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Tuesday, November 14, 2023 · School board meeting record
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3 Tuesday, November 14, 2023 Work Session 12:30PM Address: The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. 12:30PM-12:45PM InnerAct Alliance/UthMPact Meeting Nov 14, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: InnerAct/UthMPact Alliance partnership with Polk County Public Schools. CONTACT: Angie Ellison, Executive Director 863.802.0777 / angie.ellison@inneractalliance.org Kelsi Davis - davisk0117@gmail.com – 863-220-0228 Cale Scott - calescott2005@gmail.com – 863-617-0932 Katherine Narramore - katherinen4@mypolkschools.net – 863-581-3751 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments UthMpact Annual Presentation.pdf (3,922 KB) Subject 2. 12:45PM-1:00PM Citrus Connection Meeting Nov 14, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Citrus Connection partnership with Polk County Public Schools. CONTACT: Tom Phillips, Executive Director 863.688.7433 / tphillips@ridecitrus.com WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 3. 1:00PM-1:15PM Capital Planning: Enrollment Projections Meeting Nov 14, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Facilities Planning Department is responsible for managing and updating the Districts 5-Year Capital Plan. Capital Planning is comprised of 4 key components: Demographics, Residential Growth Development, Financial projections, and Proposed Projects. This presentation seeks to provide an overview of the first component of facilities planning "Demographics". CONTACT: Joshua McLemore Director of Facilities Planning 863-534-0620 ext 489 Harry Fix Associate Superintendent, Facilities & Operations harry.fix@polk-fl.net 863-534-0620 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: N/A Funds Reservation Number or Requisition Number: N/A Cost Center: N/A Fund: N/A Functional Area: N/A GL: N/A File Attachments PCSD CIP Workshop Part 1 Enrollment Projections as of 7NOV2023.pdf (383 KB) Subject 4. 1:15PM-1:30PM Legislative Platform Meeting Nov 14, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Draft 2024 Polk County Public Schools Legislative Platform for Board Review. CONTACT: Chad Davis - Staff Attorney chad.davis@polk-fl.net (863) 534-0521 Wendy Dodge The Southern Group dodge@thesoutherngroup.com (863) 838-3632 cell WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 2024 draft Platform.pdf (133 KB) Subject 5. 1:30PM-1:45PM Policy Updates Meeting Nov 14, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Policy updates recommended by NEOLA and staff. CONTACT: Teresa Griffin Senior Coordinator, Public Records & School Board Policy 863-578.8208 Chad Davis Staff Attorney 863.534.0521 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Policy Updates November 14 2023 Wk Session.pdf (113 KB) 11.14.23 Work Session.pdf (93 KB) 6322 Construction Contracting_revised.pdf (144 KB) 6325 Procurement - Federal Grants and Funds_revised.pdf (137 KB) 6450 Local Purchasing_revised.pdf (70 KB) 7421 Restrooms and Changing Facilities_proposed.pdf (89 KB) 9800 Charter Schools_replacement.pdf (431 KB) 6320 Purchasing and Contracting for Commodities and Contractual Services_revised.pdf (204 KB) 6320.01 Selection of Construction Contractors and Subcontractors_revised.pdf (64 KB) Subject 6. 1:45PM-2:00PM Proposed High School Relieve Site Meeting Nov 14, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: CONTACT: Jason Pitts Chief of Staff 863.534.0521 jason.pitts@polk-fl.net Harry Fix Assistant Superintendent - Facilities & Operations 863.534.0620 harry.fix@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments PROPOSED HS 23-BBB 11.14.23.pptx (8,159 KB) Subject 7. 2:00PM-2:15PM 6-Period Day Schedule for Eligible Juniors & Seniors Meeting Nov 14, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: This is proposed policy for the "6-Period Day Schedule for Eligible Juniors & Seniors" for inclusion in the 2024-2025 Student Progress Plan. CONTACT: Ann M. Everett Sr. Director Office of Acceleration & Innovation ann.everett@polk-fl.net 863-534-0631 x789 WORK SESSION POWERPOINT PRESENTATION: FINANCIAL IMPACT: N/A Amount: N/A Funds Reservation Number or Requisition Number: N/A Cost Center: N/A Fund: N/A Functional Area: N/A GL: N/A File Attachments SPP Updates to HS Section Optional Sixth-Period Day and Requied Virtual Learning Component 11.14.23.pdf (314 KB) Six-Period Day Application 11.4.23.pdf (192 KB) 2023-2024 Executive Change Summary Work Session 11.14.23.pdf (222 KB) 2023-2024 Student Progression Plan Work Session 11.14.23.pdf (1,390 KB) Subject 8. Closed Session (After Work Session) Meeting Nov 14, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type DESCRIPTION: CONTACT: WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments B. Budget & Staffing C. Information Items Subject 1. Donation Report Meeting Nov 14, 2023 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: CONTACT: Frederick Heid, Superintendent, 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Donations October 2023.pdf (87 KB) Subject 2. 2:15PM-2:30PM Head Start Services Report Meeting Nov 14, 2023 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: The Polk County School Board is the governing board for the Polk Head Start Administration Grant. Federal regulations require the governing board be provided with the following monthly updates and information for fiscal, HR/Staffing, enrollment/absenteeism, ESE, and meal services. The Office of Head Start CLASS monitoring review was completed during the week of October 30, 2023. CONTACT: Karie Barquin, Director Preschool Programs, 863-648-3051 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: N/A Funds Reservation Number or Requisition Number: Cost Center:9310000000 Fund:42060023 Functional Area:5500 GL: File Attachments Board Executive Summary Report for September 2023.pdf (284 KB) 23HSA - Head Start Financial report as of 09-30-2023.pdf (199 KB) D. Board Agenda Review Subject 1. Board Meeting Agenda Meeting Nov 14, 2023 - Work Session 12:30PM Category D. Board Agenda Review Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 11.14.23 Board Meeting Agenda Simple.pdf (90 KB) E. Old Business F. New Business G. Board Comments Subject 1. Board Member Comments Meeting Nov 14, 2023 - Work Session 12:30PM Category G. Board Comments Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments
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