Work Session 12:30PM

3 Tuesday, June 11, 2024 Work Session 12:30PM Address: The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. 12:30PM-12:45PM Read Lakeland Meeting Jun 11, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Read Lakelands partnership with Polk County Public Schools. CONTACT: Read Lakeland Beth Hesseltine, Executive Director Beth.hesseltine@readlakeland.com / 863.802.1512 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 2024 RL PRESENTATION REV.pdf (4,881 KB) Subject 2. 12:45PM-1:00PM Head Start Expansion Opportunity Meeting Jun 11, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: This item informs the Board about a Competitive Grant application recently submitted. The Administration for Children and Families (ACF), Office of Head Start (OHS) announces the availability of approximately $102 million to be competitively awarded to expand access to high-quality, comprehensive services to low-income infants, toddlers, and their families. CONTACT: Karie Barquin Director, Preschool Programs 648-3051 Dawn Robertson Acting Director, Grants and Acquisitions 457-4707 ext. 627 Andrew Baldwin Senior Director, Federal Programs & Grants 457-4707 ext. 613 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: $9,168,556 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Head Start Expansion Grant - Work Session Presentation.pdf (123 KB) Subject 3. 1:00PM-1:15PM Early Learning Coalition of Polk Agreement: Voluntary Prekindergarten, Preschool Programs Meeting Jun 11, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The revenue agreement with the Early Learning Coalition of Polk County, via the awarding agency of the Florida Office of Early Learning, will fund Voluntary Pre-kindergarten services at 65 school locations. Anticipated enrollment is 1620 students with a per-student allocation of $2948 for 540 instructional hours (3 hours per 180 school days) for school year services. Summer services per-student allocation is $2517 for 300 hours with an anticipated enrollment of 24 students. Parents may choose to pay for an extended day of 7 hours of service. Parent fees are anticipated to be $1,449,000. State-funded VPK and parent pay expected revenue total of $6,285,168 CONTACT: Karie Barquin, Director Preschool Programs, 863-648-3051 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $6,285,168 Funds Reservation Number or Requisition Number: N/A Head Start VPK: $1,916,200 Cost Center: 9310000000 Fund:10043100 Functional Area: 3000 GL: 3371000 Title 1 VPK: $1,164,460 Cost Center: 9310000000 Fund:10043500 Functional Area: 3000 GL: 3371000 VPK: $1,695,100 Cost Center: 9310000000 Fund:10043000 Functional Area: 3000 GL: 3371000 Summer VPK: $60,408 Cost Center: 9310000000 Fund:10043200 Functional Area: 3000 GL: 3371000 Parent Pay: $1,449,000 Cost Center: 9310000000 Fund:10043000 Functional Area: 3000 GL: 3371000 File Attachments ELC VPK Contract 2024-2025.pdf (853 KB) Budget-Impact-Analysis-VPK-2024-2025.pdf (27 KB) Subject 4. 1:15PM-1:30PM Language and Literacy Academy for Learning contract modification Meeting Jun 11, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: A new school facility has been acquired for operations commencing in the future and is currently undergoing renovations. As such, the Governing Board has approved lease agreements with two temporary facilities. The two temporary facilities are: Tabernacle of Praise 1302 33 rd Street NW Winter Haven, FL 33881 Attn: Jonathan Anglin Main Street Baptist Church, Inc. 1140 East Main Street Bartow, FL 33830 Attn: Mike Grady Corporate Office Address for mailing purposes: Language and Literacy Academy of Learning, Inc. 222 East Central Avenue Winter Haven, FL 33880 Attn: Dr. Tandria Callins A contract modification revising the address(es) temporarily will be brought forward at the July 23, 2024 board meeting. All other provisions of the charter contract will remain the same. CONTACT: Candy Amato Senior Director, Office of Charter Schools candy.amato@polk-fl.net 863-534-0625 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: The per student allocation is based on FTE and categorical funds as calculated by charter school funding set out by state law and contract. File Attachments Tabernacle of Praise Signed Lease Agreement (1).pdf (3,024 KB) Main Street Lease Agreement (1).pdf (4,847 KB) LLAL_corporate office.pdf (79 KB) 202203021404LLAL_Board_Agenda_May 2024.pdf (139 KB) Language & Literacy Academy First Contract Modification 5.15.24_pdf.pdf (89 KB) Subject 5. 1:30PM-1:45PM Capital Planning Part 3: Capital Revenue Meeting Jun 11, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Facilities Planning Department is responsible for managing and updating the Districts 5-Year Capital Plan. Capital Planning is comprised of 4 key components: Demographics, Residential Growth Development, Financial Projections, and Proposed Projects. This presentation is part 3 of the 4 part capital planning presentation to the Board. The topic of this presentation will focus on capital funding and revenue sources. Joshua McLemore Director of Facilities Planning 863-534-0620 Ext 489 Harry Fix Associate Superintendent, Facilities & Operations harry.fix@polk-fl.net 863-534-0620 CONTACT: WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Capital Planning Part 3 Capital Project Funding Sources.pdf (792 KB) Subject 6. 1:45PM-2:00PM School-Based Mental Health Services Grant Program Meeting Jun 11, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Information DESCRIPTION: This item informs the Board about a Competitive Grant application recently submitted to the US Department of Education. The purpose of the School-Based Mental Health Services program is to increase the number of credentialed mental health services providers providing school-based mental health services to students with demonstrated need. CONTACT: Dawn Robertson Acting Director, Grants and Acquisitions 457-4707 ext. 627 Andrew Baldwin Senior Director, Federal Programs & Grants 457-4707 ext. 613 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: $2,529,224.60 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments School-Based Mental Health - Work Session Presentation.pdf (120 KB) Subject 7. 2:00PM-2:15PM New High School Update Meeting Jun 11, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type DESCRIPTION: Update on the new high school. CONTACT: Fred Heid, Superintendent, 863-534-0521 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments B. Budget & Staffing 3 Information Items Subject 1 Donation Report Meeting Jun 11, 2024 - Work Session 12:30PM Category 3 Information Items Type Information DESCRIPTION: CONTACT: Frederick Heid, Superintendent, 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Donations May 2024.pdf (107 KB) Subject 2 Approval of Post Secondary Program Fees for 2024-25 Meeting Jun 11, 2024 - Work Session 12:30PM Category 3 Information Items Type Information DESCRIPTION: Annually, in accordance with s. 1009.22(10), F.S., the board must approve the fees for post secondary programs at Traviss Technical College and Ridge Technical College. Attached are the proposed fee schedules for the 2024-25 academic year from both technical colleges for your review and approval. For your convenience, we have provided links below to the attached fee sheets as well as those from comparable technical colleges in Central Florida. Polk CTAE Post Secondary Program Matrix Pinellas County Technical College Fees Orange Technical College Fees Manatee Technical College Fees Erwin Technical College (Hillsborough) Fees CONTACT: Laura Webster, Assistant Director - Adult Education (863) 519-8438 Laura.Webster@polk-fl.net David Wiggs, Director - Traviss Technical College (863) 499-2700 David.Wiggs@polk-fl.net Paul Garrison, Director - Ridge Technical College (863) 419-3060 Paul.Garrison@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Undetermined Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 24-25 Program Matrix (Board).pdf (27 KB) PS Program & CWE Fees - 6-6-24.pdf (843 KB) Subject 3 April 2024 Financial Statements Meeting Jun 11, 2024 - Work Session 12:30PM Category 3 Information Items Type Information DESCRIPTION: Financial Statements for the period ending April 30, 2024 CONTACT: Alain Nuñez, Senior Director of Accounting, 863-457-4710, alain.nunez@polk-fl.net Heather Jenkins, Chief Financial Officer, 863-457-4704, heather.jenkins@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments APR 2024 Financial Statements.pdf (1,419 KB) 4 Board Agenda Review Subject 1 Board Meeting Agenda Meeting Jun 11, 2024 - Work Session 12:30PM Category 4 Board Agenda Review Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 6.11.24 Board Meeting Agenda Simple.pdf (139 KB) 5 Old Business 6 New Business 7 Board Comments Subject 1 Board Member Comments Meeting Jun 11, 2024 - Work Session 12:30PM Category 7 Board Comments Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments