City Council Regular Meeting (2025-05-20)

REGULAR CITY COUNCIL MEETING MINUTES COUNCIL CHAMBERS - CITY HALL 1000 CITY CENTER CIRCLE PORT ORANGE, FLORIDA May 20, 2025

THE REGULAR CITY COUNCIL MEETING of the City of Port Orange was called to order by Mayor Scott Stiltner at 6:30 p.m.

OPENING

Invocation by Pastor Joshua Owen of Spruce Creek Presbyterian Church

Pledge of Allegiance

Roll Call

\| Roll Call \| Present: \| Councilman Jonathan Foley Councilman Shawn Goepfert Councilman Lance Green

Mayor Scott Stiltner \| \| \-\-\- \| \-\-\- \| \-\-\- \| \| Absent \| Vice Mayor Tracy Grubbs (excused) \| \| \| Also Present: \| City Manager Wayne Clark City Attorney Matthew Jones Deputy City Clerk Amanda Bonin \| \|

SPECIAL REPORTS

4. Causeway Docks project update

Susan Lovallo, Parks and Recreation Director introduced Shailesh Patel with Dredging and Marine Consultants, LLC.

Ms. Lovallo also advised the contract to award the bid to a contractor will come before them at the next Council meeting. At that time, they can get a realistic schedule to move forward. Staff will be placing signage with QR codes in the Causeway Park, so anyone can scan it to get updates on the project at any time.

Eugene T. Healey III, resident, talked about safety hazards with only having one dock available at this time. Mr. Healy suggested contract incentives for the contractors to get the construction job done quickly.

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Lastly, Mayor Stiltner further clarified the City staff's diligence to get this moving and how all options were looked at prior to choosing this project.

5. Public Comments on Consent Agenda Items Only

There were none.

CONSENT AGENDA

6. Approval of Minutes

7. Bid Awards and Contract Items

a. May 6,2025 - Regular City Council Meeting

a. Approval of Contract to Purchase 413 Herbert Street

b. Approval of Amendment No.1 to Task Authorization No.9 to Stanley Consultants, Inc. (f/k/a Traffic Engineering Data Solutions, Inc.) for a time extension to finalize the design plans for the SJR2C Loop SUN Trail Project, remove Task Item 12 (Post-Design Services), and decrease Task Authorization No.9 by $11,285.00.

c. Approval of Task Authorization No. 4 to the Continuing Services Contract with Stanley Consultants, Inc. (#CA8377) for Post-Design Services for the SJR2C Loop SUN Trail Project

d. Approval of Task Authorization No.1 to the Continuing Services Contract (CA #8360) with Kimley-Horn for Construction Engineering Inspections Services (CEI) for the SJR2C Loop SUN Trail Project

e. Approval of Task Authorization No. 3 to the Continuing Services Contract with Zev Cohen & Associates (#CA8378) for design services of the Down Under Phase I infrastructure improvements

f. Approval of the Second Amendment to the Second Addendum to the Third Amendment and Restatement of Lease Agreement with Palmer College Foundation, Inc. for the Allen Green Center

g. Approval of a New Standard Contract with G&G Outdoors, LLC. for Services for Public Utilities Landscaping Maintenance

STATE OF THE CITY

8. Resolution No. 25-27 - Authorizing the Subr Improvement Program (FBIP) Grant Application

tal of the Florida Boating

9. Approval of the Closest Unit Response Interlocal Agreement with Neighboring Municipalities for Fire-Rescue and Emergency Medical Services

Motion to approve the Consent Agenda as presented was made by Councilman Jonathan Foley and Seconded by Councilman Shawn Goepfert. Motion carried unanimously by roll call vote.

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Regular City Council Meeting

May 20,2025

Council Members commended the positive developments featured in the State of the City video, noting highlights such as the clean audit reflecting strong financial health, stable staffing levels, progress on the Parks Bond Initiative, stormwater infrastructure improvements, enhanced transparency, ongoing city maintenance, and the dedication and hard work of City staff.

Lastly, Mayor Stiltner mentioned that on July 1,2025,the City should find out where they stand with Tallahassee regarding approval of some major funding that was requested for some of the larger projects throughout the City.

PUBLIC PARTICIPATION (Non-Agenda-20 minutes)

Larry Powers with the Railroad Society for the Port Orange Depot thanked Council Members for the recent approval to purchase the extra property for the Port Orange Depot. He mentioned they are trying to make the Port Orange Depot self-sustaining and have been receiving donations as well. Mr. Powers also expressed his appreciation to City staff for their help when they needed it.