Regular Board Meeting

1 Tuesday, December 12, 2023 Regular Board Meeting DeSoto County School Board Chambers 530 LaSolona Avenue Arcadia, FL 34266 TIME: 5:30 PM 1. Executive Session: Expulsions - CLOSED 2. Call to Order: 5:30 PM Subject 2.01 Pledge of Allegiance Meeting Dec 12, 2023 - Regular Board Meeting Category 2. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Subject 2.02 Prayer Meeting Dec 12, 2023 - Regular Board Meeting Category 2. Call to Order: 5:30 PM Type Procedural File Attachments Subject 2.03 Roll Call Meeting Dec 12, 2023 - Regular Board Meeting Category 2. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 3. Approval of Minutes Subject 3.01 November 14, 2023 Minutes - Organizational Meeting Meeting Dec 12, 2023 - Regular Board Meeting Category 3. Approval of Minutes Type Action File Attachments 11.14.23 Organizational Minutes.pdf (129 KB) Subject 3.02 November 14, 2023 Minutes - Regular Board Meeting Meeting Dec 12, 2023 - Regular Board Meeting Category 3. Approval of Minutes Type Action File Attachments 11.14.23 Regular Meeting.r.pdf (144 KB) 4. Attorney Reports Subject 4.01 Sarah L. Johnston, Attorney Meeting Dec 12, 2023 - Regular Board Meeting Category 4. Attorney Reports Type Report File Attachments 5. Superintendent Report Subject 5.01 Dr. Bobby Bennett, Superintendent Meeting Dec 12, 2023 - Regular Board Meeting Category 5. Superintendent Report Type Information File Attachments 6. Public Presentations Subject 6.01 Public Presentations Meeting Dec 12, 2023 - Regular Board Meeting Category 6. Public Presentations Type Discussion, Information, Report File Attachments 7. Financial Reports Subject 7.01 Approval of Financial Reports Meeting Dec 12, 2023 - Regular Board Meeting Category 7. Financial Reports Type Action Recommended Action Approval of all items listed under Financial Reports as presented, unless otherwise noted. File Attachments Motion & Voting Approval of all items listed under Financial Reports as presented, unless otherwise noted. Motion by Jami Schueneman, second by Kelly Mercer. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 7.02 Check Register Meeting Dec 12, 2023 - Regular Board Meeting Category 7. Financial Reports Type Routine Monthly Report FROM : Marcus Allen FOR : Finance Date(s) of Service: 11/10/23 - 12/01/23 Submission Summary : Check Registers# 208065 - 208279 ACH Registers# 232400208 -232400269 Wire Transfers# 202300125 - 202300145 File Attachments 7.02 Check Register 121223.pdf (46 KB) 8. Routine Business Subject 8.01 Approval of Routine Business Items Meeting Dec 12, 2023 - Regular Board Meeting Category 8. Routine Business Type Action Recommended Action Approve all items listed under Routine Business as presented, unless otherwise noted. File Attachments Motion & Voting Approve all items listed under Routine Business as presented, unless otherwise noted. Motion by Asena L Mott, second by Sharon Goodman. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 8.02 PAF Instructional/Athletic Meeting Dec 12, 2023 - Regular Board Meeting Category 8. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): File Attachments 8.02 PAF Instructional-Athletic (10).pdf (76 KB) Subject 8.03 PAF Non-Instructional Meeting Dec 12, 2023 - Regular Board Meeting Category 8. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 SY Submission Summary (include complete point(s) of interest): File Attachments 8.03 Non Instructional.pdf (82 KB) Subject 8.04 PAF Federal Grants Instructional/Non Instructional Meeting Dec 12, 2023 - Regular Board Meeting Category 8. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): File Attachments 8.04 PAF Federal Grants (Instructional & Non Instrictional).xlsx - Sheet1.pdf (76 KB) Subject 8.05 Temporary Duty Meeting Dec 12, 2023 - Regular Board Meeting Category 8. Routine Business Type New Submission Document FROM (Director/Principal): Human Resources FOR (Division/School): Dr. Stafford Date(s) of Service: 2023-2024 SY Submission Summary (include complete point(s) of interest): File Attachments 8.05 Temp Duty (2).pdf (883 KB) 9. New Business Subject 9.01 Approval of New Business Items Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type Action FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Motion & Voting (not specified) Motion by Asena L Mott, second by Jami Schueneman. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 9.02 2023 FUA WES Elks Hoop Shoot Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Leslie Nelson FOR (Division/School): West Elementary School Date(s) of Service: 2023-2024 SY Submission Summary (include complete point(s) of interest): Requesting to use the school gymnasium File Attachments 9.02 12-9-23ElksHoopShoot.pdf (237 KB) Subject 9.03 NES 2023-2024 SAC Roster Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type Action Fiscal Impact No Budgeted No FROM (Director/Principal): Brandy Tackett, Principal FOR (Division/School): Nocatee Elementary School Date(s) of Service: 2023-2024 School year Submission Summary (include complete point(s) of interest): Roster of Staff, Parents, and Students that will serve on the NES Student Advisory Council for the 2023-2024 School year. File Attachments 9.03 Nocatee Elementary SAC Roster 2023-2024 (1).pdf (734 KB) Subject 9.04 A-0034 Positive Behavior Supports Corp - Increase in Est. Value Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Christina McCray FOR (Division/School): ESE Date(s) of Service: 2023-2024 school year Submission Summary (include complete point(s) of interest): Increase in estimated value - To provide training for teachers as stated in the agreement with firm pricing for the contract period. File Attachments 9.04 A-0034 PAI POSITIVE BEHAVIOR SUPPORTS CORP. - INCREASE.pdf (445 KB) Subject 9.05 A-0061 TPG Cultural Exchange (Revision 10-11-23) Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023/2024 school year Submission Summary (include complete point(s) of interest): To provide payment for administrative fees related to hiring exchange teachers for the agreed upon time and amount according to the contract with firm rates for the contract period to include Exhibit A - cost per Educator revision. File Attachments 9.05 A-0061 PAI TPG Cultural Exchange Svcs 12.12.23.pdf (2,207 KB) Subject 9.06 Nova Southeastern University Speech Pathology Affiliation Agreement Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type Action (Consent) Fiscal Impact No Budgeted No FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): Attached is an Affiliation Agreement for Nova Southeastern University and the School District of DeSoto County. This agreement will afford Nova Southeastern University students the opportunity to complete their practicum and internships in the area of Speech Pathology with a qualified employee/contractor from the School District of DeSoto County. File Attachments 9.06 Aff Agt - SLP - Affiliation Agreement - NSU rev 10 2023 SCHOOL DISTRICT OF DESOTO COUNTY.pdf (2,112 KB) Subject 9.07 DOE Approved Grant Science of Reading Literacy and Tutoring Program Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): KRISTIE JOENS, DIRECTOR OF INSTRUCTIONAL SERVICES FOR (Division/School): DIVISION OF INSTRUCTIONAL SERVICES Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): File Attachments 9.07 140-93630-4S001 corrected copy.pdf (520 KB) Subject 9.08 2023-2024 Perkins V - Rural Award Notification Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Kathy Severson, Director of Career Technical & Adult Education FOR (Division/School): Career Technical & Adult Ed Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): The 2023-2024 Perkins V - Rural Innovation Award Notification File Attachments 9.08 2023-2024 Perkins V - Rural Award Notification (1).pdf (934 KB) Subject 9.09 2023-2024 Adult General Ed Federal Grant Award Notification Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Kathy Severson, Director of Workforce Education FOR (Division/School): Adult Education Date(s) of Service:2023-2024 Submission Summary (include complete point(s) of interest): 2023-2024 Adult General Ed Federal Grant award notification File Attachments 9.09 2023-2024 AGE Award Notification.pdf (5,146 KB) Subject 9.10 2023-2024 IELCE Grant Award Notification Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Kathy Severson, Director of Workforce Education FOR (Division/School): Adult Education Date(s) of Service:2023-2024 Submission Summary (include complete point(s) of interest): 2023-2024 IELCE Federal Grant Award Notification File Attachments 9.10 2023-2024 IELCE Award Notification.pdf (5,122 KB) Subject 9.11 2023-2024 Title II Part A - Supporting Effective Instruction FLDOE Project Award Notification Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): KRISTIE JOENS, DIRECTOR OF INSTRUCTIONAL SERVICES FOR (Division/School): DIVISION OF INSTRUCTIONAL SERVICES Date(s) of Service: 2023-2024 SCHOOL YEAR Submission Summary (include complete point(s) of interest): PROJECT AWARD NOTIFICATION FOR TITLE II GRANT File Attachments 9.11 DESOTO 140-2244C-4CT01 Signed.pdf (645 KB) Subject 9.12 1920-0051CC Flooring Material, with Related Supplies and Services Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Finance Date(s) of Service: 4/15/2020-4/15/2025 Submission Summary (include complete point(s) of interest): To provide commercial floor coverings according to the current contract as agreed with the fixed rates for the agreed upon contracted time period. (OMNIA) File Attachments 9.12 1920-0051 SC PAI Flooring Material, with Related Supplies and Services.pdf (4,137 KB) Subject 9.13 2122-0047CC Office Depot - OMNIA Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Finance Date(s) of Service: 10/14/2019-10/13/2027 Submission Summary (include complete point(s) of interest): To extend the current contract for Office Supplies for an additional 4 years as agreed upon with set discounts for the contracted period. (OMNIA File Attachments 9.13 2122-0047CC PAI Office Depot OMNIA.pdf (4,331 KB) Subject 9.14 2122-0052CC HVAC Controller Upgrades - OMNIA Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Finance Date(s) of Service: 10/1/2020-9/30/2024 Submission Summary (include complete point(s) of interest): To extend the current contract as agreed with the fixed rates for the agreed upon contracted time period. (OMNIA) File Attachments 9.14 2122-0052CC PAI HVAC Controller Upgrades.pdf (2,096 KB) Subject 9.15 2223-0005CC PAI Johnson Controls OMNIA Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Finance Date(s) of Service: 10/1/2020-9/30/2024 Submission Summary (include complete point(s) of interest): To extend the current contract as agreed with the fixed rates for the agreed upon contracted time period. (OMNIA) File Attachments 9.15 2223-0005CC PAI JOHNSON CONTROLS - OMNIA.pdf (2,101 KB) Subject 9.16 2223-0012 Deere & Co Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Finance Date(s) of Service: 2/5/21-12/31/2026 Submission Summary (include complete point(s) of interest): To extend the current contract for LawnMowers and equipment for an additional 3 years as agreed upon with set discounts for the contracted period. FL Dept of Managemnt Svcs File Attachments 9.16 2223-0012 PAI DEERE & CO.pdf (674 KB) Subject 9.17 2223-0015CC Computer Equip, Peripherals, and Services Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Finance Date(s) of Service: 12/1/2019-10/30/2024 Submission Summary (include complete point(s) of interest): To extend the current contracts with discounted pricing as listed for the agreed upon amount and the agreed upon period. File Attachments 9.17 2223-0015 PAI Computer Equip, Peripherals and Services.pdf (481 KB) Subject 9.18 2223-0017 RFP PAI PC Solutions Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Marcus Allen FOR (Division/School): IT Date(s) of Service: 7/1/2023-6/30/2025 Submission Summary (include complete point(s) of interest): To provide materials and supplies for the replacement of network switches for the agreed upon time and amount according to the contract with firm rates for the contract period until the project is completed. (renewal of RFP) File Attachments 9.18 2223-0017 RFP PAI PC SOLUTIONS.pdf (408 KB) Subject 9.19 2223-0020 Lawn and Ag Equipment Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Facilities Date(s) of Service: 1/15/2021-12/31/2026 Submission Summary (include complete point(s) of interest): To provide equipment, materials, and supplies for the agreed upon time and amount according to the contract by manufacturers and subcontractors/resellers with fim rates for the contract period. File Attachments 9.19 2223-0020 SC- Lawn and Ag Equipment.pdf (2,425 KB) Subject 9.20 2223-0056CC Athletic, PE Supplies and Team Uniforms Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Michelle Brown FOR (Division/School): Finance Date(s) of Service: 10/1/2020-9/30/3024 Submission Summary (include complete point(s) of interest): To extend the current contracts with discounted pricing as listed for the agreed upon amount and the agreed upon period. File Attachments 9.20 2223-0056C PAI Atheltic, PE Supplies and Team Uniforms OMNIA.pdf (1,645 KB) Subject 9.21 Job Description Update: Computer and Systems Technician - Level 2 Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type Action (Consent) Fiscal Impact No Budgeted No FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): This job description's pay lane was updated to align with the 23-24 Compensation Plan. The "Reports To:" field was updated. No other modifications were made. File Attachments 9.21 Computer _ Systems Technician- (Level 2).r.pdf (186 KB) Subject 9.22 Job Descriptions - Bookkeepers Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type Action (Consent) FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): The attached job descriptions have been updated to include job codes specific to each position as well as associated pay lanes. The pay lane for 10.5 months has been removed and a pay lane for 12 months has been added. No other changes were made to the job descriptions. File Attachments 9.22 Bookkeeper, High School.pdf (213 KB) 9.22 Bookkeeper, Middle School.pdf (130 KB) 9.22 Bookkeeper, Elementary School.pdf (131 KB) Subject 9.23 Job Descriptions - Human Resources Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type Action (Consent) FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): The attached job descriptions have been updated to include job codes specific to each position as well as associated pay lanes. The title of Human Resources Personnel Specialist - Position Management was simply changed to Position Management. No other changes were made to the job descriptions. File Attachments 9.23 Certification & Employee Relations Specialist.pdf (136 KB) 9.23 Employee Clearance & Workers Compensation Specilaist.pdf (129 KB) 9.23 Employee Evaluation Specialist.pdf (120 KB) 9.23 Position Management.pdf (130 KB) 9.23 Benefits, Leaves & Retirment Specialist.pdf (131 KB) Subject 9.24 Job Descriptions - Finance Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type Action (Consent) FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): Attached are job descriptions specific to the various roles within the Finance Department. These descriptions have been completely revised to align with current responsibilities. The Senior Accounting Clerk job description is a new. File Attachments 9.24 Accounts Payable Clerk.pdf (139 KB) 9.24 Payroll Operations Specialist.pdf (128 KB) 9.24 Purchasing Specialist.pdf (126 KB) 9.24 Senior Accounting Clerk.r.pdf (131 KB) 9.24 Accounting Clerk.pdf (142 KB) Subject 9.25 Job Description - Assistant Director of Business Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type Action (Consent) FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): Attached is a job description for a new position. File Attachments 9.25 Assistant Director of Business.pdf (133 KB) Subject 9.26 Stipend Request for UNISIG Grant Teacher Allocation Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): KRISTIE JOENS, DIRECTOR OF INSTRUCTIONAL SERVICES FOR (Division/School): DIVISION OF INSTRUCTIONAL SERVICES Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): STIPEND FOR SUPPLEMENTAL TEACHER ALLOCATION ROSTER & ADMINISTRATOR THAT WAS VERIFIED BY THE DIVISION OF ACCOUNTABILITY AND ARM FOR ELIGIBILITY. File Attachments 9.26 DOC112923-11292023141405.pdf (99 KB) Subject 9.27 PO 9232400026 Houghton Mifflin Co Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Sheila Iverson FOR (Division/School): Instructional Services Date(s) of Service: 2023-2024 sy Submission Summary (include complete point(s) of interest): Read 180 Purchase Order File Attachments 9.27 PO 9232400026 HOUGHTON MIFFLIN CO.pdf (241 KB) Subject 9.28 PO 9032400127 Rithz Therapy and Wellness LLC Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Amie Rizzo FOR (Division/School): ESE Date(s) of Service: 2023-2024 school year Submission Summary (include complete point(s) of interest): Occupational therapy services provided in the 2023-2024 school year. File Attachments 9.28 PO 9032400127 RITZ THERAPY AND WELLNESS LLC.pdf (206 KB) Subject 9.29 PO 3122400003 Florida Transportation Meeting Dec 12, 2023 - Regular Board Meeting Category 9. New Business Type New Submission Document FROM (Director/Principal): Charlie Payne, Assistant Director Transportation FOR (Division/School): Transportation Date(s) of Service: 2023-24 FY Submission Summary (include complete point(s) of interest): File Attachments 9.29 PO 3122400003 FLORIDA TRANSPORTATION (1).pdf (110 KB) 10. Superintendent Subject 10.01 Dr. Bobby Bennett, Superintendent Meeting Dec 12, 2023 - Regular Board Meeting Category 10. Superintendent Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 11. Public Presentations Subject 11.01 Public Presentations Meeting Dec 12, 2023 - Regular Board Meeting Category 11. Public Presentations Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 12. Board Members Subject 12.01 Board Member Comments Meeting Dec 12, 2023 - Regular Board Meeting Category 12. Board Members Type Information File Attachments 13. Adjournment Subject 13.01 Adjourn the Meeting Meeting Dec 12, 2023 - Regular Board Meeting Category 13. Adjournment Type Action Recommended Action Motion to Adjourn the meeting File Attachments Motion & Voting Motion to Adjourn the meeting Motion by Jami Schueneman, second by Kelly Mercer. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer