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Thursday, April 17, 2025 · Community development district meeting record
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4 recorded votes0 split
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Every recorded vote passed unanimously.
Unanimous votes (4)
Voting yes on all of these (5)
3.A. Approval of Minutes
3.B. Request to Discuss Fines - Case No. D9-01-24
3.B. Review and approval of the Installation and Maintenance Agreement for the
Adjourn
4 recorded votes
3.A. Approval of Minutes - Voted yes on the motion “The Board approved the Minutes for the Meeting held on March 20, 2025”; the record reports passed.
Official record3.B. Request to Discuss Fines - Case No. D9-01-24 - Voted yes on the motion “The Board authorized Staff to waive the fines of $1,087.00, minus the cost of $137.00 incurred by the District”; the record reports passed.
Official record3.B. Review and approval of the Installation and Maintenance Agreement for the - Voted yes on the motion “The Board approved the Installation and Maintenance Agreement for the Installation of Safety Equipment with Flock Group, Inc. d/b/a Flock Safety at Mission Hills Trail and S Morse Boulevard (eastbound), within the District 9 Road ROW and au”; the record reports passed.
Official recordAdjourn - Voted yes on the motion “The Board adjourned the meeting”; the record reports passed.
Official recordBefore the, uh, April meeting of District nine, I know all supervisors are here. So we have a quorum. It's official meeting. And if I could, if we would, uh, stand for the Pledge of Allegiance. I pledge of allegiance to the flag of the United States of America. And two over which it stands, one nation, indivisible, with liberty and justice, all we would stand, stay standing for a moment of silence. As we remember, our first responders, uh, deployed military. Thank you. I'd like to welcome any attendees. We have welcome to, to the, uh, meeting. And if you have any comments that you'd like to make, if it's an agenda topic, if you hold it until the agenda topic comes up, we appreciate it. Oh, well, I made an amendment today. I won't say I don't look like it. We won't say anything. Welcome, though. We'll know there was an upgrade. Yeah, Christie put his name in favor on mine, but if anyone would have any comments this time, appropriate time to make them. If not, we'll continue to, uh, follow the agenda. And our first, uh, topic is the Law Enforcement quarterly update. Good afternoon, gentlemen. My name is Sergeant Adam Dodge with the Sumter County Sheriff's Office. I'm here to provide you with your quarterly law enforcement update. I am able to provide you, uh, now with some statistics for vehicle crashes and citations. Uh, we have, uh, as you're well aware, have been, uh, struggling through the recovery process of a ransomware attack. We have numbers to provide, however, I've been told that if these numbers are, uh, slightly off, so if we find out six months down the road that we have, uh, 10 more than what I tell you, please don't be upset with us. These numbers are fluid as we still, uh, consolidate paper citations and those issues that were written during that period. But during our last quarter, Suffolk County Sheriff's Office responded to 467, uh, automobile crashes and 37 golf, sorry, excuse me, 36 golf cart crashes. The Sheriff's Office also issued within the Villages 653, uh, motor vehicle citations during that quarter. Uh, so we are, uh, out and about, uh, within the community, uh, hoping to make an impact on, on traffic safety. I do want to, um, make you aware, we talk about the community, uh, community watch. Sometimes people, uh, inquire. They ask about our relationship. I tell you, our working relationship with Communitywide is, is excellent. And they're a excellent resource, uh, not only for us, but but your constituents as well. Uh, we think of them as a really a force multiplier when we're out looking for a person who's walked off, wandered away their extra eyeballs in the area, uh, they conduct those, uh, business checks or recreation, uh, district, uh, property checks that are excellent for us and making sure those assets are protected for the district. We had a recent success story with a stolen golf cart from Lake Sumter Landing. Golf Cart was stolen, and usually when we have a reported golf cart stolen at Lake Sumter Landing, we say, let's help you find it. We can go out and find where they parked it. It's not actually stolen, but this was a legitimately stolen golf cart. Um, and, uh, the detective in reviewing video footage from Lake Sumter Landing then found, uh, gate camera video, uh, with the assistance of the, uh, cameras in place, the community watch, and we're able to identify that individual. We've since recovered that golf cart. And, and it's been a, a win for us. And sometimes people ask, you know, if you just pull up to the gate and you, and you press the button, does it really limit anyone? It slows them down. We get a good picture of their face. We get a good picture of that license plate. It's an excellent resource for us, and it's great working with Community Watch. They're a great partner for us in helping to provide that service, uh, for the community. I do also wanna bring your attention. Scam scams have been, uh, uh, an issue nationwide, but they're something that plagues us here in this area. Uh, our community, uh, has, is from a demographic that, you know, grew up in a time where you look people in the eye and what you said you were gonna do, and you shook hands and that, and you meant it. Unfortunately, there's a lot of young people today out there looking to take advantage of, of your trust. Um, I would encourage you that if someone calls you and says you have a warrant for your arrest, please assume it's a scam. If someone, whatever they tell you, assume they're lying. It's unfortunate you have to do that. Uh, the Sheriff's Office, uh, we will let you know you have a warrant when we show up at your door, uh, not beforehand, okay? It's not a playhouse, uh, playground game where we're gonna give you a ten second head start. Now. We're gonna show up and, and make an arrest there. If someone says, you need to pay something via gift card, please know that's a scam. So, uh, in, as you speak with your constituents, I'd encourage you just to make them aware. Uh, speaking about scams and sharing information about scams is the best thing we can do to combat them. If you've heard about a scam, when you encounter that suspicious situation and they say, Hey, I heard, heard someone mention my friend down the street said they, uh, dealt with this scam. And, uh, they may be, uh, quick enough to not fall for it. So, gentlemen, that's all the information I have for you today. If you have any questions, I'd be more than happy to answer 'em. Um, Just for, uh, I get notices. There's a, on your website for the sheriff, I get notices this latest scam is going around and stuff. So it's a very helpful thing from your, uh, your organization to provide that. Absolutely. I'm glad you mentioned it. The Sheriff's Office has a mobile app. And, uh, through that mobile app, we have what we call Sumter Scam Sting. It's an, it's a way to input information. If you encounter a suspicious incident, you can put that information in. It opens up a comment box. You can say, Hey, I got a phone call, and this is what they explained. That information's forwarded to our white collar crimes Detective who vets and verifies that is indeed a scam. And then we're able to push that information out, uh, to all the users of the mobile app. Again, just sharing information about the, the scams is really the best thing we can do to combat them. Thank you for doing that. Thank you, John. Thank you very much. Thank you very much. Good. Okay. Okay. Uh, we'll turn to new business. Uh, the first item is approval of your minutes. I think everybody was provided copies of the minutes or any make a motion to approve the minutes. Second. Motion moved. And second. All all in favor? A aye. All opposed minutes have been approved. Uh, Mr. Chairman, the next item is the consideration for the installation and maintenance agreement, uh, for safety equipment with Flock Group Incorporated, doing business as flock safety. Um, so this request is for, um, through the Sum County Sheriff's Office for the installation of an automatic automatic license plate reader, A LPR, um, located in District nine, right of way, um, near Mission Hills Trail and South Morris Boulevard. Okay. Um, approaching, if you're heading North County Road 4 66. Um, this request, um, would be at no cost to the district. Um, they would be required to, um, maintain the device, excuse me. Um, and that would include all installation, operation maintenance, and eventual removal costs. Um, there are an ag there is an agreement attached, um, that also contains specific insurance requirements for commercial general liability, um, automobile liability and professional liability, um, that will be funded by flock safety. Um, additionally, they have received all necessary permits, um, from Sumter County. Um, so at this time, um, we'd be happy to address any questions, um, but staff would recommend approval of the agreement before you, um, for installation of this device in the right of way. Okay. What, what does that physically look like? Uh, the flock safety device. So it will be, See, Looking to see, I'm pretty sure they're included in one of the 57. If you look on page 57, 57 of the, uh, in packet, there is a diagram That Shows, um, where it would be, it looks like there might be a solar panel above It as well. Yes. So it's on the attachment that's labeled, um, right of way or ROW 25 dash 0 0 0 0 4 4 permit approval. There is a, um, schematic in there that essentially shows the pole mounted device. Yes. And there's also a, a photo of a camera there as well, or a drawing of it. Okay. I made a motion to approve second motion been made and approve to approve the, uh, recommendation on the camera in the across end of the hills. Anyone any further debate? All in favor? Aye. Aye. Aye. All opposed. Motion passes. Thank you. Uh, the next item is to request and discuss fines for case number D nine dash zero one dash 24. Ms. Boyd is approaching the podium. Good afternoon board Shannon Boyd Community Standards. Um, today I have a request to discuss fines, case number D nine dash zero one dash 24. Uh, this property was brought before the board at a public hearing held on January 18th, 2024, excuse me, and found to be in violation by failing to remove the weeds and the mold from the driveway. The homeowner was granted seven days to bring the property into compliance. So weeds were brought into compliance during that seven day compliance period that was granted during the public hearing, but the mold was still on the driveway. After that seven days, the homeowner refused to allow the district to maintain the mold on the driveway. So the fines began to accrue at the $150 initial fine in $50 a day until the property is brought into compliance. Um, the homeowner's daughter did provide a letter, uh, for you, uh, excuse me, an email for you to review. Uh, the property was brought into compliance on March 1st, 2024. The outstanding fine balance accrued during that time is 1080 $7, and there is $137 of that in associated cost incurred by the district, which includes administrative fees and lien fees. So, staff recommends that the board review the information and provide direction to staff to waive the fines, waive the fines, um, minus the cost incurred by the district, or deny the request to waive the fines. And I'm here to answer any questions that you may have. Okay. Comments? I have a question. Um, and I'm not sure who would've the answer, but is, is this a case of first impression within District nine, for example? You mean As far as a request for reduction in fine, Or, or, or, or waiver room e either. I, I'm not sure. I mean, it happened, it happens throughout the, the villages of the different districts. Uh, I'm not sure if any Have come before. I think, I believe we have. Yeah. And it's a case by case based, Obviously. Right. And generally, what you look at when you decide whether you wanna waive fines is, um, how long it took for them to come into compliance. Um, whether they acted immediately after the order of enforcement was entered, whether there was anything that prevented them from completing the work. You know, um, generally when someone starts to act right away, um, even though maybe they don't complete it within the time period, they show that, they show that they've tried to get it done. Uh, in those cases, some districts will, will waive some of the fines. The only thing that sticks out to me here is they're, um, not allowing the district to go on the property to, to remedy it, but not remedy it themselves. Um, that's kind of an issue. But on the other hand, apparently the property owner has now passed and the daughter it looks like is requesting correct, um, for the fine reduction. So again, if you're gonna reduce the fine, you're gonna want to have a reason for doing it. Like, um, they started to act immediately, which they did, at least for part of it. They did remove the weeds within the seven day time period. It's just the mold. Um, so, you know, you have to look at it and, uh, on a case by case basis, decide whether, uh, based on the facts you want to grant them. Any sort of leniency on, on the wa on the waiver? Well, again, and the other question I would've, and, and, and forgive me, um, as you all know, I'm a rookie here. Um, we all Are. Um, but my understanding, um, from other issues we have, I'm aware of there's no direct appeal of a, of a board decision to the board. So what's the foundation? What's, what's the, uh, criteria that would allow the board to now act on this? So the board has the right to, to waive fines if they choose to. But like I always say, if you're gonna waive fines, you should have a reason for doing it. You can't have two people with the same issue come in, um, and have taken the same action and grant one a waiver and not the other. So there's gotta be some evidence that you want to put on the record as to why. And again, if you wanted to consider it here, you would say, well, at least they did part of the work within the seven day time period. Um, but then again, you have the other fact with the mold. And how long did it take for them to clear the mold? Um, it was a little over a month, about 30. So even, even still, you know, that's not a lot of time. Whereas if someone comes in here and it took 'em a year to clear it, of course that's different. Um, so if you wanted to consider reducing or waiving, you would say, well, we're gonna do it because one, they got the weeds out of there within seven days. And two, although they didn't get the mold done within seven days, it was done within 30 to 40 days, which is a reasonable amount of time, if that's what you think. Uh, and then you make your motion and, and you decide that you wanna do it. And, uh, counsel, if I could, could I bring up a, uh, personal experience With something like this? Is that Permitted? Yeah, you can. Okay. Uh, brain cancer, when you get cancer in the brain, it does different things. We had good friends, uh, daughter was a, uh, very responsible citizen. Uh, worked for a company for about 20 years. Uh, she started suddenly just stealing money from the company, found out she had brain cancer, and it gave her a personality change. Uh, it didn't show up in anger or anything like that. She just all of a sudden had this need to take money from the company. She didn't do anything with it. She just took it and threw it in her drawer. So I can see, I'm not a medical professional, but based on that, this could have been a personality change. She did mention, the daughter did mention that they found lesions in his brain. So it could have been a personality change that he didn't want anybody on his property other than his daughter or himself. So for me, uh, the law is the law, but justice should be tempered with mercy. And I'd go for a waiver of all the fines, uh, including the 138 or whatever that other fine is, uh, my opinion. So the 1 37 are the actual cost of district incurred? Yes, sir. My, uh, my feeling on that is absolutely root with yours. Except, uh, I would not waive the, um, cost to the villages to process it. That's, I would waive the fine, not the, I would agree with Steve. So then we just need a motion, um, based on what you've just discussed, any other comment before? Um, okay. I'll entertain a motion. Mr. Chairman. I'd make a motion to waive the fines, but not the fees. Costs. Cost. Cost. Excuse me. So it'd be waiving the one, the fines, but not the 1 37 correct. Cost of the Correct. I would second. Okay. Motion been made and the second to waive the fees, but not the, uh, cost of the district with $137. All in favor? Aye. Aye. Aye. Opposed? Motion. Thank you. Board. Thank you. Okay. We're ready for old business. Yes. Good afternoon. Board members. Um, the first item on old business isn't to include options to reduce your maintenance costs and the fiscal year 25, 26 budget. Um, and that will be included in the budget process, um, which we are currently in. But at your May meeting, you'll get a diff additional budget information. Uh, the second item is to discuss how house fires are addressed in the district's rule to be bring back deed compliance. Um, you did authorize staff to advertise to hold a public hearing at your May meeting, but we've included an additional, um, discussion item after this old business chart. Uh, the third item is the 32 92 Southwood Avenue. That lawsuit has been prepared, and hopefully by next month will have been served on the property owner. Um, and I can update you next month on that. Thank you. Thank you. Uh, the next item is to provide maintenance expenses for reflective pavement markers. Um, so the 10 foot spacing on radiuss and 20 foot on straight lines, um, is $7,926 and 50 cents. $7,926 and 50 cents. And that's, uh, not to exceed cost. Um, that would include, so it would include the 850 mobilization fee as well. But, Uh, I know they base it on the number of feet of path. Yes. And a lot of the path already has it where there's a divider, where there's, um, That was taken into consideration. Yes. Existing RPMs that are out there, That is total cost. Okay. Okay. Um, and then under, not non-district nine items, um, we will at a future date provide, provide the utilization statistics for district gov.org. And then we are still working on adjusting the long range reader at Virginia Trace. We've had multiple adjustments made, but we're, we're trying to fine tune that location. Okay. Um, so that the item that is included on under old business as item B is the proposed chapter two rule to bring about deed compliance for the amendment and restatement related to house fires and other casualties. So we included on there the, the draft amendment, um, for the rule for discussion, um, as well as the third letter that is provided to residents. Um, the board did ask about that last month. Um, so staff is here to answer any questions you may have. Um, I know I've heard from, uh, a couple different board members about different viewpoints on potential adjustments. So, um, I'm happy to turn it over to you and then, um, we'll go from there. Uh, just to be upright on this, I, uh, asked Brittany to, uh, I'd like to put table this, uh, topic we go ahead and talk about today. I personally think that the, uh, it needs to be rewritten again. Uh, but I'd like to discuss it today so we can get it. And it wouldn't be discussed at the May meeting. We would put that off to the, uh, open forum on, in the June meeting. And, uh, so I'd like to have any other comments that people have. And I'll give you mine if anybody have any comment. Yeah, I did. I'm trying to get to the paragraph. Um, and it's a, uh, kind of a little bit of a confusion, uh, factor As soon as I can find it. Um, if somebody else can talk now if you want to, but I do have A comment. I'll go, I'll go ahead if you don't mind, just to, so save us some time. I, uh, I thought the, uh, paper is written and the changes was, uh, was very good from the district standpoint, and it, it, uh, was very, very reflective of what they should do. I did not think it was very good from the residents viewpoint. And if I were, I passed it out to a couple of residents to ask them to read it and see what they thought. They didn't understand it. And our whole purpose in this was to make it so residents would understand it. It'd be simple. It'd have dates. It wouldn't have vague things in it. Like the, uh, person who is in non-compliance has to go to another section someplace to find out what dates they're, they are involved. Uh, I just think we could make it a lot simpler and make it with very specific. We send out a letter after we're notified. The thing that really caught my attention says, after we're notified, who's gonna notify us? I thought we made that. We'd had that discussion earlier and said, we thought the public safety department would do it. Well, why not put that in there? Are we afraid of offending the public safety department? Or what is the reason? So I just think we ought to make it a lot more specific. It should be re uh, really resident friendly. So any new resident could pick it up and read it. Say, if my house caught on fire, I understand what I, what people would do for me and what I have to do. That's, so I think we spent a little more time on it. Yeah, I think those are good comments with regard to the one with public safety. I think the reason we did it that way is because it might be someone other than public safety that provides that notification. So that's why we did it that way. But we will look at it and take your comments into consideration and see what we can do to clarify some of that. Yeah. Um, perhaps something like public safety should be the first one to notify, but they will take issue from other complainants. One other comment that I, my background has been, when you have a situation like that, you prevent t uh, we, in the military, we call them poam plan of action with milestones. So you know what actions you gotta take and when you've gotta have 'em done. And I think if we gave that to the resident and said, Hey, you know, these are the things that have to be done. Keep your property in compliance with dates on it, it'd be a lot simpler than just being vague about it. So I would suggest we do that. I also believe, and I know we've gone through this before, but I, I still believe that we ought to get the developer involved, uh, at some manner, because I do believe that the developer has the resources and the talents and all the things to remember the case where we had the house to be rebuilt and the man had to go out and find someone that would build a house, a land tana designer home. Well, I still think the developer would, if he was really involved in, so I'm gonna go talk to whoever Gary Lester's, the new Gary Lester is, and just see what he thinks. And, and that was brought up offline as well. And that is something that I've requested feedback to provide to the board on. Okay. Good. Because I think, I mean, just this whole community is, is built around being a very friendly, helpful community. And I go back to the tornado when it went through here in 2005 or whatever it was, and how fast the developer responded to help residents. I don't know if that would be the case today. I think it would be. I hope it would be, but it could be, sure. Could be when a house fire happens. So I'd just like to delay this one a little bit till we get it right. Okay. You're comment on s would be very applicable. Um, this is seven pages of how we're gonna beat you up if you have a fire. But it never, and just the shock value of, of losing your house. Uh, you're not gonna be clearly thinking of what you have to do. No. You still have the deed restrictions from the developer is six months after a fire, and the district is eight months Now. I think we go by what the Developer is and I think it's eight months. Is It? Yes. And I believe it, it, there are some differences amongst the districts and throughout the community, but, um, Ms. Boyd can correct me if I'm wrong. Like the situations that we run into recently are they have to start the rebuild within two months and be complete within an eight. Mm-hmm. But they have to, they have to wait until they get an insurance settlement and they drag the anchor. The guy on, uh, Mayflower was four months. Yep. So that's definitely a considering factor. However, if regardless of when a complaint comes in, so even if taking out the emergency order of enforcement, if a complaint comes in, um, and the fire did occur eight months ago and they hadn't started rebuild, they are in violation. They, they, the clock doesn't start. It's, they're in violation at that time. Well, they can, they can maintain the property though. They can maintain the property, which appears to be the big thing, uh, in all of these fires that we've had, is that the property just goes to seed or however you want to describe it. Um, while the house is an eyesore, maybe the windows are boarded up, maybe they're not. Uh, but if they have started a process and saying, I'm, I'm working with my insurance, at least come in and bring proof, not just I'm saying this, but you bring a letter in that says, my insurance company has not settled with this yet. They expect it to be at such and such a time. The board has proven that we will be, um, ready to look at that. But as long as they're making pro progress on that and they're maintaining the property so that the neighbors aren't seeing a, uh, trash pile next door. Yes. And I, I think the important thing to, to note is that they can, if a property owner is out of compliance, your rule states that if it's brought to public hearing, you have a fine schedule mm-hmm. Associated with that. So it's really your enforcement mechanism is through that order of enforcement and the fines. But that doesn't necessarily correlate with the, even if they haven't started the rebuild or if they have started the rebuild, they could still be out of compliance and being assessed fines. 'cause that's really where your input comes in. Right. And then I think that it, as I've seen the practice since I've been here, the fines are assessed if the person is not doing anything, you know, as, as in the case that was here earlier, you know, the, the weeds were taken care of, but the mold was not. And I, I think that's within our power to look at that. And if they're taking care of the property insurance company hasn't settled yet, but they can keep the yard mode. I think depending on that may be a satisfactory way to say, okay, uh, we're not gonna start the fines this week, but you take as much time. Or If you do start the fines and the scenario, I think that you just took action on to waive fines. The fines had been assessed. You had already, and, and, you know, you entered your order of enforcement. The fines had accrued, but they had justification as to and showed Im improvement of the property. That good faith efforts to improve it. So that could be a scenario as well. Mm-hmm. That they, they have substantial proof to show you what delayed their rebuild mm-hmm. For fine purposes. Right. And I think that may be spelled out a little bit better that when you know it as that, um, action plan that he's got, maybe an attachment in step one, step two, whatever. Uh, but in each of those, uh, steps where they come before the board, uh, they have to have paperwork with them. Mm-hmm. A copy of the, whatever you call it, the, The permit, Uh, permits Yes. Thank you permit from the county. A copy of, uh, you know, a letter from your insurance company. There's proof that they're actually doing something, but the wheels of the county or the insurance company are not permitting progress. And then the deed restrictions too, most of those sections state that unless it's due to governmental jurisdiction issues such as permitting or things of that nature that would, that's included within that rebuild timeframe. Right. But, uh, as we've had that experience here where people say that they've done stuff we should put in there, they have to bring proof. You know, like you gotta have a, uh, photo ID to do certain things. Uh, you gotta have proof to do things here too. Well, as we've discovered in the last four that we've had, each one of 'em have been different situation, but each one of 'em has been a difficult situation for the neighbors. And I, I just think if we had a, a more resident friendly approach to it and a letter that would, if my house burned down tomorrow in a week, I'd get a letter from the district that would friendly to me and and spelled out all the things would be a lot better off than just say, if you gotta go to the deed compliance regulation. Yeah. You gotta, you know, do this and that. People don't, I mean, we pay attention to it 'cause we're, that's our jobs, but not, as we've said before, nine times out of 10, the resident doesn't even know that we have a regulation on these things. Yes. And what call, I'm sorry. Uh, that was the, the, uh, question that I had do. As soon as the fire department alerts us, do we send out this in whatever form we end up making it, whether it's, uh, this full length thing or maybe has what, uh, we used to call summary when we're writing engineering report summary, we all the important points, or an explainer as they call it now. Uh, and I realize that that can be tough when you have specific logistic things. You don't wanna say one thing here and then not validated in the text, but, uh, yes, I agree. It needs from that part, it needs to be clear. It needs to be something that's advantageous to the homeowner and it needs to be sent right away. So the emergency order of enforcement process is really the vehicle to initiate the, the deed compliance process. The documentation, um, it would allow, in this instance, it would allow it to come immediately to your next board meeting as a public hearing. Um, but then I understand what you're saying, and we've discussed that that communication letter that is sent to the resident, that that explains the process and the fact that there was a fire at the home, and here's the timeline included in the declaration of restrictions, and this is the date that the fines would accrue. And I, I, I understand that's, it's a difficult situation when any type of loss of residence occurs. Um, but it's essentially more of a, a notification as well that there is, in fact, these are the items that you agreed to within the deed restrictions. Yes. Um, but then an opportunity that they understand that if they come back before the board, and they did have permitting delays, but they have proof or they had insurance disputes, but they have proof what type of documentation is required by the board. Um, more than a year ago, long before you got here, the district, um, in one of these Discussions on this very topic, the district was gonna make up an information booklet for people. I, I think the title was what to do if you Have a Fire. It did. Yes. Was it done? Mm-hmm. If it was on the website at one time, I'll, I'll defer to Ms. Boyd. We had a, something on the website a year, I think. Yeah. Good afternoon, Shannon Boyd. Community standards. I would have to see, look on the website and see where it is. But we did have a, a what to do after a fire that Yeah. That gave a checklist that was on the website, I remember. Right. That was kind of, everything has to be generic because it's on a website and it's not a specific your case. Uh, but I don't, you know, there was a list of things you should consider, but there was not a timeline or something that you're, you're discussing there that would be most helpful for somebody at that time to understand. Yeah. I mean, it's a start. It was a start. Yeah. We're still working this one. I think there's one other thing I'd like to ask for. When you come back with the process that you're proposing, I'd like for you to put it on the same timeline as one of these last four that we've had. And let's see if we solved anything that we had difficulty with in the, one of those four processes, how this new procedure would solve that so we could prevent having it again. I think that'd be proof that we're doing the right thing and not just doing something that might not solve a problem. Okay. And I, and I have a comment. I, I think somewhere whether we're this document that would discussing or somewhere else that we enumerate, what constitutes the commencement of the rebuild? You know, is it filing for a permit, uh, you know, applying for, uh, insurance or I mean the language reconstruction, so be able to take it within two months. What does that mean? I, I think we need to delineate what four or five or six things actually constitute. You've actually stopped the process of the rebuild. That's a good point. I don't know the answer to it. I, and, and I, the only thing I caution, and I think it's a good point, I don't want to make this thing a legal document that, you know, it takes six lawyers to understand it. I want a resident to be able to understand it and no reflection on you. But you know what I'm saying, if a, if a, a new resident can't pick up example, you know? Yeah. It doesn't have to be all occlusive. No, but you got, you've got a good point. There's certain things. Yeah. So we all know what, in fact Yep. As a bare minimum Yep. Would constitute the commencement of the reconstruction. Well, yeah. Okay. For me, timing is important. Now, I'll go back and, and challenge you to see if I understood you correctly that, um, there's a house fire today. And is it the board that has to initiate the complaint anymore? The, the fire Department? No. Anyone, anyone today can initiate a complaint regarding a fire. But if we, what we were trying to do is significantly expedite that notification process by taking it from the public safety department, which would be within 24 hours of it happening. Okay. I, I thought I heard you say that. We can't, nothing really happens until it comes to the board. And that's all I was To eliminate gaps. The, the order of enforcement would be put in by the board at your next meeting, whatever your next meeting was. We would get that on the agenda and we would eliminate all of the letters, the notification that happens during the normal deed compliance process, which is about a 60 day process before it comes to the board. Thank you. Well, I still think it's public safety department that reports that there isn't a fire around in the villages that they aren't involved in, in some manner. So we just make them responsible for that rather than beating around the bush. They say, well, I didn't think we were responsible for it, somebody else could do it. We're we're, we're adding to the confusion, in my opinion. So we'll see what you all come back with. Make it very specific, Mr. Allow adequate time with this. We will need to, to re-notice hearing. So my recommendation would be that we, we work on this draft, um, allow between your May and June meetings to discuss. Because what happens is if we, if we discuss again at your May and you have additional revision where mm-hmm. So we would, let's look to like the July timeframe to actually hold the public hearing to amend and restate. Right. In my opinion, it's more important to get it right than it is to get it soon. So I, I want to get it right. We've had too much confusion on this subject, in my opinion in the four fires we've had. So let's do it right and, you know, we'll get it right. Okay. Thank you. Thank you. Um, mark, Of course, there's Been a couple of 'em now that we're in a house burns, um, and a developer buys their records to rebuild it. What happens to the property if the developer goes bankrupt? What do you mean the developer? Well, the, the person that's going to Rebuild it. So if someone buys the property and that someone is a, a company Yeah. And they failed to rebuild. Yeah. Um, I think at that point in time, the only thing you can do, um, or a property owner could do, would be to file a lawsuit similar to what we're doing right now on the, is it s wood, sir? That property that to have a judge enter an order to require that they abide by the deed restrictions and the district's rule. And that is to rebuild the property. Even I'm not familiar with Florida bankruptcy laws, even if they're bankruptcy, if they Bank, if they file for bankruptcy. Yeah. That becomes A huge problem. Then you're in line receiver And it sits for God knows how long. Yeah. Then you have problems. That's what I was afraid of. Thank you. And just, uh, go to step one complaints. Um, and I talked with, uh, Ms. Wilson about this. Um, it, it's kind of confusing the way it's written. Uh, talking about getting the complainant's unit number, uh, verified. They assure they're in district nine and, uh, it could be public record. Uh, I did not know that there would, could be more than one home in a unit number. And I doubt that the individual would know. So that I, I looked at that and I thought, oh, that means we've gotten rid of anonymous complaints. 'cause I thought the unit number was my house. And so that would be, so I, I think in, in, in, in her reply to me, she included some language I think would help that, uh, slim it down to unit number is not specific. Explain that unit number does not give away your anonymity. Okay. We can take that into consideration as well when we Yeah. I repeat this one enough or we Okay. Alright. So, so we'll work on that and we'll have a rewrite. We'll communicate. Okay, good. The information back out And, and supervisor, if you have any input, please get it into to Trinity so we can get this thing right. Okay. Thank You. Thank you. Okay. Next, um, information items. Are we, Yes. You have five? Yeah. Um, items five A through five E are included as, uh, informational items. But if you have any questions, we're happy to address them. Any comments or questions? Okay. DMP going down to six For district management report. Yes. Um, so the first item included is the 2024 district annual report. Um, so we are, we're excited to have that, uh, published and sent out to each of you. Um, we will be getting hard copies made, but it was an opportunity to highlight the activities of each of the boards and all of the district departments and staff, um, and with your support, um, accomplishing all those items. So we hope you have had an opportunity to review, um, starting next year. Um, we will be reporting on the goals and objectives that you, uh, adopted. So we will include each individual district portion and report on the goals and objectives and have that on each individual district website as well. Okay. Good. Um, Good report, I thought. Oh, thank you. Um, and the next item is a CCO update. Um, so I know it was very short timing, um, but we did email that information out yesterday, um, upon receipt from cco. Um, just so you understand, the original estimates that were included in your, your budget, um, it encompassed the electricity expenses and the pole rental. Um, but the documentation you received from CCO just addressed the pole rental increase. The documents that you received yesterday include both expenses as one line item. So that would be your total electricity expense and your pole rental expense, which is not how it was presented before, but just, just so you're aware of that. Um, and they also included the information on there for their teams meeting that they've scheduled for May 2nd. Um, so it will be held virtually, but it will be an opportunity for all board supervisors, um, to attend and ask any questions that you may have. Is there any further catch up with them? Are we from the past, or, I'm not saying that correctly, but we're in a catch up on the polls. So currently they, they had split their increase 50% this current year and 50% starting October 1st, 2025. Okay. So you're paying 50% of that increase. The document that you received will be the full expense that you will be paying as of October 1st, 2025. 2025, yes. Annually going out, yes. Okay. That encompassed any type of increase or reduction. Yes. Yes. But in all instances it was lower than originally estimated, but it's still, it is ultimately still an increase. Yeah, It's an increased us. What, what do you think the chances are of a reduction? Stand by. Okay. Okay. Counsel. Counsel. No reports. Okay. Okay. Any other? Well, project wide. Okay. Um, the main thing, uh, from this, we, they've, uh, sole sourced the PGA, uh, review of our golf courses, et cetera. Uh, so their agronomy plan, they'll come out about once a quarter. Their program has been helping, uh, rejuvenate our courses and, uh, expect a continued improvement with, uh, their consultation, uh, on there. And the other big item, uh, there was a supervisor from one of the, uh, districts that wanted to make RPMs a project wide, uh, activity. Uh, the budget would not be shared by everybody because, uh, district eight and 11, uh, do not have paths that would require RPMs. But, uh, at the next meeting, they will be, uh, looking for concurrence from the boards if they would agree to have RPMs installed. And I believe, uh, from the, uh, past, uh, discussion on this, it was the feeling of the board members here that they would support having the RPMs installed within district uh, nine. And I just want to check and make sure nobody has changed their mind on that. I'm good with It. Okay. Uh, the cost is, uh, Ms. Wilson said was around that $7,900 for that activity. Uh, so just wanted to make sure that was an okay thing. So I will take that forward to the, uh, next, uh, PA meeting where that will come up. Will the, uh, multimodal path group continue to meet and discuss Multimodal? Does, does. There's, there's a meeting next Tuesday at which I will be in attendance. Mm-hmm. And, and what, what is the pur I mean, the future, is it just, what's the agenda? Well, the continuing discussion, but the recommendation that they would make is that they go with the IRPs. Oh, no, I didn't mean that. I'm sorry. But after they do the RPMs, is there gonna be multimodal, uh, discussion group? Yes. And what are they going to be discussing? Well, if they do the RPMs, that and other potential safety issues other than the RPMs. Okay. Well, the, the reason I'm asking that is I've asked this question several times and, and we've never come up with that. Who is responsible for monitoring the speed limits on the multimodal paths and enforcing it? I take, they put the district put out a nice book booklet not too long ago on the multimodal paths and golf carts. But we're getting to a point where electric bicycles, uh, golf carts, walkers, joggers, uh, there needs to be some, uh, enforcement of speed limits. We put all the multi, uh, speed bumps and all we want along there reflectors. But as long as people are going, you know, 30 miles an hour on a bicycle or 30 miles an hour on in their golf cart, we're gonna have safety problems. So I just, I just wonder if that's gonna be one of the topics for the multimodal. I don't have answers for it, obviously. Well, the multimodal is basically an un unregulated private property. Yeah. As far as the electric bikes, they're not regulated anywhere. Um, uh, I saw one on the road, I ended up talking to the owner that he can hit about 40 miles an hour. Yeah. He needs no insurance, no license, No helmet. Nope. I, I agree. And I, it's, to me it's accidents waiting to happen and we're worried about putting reflective, uh, pads down periodically. I just, you know, so good luck on that one. Thank you. One more item. Your point's Good. But that's something that can come out of the committee if, if they take that to heart. Yeah, that's what I mean. It's just what is our purpose and can we make suggestions or, you know, do feasibility study, whatever, but something needs to be done. Right. And there was one item on the, uh, on the next PA as far as these RPMs go. Uh, the last study that was done on that was actually for striping, uh, back about 2015 or 2016. Uh, so the board asked for, uh, Kimberly Horn to do a study on, uh, effectiveness of RPMs, uh, there. So they, uh, Mr. Brown said that should only take a couple of weeks to get there. So that study results will be looked at at the next PA meeting. Okay. Okay. There'll always be something with them. Multimodal paths, I think probably. Yeah. Okay. Uh, next topic. I guess it's mine. Mm-hmm. Yes. Mr. Chairman, you had requested the maintenance assessment information be included on That. About a year ago, somebody and the district gave me a, uh, a chart that showed the, uh, maintenance assessments and what percent of the budget in each district was being covered by maintenance assessments. I thought it was a very interesting chart. I wanted to share it with everybody. If you haven't seen it, it's in here, I think in the packet. Okay. Is it in the packet? It Is, yes. It's included as an attachment. So it is just interesting that some people cover a hundred percent of their ma of their fee, of their, uh, maintenance budget, their operating budget list, I'm sorry, by their maintenance fees. Others cover down to 60, 70 per 50%. We're fortunate that we, in our financial position that we, we can not have to require. But if you had a, a balanced budget, which I'm a big supporter of, uh, you'd have your maintenance fees would be a lot higher because our operating budget has gotten significantly larger and it's going to continue to grow. So that, that's why I wanted to show that to you. The other thing I wanted to say is, if we have anything today that we want to give guidance to the district about the budget for, uh, next year may we'll get our first, uh, whack at, uh, at the budget. And I know we've asked for ways we could reduce the maintenance assessment. I mean, but there may be other inputs that you wanna make to the district, uh, for the budget. Uh, what, what if now that would be a good time to do it rather than wait until after May and we get further down the pipe. Yes. And, and certainly, um, you can always email us as well. So if there's any questions or, um, ideas that you have that you'd like to reach out, um, you can communicate with me or Ms. Cook, um, to make sure it's incorporated in that may, may presentation. I think, as I said before, I think one of our primary responsibilities as a committee is to give guidance on the budget. And we still haven't gotten ahead of that curve. We're still a little behind it, I think 'cause you're gonna be putting together, uh, proposed or not proposed, but a preliminary budget. We haven't given you much input on it. So if anybody has anything, I'd solicit it to get it in now or whatever. Uh, do we, I I think we did last year. We have, uh, if we do a decrease, you'll show a, uh, bleed down of the reserves. 'cause we are funding out of reserves on a certain portion, uh, of items. Yeah. I hope we can put, we can fund it out of our reserve income mm-hmm. Rather than reserves. Yeah. Yeah. But if, if we can't, we need to see what that's, You gotta, so show the sources. Okay. Any other supervisor comments? Well, I, I'm gonna be submitting a, um, proposal to amend one of the, uh, rules. Um, and I can provide it to, um, Ms. Evans. I don't know if I need to specify now what, what it is, um, what rule it is, but I I what I'd like to have it added to the many agenda. It'd be nice if you'd share, I think now, I'm sorry, I think it'd be nice if you'd share with us now. Well, it's a proposal to amend one of the general procedures and rules. It's, uh, rule 1.5, meeting and workshops, subsection tens, the reconsideration of action previously taken. I'll draft it up at a, an amendment to that. I guess it's not prob Can we see that ahead of time? I, yeah. I mean, Yes. So mi mr. Chairman, we'll, we'll get that information and review with counsel as well to cross reference any type of statutory items in the, in the general and procedural rules. And you'll send it to us or something till we Yes. We'll send it out in advance. Mm-hmm. Thank you. Okay. Thank you. In fact, I can give a copy of the council on that one to the sevens now. Okay. Okay. Any supervisor comments? Brown? No. Okay. I will not be here for the next meeting. Uh, I'll be in, uh, Virginia at my grandson's college graduation, so. Oh, good. Okay. We'll have fun. I'd make a motion we adjourn. Second. Motion been made in second. All in favor? A aye. Motion passed. That'll be fine. I got Pwac Adjo.
MINUTES OF MEETING VILLAGE COMMUNITY DEVELOPMENT DISTRICT NO. 9 A Meeting of the Board of Supervisors of Village Community Development District No. 9 was held on Thursday, April 17, 2025 at 1:30 p.m. at the SeaBreeze Recreation Center, 2384 Buena Vista Boulevard, The Villages, Florida, 32162. Board members present and constituting a quorum: Don Hickman Chair Michael Dollard Vice Chair Dan Ruehl Supervisor Steve Brown Supervisor Richard Talbot Supervisor Staff present: Brittany Wilson Assistant District Manager Mark Brionez District Counsel Brandy Cook Budget Director Chantel Pierre Assistant Finance Director Shannon Boyd Community Standards Assistant Director Mike Harris District Property Management Director Katie Evans Deputy District Clerk Heather Evans Deputy District Clerk FIRST ORDER OF BUSINESS: Call to Order 1.A. Roll Call Chair Hickman called the meeting to order at 1:30 p.m. and stated for the record that all Supervisors were present representing a quorum. 1.B. Pledge of Allegiance Chair Hickman led the Pledge of Allegiance. 1.C. Observation of a Moment of Silence The Board and audience in attendance observed a moment of silence for those who serve our Country and community.
VCDD No. 9 – Meeting Minutes April 17, 2025 Page 2 1.D. Welcome Meeting Attendees The Board welcomed all those in attendance. 1.E. Audience Comments There were no audience comments received. SECOND ORDER OF BUSINESS: Law Enforcement Quarterly Update Sgt. Dodge, Sumter County Sheriff’s Office (SCSO), advised that the SCSO continues to input data that was lost during the ransomware attack. In the first quarter, there were 467 vehicle accidents, 36 golf cart accidents and 653 citations were written. Sgt. Dodge advised that SCSO worked with Community Watch to identify and arrest an individual who was involved in a golf cart theft at Lake Sumter Landing. Sgt. Dodge advised residents to be aware of scams and that no one would demand payment in the form of gift cards. Supervisor Ruehl stated that the SCSO mobile app is a valuable resource for residents, providing real-time notifications and updates on local issues and concerns. Sgt. Dodge advised that the SCSO mobile app allows residents to report scams and encouraged residents to share information with others when they receive scam phone calls. THIRD ORDER OF BUSINESS: New Business 3.A. Approval of Minutes On MOTION by Steve Brown, seconded by Dan Ruehl, with all in favor, the Board approved the Minutes for the Meeting held on March 20, 2025. 3.B. Review and approval of the Installation and Maintenance Agreement for the Installation of Safety Equipment with Flock Group, Inc. d/b/a Flock Safety Brittany Wilson, Assistant District Manager, advised that a request was received from the SCSO requesting that the Board approve the installation of an Automated License Plate Reader (ALPR) at the camera located at Mission Hills Trail and S. Morse Boulevard (eastbound), within the District 9 right-of- way (ROW). Ms. Wilson advised that the installation, maintenance, and removal costs will be paid by Flock Safety, with no financial impact to District 9. All equipment will be solar-powered and mounted
VCDD No. 9 – Meeting Minutes April 17, 2025 Page 3 on poles. Ms. Wilson advised that Staff recommends approval of the Installation and Maintenance Agreement for the Installation of Safety Equipment with Flock Group, Inc. d/b/a Flock Safety at Mission Hills Trail and S Morse Boulevard (eastbound), within District 9 ROW. Supervisor Brown inquired what the design of the pole looks like. Ms. Wilson advised the schematic is included in the agenda packet. On MOTION by Michael Dollard, seconded by Dan Ruehl, with all in favor, the Board approved the Installation and Maintenance Agreement for the Installation of Safety Equipment with Flock Group, Inc. d/b/a Flock Safety at Mission Hills Trail and S Morse Boulevard (eastbound), within the District 9 Road ROW and authorized the Chair/Vice Chair to execute the Agreement. 3.B. Request to Discuss Fines - Case No. D9-01-24 Shannon Boyd, Community Standards Assistant Director, advised that at a Public Hearing held on January 18, 2024, the homeowner was found in violation for weeds and mold on the driveway, and the homeowner was given seven (7) days to bring the property into compliance. During that time the weeds were removed; however, the mold remains. Ms. Boyd advised that the homeowner has refused to allow the District to maintain the mold on the driveway and fines began accruing with a $150 initial fine and $50 per day until the property is brought into compliance. The homeowner’s daughter sent an email for the Board to review. Ms. Boyd advised that the property was brought into compliance on March 1, 2024. The outstanding fine balance accrued during that time is $1,087, $137 of which is District- incurred costs to include administrative and lien recording fees. Staff is requesting that the Board review the information presented and provide direction to Staff to either waive the fines, waive the fines minus the costs incurred by the District or deny the request to waive the fines. Supervisor Talbot inquired if this is the first case requesting a waiver or reduction of fines that has come before the Board. Mark Brionez, District Council, advised that he is unsure if another request has come before this Board, but other Boards have received similar requests. Mr. Brionez advised that the Board should consider the following factors when deciding whether to waive fines: how long it took for the property to come into compliance, whether the homeowner responded promptly after the Enforcement Order was issued and if there were any obstacles preventing the completion of the work. Mr. Brionez advised that when a homeowner takes immediate action and provides proof that work is
VCDD No. 9 – Meeting Minutes April 17, 2025 Page 4 underway, even if not fully completed within the designated time, some Boards may choose to waive a portion of the fines. Mr. Brionez advised that given that the homeowner has since passed away, the daughter is now requesting a reduction of the fines. The Board evaluates these requests on a case-by- case basis. Supervisor Talbot inquired what criteria the Board should use when considering waiving the fines. Mr. Brionez advised that while the Board has the authority to waive fines at its discretion, there must be a clear and consistent reason for doing so. Two (2) cases cannot come in front of the Board, where the Board granted a waiver to one but not the other. Mr. Brionez advised that there must be evidence recorded to justify the Board’s decision to grant a waiver. Mr. Brionez requested clarification of the timeframe that it took for the homeowner to clear the mold. Ms. Boyd advised that the mold removal took one month to complete. Mr. Brionez advised that the Board could consider granting a waiver by noting that the homeowner began addressing the issue within the initial seven (7) day compliance period and fully resolved the mold problem within thirty to forty days. Supervisor Ruehl stated that as people age or have health problems, it can alter their personality, and expressed support for waiving the fines. Supervisor Brown and Vice Chair Dollard provide support for waiving the fines, minus the costs incurred by the District. On MOTION by Steve Brown, seconded by Michael Dollard, with all in favor, the Board authorized Staff to waive the fines of $1,087.00, minus the cost of $137.00 incurred by the District. FOURTH ORDER OF BUSINESS: Old Business 4.A. Old Business Status Update Ms. Wilson provided an update on the following items included on the Old Business Status Update: • Include option(s) to reduce maintenance costs in Fiscal Year 2025/2026 budget: This will be reviewed during the Fiscal Year 2025/2026 budget process at the May 15, 2025 Board meeting. • Discuss how house fires are addressed in the District’s Rule to Bring About Deed Compliance:
VCDD No. 9 – Meeting Minutes April 17, 2025 Page 5 The Board authorized Staff to advertise to hold a Public Hearing at the May 16, 2025 Board meeting. Staff has included a separate discussion item for house fires, which will be addressed following the conclusion of Old Business. • Provide update on D9-04-24, 3292 Sylewood Avenue: Mr. Brionez advised that the lawsuit has been prepared and is expected to be served prior to the May 16, 2025 meeting. • Provide maintenance costs for Reflective Pavement Markers (RPM): 10’ spacing on radiuses and 20’ on straight lanes $7,926.50. Vice Chair Dollard inquired if the total amount of $7,926.50 was a not-to-exceed amount and if it took into consideration the existing RPMs. Ms. Wilson advised the total cost would be $7,926.50, which includes utilization of the existing RPMs and $850 for mobilization. Non-VCDD No. 9 Items: • Provide utilization statistics of DistrictGov.org: The statistical information will be collected for a minimum of three (3) to six (6) months. Staff will provide the statistics at the appropriate time to all Boards. • Adjust long-range reader at Virgina Trace gate: Adjustments are underway. 4.B. Proposed Chapter II Rule to Bring About Deed Compliance Amendment and Restatement - House Fires or other Casualties Ms. Wilson advised that Staff included a draft of the proposed amendment and restatement for Chapter II of the District’s Rule to Bring About Deed Compliance to address house fires or other casualties and the Public Hearing Notice that would be sent to residents for the Board’s review. Chair Hickman requested that the amendment to the Rule be simplified and tailored to the actions residents need to take and inquired why the Villages Public Safety Department (VPSD) was excluded from being responsible for notifying Staff in the event of a fire. Mr. Brionez advised that VPSD was not specifically named because the notification could come from another entity. However, Staff will review the comments and consider how the language can be clarified. Chair Hickman advised that Staff should develop a Plan of Action with Milestones (POAWM) to guide residents on the necessary steps and timelines for maintaining property compliance and requested that the Developer also be involved to provide the necessary resources to the homeowner. Ms. Wilson advised that Staff has reached out to the Developer.
VCDD No. 9 – Meeting Minutes April 17, 2025 Page 6 Vice Chair Dollard advised that he agrees with Chair Hickman’s comments and requested clarification of the timeframe a resident has to rebuild their home following a fire. Ms. Wilson advised that the timeframe differs in the deed restrictions throughout The Villages. In District 9, the homeowner needs to start rebuilding the home within two (2) months and reconstruction must be completed within eight (8) months. Vice Chair Dollard expressed concern about the time frame because residents have to wait on the insurance settlements, which can take a considerable amount of time to receive. Ms. Wilson advised that the insurance settlement is a considering factor. However, regardless of when a complaint is received, if the fire occurred eight (8) months prior and rebuilding has not occurred, homeowner would be in violation of the deed restrictions. Supervisor Ruehl stated that while awaiting the insurance settlement, the homeowner should continue to maintain the property and provide proof that they are actively working toward bringing the property back into compliance. Ms. Wilson stated that per the District’s Rule, if a property owner does not bring their property into compliance, the case is brought before the Board during a Public Hearing, and the fine schedule would apply. Supervisor Ruehl stated that fines should be assed if the homeowner is neglecting the property, but if the homeowner provides proof of actively maintaining the property, the Board should be willing to review the potential of waving the fines. Ms. Wilson advised that if the Board imposes fines after an Order of Enforcement was issued and fines accrued, the homeowner could provide justification and proof of the property improvements and request that the Board consider waiving the fines. Supervisor Ruehl stated that the POAWM should include specific steps outlining the necessary documentation required for the Board to consider waving the fines. Ms. Wilson advised that the Deed Restrictions state that unless delays are due to issues under governmental jurisdiction such as permitting, it is considered part of the overall rebuild timeframe. Supervisor Brown inquired when the information would be provided to the residents. Ms. Wilson advised that the Emergency Order of Enforcement is the first step in the Deed Compliance process. This documentation allows the case to be brought directly before the Board as a Public Hearing at the next scheduled meeting. Ms. Wilson advised that the communication letter is sent to the residents, outlining the steps that must be completed following a house fire, which would include the timeline specified in the Declaration of Restrictions and the date of when fines would begin to accrue.
VCDD No. 9 – Meeting Minutes April 17, 2025 Page 7 Vice Chair Dollard inquired whether the house fire checklist form had been completed and where it can be found on the District’s website. Ms. Boyd advised that the checklist had been completed and Staff will review where to locate it on the website. Supervisor Ruehl stated that form was generic and not specific to the case so it did not provide a timeline. Chair Hickman requested that Staff bring back the Chapter II Rule with the same timeline of one of the last four (4) Public Hearing cases to evaluate whether the proposed procedure would effectively address the Board’s concerns, help prevent recurrence and ensure that the new process functions as intended. Supervisor Talbot stated that Staff should revise the procedural language to clearly define what constitutes a rebuild to include applying for permits or filing for insurance. Chair Hickman concurred, but requested that the language be simplified. Supervisor Brown inquired who has to initiate the complaint when a house fire occurs. Ms. Wilson advised that anyone can initiate a complaint. However, Staff has been working to expedite the notification process by receiving the information directly from VPSD. Ms. Wilson advised that the Order of Enforcement would be issued at the next Board meeting and would eliminate the letters and notifications that happen during the normal deed compliance process, which is a 60-day process. Chair Hickman stated that VPSD should be the only entity responsible for reporting house fires. Ms. Wilson stated that it is Staff’s recommendation to allow Staff to continue working on the draft and allow discussions to occur at the May 15, 2025 and June 5, 2025 Board Meetings and to hold the Public Hearing to amend and restate the Rule held at the July 17, 2025 Board Meeting. Vice Chair Dollard inquired what would happen to a burned-down property if a contractor purchases the lot and subsequently files for bankruptcy. Mr. Brionez advised that the Board or another property owner can file a lawsuit requesting that the court require that the property is brought into compliance. Supervisor Ruehl advised that the language in Step 1 of the compliance procedure under Appendix B, Section II, should be revised to clarify that providing a Unit number does not compromise the anonymity of the resident submitting the complaint. Ms. Wilson advised that Staff will take the suggestion into consideration during the revision process.
VCDD No. 9 – Meeting Minutes April 17, 2025 Page 8 The Board concurred with Staff’s recommendation. Ms. Wilson advised that Staff will begin working on the revisions and provide the Board with updates. FIFTH ORDER OF BUSINESS: Information Items Only 5.A. DPM Monthly Report The DPM Monthly Report was provided to the Board, as information. 5.B. Financial Statements The Financial Statement as of February 28, 2025 was provided to the Board as information. 5.C. District Organizational Chart The District Organizational Chart was provided to the Board as information. 5.D. Deed Compliance and Architectural Review Semi-Annual Fiscal Year 24-25 Statistics The semi-annual review was provided to the Board as information. 5.E. Village Community Development District No. 9 Public Hearing Updates The monthly Public Hearing Case Update was provided to the Board as information. SIXTH ORDER OF BUSINESS: District Manager Reports 6.A. 2024 District Annual Report Ms. Wilson advised that the 2024 District Annual Report is now available on DistrictGov.org. Starting next year, the District’s Goals and objectives will be listed in the Annual Report. 6.A. SECO Update Ms. Wilson advised that Staff has forwarded an email to the Boards that included a letter from SECO which addressed the proposed reduction to the 50% increase that was scheduled to be instituted in Fiscal Year 2025/2026; however, that letter did not provide the specific economic impact to each District. SECO has advised that information pertaining to the actual increase for each District is forthcoming, and Staff will forward that information once it has been received. Additionally, SECO has also indicated that there will be some adjustments made to performance-type measures, which will assist in keeping costs down.
VCDD No. 9 – Meeting Minutes April 17, 2025 Page 9 SEVENTH ORDER OF BUSINESS: District Counsel Reports There were no District Counsel Reports EIGHTH ORDER OF BUSINESS: Supervisor Comments 8.A. Supervisor Ruehl: Project Wide Advisory Committee After Agenda Supervisor Ruehl advised that the After Agenda for the PWAC meeting held on April 14, 2025 was provided to the Board, as information and advised and highlighted the following: • The Committee recommended approval of the Sole Source designation of USGA Greens Section Services for specialized golf course consulting services and authorized Staff to issue Purchase Orders as needed to the Sumter Landing Community Development District (SLCDD) Board. • A request was made by District 5 Supervisor Ferlisi for PWAC to install Centerline RPMs on the multi-modal paths. Supervisor Ruehl inquired whether the Board continues to support moving forward with the centerline RPM project. The Board provided consensus to proceed. Chair Hickman inquired when the next Multi-Modal Path Discussion Group (MMPDG) meeting would take place and what topics would be discussed. Supervisor Talbot advised that the next MMPDG meeting is scheduled to be held on April 22, 2025 and will focus on potential safety issues. Chair Hickman advised that one of the topics of the MMPDG should be who is responsible for enforcing the speed limits on the MMP. Supervisor Ruehl stated that law enforcement cannot enforce speed on the MMPs. The PWAC provided consensus to have an updated Engineer Study completed to review the installation of the centerline reflective pavement markers (RPM)s on the multi-modal paths. 8.B. Chair Hickman – District Wide Maintenance Chair Hickman advised that he requested that Staff provide the District Wide Maintenance Assessments Chart to the Board for review. The chart helps illustrate what percentage of each District’s budget is funded through Maintenance Assessments. Chair Hickman inquired if the Board had any additional guidance for Staff prior to the preliminary budget review which will be held during the May
VCDD No. 9 – Meeting Minutes April 17, 2025 Page 10 15, 2025 Board meeting. Ms. Wilson advised that Board Members can email Staff with any questions or suggestions to ensure the items gets incorporated into the May 15, 2025 budget presentation. Supervisor Ruehl inquired if the Board chose to decrease the maintenance assessment level, can Staff show the effect the reduction will have on reserves. Ms. Wilson advised that Staff can provide the impact on the reserve levels. Supervisor Talbot advised that he has requested that Staff include a discussion on the May 15, 2025 agenda to consider an amendment to the District’s Procedural Rules Section 1.5 Meetings and Workshops Subsection 10, which addresses the reconsideration of an action previously taken. Supervisor Brown inquired if the Board can review the proposal prior to the May 15, 2025 Board meeting. Ms. Wilson advised that Staff will review the proposal with District Counsel to cross- reference any statutory items within the General Procedures and Rules and forward it to the Board in advance of the meeting. Supervisor Ruehl advised that he would not be in attendance at the May 15, 2025 Board meeting. NINTH ORDER OF BUSINESS: Adjourn The meeting was adjourned at 2:23 p.m. On MOTION by Steve Brown, seconded by Michael Dollard, with all in favor, the Board adjourned the meeting. Kenneth C. Blocker Don Hickmann Secretary Chair
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Before the, uh, April meeting of District nine, I know all supervisors are here. So we have a quorum. It's official meeting. And if I could, if we would, uh, stand for the Pledge of Allegiance. I pledge of allegiance to the flag of the United States of America. And two over which it stands, one nation, indivisible, with liberty and justice, all we would stand, stay standing for a moment of silence. As we remember, our first responders, uh, deployed military. Thank you. I'd like to welcome any attendees. We have welcome to, to the, uh, meeting. And if you have any comments that you'd like to make, if it's an agenda topic, if you hold it until the agenda topic comes up, we appreciate it. Oh, well, I made an amendment today. I won't say I don't look like it. We won't say anything. Welcome, though. We'll know there was an upgrade. Yeah, Christie put his name in favor on mine, but if anyone would have any comments this time, appropriate time to make them. If not, we'll continue to, uh, follow the agenda. And our first, uh, topic is the Law Enforcement quarterly update. Good afternoon, gentlemen. My name is Sergeant Adam Dodge with the Sumter County Sheriff's Office. I'm here to provide you with your quarterly law enforcement update. I am able to provide you, uh, now with some statistics for vehicle crashes and citations. Uh, we have, uh, as you're well aware, have been, uh, struggling through the recovery process of a ransomware attack. We have numbers to provide, however, I've been told that if these numbers are, uh, slightly off, so if we find out six months down the road that we have, uh, 10 more than what I tell you, please don't be upset with us. These numbers are fluid as we still, uh, consolidate paper citations and those issues that were written during that period. But during our last quarter, Suffolk County Sheriff's Office responded to 467, uh, automobile crashes and 37 golf, sorry, excuse me, 36 golf cart crashes. The Sheriff's Office also issued within the Villages 653, uh, motor vehicle citations during that quarter. Uh, so we are, uh, out and about, uh, within the community, uh, hoping to make an impact on, on traffic safety. I do want to, um, make you aware, we talk about the community, uh, community watch. Sometimes people, uh, inquire. They ask about our relationship. I tell you, our working relationship with Communitywide is, is excellent. And they're a excellent resource, uh, not only for us, but but your constituents as well. Uh, we think of them as a really a force multiplier when we're out looking for a person who's walked off, wandered away their extra eyeballs in the area, uh, they conduct those, uh, business checks or recreation, uh, district, uh, property checks that are excellent for us and making sure those assets are protected for the district. We had a recent success story with a stolen golf cart from Lake Sumter Landing. Golf Cart was stolen, and usually when we have a reported golf cart stolen at Lake Sumter Landing, we say, let's help you find it. We can go out and find where they parked it. It's not actually stolen, but this was a legitimately stolen golf cart. Um, and, uh, the detective in reviewing video footage from Lake Sumter Landing then found, uh, gate camera video, uh, with the assistance of the, uh, cameras in place, the community watch, and we're able to identify that individual. We've since recovered that golf cart. And, and it's been a, a win for us. And sometimes people ask, you know, if you just pull up to the gate and you, and you press the button, does it really limit anyone? It slows them down. We get a good picture of their face. We get a good picture of that license plate. It's an excellent resource for us, and it's great working with Community Watch. They're a great partner for us in helping to provide that service, uh, for the community. I do also wanna bring your attention. Scam scams have been, uh, uh, an issue nationwide, but they're something that plagues us here in this area. Uh, our community, uh, has, is from a demographic that, you know, grew up in a time where you look people in the eye and what you said you were gonna do, and you shook hands and that, and you meant it. Unfortunately, there's a lot of young people today out there looking to take advantage of, of your trust. Um, I would encourage you that if someone calls you and says you have a warrant for your arrest, please assume it's a scam. If someone, whatever they tell you, assume they're lying. It's unfortunate you have to do that. Uh, the Sheriff's Office, uh, we will let you know you have a warrant when we show up at your door, uh, not beforehand, okay? It's not a playhouse, uh, playground game where we're gonna give you a ten second head start. Now. We're gonna show up and, and make an arrest there. If someone says, you need to pay something via gift card, please know that's a scam. So, uh, in, as you speak with your constituents, I'd encourage you just to make them aware. Uh, speaking about scams and sharing information about scams is the best thing we can do to combat them. If you've heard about a scam, when you encounter that suspicious situation and they say, Hey, I heard, heard someone mention my friend down the street said they, uh, dealt with this scam. And, uh, they may be, uh, quick enough to not fall for it. So, gentlemen, that's all the information I have for you today. If you have any questions, I'd be more than happy to answer 'em. Um, Just for, uh, I get notices. There's a, on your website for the sheriff, I get notices this latest scam is going around and stuff. So it's a very helpful thing from your, uh, your organization to provide that. Absolutely. I'm glad you mentioned it. The Sheriff's Office has a mobile app. And, uh, through that mobile app, we have what we call Sumter Scam Sting. It's an, it's a way to input information. If you encounter a suspicious incident, you can put that information in. It opens up a comment box. You can say, Hey, I got a phone call, and this is what they explained. That information's forwarded to our white collar crimes Detective who vets and verifies that is indeed a scam. And then we're able to push that information out, uh, to all the users of the mobile app. Again, just sharing information about the, the scams is really the best thing we can do to combat them. Thank you for doing that. Thank you, John. Thank you very much. Thank you very much. Good. Okay. Okay. Uh, we'll turn to new business. Uh, the first item is approval of your minutes. I think everybody was provided copies of the minutes or any make a motion to approve the minutes. Second. Motion moved. And second. All all in favor? A aye. All opposed minutes have been approved. Uh, Mr. Chairman, the next item is the consideration for the installation and maintenance agreement, uh, for safety equipment with Flock Group Incorporated, doing business as flock safety. Um, so this request is for, um, through the Sum County Sheriff's Office for the installation of an automatic automatic license plate reader, A LPR, um, located in District nine, right of way, um, near Mission Hills Trail and South Morris Boulevard. Okay. Um, approaching, if you're heading North County Road 4 66. Um, this request, um, would be at no cost to the district. Um, they would be required to, um, maintain the device, excuse me. Um, and that would include all installation, operation maintenance, and eventual removal costs. Um, there are an ag there is an agreement attached, um, that also contains specific insurance requirements for commercial general liability, um, automobile liability and professional liability, um, that will be funded by flock safety. Um, additionally, they have received all necessary permits, um, from Sumter County. Um, so at this time, um, we'd be happy to address any questions, um, but staff would recommend approval of the agreement before you, um, for installation of this device in the right of way. Okay. What, what does that physically look like? Uh, the flock safety device. So it will be, See, Looking to see, I'm pretty sure they're included in one of the 57. If you look on page 57, 57 of the, uh, in packet, there is a diagram That Shows, um, where it would be, it looks like there might be a solar panel above It as well. Yes. So it's on the attachment that's labeled, um, right of way or ROW 25 dash 0 0 0 0 4 4 permit approval. There is a, um, schematic in there that essentially shows the pole mounted device. Yes. And there's also a, a photo of a camera there as well, or a drawing of it. Okay. I made a motion to approve second motion been made and approve to approve the, uh, recommendation on the camera in the across end of the hills. Anyone any further debate? All in favor? Aye. Aye. Aye. All opposed. Motion passes. Thank you. Uh, the next item is to request and discuss fines for case number D nine dash zero one dash 24. Ms. Boyd is approaching the podium. Good afternoon board Shannon Boyd Community Standards. Um, today I have a request to discuss fines, case number D nine dash zero one dash 24. Uh, this property was brought before the board at a public hearing held on January 18th, 2024, excuse me, and found to be in violation by failing to remove the weeds and the mold from the driveway. The homeowner was granted seven days to bring the property into compliance. So weeds were brought into compliance during that seven day compliance period that was granted during the public hearing, but the mold was still on the driveway. After that seven days, the homeowner refused to allow the district to maintain the mold on the driveway. So the fines began to accrue at the $150 initial fine in $50 a day until the property is brought into compliance. Um, the homeowner's daughter did provide a letter, uh, for you, uh, excuse me, an email for you to review. Uh, the property was brought into compliance on March 1st, 2024. The outstanding fine balance accrued during that time is 1080 $7, and there is $137 of that in associated cost incurred by the district, which includes administrative fees and lien fees. So, staff recommends that the board review the information and provide direction to staff to waive the fines, waive the fines, um, minus the cost incurred by the district, or deny the request to waive the fines. And I'm here to answer any questions that you may have. Okay. Comments? I have a question. Um, and I'm not sure who would've the answer, but is, is this a case of first impression within District nine, for example? You mean As far as a request for reduction in fine, Or, or, or, or waiver room e either. I, I'm not sure. I mean, it happened, it happens throughout the, the villages of the different districts. Uh, I'm not sure if any Have come before. I think, I believe we have. Yeah. And it's a case by case based, Obviously. Right. And generally, what you look at when you decide whether you wanna waive fines is, um, how long it took for them to come into compliance. Um, whether they acted immediately after the order of enforcement was entered, whether there was anything that prevented them from completing the work. You know, um, generally when someone starts to act right away, um, even though maybe they don't complete it within the time period, they show that, they show that they've tried to get it done. Uh, in those cases, some districts will, will waive some of the fines. The only thing that sticks out to me here is they're, um, not allowing the district to go on the property to, to remedy it, but not remedy it themselves. Um, that's kind of an issue. But on the other hand, apparently the property owner has now passed and the daughter it looks like is requesting correct, um, for the fine reduction. So again, if you're gonna reduce the fine, you're gonna want to have a reason for doing it. Like, um, they started to act immediately, which they did, at least for part of it. They did remove the weeds within the seven day time period. It's just the mold. Um, so, you know, you have to look at it and, uh, on a case by case basis, decide whether, uh, based on the facts you want to grant them. Any sort of leniency on, on the wa on the waiver? Well, again, and the other question I would've, and, and, and forgive me, um, as you all know, I'm a rookie here. Um, we all Are. Um, but my understanding, um, from other issues we have, I'm aware of there's no direct appeal of a, of a board decision to the board. So what's the foundation? What's, what's the, uh, criteria that would allow the board to now act on this? So the board has the right to, to waive fines if they choose to. But like I always say, if you're gonna waive fines, you should have a reason for doing it. You can't have two people with the same issue come in, um, and have taken the same action and grant one a waiver and not the other. So there's gotta be some evidence that you want to put on the record as to why. And again, if you wanted to consider it here, you would say, well, at least they did part of the work within the seven day time period. Um, but then again, you have the other fact with the mold. And how long did it take for them to clear the mold? Um, it was a little over a month, about 30. So even, even still, you know, that's not a lot of time. Whereas if someone comes in here and it took 'em a year to clear it, of course that's different. Um, so if you wanted to consider reducing or waiving, you would say, well, we're gonna do it because one, they got the weeds out of there within seven days. And two, although they didn't get the mold done within seven days, it was done within 30 to 40 days, which is a reasonable amount of time, if that's what you think. Uh, and then you make your motion and, and you decide that you wanna do it. And, uh, counsel, if I could, could I bring up a, uh, personal experience With something like this? Is that Permitted? Yeah, you can. Okay. Uh, brain cancer, when you get cancer in the brain, it does different things. We had good friends, uh, daughter was a, uh, very responsible citizen. Uh, worked for a company for about 20 years. Uh, she started suddenly just stealing money from the company, found out she had brain cancer, and it gave her a personality change. Uh, it didn't show up in anger or anything like that. She just all of a sudden had this need to take money from the company. She didn't do anything with it. She just took it and threw it in her drawer. So I can see, I'm not a medical professional, but based on that, this could have been a personality change. She did mention, the daughter did mention that they found lesions in his brain. So it could have been a personality change that he didn't want anybody on his property other than his daughter or himself. So for me, uh, the law is the law, but justice should be tempered with mercy. And I'd go for a waiver of all the fines, uh, including the 138 or whatever that other fine is, uh, my opinion. So the 1 37 are the actual cost of district incurred? Yes, sir. My, uh, my feeling on that is absolutely root with yours. Except, uh, I would not waive the, um, cost to the villages to process it. That's, I would waive the fine, not the, I would agree with Steve. So then we just need a motion, um, based on what you've just discussed, any other comment before? Um, okay. I'll entertain a motion. Mr. Chairman. I'd make a motion to waive the fines, but not the fees. Costs. Cost. Cost. Excuse me. So it'd be waiving the one, the fines, but not the 1 37 correct. Cost of the Correct. I would second. Okay. Motion been made and the second to waive the fees, but not the, uh, cost of the district with $137. All in favor? Aye. Aye. Aye. Opposed? Motion. Thank you. Board. Thank you. Okay. We're ready for old business. Yes. Good afternoon. Board members. Um, the first item on old business isn't to include options to reduce your maintenance costs and the fiscal year 25, 26 budget. Um, and that will be included in the budget process, um, which we are currently in. But at your May meeting, you'll get a diff additional budget information. Uh, the second item is to discuss how house fires are addressed in the district's rule to be bring back deed compliance. Um, you did authorize staff to advertise to hold a public hearing at your May meeting, but we've included an additional, um, discussion item after this old business chart. Uh, the third item is the 32 92 Southwood Avenue. That lawsuit has been prepared, and hopefully by next month will have been served on the property owner. Um, and I can update you next month on that. Thank you. Thank you. Uh, the next item is to provide maintenance expenses for reflective pavement markers. Um, so the 10 foot spacing on radiuss and 20 foot on straight lines, um, is $7,926 and 50 cents. $7,926 and 50 cents. And that's, uh, not to exceed cost. Um, that would include, so it would include the 850 mobilization fee as well. But, Uh, I know they base it on the number of feet of path. Yes. And a lot of the path already has it where there's a divider, where there's, um, That was taken into consideration. Yes. Existing RPMs that are out there, That is total cost. Okay. Okay. Um, and then under, not non-district nine items, um, we will at a future date provide, provide the utilization statistics for district gov.org. And then we are still working on adjusting the long range reader at Virginia Trace. We've had multiple adjustments made, but we're, we're trying to fine tune that location. Okay. Um, so that the item that is included on under old business as item B is the proposed chapter two rule to bring about deed compliance for the amendment and restatement related to house fires and other casualties. So we included on there the, the draft amendment, um, for the rule for discussion, um, as well as the third letter that is provided to residents. Um, the board did ask about that last month. Um, so staff is here to answer any questions you may have. Um, I know I've heard from, uh, a couple different board members about different viewpoints on potential adjustments. So, um, I'm happy to turn it over to you and then, um, we'll go from there. Uh, just to be upright on this, I, uh, asked Brittany to, uh, I'd like to put table this, uh, topic we go ahead and talk about today. I personally think that the, uh, it needs to be rewritten again. Uh, but I'd like to discuss it today so we can get it. And it wouldn't be discussed at the May meeting. We would put that off to the, uh, open forum on, in the June meeting. And, uh, so I'd like to have any other comments that people have. And I'll give you mine if anybody have any comment. Yeah, I did. I'm trying to get to the paragraph. Um, and it's a, uh, kind of a little bit of a confusion, uh, factor As soon as I can find it. Um, if somebody else can talk now if you want to, but I do have A comment. I'll go, I'll go ahead if you don't mind, just to, so save us some time. I, uh, I thought the, uh, paper is written and the changes was, uh, was very good from the district standpoint, and it, it, uh, was very, very reflective of what they should do. I did not think it was very good from the residents viewpoint. And if I were, I passed it out to a couple of residents to ask them to read it and see what they thought. They didn't understand it. And our whole purpose in this was to make it so residents would understand it. It'd be simple. It'd have dates. It wouldn't have vague things in it. Like the, uh, person who is in non-compliance has to go to another section someplace to find out what dates they're, they are involved. Uh, I just think we could make it a lot simpler and make it with very specific. We send out a letter after we're notified. The thing that really caught my attention says, after we're notified, who's gonna notify us? I thought we made that. We'd had that discussion earlier and said, we thought the public safety department would do it. Well, why not put that in there? Are we afraid of offending the public safety department? Or what is the reason? So I just think we ought to make it a lot more specific. It should be re uh, really resident friendly. So any new resident could pick it up and read it. Say, if my house caught on fire, I understand what I, what people would do for me and what I have to do. That's, so I think we spent a little more time on it. Yeah, I think those are good comments with regard to the one with public safety. I think the reason we did it that way is because it might be someone other than public safety that provides that notification. So that's why we did it that way. But we will look at it and take your comments into consideration and see what we can do to clarify some of that. Yeah. Um, perhaps something like public safety should be the first one to notify, but they will take issue from other complainants. One other comment that I, my background has been, when you have a situation like that, you prevent t uh, we, in the military, we call them poam plan of action with milestones. So you know what actions you gotta take and when you've gotta have 'em done. And I think if we gave that to the resident and said, Hey, you know, these are the things that have to be done. Keep your property in compliance with dates on it, it'd be a lot simpler than just being vague about it. So I would suggest we do that. I also believe, and I know we've gone through this before, but I, I still believe that we ought to get the developer involved, uh, at some manner, because I do believe that the developer has the resources and the talents and all the things to remember the case where we had the house to be rebuilt and the man had to go out and find someone that would build a house, a land tana designer home. Well, I still think the developer would, if he was really involved in, so I'm gonna go talk to whoever Gary Lester's, the new Gary Lester is, and just see what he thinks. And, and that was brought up offline as well. And that is something that I've requested feedback to provide to the board on. Okay. Good. Because I think, I mean, just this whole community is, is built around being a very friendly, helpful community. And I go back to the tornado when it went through here in 2005 or whatever it was, and how fast the developer responded to help residents. I don't know if that would be the case today. I think it would be. I hope it would be, but it could be, sure. Could be when a house fire happens. So I'd just like to delay this one a little bit till we get it right. Okay. You're comment on s would be very applicable. Um, this is seven pages of how we're gonna beat you up if you have a fire. But it never, and just the shock value of, of losing your house. Uh, you're not gonna be clearly thinking of what you have to do. No. You still have the deed restrictions from the developer is six months after a fire, and the district is eight months Now. I think we go by what the Developer is and I think it's eight months. Is It? Yes. And I believe it, it, there are some differences amongst the districts and throughout the community, but, um, Ms. Boyd can correct me if I'm wrong. Like the situations that we run into recently are they have to start the rebuild within two months and be complete within an eight. Mm-hmm. But they have to, they have to wait until they get an insurance settlement and they drag the anchor. The guy on, uh, Mayflower was four months. Yep. So that's definitely a considering factor. However, if regardless of when a complaint comes in, so even if taking out the emergency order of enforcement, if a complaint comes in, um, and the fire did occur eight months ago and they hadn't started rebuild, they are in violation. They, they, the clock doesn't start. It's, they're in violation at that time. Well, they can, they can maintain the property though. They can maintain the property, which appears to be the big thing, uh, in all of these fires that we've had, is that the property just goes to seed or however you want to describe it. Um, while t
Community Development District 9 Seat 1 - Michael Dollard, Vice Chair Seat 2 - Richard Talbot, Supervisor Seat 3 - Dan Ruehl, Supervisor Seat 4 - Don "Smoke" Hickman, Chair Seat 5 - Steve Brown, Supervisor April 17, 2025 at 1:30 PM SeaBreeze Recreation Center 2384 Buena Vista Blvd. The Villages, FL 32162 ____________________________________________________________________________________________ AGENDA The District encourages citizen participation in the democratic process and recognizes and protects the right of freedom of speech afforded to all. As the Board conducts the business of the District, rules of civility shall apply. District Board Supervisors, Staff members, and members of the public are to communicate respectfully. It is preferred that persons speak only when recognized by the Board Chair and, at that time, refrain from engaging in personal attacks or derogatory or offensive language. Persons who are deemed to be disruptive and negatively impact the efficient operation of the meeting shall be subject to removal after two verbal warnings. Audience Comments on all issues will be received by the Board. 1. Call to Order 1.A. Roll Call 1.B. Pledge of Allegiance 1.C. Observation of Moment of Silence 1.D. Welcome Meeting Attendees 1.E. Audience Comments 2. Law Enforcement Quarterly Updates 3. New Business 3.A. Approval of Minutes 3.B. Review and approval of the Installation and Maintenance Agreement for the Installation of Safety Equipment with Flock Group, Inc. d/b/a Flock Safety 3.C. Request to Discuss Fines - Case No. D9-01-24 4. Old Business 4.A. Old Business Status Update 4.B. Proposed Chapter II Rule to Bring About Deed Compliance Amendment and Restatement - House Fires or other Casualties 5. Informational Items Only 5.A. DPM Monthly Report 5.B. Financial Statements 5.C. District Organizational Chart 5.D. Deed Compliance and Architectural Review Semi-Annual Fiscal Year 24-25 Statistics 5.E. Village Community Development District No. 9 Public Hearing Updates
6. District Manager Reports 6.A. 2024 District Annual Report 6.B. SECO Update 7. District Counsel Reports 8. Supervisor Comments 8.A. Supervisor Ruehl: Project Wide Advisory Committee After Agenda 8.B. Chair Hickman: District Wide Maintenance Assessments 9. Adjourn HOSPITALITY STEWARDSHIP INNOVATION & CREATIVITY HARD WORK NOTICE Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, incoming the testimony and evidence upon which such appeal is to be based. Audio recordings of Board meetings, workshops or public hearings are available for purchase per Florida Statute 119.07 through the District Clerk for $1.00 per CD requested. Any person requiring special accommodations at this meeting because of disability of physical impairment should contact the District Office at (352) 751-3939 at least five calendar days prior to the meetings.
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