Board of Education Special Meeting

4 Friday, May 9, 2025 Board of Education Special Meeting "REVISED" Champaign Community Unit School District NO. 4, Center for Family & Community Engagement at Mellon 703 S New Street Champaign, IL 5:00 p.m. 1. Call to Order Subject A. Roll Call Meeting May 9, 2025 - Board of Education Special Meeting Category 1. Call to Order Type Procedural File Attachments 2. Agenda Subject A. Approval of Agenda (Items may not be considered in the same order as the agenda) Meeting May 9, 2025 - Board of Education Special Meeting Category 2. Agenda Type File Attachments 3. Public Comment Subject A. Public Comment on Agenda & Non-Agenda Items (limited to 30 minutes) Meeting May 9, 2025 - Board of Education Special Meeting Category 3. Public Comment Type File Attachments 4. Consent Agenda Subject A. Approval of Closed Session Minutes from January, 2025 - March, 2025 Meeting May 9, 2025 - Board of Education Special Meeting Category 4. Consent Agenda Type File Attachments Subject B. Approval of Minutes from March 10, 2025 and March 24, 2025 Meeting May 9, 2025 - Board of Education Special Meeting Category 4. Consent Agenda Type File Attachments 5. Action Agenda: New Business Subject A. Oath of Office: Dr. Gianina Baker Meeting May 9, 2025 - Board of Education Special Meeting Category 5. Action Agenda: New Business Type Topic : Oath of Office Background Information: The County Clerk has canvassed the April 1, 2025 consolidated election. The canvass process declared Christy Arnold, Tony Bruno and Dr. Grace Kang as candidates with the highest number of votes for the four-year terms, and Justin Michael Hendrix and Fatima Ahmed for the two-year terms thus elected as members of the Board of Education effective May 9, 2025. The Board President shall administer the oath of office for the newly-elected Board members. In the absence of the President, the Vice-President will administer the oath. If neither is available, the Board member with the longest service on the Board will administer the oath. Staffing/Staff Development Needs: N/A Financial Implications: N/A Assessment/Evaluation: N/A Superintendent's Recommendation: It is the administration’s recommendation that the Board President administer the Oath of Office. File Attachments Oath of Office.pdf (134 KB) 6. Call to Order Subject A. Roll Call Meeting May 9, 2025 - Board of Education Special Meeting Category 6. Call to Order Type File Attachments 7. Action Agenda: New Business Subject A. Elect President Pro Tempore Meeting May 9, 2025 - Board of Education Special Meeting Category 7. Action Agenda: New Business Type File Attachments Subject B. Board action, pursuant to Board Policy 2:240-Board Policy Development, to waive the two-reading requirement for policy revisions and allow approval of revisions to Board Policy 2:110-Qualifications, Term, and Duties of Board Officers at the same meeting when such revisions are first introduced to the Board: Board of Education Meeting May 9, 2025 - Board of Education Special Meeting Category 7. Action Agenda: New Business Type TOPIC: Board action, pursuant to Board Policy 2:240-Board Policy Development, to waive the two-reading requirement for policy revisions and allow approval of revisions to Board Policy 2:110-Qualifications, Term, and Duties of Board Officers at the same meeting when such revisions are first introduced to the Board BACKGROUND INFORMATION: The Newly Seated Board prior to electing officer positions wishes to amend Policy 2:110 (Qualifications, Terms, and Duties of Board Officers) under the special conditions provision of Board Policy 2:240 (Board Policy Development) which states: Policies or policy revisions will not be adopted at the Board meeting at which they are first introduced, except when: (1) appropriate for a consent agenda because no Board discussion is required, or (2) necessary or prudent in order to meet emergency or special conditions or to be legally compliant. Further Board consideration may be given at a subsequent meeting(s) and after opportunity for community input. The adoption of a policy will serve to supersede all previously adopted policies on the same topic. 2:240 (Board Policy Development). STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: None ASSESSMENT/EVALUATION: None RECOMMENDATION: I move that the Board, pursuant to Board Policy 2:240-Board Policy Development, find that special conditions exist and it is prudent to waive the two-reading requirement for policy revisions and allow approval of revisions to Board Policy 2:110-Qualifications, Term, and Duties of Board Officers when such revisions are first introduced to the Board The Board recommends approval of amendments to Policy 2:110 Attachment: Board Policy Amendments 2:110 Qualifications, Terms, and Duties of Board Officers File Attachments Policy 2.110 Suggested Revision - May 6, 2025.pdf (96 KB) Subject C. Consideration of Resolution to approve revisions to Board Policy 2:110-Qualifications, Term, and Duties of Board Officers, to limit the term of office of the Board President, Vice-President, and Secretary to one year, and other revisions regarding Board officer responsibilities: Board of Education Meeting May 9, 2025 - Board of Education Special Meeting Category 7. Action Agenda: New Business Type Recommendation: I move that the Board approve the Resolution in substantially the form presented to the Board regarding revisions to Board Policy 2:110-Qualifications, Term, and Duties of Board Officers, to limit the term of office of the Board President, Vice-President, and Secretary to one year, and other revisions regarding Board officer responsibilities. File Attachments Resolution Approving Revisions to Board Policy(3413883.1).pdf (15 KB) Subject D. Reorganization of the Board - Election of President Meeting May 9, 2025 - Board of Education Special Meeting Category 7. Action Agenda: New Business Type Topic : Reorganization of the Board - Election of President Background Information: The County Clerk has canvassed the April 1, 2025 consolidated election. The canvass process declared Christy Arnold, Tony Bruno and Dr. Grace Kang as candidates with the highest number of votes for the four-year terms, and Justin Michael Hendrix and Fatima Ahmed for the two-year terms thus elected as members of the Board of Education effective May 9, 2025. The terms of office of the current Board President, Vice-President, Secretary, and Parliamentarian will expire at this meeting. It is appropriate for the Board to select members to fill these positions. The statutory term of office shall be two years, except the Board, by resolution, may establish a policy for the term of office to be one year. Staffing/Staff Development Needs: N/A Financial Implications: N/A Assessment/Evaluation: N/A Superintendent's Recommendation: It is the administration’s recommendation that the Board elect members to fill the expiring positions of President, Vice-President, Secretary and Parliamentarian for terms of two years each. File Attachments Subject E. Reorganization of the Board - Election of Vice President Meeting May 9, 2025 - Board of Education Special Meeting Category 7. Action Agenda: New Business Type Topic : Reorganization of the Board - Election of Vice President Background Information: The County Clerk has canvassed the April 1, 2025 consolidated election. The canvass process declared Christy Arnold, Tony Bruno and Dr. Grace Kang as candidates with the highest number of votes for the four-year terms, and Justin Michael Hendrix and Fatima Ahmed for the two-year terms thus elected as members of the Board of Education effective May 9, 2025. The terms of office of the current Board President, Vice-President, Secretary, and Parliamentarian will expire at this meeting. It is appropriate for the Board to select members to fill these positions. The statutory term of office shall be two years, except the Board, by resolution, may establish a policy for the term of office to be one year. Staffing/Staff Development Needs: N/A Financial Implications: N/A Assessment/Evaluation: N/A Superintendent's Recommendation: It is the administration’s recommendation that the Board elect members to fill the expiring positions of President, Vice-President, Secretary and Parliamentarian for terms of two years each. File Attachments Subject F. Reorganization of the Board - Election of Secretary Meeting May 9, 2025 - Board of Education Special Meeting Category 7. Action Agenda: New Business Type Topic : Reorganization of the Board - Election of Secretary Background Information: The County Clerk has canvassed the April 1, 2025 consolidated election. The canvass process declared Christy Arnold, Tony Bruno and Dr. Grace Kang as candidates with the highest number of votes for the four-year terms, and Justin Michael Hendrix and Fatima Ahmed for the two-year terms thus elected as members of the Board of Education effective May 9, 2025. The terms of office of the current Board President, Vice-President, Secretary, and Parliamentarian will expire at this meeting. It is appropriate for the Board to select members to fill these positions. The statutory term of office shall be two years, except the Board, by resolution, may establish a policy for the term of office to be one year. Staffing/Staff Development Needs: N/A Financial Implications: N/A Assessment/Evaluation: N/A Superintendent's Recommendation: It is the administration’s recommendation that the Board elect members to fill the expiring positions of President, Vice-President, Secretary and Parliamentarian for terms of two years each. File Attachments Subject G. Reorganization of the Board - Election of Parliamentarian Meeting May 9, 2025 - Board of Education Special Meeting Category 7. Action Agenda: New Business Type Topic : Reorganization of the Board - Election of Parliamentarian Background Information: The County Clerk has canvassed the April 1, 2025 consolidated election. The canvass process declared Christy Arnold, Tony Bruno and Dr. Grace Kang as candidates with the highest number of votes for the four-year terms, and Justin Michael Hendrix and Fatima Ahmed for the two-year terms thus elected as members of the Board of Education effective May 9, 2025. The terms of office of the current Board President, Vice-President, Secretary, and Parliamentarian will expire at this meeting. It is appropriate for the Board to select members to fill these positions. The statutory term of office shall be two years, except the Board, by resolution, may establish a policy for the term of office to be one year. Staffing/Staff Development Needs: N/A Financial Implications: N/A Assessment/Evaluation: N/A Superintendent's Recommendation: It is the administration’s recommendation that the Board elect members to fill the expiring positions of President, Vice-President, Secretary and Parliamentarian for terms of two years each. File Attachments Subject H. 2025-2026 Board Meeting Schedule Meeting May 9, 2025 - Board of Education Special Meeting Category 7. Action Agenda: New Business Type TOPIC: 202 5 -202 6 Board Meeting Schedule BACKGROUND INFORMATION: The Unit #4 Board of Education has scheduled its meetings for the second and fourth Monday of each month beginning at 5:30 p.m. at the Center for Family and Community Engagement at Mellon (703 S. New Street). Attached is a schedule for 202 5 -202 6 . Should the Board wish to change its meeting schedule, it may be done at any time of the Board’s choosing. The July, 202 5 meeting will be on the fourth Monday. The October 6 , 202 5 meeting is on the first Monday due to Fall Break. STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: N/A ASSESSMENT/EVALUATION: N/A RECOMMENDATION: It is the administration’s recommendation that the Board of Education approve the 2025-26 Board Meeting schedule. File Attachments 2025-26 Board Meeting Schedule.pdf (29 KB) 8. Public Comment Subject A. Public Comment on Agenda & Non-Agenda Items Meeting May 9, 2025 - Board of Education Special Meeting Category 8. Public Comment Type File Attachments 9. Adjournment Subject A. Motion to adjourn the meeting. Meeting May 9, 2025 - Board of Education Special Meeting Category 9. Adjournment Type Action File Attachments