Regular Board Meeting

3 Monday, November 10, 2025 Regular Board Meeting 5:00 PM CST WASHINGTON COUNTY SCHOOL BOARD 750 Sinclair Street Chipley, FL 32428 District Board Room The mission of the Washington County School District is to empower all students to become well-educated, productive citizens by providing appropriate, high-quality, and rigorous educational programs in a safe learning environment. A. MEETING OPENINGS Subject 1. Call to order by the Board Chair Meeting Nov 10, 2025 - Regular Board Meeting Category A. MEETING OPENINGS Type Procedural File Attachments B. AGENDA ADDITIONS/CORRECTIONS C. APPROVAL OF AGENDA Subject 1. *Additions/Changes to Agenda Meeting Nov 10, 2025 - Regular Board Meeting Category C. APPROVAL OF AGENDA Type Information ADDITIONS/CHANGES SINCE POSTED: PAEC - PURCHASE ORDER ADDED : SoftChoice Corporation HUMAN RESOURCES - KATE M SMITH ELEMENTARY SCHOOL ADD - Approval of employment recommendation of Caitlin Rose, teacher, effective January 5, 2026, pending DOE certification and pre-employment screening HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL ADD - Approval of resignation of Amanda Justice, guidance counselor, effective November 30, 2025 ADD - Approval of resignation of Crystal Ward, paraprofessional, effective November 14, 2025 CONSENT ITEMS ADD - Approval of WCEA Contract Revision for 2025-26 (pending ratification) File Attachments D. PRESENTATIONS Subject 1. Recognition of Sunshine State Scholar 2025-26 - Washington County Nomination Meeting Nov 10, 2025 - Regular Board Meeting Category D. PRESENTATIONS Type Information Congratulations to Aubrey Deal (11th) from Chipley High School! She is the Washington County School District Florida Sunshine State Scholar for the 2025-26 school year. 2026 Sunshine State Scholars Event held in Orlando on March 5-6. File Attachments Subject 2. Art of Manhood Presentation Meeting Nov 10, 2025 - Regular Board Meeting Category D. PRESENTATIONS Type Action (Consent) File Attachments Art of Manhood Presentation1) (1).pptx (4,666 KB) Subject 3. Southwest Food Service Excellence Presentation Meeting Nov 10, 2025 - Regular Board Meeting Category D. PRESENTATIONS Type Information File Attachments WASHINGTON COUNTY MPR October 2025.pptx.pdf (5,559 KB) WASHINGTON COUNTY MPR October 2025.pptx (28,682 KB) E. CITIZEN REQUEST Subject 1. The Washington County School Board welcomes you to this meeting. This is a time set aside for citizens of Washington County to address the School Board. This is not a question-and-answer period, it is not a political forum, nor is it a time for personal accusations and derogatory remarks to/ or about school personnel. If you would like to address the School Board, please come to the podium, state your name and address for the record, and limit your comments to not more than five (5) minutes. Your participation is welcome and appreciated. Meeting Nov 10, 2025 - Regular Board Meeting Category E. CITIZEN REQUEST Type Information File Attachments F. CONSENT ITEMS Subject 1. Approval to pay monthly bills; Approval of Financial Report and the Budget Amendment Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Fin Report Budget Admendment 11-25.pdf (735 KB) Subject 2. Approval of Minutes - Executive Session, October 14, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - October 13 Exe Session-Safety.pdf (67 KB) Subject 3. Approval of Minutes - Regular Meeting, October 14, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES -October 13 Reg Meeting.pdf (135 KB) Subject 4. Approval of Minutes - Executive Session, October 28, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments MINUTES - October 28 Exe Session-Negotiation.pdf (72 KB) Subject 5. Approval of substitutes and volunteers Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Revised Sub-Vol list.pdf (371 KB) Subject 6. Approval of out-of-state travel for CHS Plus Program to Special Citizens Day in Dothan, AL, on November 5, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo- CHS Plus Program- NPF.pdf (25 KB) Out-of-State-Travel Form- CHS Plus Program.pdf (824 KB) Subject 7. Approval of out-of-state travel for CHS girls basketball team to Headland, AL, on December 19-22, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo- CHS Girls Basketball.pdf (26 KB) Out-of-State-Travel Form- CHS Girls Basketball.pdf (824 KB) Subject 8. Approval of Xerox Lease Agreement - CHS Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo- CHS Lease Agreement with XEROX.pdf (36 KB) Updated Xerox Lease Agreement CHS.pdf (1,064 KB) Subject 9. Approval of out-of-state travel for district personnel Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Out-of-state travel for district personnel.pdf (831 KB) Subject 10. Approval of contractual tutoring services for Washington County Christian School Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Contractual Tutoring Services .pdf (983 KB) Subject 11. Approval of out-of-state travel for VHS Basketball team to Dothan and Jack, AL, on November 20, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments VHS out of state travel.pdf (601 KB) Subject 12. Approval of out-of-state travel for VHS Football program to travel to Troy, AL, on November 22-23, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments VHS Football out-of-state travel.pdf (10 KB) VHS - Out of State Travel form - Football.pdf (861 KB) Subject 13. Approval of purchase order for milled apshalt from Anderson Columbia Inc. Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments P. O. Anderson Columbia.pdf (374 KB) Subject 14. Approval of lease agreement between Florida Panhandle Technical College and Xerox for Adult Education Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo- Xerox copier Ad Ed Contract - FPTC.pdf (654 KB) FPTC Adult Ed order document.pdf (39 KB) Subject 15. Approval of quote with Step One Chrysler Dodge Jeep Ram Fiat for the purchase of a 2026 3500 Tradesman Crew Cab 4x4 Truck - CHS Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo- FFA Vehicle Quote_001 (1).pdf (28 KB) FFA Vehicle Quote.pdf (213 KB) Subject 16. ADD - Approval of WCEA Contract Revision for 2025-26 (pending ratification) Meeting Nov 10, 2025 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Ratification Summary memo.pdf (238 KB) Ratification Summary 2025-26.pdf (62 KB) Instructional Placement Schedule extended to 30 years.pdf (60 KB) G. PAEC RECOMMENDATIONS Subject 1. PAEC/AGENDA Meeting Nov 10, 2025 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Information CONTRACTS/AGREEMENTS University of Florida Lastinger Center for Learning CareerSource Chipola Rusty Holmes Juana Torres HUMAN RESOURCES/PERSONNEL Recommendation of Resignations (3) Recommendation of Performance-Based Pay Recommendation of OPS Personnel (4) PURCHASE ORDERS VEX Robotics, Inc. Sphero, Inc. Qualtrics, LLC ADDED : SoftChoice Corporation File Attachments Revised PAEC Agenda (1).pdf (388 KB) Subject 2. CONTRACT/AGREEMENTS Meeting Nov 10, 2025 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments A.1. UF Lastinger Center.pdf (5,188 KB) A.2. CareerSource.pdf (1,014 KB) A.3. RHolmes.pdf (1,148 KB) A.4. JTorres.pdf (929 KB) Subject 3. HUMAN RESOURCES/PERSONNEL Meeting Nov 10, 2025 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments B.1. Recommend Resignations.pdf (1,011 KB) B.1.. Juanillo Resignation Letter.pdf (92 KB) B.1.. Sutton Resignation Letter.pdf (116 KB) B.1.. Vazquez Resignation Letter.pdf (165 KB) B.2. Recommend Performance Based Pay.pdf (977 KB) B.2.. Perf-Based Pay Programs 2025-26.pdf (144 KB) B.3. Recommend OPS Personnel.pdf (84 KB) B.3.. Aurellien application.pdf (158 KB) B.3.. Boschen application.pdf (141 KB) B.3.. Holmes application.pdf (672 KB) B.3.. Suarez application.pdf (128 KB) Subject 4. PURCHASE ORDERS Meeting Nov 10, 2025 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) File Attachments C.1. Vex Robotics.pdf (514 KB) C.2. Sphero.pdf (1,704 KB) C.3. Qualtrics, LLC.pdf (420 KB) C.4. SoftChoice.pdf (857 KB) H. HUMAN RESOURCES - DISTRICT Subject 1. Approval of employment recommendation of Darla Sutton, speech language assistant, effective retroactive to November 4, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category H. HUMAN RESOURCES - DISTRICT Type Action (Consent) File Attachments Darla.Sutton_Memo and app.pdf (1,255 KB) I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Subject 1. Approval of resignation of Stacy Cole, paraprofessional, effective October 16, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action (Consent) File Attachments Memo and letter for Resignation of Stacy Cole.pdf (176 KB) Subject 2. Approval of amended effective date for Natalie Holton, paraprofessional, from October 23, 2025 to November 3, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action (Consent) File Attachments Memo for Amended Effective Date for Natalie Holton.pdf (174 KB) Subject 3. ADD - Approval of employment recommendation of Caitlin Rose, teacher, effective January 5, 2026 pending DOE certification and pre-employment screening Meeting Nov 10, 2025 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action (Consent) File Attachments Memo - Recommendation of employment of Caitlin Rose.pdf (327 KB) J. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Subject 1. Approval to amend the start date for Melanie Keesler, teacher Meeting Nov 10, 2025 - Regular Board Meeting Category J. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action (Consent) File Attachments Memo - Recommendation - Melanie Keesler (AMENDED).pdf (378 KB) Subject 2. Approval to amend the start date for Mahgan Boothe, paraprofessional Meeting Nov 10, 2025 - Regular Board Meeting Category J. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action (Consent) File Attachments Memo - Recommendation - Mahgan Boothe (AMENDED) (1).pdf (379 KB) K. HUMAN RESOURCES - VERNON HIGH SCHOOL Subject 1. Approval of resignation of Sarah Jones, teacher, effective December 1, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category K. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action (Consent) File Attachments VHS S. Jones req to approved resig.pdf (104 KB) LOR Sarah Jones 10.28.2025.pdf (54 KB) L. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Subject 1. Approval of 2025-2026 out-of-field teachers Meeting Nov 10, 2025 - Regular Board Meeting Category L. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action (Consent) File Attachments Out Of Field Memo 2526 (2).pdf (417 KB) M. HUMAN RESOURCES - W.V.P.K. Subject 1. Approval of employment recommendation of Sierra Webb, data entry/bookkeeper, effective retroactive to November 5, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category M. HUMAN RESOURCES - W.V.P.K. Type Action (Consent) File Attachments Sierra Webb rec memo, app, resume.pdf (1,357 KB) N. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Subject 1. ADD - Approval of resignation of Amanda Justice, guidance counselor, effective November 30, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category N. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Type Action (Consent) File Attachments Justice Resignation.pdf (23 KB) Subject 2. ADD - Approval of resignation of Crystal Ward, paraprofessional, effective November 14, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category N. HUMAN RESOURCES - ROULHAC MIDDLE SCHOOL Type Action (Consent) File Attachments Ward Resignation.pdf (22 KB) O. INFORMATION ITEMS Subject 1. Student Enrollment Report Meeting Nov 10, 2025 - Regular Board Meeting Category O. INFORMATION ITEMS Type Action (Consent) File Attachments Student Enrollment Memo_Nov 2025.pdf (387 KB) Student Enrollment Report _Nov 2025.pdf (449 KB) Subject 2. Upcoming Events Meeting Nov 10, 2025 - Regular Board Meeting Category O. INFORMATION ITEMS Type Information Nov 11 @ 7:15 CHS Veterans Day Breakfast Nov 11 @ 9:00 VMS Veterans Day Celebration Nov 11 @ 8:30 RMS Veterans Day Program Nov 11 @ 10:00 VHS JROTC Veterans Day Celebration & Lunch @ 11:00 Nov 11 @ 11:30 FPTC Veterans Day Luncheon Nov 24-28 Thanksgiving Holidays Dec 3 @ 11:00 CHS Athletics Signing Day File Attachments Subject 3. REMINDER: The free online Ethics Training offered by FADSS is available. The deadline to complete Ethics training is midnight on December 31, 2025 Meeting Nov 10, 2025 - Regular Board Meeting Category O. INFORMATION ITEMS Type Information FREE FADSS ONLINE ETHICS TRAINING File Attachments P. TIME RESERVED/SUPERINTENDENT Q. TIME RESERVED/BOARD MEMBERS R. ADJOURN