Town Council

Tuesday, September 9, 2014 7:00 PM Town of Cutler Bay Town Hall 10720 Caribbean Blvd Cutler Bay, FL 33189 Council Chambers Town Council MAYOR AND COUNCIL MEMBERS Mayor Edward P. MacDougall Vice Mayor Ernest N. Sochin Council Member Mary Ann L. Mixon Council Member Sue Ellen Loyzelle Council Member Peggy R. Bell CHARTER OFFICIALS Town Attorney Mitchell Bierman Town Attorney Chad Friedman Town Manager Rafael G. Casals Town Clerk Debra E. Eastman, MMC Meeting Minutes First Budget Hearing

September 9, 2014Town Council Meeting Minutes 1. CALL TO ORDER, ROLL CALL, & PLEDGE OF ALLEGIANCE Mayor MacDougall called the meeting to order at 7:03 p.m. Town Clerk Debra Eastman called the roll, with all Council Members present, with the exception of Vice Mayor Sochin. Mayor MacDougall led the Pledge of Allegiance. Council Member Peggy Bell, Council Member Sue Ellen Loyzelle, Council Member Mary Ann Mixon and Mayor Edward MacDougall Present: 4 - Vice Mayor Ernest SochinAbsent: 1 - 2. PUBLIC COMMENTS Mayor MacDougall opened the floor to public comments. No one came forward. 3. RESOLUTIONS A. A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, ADOPTING THE TENTATIVE MILLAGE RATE OF THE TOWN OF CUTLER BAY FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL); PROVIDING FOR AN EFFECTIVE DATE. Town Clerk Eastman read the resolution into the record. Pursuant to State law, Finance Director Robert Daddario read the TRIM notice into the record. The proposed millage rate of the Town of Cutler Bay for fiscal year 2014-15 of 2.7202 per $1,000 of assessed property value within the Town of Cutler Bay is 13.78 percent greater than the rollback rate of 2.3907 mills per $1,000 of assessed property value. Ad valorem taxes are being increased primarily as a result of expenditures required for the debt service on the Town's existing loans and to provide for increased costs of contracted police services. Town Manager Rafael Casals stated that the first order of business is to set the new maximum rate. Town Attorney Chad Friedman stated that if the Town Council sets the millage rate, they would not be able to go above that rate. It would become the new cap. Town Attorney Friedman stated that the millage needs to be voted on first, but a discussion can take place regarding the budget prior to a formal vote on the millage. Council Member Bell made a motion to adopt the rollback rate of 2.3907. Council Member Mixon seconded the motion. Council Member Loyzelle suggested that the rollback rate not be adopted to provide some wiggle room in the budget. Town Manager Casals stated that projects have been identified in the budget that could be deferred that would cover the cost of adopting the rollback rate. Mayor MacDougall called for a vote on Item 3A. Town Clerk Eastman conducted a roll call. The motion passed with all voting yes, with the exception of Council Member Loyzelle. Page 1Town of Cutler Bay Printed on 3/31/2015

September 9, 2014Town Council Meeting Minutes Town Attorney Friedman advised that a public hearing should have been opened on Item 3A, so the item should be reopened for a public hearing and the item should be revoted. Council Member Mixon made a motion to reconsider Item 3A, seconded by Council Member Loyzelle, which passed unanimously. Mayor MacDougall opened the public hearing. Ed Wolmers stated that he is in favor of keeping the millage low, but agreed with Council Member Loyzelle that the millage should be set a little higher for now to allow open and fair discussion. With no other members from the public requesting to speak, Mayor MacDougall closed the public hearing and requested a motion on Item 3A. A motion was made by Council Member Bell, seconded by Council Member Mixon, that this Resolution be adopted. The motion carried by the following vote: Yes: Council Member Peggy Bell, Council Member Mary Ann Mixon and Mayor Edward MacDougall 3 - No: Council Member Sue Ellen Loyzelle1 - Absent: Vice Mayor Ernest Sochin1 - Enactment No: RES 14-61 B. A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF CUTLER BAY, FLORIDA, ADOPTING THE TENTATIVE OPERATING AND CAPITAL OUTLAY BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL); AND AUTHORIZING THE TOWN MANAGER TO MAKE EXPENDITURES CONSISTENT THEREWITH AND AUTHORIZING THE TOWN MANAGER TO MAKE CERTAIN BUDGET AMENDMENTS WITHIN A DEPARTMENT PROVIDED THAT THE TOTAL OF THE APPROPRIATIONS IS NOT CHANGED; AND PROVIDING FOR AN EFFECTIVE DATE. Town Clerk Eastman read the resolution into the record. Mayor MacDougall requested a motion and second for discussion. Council Member Bell made a motion for discussion, which was seconded by Council Member Mixon. Mayor MacDougall invited the Council Members to ask questions on the budget. Council Member Bell asked the Town Manager about the necessity for money in the budget to complete a study regarding a community center for the public, which has also been addressed during the strategic planning workshops. Town Manager Casals stated that no funding is needed at the moment. Council Member Bell asked the Town Manager if funding for a pool study to replace the swimming pool was included in the tentative budget. Town Manager Page 2Town of Cutler Bay Printed on 3/31/2015

September 9, 2014Town Council Meeting Minutes Casals confirmed that funding is in the budget for that purpose. Town Manager Casals stated that the four biggest changes in the budget were the rollback rate, the addition of the $12,000 for the Parks pool master planning, the removal of $12,000 from the green recertification plan, and then a few other changes in categories that will be discussed department by department. Mayor MacDougall expresed concern regarding the hardening of the Town Center building. Town Manager Casals stated that the Town has applied for grants for building hardening through the State Department of Community Affairs during two cycles. The Town did not receive either grant. Town Manager Casals stated that he would provide information to the Town Council, between first and second reading of the budget, regarding a study that was conducted, which includes a preliminary number for the cost of hardening the Town Center building. Council Member Mixon suggested that the Town Manager and Finance Director provide quarterly reports that would identify the current status of revenue versus expenses, which would prevent major surprises throughout the year, to be presented during a public meeting. Mayor MacDougall requested a motion to approve Item 3B. Council Member Mixon made a motion to approve Item 3B, seconded by Council Member Bell. Town Attorney Friedman advised that a public hearing would have to be opened on Item 3B. Mayor MacDougall opened Item 3B for public discussion. With no one coming forward, Mayor MacDougall closed the public hearing. Mayor MacDougall requested a motion and second on Item 3B. Council Member Mixon made a motion to approve Item 3B, seconded by Council Member Bell. Town Manager Casals reviewed the changes to the budget by department with the Town Council. Council Member Loyzelle requested that the Town Manager explore the possibility of adding an additional officer in the Police Department. Town Manager Casals stated that he would use the time between the first and second hearing to explore the possibility and then report back to the Town Council on his findings. Council Member Loyzelle suggested that the funding allocated for the video buildout of the Granicus software be redirected to funding an additional police officer. Council Member Mixon and Council Member Bell thanked the Town Manager and staff for their work on the budget. Council Member Loyzelle suggested that the changes to the budget be reflected in a different color to better reflect the cost savings in the budget narrative. Page 3Town of Cutler Bay Printed on 3/31/2015

September 9, 2014Town Council Meeting Minutes Mayor MacDougall requested a five-minute recess to allow Finance Director Daddario to make the necessary changes to the budget before its adoption by the Town Council. A motion was made by Council Member Mixon, seconded by Council Member Bell, that this Resolution be adopted. The motion carried by the following vote: Yes: Council Member Peggy Bell, Council Member Sue Ellen Loyzelle, Council Member Mary Ann Mixon and Mayor Edward MacDougall 4 - Absent: Vice Mayor Ernest Sochin1 - Enactment No: RES 14-62 4. PUBLIC COMMENTS Mayor MacDougall opened public comments. Ed Wolmers congratulated Ralph and Robert for their work on the budget. With no other members of the public coming forward, Mayor MacDougall closed the public hearing. 5. MAYOR AND COUNCIL COMMENTS 6. OTHER BUSINESS 7. ADJOURNMENT Council Member Mixon made a motion to adjourn, seconded by Council Member Bell, with all voting in favor. The meeting adjourned at 9:35 p.m. Page 4Town of Cutler Bay Printed on 3/31/2015