City Council Meeting (2024-09-04)

MINUTES # September 4, 2024

CITY COUNCIL AND HOUSING AUTHORITY 6:00 p.m. Council Chambers 311 Vernon Street Roseville, CA www.roseville.ca.us

## 1. CALL TO ORDER Mayor Bruce Houdesheldt called the meeting to order at 6:04 p.m.

## 2. ROLL CALL Present: Vice Mayor Krista Bernasconi, Councilmember Scott Alvord, Councilmember Pauline Roccucci, Councilmember Tracy Mendonsa, Mayor Bruce Houdesheldt.

## 3. PLEDGE OF ALLEGIANCE Larry Domenighini with Willows City Council led the Pledge of Allegiance.

## 4. MEETING PROCEDURES City Clerk Carmen Avalos announced the procedures for addressing the City Council.

## 5. PUBLIC COMMENTS No public comment received.

## 6. CONSENT CALENDAR

## BEGINNING OF CONSENT CALENDAR

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Motion by Scott Alvord, seconded by Pauline Roccucci, to remove item 6.10 for further discussion and approve the remaining items as recommended. The Motion Passed.

Roll call vote: Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci

## Minutes

6.1. Minutes of Prior Meeting Memo from City Clerk Technician Melissa Lipp and City Clerk Carmen Avalos recommending the City Council approve the minutes of the August 21, 2024 City Council Meeting. CC #: 3530 File #: 0102-03 CONTACT: Melissa Lipp millipp@roseville.ca.us 916-774-5268

## Bids / Purchases / Services

6.2. Programmable Logic Controller Rehabilitation Project - Contract Purchase Agreement Amendment Memo from Preventative Maintenance Coordinator Blaine Wiegel and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-312 APPROVING CONTRACT PURCHASE AGREEMENT AMENDMENT NO. 1, BY AND BETWEEN THE CITY OF ROSEVILLE AND TELSTAR INSTRUMENTS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3001056). Staff requests Council approval of an amendment to contract purchase agreement with Telstar Instruments to add $33,650.55 to the agreement amount, for a total amount of $1,933,650.55 to cover completion of Programmable Logic Controller replacement, testing, panel installation/fabrication, programming integration, and engineering at the Barton Road Water Treatment Plant (BRWTP). Funding for this amendment will be provided from the Environmental Utilities Department Water Treatment Plant Program Logic Controller Update Project for BRWTP in the Water Rehabilitation Fund. CC #: 3518 File #: 0203-09 CONTACT: Blaine Wiegel 916-746-1833 bwiegel@roseville.ca.us

6.3. Enterprise Asset Management Consulting Services - Sole Source Contract Purchase Agreement Memo from Information Technology Program Manager Alex Vergara and Chief Information Officer Hong Sae recommending the City Council adopt RESOLUTION NO. 24-310 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND SIXTY SEVEN SOLUTIONS, INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3004130). Staff requests Council approval of a sole source contract purchase agreement with Sixty Seven Solutions, Inc. for a one-year period for operational support of the City's Enterprise Asset Management (EAM) system. The recommended contract is a sole source procurement because Sixty Seven Solutions is a critical member of the City's team that implemented the Maximo EAM software. The expertise and institutional knowledge of this consultant is critical for operational support and successful integrations with other City systems. The one-year contract cost of $250,000 covering portions of FY2024-25 and FY2025-26 shall be a shared cost funded by charges to City departments collected by the Information Technology Operational Fund.

CC #: 3515 File #: 0203-06 CONTACT: Alex Vergara 916-746-1168 ajvergara@roseville.ca.us

## 6.4. Advanced Metering Infrastructure Meters - Sole Source Purchase Order Memo from Assistant Electric Utility Director Tom Pontes and Electric Utility Director Daniel Beans recommending the City Council approve a sole source purchase order with Itron, Inc. for the purchase of Advanced Metering Infrastructure (AMI) meters with a not to exceed amount of $555,773.75. The purchase is a sole source procurement because Itron is the sole distributor for the electric AMI meters deployed by the City. These meters require specific programming for different customer load types, and this programming relies on proprietary Itron software that Roseville Electric currently operates. Funding is included in the Electric Department's FY2024-25 budget in the Electric Fund.

CC #: 3525 File #: 0800-03 CONTACT: Tom Pontes 916-774-5550 tpontes@roseville.ca.us

## Resolutions

6.5. Roseville Firefighters', Local 1592, and the International Brotherhood of Electrical Workers, Local 1245 - Side Letter Agreements Memo from Human Resources Director Stacey Peterson recommending the City Council adopt RESOLUTION NO. 24-317 APPROVING A SIDE LETTER AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING FOR EMPLOYEES REPRESENTED BY ROSEVILLE FIREFIGHTERS, LOCAL 1592, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-318 APPROVING A SIDE LETTER TO THE MEMORANDUM OF UNDERSTANDING FOR EMPLOYEES REPRESENTED BY THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 1245, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council authorization for the City Manager to approve side letter agreements with the Roseville Firefighters, Local 1592, and the International Brotherhood of Electrical Workers, Local 1245, concerning a revised Flex Credit benefit due to significant medical plan premium increases to support retention and recruitment. For the increased

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Flex Credit benefit, there is an estimated fiscal impact of $36,210 to the General Fund for the FY2024-25 budget, which will be covered by the contingency budget, and an estimated $59,430 impact to the utility funds, which will be covered by their existing budgets.

CC #: 3527 File #: 0600-01 CONTACT: Stacey Peterson 916-774-5374 slpeterson@roseville.ca.us

6.6. 2024 Solutions for Congested Corridors Program Grant Application - Letter of Agreement

Memo from Alternative Transportation Manager Ed Scofield and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 24-313 APPROVING A LETTER OF AGREEMENT, BY AND BETWEEN THE CITY OF ROCKLIN AND THE CITY OF ROSEVILLE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a cost sharing agreement with the City of Rocklin for the preparation of a Solutions for Congested Corridors Program grant application. The cost for this agreement is $20,000 with a potential benefit to the City of $2,000,000 in grant funds for the future Dry Creek Greenway East Phase 2 trail project that is currently under design. Local Transportation Funds will be used to pay for the agreement. No General Fund resources will be used.

CC #: 3519 File #: 0900-04 & 0214 CONTACT: Ed Scofield 916-774-5449 ecscofield@roseville.ca.us

6.7. Western Placer Consolidated Transportation Service Agency - Agreement Amendments

Memo from Alternative Transportation Manager Ed Scofield and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 24-314 APPROVING AGREEMENT AMENDMENTS, BY AND BETWEEN THE CITY OF ROSEVILLE AND THE WESTERN PLACER CONSOLIDATED TRANSPORTATION SERVICES AGENCY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THEM ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council authorize the City Manager to execute a one-year extension to the Agreements between the City and the Western Placer Consolidated Transportation Service Agency (WPCTSA) for FY2024-25 and, if mutually agreed upon by both agencies, exercise the second option year for FY2025-26 without further Council approval. Both the Transit Ambassador Program and the operation of the South Placer Transit Information Center are operated by the City and funded by WPCTSA. The Agreements fully reimburse the City for all costs associated with these programs.

CC #: 3520 File #: 0721-01 CONTACT: Ed Scofield 916-774-5449 ecscofield@roseville.ca.us

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6.8. Comprehensive Solid Waste Management Software – Professional Services Agreement

Environmental Utilities Compliance Administrator Michelle White and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-308 APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND E SOURCE COMPANIES, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a professional services agreement with E Source Companies, LLC for the Evaluation and Procurement of a Comprehensive Solid Waste Management Software. The agreement utilizes third-party expertise to evaluate existing systems and identify the most effective software solution. These services are needed to streamline data management and to effectively manage programs and operations. The Task 1 (Phase 1) contract cost of $86,360 is included in FY2024-25 Waste Services Operations Fund budget.

CC #: 3513 File #: 0800-02 CONTACT: Michelle White 916-774-5774 mjwhite@roseville.ca.us

6.9. Aquifer Storage and Recovery Well 9 (Westbrook) and Well 18 (Solaire) - Notice of Completion

Memo from Principal Engineer Janice Gainey and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-306 ACCEPTING THE PUBLIC WORK KNOWN AS THE AQUIFER STORAGE AND RECOVERY WELL 9 (WESTBROOK) AND WELL 18 (SOLAIRE) PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE ENVIRONMENTAL UTILITIES DIRECTOR TO EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of the Notice of Completion for the Aquifer Storage and Recovery Well 9 (Westbrook) and Well 18 (Solaire) Project. The total cost of the construction contract including all change orders was $15,640,678.80. The project was funded by the Water Construction Fund.

CC #: 3511 File #: 0900-02 CONTACT: Janice Gainey 916-774-5535 jrgainey@roseville.ca.us

6.10. City Council/Boards, Commissions, & Committees Administrative Standards Updates

Memo from Assistant City Clerk Helen Dreyer and City Attorney Michelle Sheidenberger recommending the City Council adopt RESOLUTION NO. 24-307 APPROVING THE CITY COUNCIL/BOARDS, COMMISSIONS, AND COMMITTEES ADMINISTRATIVE STANDARDS UPDATES. Staff requests Council approve updates to the City Council/Boards, Commissions, & Committees Administrative Standards. Section 4.06 of the Roseville City Charter authorizes the City Council to establish its own meeting procedures. Prior to 2019, the City Council and the then thirteen Boards, Commissions, and Committees had their own separate meeting procedures. On February 20, 2019, the City Council adopted a resolution to consolidate the individual meeting procedures into one Administrative Standards document. Updates are now needed to the Administrative Standards due to changes in the law, changes in City policy, to add clarity, and to address areas currently not addressed in the standards. There is no fiscal impact associated with this request.