonal events such as Summer Camp or Village events. • YTD the Village has spent $8,286,985 or 44.26% compared to budgeted expenditures of $10,920,910 or 58.31 %. • A detailed second quarter Budget to Actual is being prepared, but in summary the Village performance is comparable to prior years with 32% of the budget expended and $5,000,000 in surplus. For the second quarter the ($1,424,484) short fall, which is normal, is about 8% higher than last year as Franchise Fees and Utilities are 2 to 3 months behind. • The overage is due to the payment of the Police second quarter invoice in the amount of $2,079,363. • Manager’s Reportable Checks: Check Transfer Date Check Transfer # Vendor Name Description Total Amount 4/7/2023 41751 ARMOR COURTS, INC. RESURFACING OF BASKETBALL & PICKLEBALL COURTS AT PBP $17,575.00 4/7/2023 41736 BEEFREE, LLC. FREEBEE RIDERSHIP FOR MARCH 2023 $21,473.31 4/7/2023 41741 METRO EXPRESS, INC. SIDEWALK IMPROVEMENTS 2022- 2023 $24,650.00 4/14/2023 41795 CALVIN GIORDANO & ASSOCIATES BUILDING DEPARTMENT ASSESSMENT $24,000.00 4/14/2023 41783 HARTEC GROUP, INC. CONSTRUCTION SUB- BASIN 61 $207,542.16 11

Regular Council Meeting June 5, 2023 2 | P a g e 4/14/2023 41784 MIAMI-DADE POLICE DEPARTMENT 2ND QTR FY 2022-2023 SCHOOL CROSSING GUARD $24,059.52 4/14/2023 41818 SZABOWORKS ART PIECE AT ROUNDABOUT SW 181ST TERR. & FRANJO ROAD $25,000.00 4/14/2023 41820 V & G CONSTRUCTION SOLUTIONS TRAFFIC CALMING PROGRAM 2022-2023 $46,120.00 4/14/2023 41823 WEISS SEROTA HELFMAN 17777 OLD CUTLER ROAD, LLC - PETITION FOR WRIT $18,200.00 4/21/2023 41851 MIAMI-DADE COUNTY FLORIDA RETURN DUPLICATE PAYMENT FOR UTILITY TAX SEPT. 2022 $151,727.54 4/21/2023 41834 MIAMI-DADE POLICE DEPARTMENT 2ND QTR FY 2022-2023 LOCAL POLICE SERVICES $2,079,363.42 4/28/203 41885 CREATIVE BUS SALES, INC. PURCHASE OF 2022 MOBILITY TRANS VAN- ELECTRIC $101,844.00 4/28/2023 41903 SNIFFER & SPELLMAN, P.A. LEGAL FREE – INVESTIGATION INTO COMPLAINT MARSHA MATSON IT DEPARTMENT April • Help desk statistics: 232 tickets created, 213 closed. • Final RFP evaluation of cloud-based security camera providers. • Continuation of server migrations & improvements: EDEN applications migrated and upgraded to latest revisions. Laserfiche production environment enhanced for better performance & stability. • Assisted Clerk’s Office in evaluating public records request management systems. June Upcoming Events • Selection and implementation of a public records request management system for the Clerk’s Office. • Project kick-off: cloud-based security camera installations & training. • Modernized, paperless internal purchasing workflow. • AT&T data interconnect implementation at all facilities. 12

Regular Council Meeting June 5, 2023 3 | P a g e HUMAN RESOURCES April • 14 Recruitment Ads (*NOTE: numbers are high due to seasonal positions) ➢ Park Service Aide (Parks & Recreation) ➢ Tree Trimmer (Public Services) ➢ Parks & Recreation Supervisor (Parks & Recreation) ➢ Zoning & Licensing Specialist (Community & Economic Development) ➢ Code Compliance (Community & Economic Development) ➢ Tree Maintenance Worker (Public Services) ➢ Vactor Operator (Public Services) ➢ Video Production Specialist (HR & Communications) ➢ 6 – Summer Camp Positions (Parks & Recreation) o Site Supervisor o Program Coordinator o Camp Counselor o Jr. Camp Counselor o Sr. tennis Camp Counselor o Jr. Tennis Camp Counselor • 46 Applications Review • 38 Interviews scheduled ➢ Cashier (Finance) ➢ Parks & Recreation Supervisor (Parks & Recreation) ➢ Zoning & Licensing Specialist (Comm. & Economic Development) ➢ Park Service Aide (Parks & Recreation) ➢ Seasonal positions in Summer Camp Program • 10 Pre-Employment Meetings • 1 New Hire ➢ 1 – Facility Maintenance Worker (Public Services) • 16 Job vacancies ➢ 1 – Admin. Assistant (Village Clerk) ➢ 2 – Code Compliance Officer (Comm. & Economic Development) ➢ 1 – Permit Clerk (Comm. & Economic Development) ➢ 1 – Video Production Specialist (Communications) ➢ 2 – Parks & Recreation Supervisor (Parks & Recreation) ➢ 1 – Special Events Coordinator (Parks & Recreation) ➢ 5 - Park Service Aide (Parks & Recreation) ➢ 1 - Tree Maintenance Worker (Public Services) ➢ 1 – Vactor Operator (Public Services) ➢ 1 – Cashier (Finance) • 7 Training Sessions ➢ 1 – Heat Stress Prevention (Virtual – Supervisory) ➢ 6 – CPR/First Aid/AED • 0 Separations of Employment • 3 Transfers/Updates/Evaluations 13

Regular Council Meeting June 5, 2023 4 | P a g e COMMUNICATIONS April • 112 FB/Twitter Postings (including event and meeting postings) • 8,500 FB Followers (likes) • 56 New FB followers • 3,900 Instagram Followers • 134 New IG Followers • 2,343 Constant Contact Contacts • 14 Video (including meetings/town halls) • 3 Village Vibes Bi-Weekly E-Newsletter ➢ 4/1 Village Vibes ➢ 4/15 Village Vibes ➢ 4/29 Village Vibes • 16 Promotional/Informational Campaigns: ➢ We Love PB! ➢ Motivational Mondays ➢ Palmetto Bay Proud ➢ TeamPB ➢ PB always working for you ➢ World Autism Awareness Day ➢ National Pet Day • Meetings: ➢ 4/3/2023 – Regular Council Meeting ➢ 4/17/2023 – Zoning Hearing • Events: ➢ 4/1 Comprehensive Case Study Meeting ➢ 4/12 Focus Group Meeting (Employee Compensation/Benefits Study) ➢ 4/13 Rising Star Ribbon Cutting ➢ 4/17, 4/19 Lady Bug Releases ➢ 4/20 Tree Planting Ceremony at Southwood ➢ 4/21 Tree Planting Ceremony at Coral Reef Park ➢ 4/21 Earth Day Movie Event ➢ 4/27 Take Your Child To Work Day GRANTS April • 0 New grant application prepared in April. • 2 Grant Agreements received in April ➢ Sub-Basin 43 (Hazard Mitigation Grant Program) – Approved for Phase I (includes but is not limited to surveying, engineering, 14

Regular Council Meeting June 5, 2023 5 | P a g e design, plans preparation, permitting and bidding for the proposed project, for Phase II approval.) – Agreement # 4886- 112 (Grant amount $164,430 / Village Match $18,270) • Active grants list with updates: ➢ Quarterly Reports and reimbursement requests submitted for the following grants in April for January to March activities: o Sub-Basin 61 (Hazard Mitigation Grant Program) – Agreement # 4337-370 o Sub-Basin 61 (State Appropriation) – Agreement # LPA0202 o Thalatta Shoreline Project (Florida Inland Navigation District) – Agreement # DA-PB-20-245 – Revised plans approved, new Permit request pending approval o Park and Ride Services (Transportation Planning Organization) – Agreement # G1308/444362-1 o Sub-Basin 43 (State Appropriation) – Agreement #LPA0358 o Tree Inventory, Phase 1 (Urban & Community Forestry Program) – Agreement # 29424 – Preparing to advertise for vendor selection o Safe Routes to School (SRTS) – Perrine Elementary School – Project # 431503-1-58 – Construction at 96% o Shading Palmetto Bay 2023 – District 3 – contractor notified, pending planting by middle of June o Safe Street 4 All (SS4A) – Final agreement received and on this agenda for authorization to sign. o Palmetto Bay Vulnerability Assessment – Pending Agreemen