Board of Education Regular Meeting

2241 D 05/26/2020 San Juan Unified School District Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Board of Education Minutes May 12, 2020 Regular Meeting Board of Education 6:00 p.m. Call to Order (A) The May 12 regular meeting was called to order by the president, Paula Villescaz. Roll Call Present (via Zoom from separate locations): Paula Villescaz, president Michael McKibbin, Ed.D., vice president Zima Creason, clerk Pam Costa, member Saul Hernandez, member Recess: Closed Session (B) The meeting was immediately recessed, with the board convening in closed session to discuss one personnel matter pursuant to Government Code section 54957 – superintendent’s evaluation. Reconvene Open Session/Pledge of Allegiance (C) In the interest of public health, in compliance with California Governor Gavin Newsom’s recently issued Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s order that included social-distancing guidelines and avoiding group gatherings, the order issued by the Sacramento County Health Officer, directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number and all applicable provisions of federal and state law, the May 12 regular meeting was conducted telephonically via the Zoom video conferencing platform. After a delay due to technology issues, the meeting was called back to order at 7:09 p.m. by the president, Paula Villescaz. After the Pledge of Allegiance, Ms. Villescaz explained the two methods (via email or on Zoom) available to submit public comments for tonight’s meeting. Minutes Approved (D) It was moved by Ms. Costa, seconded by Mr. Hernandez, that the minutes of the April 28 regular meeting be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Staff Reports (E-1) Superintendent Kern made comments on several topics: custodial staff and summer cleaning, Chromebook collection, teaching scenarios for the fall and budget. Board-appointed/District Committees (E-2) Jennifer Morgan, chair of the Curriculum, Standards, Instructional and Student Services (C&S) Committee, provided an update on the recent work of the committee. Closed session (E-5) There were no closed session actions to report.

2242 Visitor Comments (F) Visitor Comment: [received via email before the meeting] Diane Oleson made comments regarding graduation at Rio Americano High School. Visitor Comment: [via Zoom] Scott Rafferty expressed his concerns about a letter that was sent to Governor Newsom related to the California Voting Rights Act during the COVID-19 pandemic. Consent Calendar Approved (G-1/G-10) It was moved by Dr. McKibbin, seconded by Ms. Creason, that the consent calendar items G-1 through G-10 be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Personnel (G-1) Appointments, separations and pre-retirement reduced workload — approved as submitted. Purchasing Report (G-2) Purchase orders and service agreements, change orders and construction and public works bids — approved as submitted. Business/Financial Report (G-3) Quarterly investment report — approved as submitted. Disposal of Surplus Property (G-4) Approval to dispose of surplus property pursuant to board policy 3270 and Education Code sections 17545 and 17546. Gifts (G-5) Acceptance of gift to Nutrition Services. Career Technical Education 2020 Advisory Committee Membership Roster (G-6) Approval of the Career Technical Education 2020 Advisory Committee Membership Roster. Resolution No. 2992: Encina Preparatory High School Lease Amendment for Gymnasiums Upgrades (G-7) Adoption of Resolution No. 2992, approving the first amendment to the lease agreement for the Encina Preparatory High School gymnasiums’ HVAC and roofing upgrades, Project No. 205-9390-N1 between SJUSD and Clark & Sullivan Builders, Inc. dba Clark/Sullivan Construction. Resolution No. 2993: Sale of Real Property to Sylvan Cemetery District (G-8) Adoption of Resolution No. 2993, approving the sale of real property between SJUSD and the Sylvan Cemetery District. Grant: Every Student Succeeds Act Comprehensive Support and Improvement (G-9) Approval to implement the following grant: Every Student Succeeds Act Comprehensive Support and Improvement 2019- 2020. Grant: Tobacco-Use Prevention Education (G-10) Approval to implement the following grant, if funded: Tobacco-Use Prevention Education Program Grant 2020-2023. Revised Summer Learning Programs 2020 (I-1) Assistant Superintendent of Secondary Education Rick Messer provided an overview of the recent changes to the summer learning programs for 2020, which will be conducted via distance learning due to the COVID-19 pandemic. Mr. Messer reviewed the list of options for high school credit recovery, and Assistant Superintendent of Educational Services Debra Calvin, Ed.D., reviewed the academic supports for English language learners, special education and students at Title I schools. After the presentation, staff answered questions from the board and addressed questions posed during visitor comments. Visitor Comments: [via Zoom] Mr. Stinson made comments regarding alternative summer school options for high school students. Scott Rafferty stated that he emailed two comments that he would like read during visitor comments. Lea Roman inquired if instructional assistants would receive distance learning training.

2243 New Course Adoptions (I-2) Senior Director of Professional Learning and Innovation Kristan Schnepp explained the course request process and presented the list of 16 proposed new high school courses. Science Program Specialist Paula Baucom provided details regarding the recommendation of the three-course model for science. Staff answered questions from the board. Visitor Comments: [via Zoom] Tom Nelson inquired about having a districtwide course catalog. Ms. Costa stated that she enjoyed listening to the teachers who submitted new course proposals speak at the C&S committee meeting and thanked them for meeting the needs of students. At Ms. Costa’s request, Ms. Schnepp explained how, even if one high school proposes a new course, the courses could be offered at other district high schools if there is enough student interest. Ms. Creason inquired about the role of the C&S committee in this process, which Ms. Schnepp explained. Dr. McKibbin expressed thanks to the teachers who created the course ideas and asked clarifying questions about the science pathway. Ms. Villescaz thanked staff, educators and community members for taking part in the process. Action was scheduled for May 26. Board Reports (J) Ms. Costa shared her positive experiences around observing a third-grade distance learning class, acknowledged several recognition events that are normally celebrated this time of year and praised Senior Director of Community Relations Trent Allen for his work on coordinating the virtual meetings. Dr. McKibbin recognized the recent work of the Technology Services department. Ms. Creason shared that she participated in a webinar focused on COVID-19 resources, which was a partnership between Encina Preparatory High School and numerous outside agencies; and she gave a shout-out to all the graduating seniors and stated that, while it is not ideal, she is happy and thankful that staff is organizing virtual graduation ceremonies. Mr. Hernandez expressed gratitude toward staff for their work during the pandemic, which he reiterated by sharing a recent conversation he had with a teacher. Ms. Villescaz also thanked staff, and she also noted that, due to the work of community partnerships, the food bank at Encina Preparatory High School is now open more frequently. Future Agenda (K) No items were added to the future agenda. Visitor Comments (L) Visitor Comments: [via Zoom] President of CSEA Chapter 127 Karen Smith acknowledged the district’s classified employees, noting that Classified School Employee Week is next week. Teacher Angela Luna recognized Nicole Naditz and Jen Cox for their outstanding technological expertise and assistance during the transition to distance learning. Visitor Comments: [received via email during the meeting] Norma Alcala, executive board member of the California Latino School Board Association, urged the board to not delay the transition to single-member districts. Carlos Alcala, chair of the Chicano Latino Caucus California Democratic Party, expressed support for transitioning to single-member districts in time for the November 2020 election. Adjournment (M) At 8:43 p.m., there being no further announcements or business, the regular meeting was adjourned. _______________________________ ___________________________________ Paula Villescaz, President Kent Kern, Executive Secretary Approved: _________ :sc 05/26/2020

- I call the meeting of the San Juan Unified School District Board of Education to order. At this time, we will move into closed session to discuss one personnel matter pursuant to Government Code Section 54957, superintendent's evaluation. - Thank you, President Villescaz. As you are moving into closed session for the board, we do have two members of the public who have joined us for the call to order. At this time, members of the public, the board is going into closed session, which is not open to the public. You're going to be removed from the meeting at this time. If you'd like to join the public session of the meeting, which will start at approximately 6:30 p.m., we'd ask that you return to the district homepage, www.sanjuan.edu at or after 6:15 p.m., at which time you will have a link to be publicly available to you there. Thank you for joining us, and we will be pausing for one moment while we adjust the meeting room for closed session. - So to our attendees, we want to offer an apology for the delay in starting tonight's meeting. We were having some technical difficulties with the login mechanism for tonight's meeting. We did change up how we're doing the meetings due to some issues with our previous board meeting. So we do hope this is a more secure format. But we did have some difficulties tonight, so we are giving just a few moments for folks to go ahead and get that page refreshed and get logged in. And then we will go ahead and get started with tonight's meeting. We have not started yet, so you have not missed anything. - Mr. Allen, it's my understanding you're still letting folks in the meeting, correct? - [Trent] That is correct. In this format they will actually be able to come in as they join, so we are up to 20 attendees at this point. - Okay, that being the case, I'm going to go ahead and commence the meeting. - [Trent] Very good. - Okay, I call the meeting of the San Juan Unified School District Board of Education back to order. Thank you all for your patience as we get used to our new platform. Due to the executive order issued by Governor Newsom due to the COVID-19 outbreak, tonight's meeting is being conducted via the Zoom platform. The meeting is being audio and video recorded, and the recording my capture sounds and images of those attending this meeting. The recording will be posted on the district website. We thank you for joining us, and ask for your patience as we use this format in an effort to maximize access and participation during this time of social distancing and other restrictions. Please stand and join me in the pledge of allegiance. - I pledge allegiance - [Mike] To the flag - [Paula] To the flag - [Both] of the United States of America. And to the Republic, for which it stands, one nation, under God, indivisible, with liberty and justice for all. - Good evening and welcome. I am Paula Villescaz, Board President. Joining me tonight is Dr. Michael McKibbin, Board Vice President, Mrs. Zima Creason, Board Clerk, Ms. Pam Costa and Mr. Saul Hernandez, board members, Superintendent Kern and other staff members are also in attendance. Before we begin, I'd like to review the two methods that are available to submit public comments for tonight's meeting. You may send an email to boardcomment@sanjuan.edu. Again, that's boardcomment@sanjuan.edu. Comments that were emailed before 6:00 p.m. today have already been shared with all board members. Comments emailed after 6:00 p.m. tonight, including those submitted during the meeting may be read during the meeting, depending on time restriction. Comments may only be submitted on an agenda item up until the time that the agenda item has been discussed. The second option is on the Zoom platform, where you may use the raise your hand feature. When you are called on, you may share a comment via audio during the meeting. Please note that all comments are subject to a two-minute limit, or approximately 300 words for written comments. And with that, we are at Item D, approval of the minutes. Are there any corrections to the minutes? Seeing none. Is there a motion to approve the minutes for April 28? - So moved. - [Saul] Second. It's been moved by Ms. Costa and seconded by Mr. Hernandez. All those in favor, please say aye. - Aye. - [Zima] Aye. - All those opposed? That was unanimous. We are on item E1, staff reports. Superintendent Kern. - Thank you President Villescaz. I kind of wanted to just give an update on a number of items tonight to both the board and the community. So I've got about four items I'll go through, and then we'll probably, if there isn't a specific item on some of these things, be doing this over the next couple of meetings or even further on. So the first item I wanted to talk about is we are developing a plan for our custodial staff to return. Our goal is to ensure confidence when parents, students, and staff return and our schools were effectively cleaned and sanitized over the summer. Custodians are currently safely working to support food services, teacher access, and provide site presence on a modified part-time schedule. On May 26th, custodians will be placed on a full-time summer cleaning schedule, and will be deployed in teams to provide thorough and documented cleaning and sanitizing. And one of the things that we're actually doing as we look forward as well, like when you go into restaurants or other places, you see when it was last cleaned. We're putting some of those orders into play so we can keep track of how often and when things have been cleaned. In order to bring custodians back safely, we'll be training them on social distancing protocols with the proper use of personal protective equipment and monitoring to ensure safe practices. We are currently working on plans by divisions of what material pick up, including yearbook distribution and turning in Chromebooks will be. I've had a couple of people reach out to me asking if we could keep all students with the Chromebooks over the summer, and I let them know that we need to collect all of them in order to get an accurate inventory of the devices, in order to be prepared for the fall. Students who participate in summer school, though, will hold on to their devices throughout the summer. Speaking of the fall, I wanted the board and community to know that we are meeting weekly with groups to discuss possible scenarios for what school might look like in the fall. We are breaking these groups out by ECE, elementary, and secondary, as each of these pose different challenges. I know the County Office of Education has also convened a working group that includes representatives from districts throughout the county, and they will be providing insights and guidelines for reopening. We are represented on the committee by Deputy Superintendent of Schools and Student Support, Melissa Bassanelli, and Assistant Superintendent of Human Resources, Paul Oropallo. Additionally, later this week or early next week, a family survey will go out district-wide to help collect feedback to guide this work as well. We are currently working on a budget update document that we actually sent out to our managers and site leaders today. And after the governor releases his main revision later this week, we will be putting out a communication to our community as well. We are taking immediate action to reduce future costs where possible, with a reduction, for example, in summer school, which you will hear later on as one example. We want to do as much as we can now, as we know we will need to make significant reductions next year and in future years. So thank you for that. And if there are any questions or comments, I can try and respond. - Thank you, Superintendent Kern. Are there any questions from the board? Seeing none, we are now at Item E2, board appointed district committees. We will hear from Jennifer Morgan, Chair of the Curriculum and Standards Committee. - [Trent] Give me one moment to get Mrs. Morgan on the line, please. Mrs. Morgan, your microphone should be unmuted. - [Jennifer] Thank you. Good evening. - Mrs. Morgan? - [Jennifer] All right, can you hear me now? - [Participants] Yes. - [Jennifer] Perfect, it's good. Booted me out and then brought me back in somehow, so here I am. - Apologies, and thank you for your patience. - [Jennifer] No, we're navigating all these waters together. So good evening, President Villescaz, members of the board, Superintendent Kern, and everyone else attending this evening. The CNS Committee met virtually on May 6th to learn of the new course adoptions coming before you this evening. We voted unanimously to recommended the approval of all 14 of them. We were particularly thrilled about Mesa Verde's writing for the stage, and we would love to see this class or one like it eventually offered to students outside of the CTE pathway down the road, and at more sites. The art of effective storytelling is obviously a valuable skill across all careers and cultures. And creative classes like this allow our students to practice and perfect the art of using their voice. As a side note, despite the committee's irregular experience of member turnover this year, we were pleased to have our newest members join us last week for what I consider to be the most exciting C&S committee meeting of the year, is hearing all the courses. I would like to note that since we had a handful of teachers and district consider participating that evening, Assistant Chair Myle Jenkins took the opportunity to bestow a committee-wide thank you for the tremendous amount of hard work and rapid responses that we as parents are all seeing from the schools and the district. We offer our heartfelt gratitude to everyone behind the scenes doing the best that they can. We look forward to future conversations about what was learned through this experience, as we continue to strive towards a more equitable education for everyone. Thank you again, and have a lovely evening. - Thank you very much, Ms. Morgan, for joining us, and for the lovely update. I think a few of us did a couple rounds on the Curriculum Committee before joining, so appreciate hearing the update. Mr. Allen, did we have any other reports from board-appointed district committee employee organizations, or other district organizations? - [Trent] We have not been notified of any comments at this time. - With that, we are at Item E5, and there are no closed section actions to report. We are at Item F, visitor comments. Mr. Allen, will you please give instructions to those in attendance via Zoom on how they can raise their hand if they have a comment at this time. - [Trent] I'd be happy to, President Villescaz. Attendees, if you'd like to give a comment at this time, this would be the appropriate time to offer a comment for an item that is not on tonight's agenda. If your comment is for an item that is on tonight's agenda, we would ask that you hold your comment until that agenda item is called so the board can hear your comment when they discuss that item. Again, if your comment is about an item not on tonight's agenda, then now would be the appropriate time to offer a comment. You may do so by raising your hand. To raise your hand, if you are using a desktop platform, either a web browser or the Zoom desktop app down at the bottom of the participant list, you should have a Raise Hand button. If your participant list is not showing, you may need to click the participant button on the toolbar. For those who are on a mobile device, the Raise Hand button is typically in the toolbar located at the bottom of your screen. And for those who are on a phone, you can press *9 to raise your hand at this time. And we do have one individual with their hand raised, President Villescaz. - Okay, I guess I see Mr. Rafferty. I'm going to, with a raised hand. Mr. Rafferty, if you can hear and are available, please begin your comments momentarily. I almost got ahead of myself. I would like to remind the public that comments are limited to two minutes. Under the Ralph M. Brown Act, the board is not allowed to comment on items that are not on the agenda. So we are not ignoring your comments. We just can't respond to any individual comments. The superintendent can refer items to staff, who can follow up with you. With that, as indicated by Mr. Allen, we do have Mr. Rafferty's hand raised, and that's the only raised hand I see at this time, but certainly invite others to indicate with a raised hand if they'd like to speak after Mr. Rafferty. Mr. Rafferty, begin when you are able and would like to. Mr. Rafferty, you're on mute. - [Scott] Over the weekend, I received a document that had been requested five weeks ago, a letter which your superintendent apparently sent to the governor, in which it is stated that you reached out to me, and that I was a demanding attorney who refused to discuss delaying district elections. This is, of course, the opposite of the truth. At the same time you were working, planning, drafting this letter, complaining to the governor, your attorney had put in writing a commitment to proceed, and who is not responding to my suggestions as to how we might help, how we might work together. He wasn't returning phone calls. You misled the governor, and it gave me a sense of perspective, that there are some things more important than staying in office. You've reversed your roles with that of the superintendent. This letter should have been sent by the board, because it's about governance. You are not on the front line in response to COVID-19. That is what your superintendent should be doing. So it's not just a dishonest act, it's a profoundly selfish act, because it's going to have ramifications throughout the state that will make it more difficult to come to a reasonable resolution and to maintain lawful elections this November. So I regret that, but I'm very proud of my client and myself for having been honest and accommodating, and tried to make the best of this horrible situation. I would never take advantage of COVID-19 and none of you should have. That's all I have to say, thank you. - Mr. Allen, I see no other hands raised at this time. Do you have anything on your end, or has there since been anything received electronically? - [Allen] I do have two emails we have received since six o'clock. Both are in regards to having trouble accessing the meeting, so I don't believe those were intended necessarily to be read publicly. Both very much say that they were having trouble accessing the meeting. That's why I will forward those along to the board, just for transparency's sake as well. But those are the only two we have received since 6:00 p.m. - Okay, I am going to just take a pause really quickly to see if anybody else would like to speak at this time by raising their hand. Actually, Mr. Allen, would you just go over one more time the raise your hand function, so people know how it works? - [Trent] I'd be happy to. Again, if you are on a desktop platform, either a web browser or the Zoom desktop app, the Raised Hand button is typically at the lower portion of the participant's list. Sometimes you will need to click the Participants button in the toolbar to display that list. If you are on a mobile app, the Raise Hand button is in the black toolbar at the bottom of your screen, usually. And if you have dialed into tonight's meeting, you should be able to press *9 to be able to be able to raise your hand and offer a comment at this time. - Okay, seeing none, I'll note that there's also an opportunity for visitor comments at the end of the meeting. And with that, we will move on to our next item. We are at Item G, the consent calendar. Mr. Allen, do we have any public comments for items that are on the consent calendar? - [Trent] We have not received any written comments for items on the consent calendar. If there are members of the public who are attending with us tonight and would like to offer a public comment on an item on the consent calendar, we would invite you to raise your hand at this time. Again, you can do that by pressing the Raise Hand button located at the bottom of the participants panel if you're on a desktop platform, or in your toolbar if you are on a mobile platform, or *9 if you are on a calling device. - Seeing none at this time. Do any board members wish to remove any items from the consent calendar? Is there a motion to approve items G1 through G10? - I move that we adopt items G1 through G10. - Is there a second? - Second. - Thank you, Ms. Creason. It's been moved by Dr. McKibbin and seconded by Ms. Creason. All those in favor, please indicate by saying aye. - [All] Aye. - Aye. That was unanimous. We are now on Item I1, revised summer learning programs 2020. Mr. Messer, please begin when you are ready. - [Rick] Good evening, I need just a second here to pull up my screen. - Take your time. - [Rick] Being my first time pulling this up, are they supposed to say the participating screen sharing? - Let's see what we can do on our side here. I believe that's a function Mr. Allen has to provide. I'm not sure on, it's not one that I can do. - [Rick] Trent, can you help me with that? It won't let me pull up the share screen. - One moment, Mr. Messer. - [Trent] Mr. Messer, give that a try again. - [Rick] Okay, there we go. - Thank you, Mr. Allen, for your assistance. - [Rick] Okay, good evening, President Villescaz, members of the board, Superintendent Kern, and Ms. Cunningham. Tonight I am presenting with Dr. Debra Calvin and Director Brett Wolfe to update you on the status of our upcoming 2020 summer programs. This last fall, we presented to you our summer '19 programs, through updates of the miscellaneous programs that you see on this screen. As you can see, we had a pretty thorough program, and that program's been running pretty consistently over the last few years. But as we move forward, we due to the situations are going to need to make some adjustments. - [Paula] Mr. Messer? - [Rick] Yes? - [Paula] We're having a hard time seeing your screen. The PowerPoint's not up. - [Rick] You are screen sharing. Do you see it? - [Allen] I do see it on my end. You are on Summer Learning Programs 2020 slide? - [Kent] Yeah, we're seeing it. - [Saul] Yes, I can see it. - [Zima] I can see it as well. - I can see it. - [Rick] Okay, so for 2020, due to the national pandemic, our summer learning programs are going to have to make some adjustments. Unfortunately, we are going to shift to a distance learning model, similar to what we're doing this spring semester at our regular schools, which means we're eliminating the seat-based model. We are going to be reducing the scope of what we offer. So the screen before showing you all the different programs for the need for keeping students safe and the ability to deal with the economic effects of the pandemic, we're going to have to prioritize and be very strategic in what we offer our students. So moving forward going into this summer, our main focus will be on high school credit recovery. And we're going to continue to offer more limited academic support programs for our English learners, students with disabilities, and other at-risk students. So I will be taking you through our credit recovery piece to our summer programs, and then Dr. Calvin will take us through our other academic supports. So our main focus of our summer programs typically would have been a seat-based summer school program, a very traditional program that has been at Del Campo for the last few years. We're going to move that to a distance learning model. We're going to continue our independent study model through El Sereno, and in that program we've had, oh, pretty close to 1,000 students participate using Apex through independent study for mostly credit recovery. But because of the financial situation and the safety and the things that we're doing, we have made reductions in the scope of our programs. One of the programs we're not going to offer is the high school intercession program. This was a program that was a three-week program for students at their high school to immediately go into a credit recovery session before summer school, going to summer school. So that's going to be just blended into the regular summer school program, to a certain extent, because we won't be able to continue that process. One of our programs that has grown over the years is our math camp. This was for our transition to math students, the two three, the five six, and then the eight to nine program that we offered in August every year. So that program we're going to have to reduce as well. And a hard decision that we also are facing is that because of space, acceleration has been an opportunity for a number of our high school students over the last few years because we have the capacity to serve them. But we're going to be moving away from that, and the main focus will be dedicated to serve as many students who need credit recovery for graduation as possible. So our prioritization is for at-risk students of not graduating, and those who are the most credit deficient. This is going to, we believe with the reductions of our summer program, such things, by not having a seat-based program, we will no longer need to provide administrators for summer school. We will no longer need to provide campus monitors, custodial work at the end of the day, a full group of food services folks to help us feeding the students. Now, we'll still have food, serving food during the summer. But we've been able to reduce quite a bit of the overhead costs of running summer, and we believe we can streamline our program to support as many of our students that will need credit recovery as possible. And the scope of what we shared with you last fall, we served probably close to 2,500 students through our 9-12 summer programs. Now, we know that we have to serve who we believe the most at risk through the students that are credit deficient. But we do have options for our students that want to accelerate, or potentially have conflicting schedules, or schedules at the traditional high schools where they're trying to take courses to get ahead. So we know that Options For Youth has been a program in our district that students have used during the summer. Brigham Young University actually is offering free courses this summer for students for advancement. And we also have our partners at American River College that will be available to offer our students classes for acceleration. And then, obviously our students will have options for charters. But I do want to reiterate, our goal is to meet the needs of our credit-deficient students, keeping them on track for graduation as best as possible. And as we work to identify, we then identifying the students, our counselors from each of the high schools have been working with Tracie Locke, our district counselor on the organization of developing the summer programs with Mr. Wolfe, but actually trying to categorize the students and where they fit in and meet the needs the most. And Mr. Wolfe can talk about that in more detail if necessary. And with that, I'm going to turn it over to Dr. Calvin to share with you the programs we'll continue for academic support for our students. - [Debra] Thank you, Mr. Messer. The goal of the 2020 summer academies is to promote equitable outcomes by offering academic distance learning and educational materials to our most at-risk students in grades K through 12. When planning, we specifically targeted longterm English learners, newcomers, Title 1 students, and students with special needs. Puertas is a Title III funded program designed to provide online reading and math intervention for longterm English learners in grades five through eight. We have 200 slots available for this distance learning program. Summer Support for Newcomers is a distance learning program designed to promote language acquisition and academic intervention th

1 San Juan Unified School District Regular Meeting of the Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Paula Villescaz, President Michael McKibbin, Ed.D., Vice President Zima Creason, Clerk Pam Costa, Member Saul Hernandez, Member COVID-19 PUBLIC PARTICIPATION GUIDELINES Please be advised the Board of Education meeting will be conducted telephonically only. NOTICE is hereby given that a telephonic meeting of the Board of Education of the San Juan Unified School District is hereby called by the board president and will be held at 6:30 p.m. on Tuesday, May 12, 2020. The district is taking all necessary steps to prevent and mitigate the effects of COVID-19 on our community. Therefore, in the interest of public health, in compliance with California Governor Gavin Newsom’s recently issued Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s Order that included social distancing guidelines and avoiding group gatherings, the Order issued by the Sacramento County Health Officer directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number, and all applicable provisions of federal and state law, this Board of Education meeting will be held telephonically. All board members, staff and others presenting at the meeting will be calling in via the Zoom video conferencing platform from separate locations. Given the above identified orders and the need to ensure the health and safety of the staff and the public as a whole, physical attendance by the public cannot be accommodated; however, the district is making significant efforts to ensure public participation during this Board of Education meeting, and has taken the following steps to assist the public in accessing the meeting: 1. Email Submission of Public Comment. Public Comments may be emailed to boardcomment@sanjuan.edu. If you are commenting on an agendized item, please identify the agenda item the comment addresses, including the agenda item number and title in the subject line. If you wish to submit a public comment on more than one agenda item, please send a separate email for each item on which you are commenting. Comments received by 6:00 p.m. on May 12, 2020, will be provided to the members of the board in writing prior to the meeting. Comments received after 6:00 p.m. on May 12, 2020, will be read on the record during this meeting. All public comments via email submission will be limited to two (2) minutes or approximately 300 words. Any portion of a comment extending past two (2) minutes or the approximate 300-word limit may not be read aloud due to time restrictions. All written comments that are not read into the record will be provided to the board members for review, provided that such comments are received prior to the end of the meeting. Please be aware that written public comments, including your name, may become public information. Under the Ralph M. Brown Act, the board is unable to respond to any individual comments or questions regarding items not on the agenda; however, the board listens carefully to all public comments and appreciates community input and participation. 2. Zoom Video Conferencing. Members of the public can make public comments via the Zoom conferencing platform. Members of the public can access Zoom from a computer, mobile device or tablet at http://www.sanjuan.edu/may12. All public comments will be limited to two (2) minutes. 3. Translation/Interpretation. Translation and interpretation services will be made available upon request with advance notice. If you wish to utilize these services, please notify the district at (916) 971-7111, or stephanie.cunningham@sanjuan.edu by noon on May 11, 2020. This allows for the scheduling of appropriate translation staff and other resources. 4. Disability Accommodations. A person with a disability may contact the Board of Education office at (916) 971-7111 or email stephanie.cunningham@sanjuan.edu at least 48 hours before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate alternative format or to request disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public board meeting.

2 Thank you in advance for your cooperation. Our community’s health and safety is our highest priority. The business to be considered at this board meeting is on the following agenda: Board of Education Agenda May 12, 2020 A. OPEN SESSION/CALL TO ORDER/ANNOUNCEMENT OF CLOSED SESSION TOPICS – 6:00 p.m. B. CLOSED SESSION – 6:00 p.m. 1. Personnel matters (Government Code section 54957). a. Superintendent’s evaluation. C. RECONVENE OPEN SESSION/PLEDGE OF ALLEGIANCE – 6:30 p.m. D. APPROVAL OF THE MINUTES – April 28, 2020, regular meeting, pages 2237-2240. E. ORGANIZATIONS/ANNOUNCEMENTS – 6:35 p.m. 1. Staff Reports 2. Board-appointed/District Committees 3. Employee Organizations 4. Other District Organizations 5. Closed Session/Expulsion Actions (Government Code section 54957.1) F. VISITOR COMMENTS – 6:40 p.m. Board Bylaw 9323 limits visitor comments to two (2) minutes per speaker, with no more than 30 minutes per single topic. Time will be extended for any speaker who uses an interpreter. G. CONSENT CALENDAR – G-1/G-10 – 7:10 p.m. Action: The administration recommends that the consent calendar, G-1 through G-10, regarding regular business items, be approved. Any item may be removed for further discussion and separate action following consideration of remaining agenda items. 1. *Personnel – appointments, separations and pre-retirement reduced workload. 2. *Purchasing Report – purchase orders and service agreements, change orders and construction and public works bids. 3. *Business/Financial Report – quarterly investment report. 4. *Approval to dispose of surplus property pursuant to board policy 3270 and Education Code sections 17545 and 17546. 5. Acceptance of the following gift: Nutrition Services: from Carmichael Recreation and Park District Foundation – for meal distributions: $250. 6. *Approval of the Career Technical Education 2020 Advisory Committee Membership Roster. 7. *Adoption of Resolution No. 2992, approving the first amendment to the lease agreement for the Encina Preparatory High School gymnasiums HVAC and roofing upgrades, Project No. 205-9390-N1 between SJUSD and Clark & Sullivan Builders, Inc. dba Clark/Sullivan Construction. 8. *Adoption of Resolution No. 2993, approving the sale of real property between SJUSD and the Sylvan Cemetery District. 9. *Approval to implement the following grant: Every Student Succeeds Act Comprehensive Support and Improvement 2019-2020. 10. *Approval to implement the following grant, if funded: Tobacco-Use Prevention Education Program Grant 2020-2023. *Material provided.

3 H. CONSENT CALENDAR (continued, if necessary) Discussion and action on the items removed from the consent calendar. I. BUSINESS ITEMS 1. Revised Summer Learning Programs 2020 – 7:15 p.m. (Messer) Material provided. Report: regarding the revised summer learning programs for 2020. 2. New Course Adoptions – 7:30 p.m. (Schnepp) Material provided. Discussion: regarding new proposed high school courses for 2020-2021. Action anticipated: 05/26/2020. J. BOARD REPORTS – 7:45 p.m. K. FUTURE AGENDA – 7:55 p.m. The board may wish to identify items to be discussed at future meetings and the reasons therefore. L. VISITOR COMMENTS – 8:00 p.m. B. CLOSED SESSION (continued, if necessary) Announcement of topics/announcement of actions. M. ADJOURNMENT – 8:05 p.m. The Board of Education welcomes and encourages the public’s participation at the board meetings and has devoted time throughout the meeting for that purpose. You may comment on items included on this agenda; however, we ask that you limit your comments to two (2) minutes, so that as many people as possible may be heard (Education Code section 35145.5, Government Code section 54954.3). When an item indicates “material provided,” the additional information is available prior to the meeting in the Information and Communication Office, 3738 Walnut Avenue, Carmichael, (916) 979-8281, or on the district website at www.sanjuan.edu. A person with a disability may contact the Board of Education office at (916) 971-7111, or email stephanie.cunningham@sanjuan.edu at least 48 hours before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate alternative format, or to request disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public board meeting. NOTE: The times indicated are approximate. Mission Statement Valuing diversity and excellence, the San Juan Unified School District’s mission is to educate and inspire each student to succeed and responsibly contribute to a radically evolving world by providing innovative, rigorous, student-focused instruction and programs in a safe, caring and collaborative learning community.

2237 D 05/12/2020 San Juan Unified School District Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Board of Education Minutes April 28, 2020 Regular Meeting Board of Education 6:30 p.m. Open Session/Call to Order/Pledge of Allegiance (A) In the interest of public health, in compliance with California Governor Gavin Newsom’s recently issued Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s order that included social-distancing guidelines and avoiding group gatherings, the order issued by the Sacramento County Health Officer, directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number and all applicable provisions of federal and state law, the April 28 regular meeting was conducted telephonically via the Zoom video conferencing platform. At 6:30 p.m., the meeting was called to order by the president, Paula Villescaz. After the Pledge of Allegiance, Ms. Villescaz explained the two methods (via email or on Zoom) available to submit public comments for tonight’s meeting. Roll Call Present (via Zoom from separate locations): Paula Villescaz, president Michael McKibbin, Ed.D., vice president Zima Creason, clerk Pam Costa, member Saul Hernandez, member Minutes Approved (B) It was moved by Dr. McKibbin, seconded by Ms. Creason, that the minutes of the April 14 regular meeting be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Employee Organizations (C-3) Karen Smith, president of California School Employees Association Chapter 127, shared information she received related to the positive work that instructional assistants are doing during distance learning. Visitor Comments (D) Visitor Comments: [received via email before/during the meeting] Katie Sanchez inquired about the current enrollment, transfer and wait list process. Consent Calendar Approved (E-1 through E-4, E-6, E-7) Ms. Villescaz pulled item E-5. It was moved by Ms. Creason, seconded by Dr. McKibbin, that the consent calendar items E-1 through E-4, E-6 and E-7 be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Personnel (E-1) Appointments and separations — approved as submitted. Purchasing Report (E-2) Purchase orders and service agreements, change orders and construction and public works bids — approved as submitted.

2238 Business/Financial Report (E-3) Warrants and payroll — approved as submitted. Cell Tower Temporary Site License Agreement (E-4) Approval of the temporary site license agreement between AT&T and SJUSD for the cell tower site located at 6135 Sutter Avenue, Carmichael, California. Resolution No. 2989: Mira Loma High School Lease Amendment for Gymnasiums Upgrades (E-6) Adoption of Resolution No. 2989, approving the first amendment to the lease agreement for the Mira Loma High School gymnasiums HVAC and roofing upgrades, Project No. 205-9390-P1 between SJUSD and Clark & Sullivan Builders, Inc. dba Clark/Sullivan Construction. Resolution No. 2990: San Juan High School Lease Amendment for Gymnasiums Upgrades (E-7) Adoption of Resolution No. 2990, approving the first amendment to the lease agreement for the San Juan High School gymnasiums HVAC and roofing upgrades, Project No. 204-9390-P1 between SJUSD and Clark & Sullivan Builders, Inc. dba Clark/Sullivan Construction. Consent Calendar, Continued (F) Resolution No. 2988: Cal OES 130 Designation of Applicant’s Agent Resolution (E-5) Ms. Villescaz explained that she would refrain from voting on this item in order to avoid any potential conflict of interest related to her employment. It was moved by Dr. McKibbin, seconded by Ms. Costa, to adopt Resolution No. 2988, approving the submission of Cal OES 130 Designation of Applicant’s Agent Resolution for non-state agencies. MOTION CARRIED 4-0-1 [AYES: McKibbin, Creason, Costa, Hernandez; NOES: none; ABSTAIN: Villescaz]. Early Learning Update (G-1) Senior Director of Elementary Education Amberlee Townsend-Snider, English Language Arts Program Specialist Nicole Kukral and Early Learning Support Resource Teacher Arlynn Goode provided an update on early learning in the district related to literacy. The report included specifics about the newest literacy bridges (between transitional kindergarten and kindergarten and early childhood education and kindergarten) and reading instruction (specifically, phonological awareness). Virtual field trips into classrooms were shared via video. After the presentation, staff answered questions from the board. California Voting Rights Act (G-2) General Counsel Linda Simlick introduced Michelle Cannon, an attorney from Lozano Smith Attorneys at Law, who provided information regarding the California Voting Rights Act (CVRA). Ms. Cannon discussed information related to a recent letter received from attorney Scott Rafferty, then gave a presentation, which included a review of the CVRA timeline and Governor Newsom’s executive orders related to COVID-19. Ms. Cannon also explained Resolution No. 2991, which would temporarily postpone the CVRA process until the governor’s orders are lifted. After a 45-minute recess to address technology concerns, Ms. Villescaz made comments on the reasons why this resolution is being considered at this time, rather than moving forward with the CVRA process. Ms. Villescaz stated that the board is committed to moving to by-trustee area elections, as evidenced by the passage of a prior resolution, and will engage in community input once the COVID-19 restrictions allow for this, as the health and safety of the community is of utmost importance at this time. Visitor Comments: [via Zoom] Amy Kassouni encourages urgently moving forward with by-district elections in order to provide all students and communities with electoral equity. David Balla-Hawkins urged the board to change to by-trustee area elections and increase from a five-member to a seven- member board this fall when voter turnout is historically high. Juan Yniguez expressed support for a seven-member board and continuing with the process. Scott Rafferty made comments regarding the lack of community outreach efforts, alleged Brown Act violations and the importance of having a lawful election.

2239 Magali Kincaid urged the board to continue with the adopted timeline, comply with the CVRA in time for the November 2020 elections, and supports having a seven-member board. Clarissa Alva stated she supports moving to by-trustee area elections, but acknowledged it is important to wait in order to be able to do more community outreach before making this big decision. Visitor Comments: [received via email before/during the meeting] Timothy Irvine supports moving to by-district elections and a seven-member board this year rather than continuing to wait. Patricia Johnson is opposed to delaying the implementation of by-district elections. Tom Nelson shared comments supporting the move to by-trustee area elections. Robert Bernstein expressed opposition to this agenda item. Edward Franco supports compliance with CVRA in time for the November 2020 elections. Damaris Canton expressed concerns about reneging on the CVRA timelines. Sam Alavi supports moving to by-district elections in 2020 instead of continuing to wait. Aaron Miner supports complying with CVRA in time for the November 2020 elections. Robert Longer supports complying with CVRA in time for the November 2020 elections. Kerri Asbury implores the board to reconsider the delay and instead move forward with implementing by-district areas. Amar Shergill, a board member of several organizations representing Sikhs in the Sacramento area and in the district, objects to the efforts to halt compliance with CVRA. Holly Ramsay supports neighborhood representation, so parent and student voices can be heard and understood. Mariana Corona Sabeniano, president of Latinx Young Democrats of Sacramento County, requests the board move forward and act swiftly in order to comply with CVRA. After visitor comments, Ms. Villescaz invited board members to speak. Mr. Hernandez stated that, due to COVID-19, these are not normal times, and attaining community input during a pandemic is not right. Ms. Costa commented that while she supports by-trustee area elections, moving forward now to get community input would make people choose between the democratic process and their health and safety; so she supports pausing the process and moving forward at a later date. Ms. Creason asked clarifying questions regarding the exposure to litigation and the process to change to a seven-member board, which Ms. Cannon answered; and Ms. Creason also made comments related to the challenges of conducting an effective community outreach plan at this time. Dr. McKibbin stated that he, too, looks forward to moving ahead with the CVRA process, but recognizes that, during COVID-19, there is not the same opportunity for thoughtful discussions and ample outreach. Ms. Villescaz stated she agrees with the comments made by other board members, and she noted that the idea of moving to a seven-member board did not come up until well after the process had started. It was moved by Dr. McKibbin, seconded by Mr. Hernandez, to adopt Resolution No. 2991, declaring an intent to temporarily postpone hearings related to the board’s transition to by-trustee area elections until such time as neither state nor local public health officials recommend or impose social-distancing measures due to the COVID-19 pandemic. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Board Reports (H) Ms. Costa shared that she and Dr. McKibbin have participated in several CSBA Region 6 meetings via Zoom, which have included discussions with numerous elected officials. She also acknowledged the passing of Joe Ferrara, a former San Juan USD associate superintendent. Ms. Villescaz acknowledged the passing of former Mira Loma High School teacher Guy Roberts. Future Agenda (I) No items were added to the future agenda.

2240 Adjournment (K) At 9:38 p.m., there being no further announcements or business, the regular meeting was adjourned. ________________________________ ___________________________________ Paula Villescaz, President Kent Kern, Executive Secretary Approved: _________ :sc

SAN JUAN UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION AGENDA ITEM: _G-1__ MEETING DATE: 05/12/2020 APPROVED: HUMAN RESOURCES The following reports are submitted for board approval Personnel Pages Page # Appointments Management 1 Certificated 1 Classified 1 Leaves of Absence Management Certificated Classified Separations Management Certificated 1 Classified 1 Pre-Retirement Reduced Workload 1 - 2 Reassignments/Change in Work Year Errata Job Description/Salary Range Change Management Certificated Classified Unrepresented Cabinet Contracts/Extension of Contract Recommendation to Extend A District Intern Credential Certificated Credential Approval Recommendations Certificated Charter School Personnel Actions Choices

Agenda for the May 12, 2020 Board Meeting 1. APPOINTMENTS CERTIFICATED SUPERVISORY Type Name Status Assignment Location Effective Date (s) New Hire Foster, Dennis Prob Principal San Juan 07/01/20 New Hire Henry, Shana Prob Principal Encina 07/01/20 CERTIFICATED Type Name Status Assignment Location Effective Date (s) Rehire Knox, Mitchell Temp Teacher Grade 6 M/S Arden 04/13/20 06/10/20 CLASSIFIED Type Name Status Assignment Location Effective Date (s) New Hire Kupperberg, Paige Prob Data Compliance Technician Special Education – Kenneth 04/30/20 2. SEPARATIONS CERTIFICATED Type Name Status Assignment Location Effective Date (s) Termination Toledo, Allen Temp Tch-Independent Study El Sereno 04/27/20 CLASSIFIED Type Name Status Assignment Location Effective Date (s) Resignation Dimino, Ryan Prob Instructional Assistant II Del Campo 04/21/20 Resignation Duplan, Joanne Perm Elem School Secretary Coyle Avenue 06/19/20 Resignation Fear, Michael Prob Instructional Assistant II Will Rogers 04/03/20 Resignation Majumder, Fatima Prob Nutrition Services Worker Howe Avenue 03/10/20 Resignation Rambur, Elizabeth Prob Instructional Assistant III Skycrest 04/17/20 Resignation Reed, Janessa Prob Intermediate Clerk Typist Barrett 03/11/20 Resignation Sanchez, Alma Perm Instructional Assistant II Howe Avenue 06/09/20 Resignation Thoke, Rinda Perm Inst Asst Multi/Severe Hndcp Ralph Richardson 06/09/20 Retirement Allison, Daniel Perm Safety Specialist Safe Schools 06/10/20 Retirement Higgins, Roxann Perm Intermediate Clerk Typist English Lang Learning 06/30/20 Retirement Jones, Cindy Perm Clerk Sierra Oaks 06/16/20 Retirement Kraut, Jan Perm Nutrition Service Worker II Oakview 07/14/20 Retirement Sidebotham, Michael Perm Lead Custodian Rio Americano 04/30/20 Retirement Stahl, June Perm Instructional Assistant II Schweitzer 06/09/20 Retirement Van Conia, Bonnie Perm Administrative Assistant IV Teaching and Learning 06/30/20 Retirement Wise, Michael Perm Groundskeeper Maintenance and Operations 04/30/20 Dismissal Scoggins, Sherese Prob Campus Monitor Encina 04/23/20 Dismissal Trujillo, Alicia Prob Instructional Assistant III Twin Lakes 03/07/20 Termination Abbott, Quatasia Prob Tech Support Specialist I Technology Services 04/23/20 Termination Camper, Kayla Perm Instructional Assistant II Mira Loma 01/30/20 Termination Gehring, Debra Perm Instructional Assistant II Cameron Ranch 02/26/20 Termination Lainez, Roxana Perm Custodian Marshall ECE 04/24/20 Suspension/Transfer CL 488 Perm Nutrition Services Supv I Nutrition Services 05/13/20 3. PRE-RETIREMENT REDUCED WORKLOAD CERTIFICATED Type Name Status Assignment Location Effective Date (s) Pre-Retirement Adicoff, Karen Perm Teacher Grade 4 Carriage 08/11/20 Pre-Retirement Alexander, Michele Perm Tch-English Lang Develop Encina 08/11/20 Pre-Retirement Beck, Victoria Perm Tch-Resource Specialist K/12 Del Dayo 08/11/20 Pre-Retirement Broadwater, Teri Perm Teacher Grade 7/8 Arden 08/11/20 Pre-Retirement Collins, Dionne Perm Teacher Grade 1 Mission Avenue 08/11/20 Pre-Retirement Desmond, John Perm Teacher Grade 9/12 Casa Roble 08/11/20 Pre-Retirement Franz, Catherine Perm Teacher Grade 7/8 Arden 08/11/20 Pre-Retirement Freeman, Molly Perm Tch-English Lang Develop Churchill 08/11/20 Pre-Retirement Ganon, Karen Perm Teacher Grade 3 Twin Lakes 08/11/20 Pre-Retirement Garman, Karen Perm Teacher Grade 9/12 Bella Vista 08/11/20 Pre-Retirement Haitz, Robbin Perm Tch-Site Resource – Elem Carmichael 08/11/20 Pre-Retirement Kortes, Roger Perm Teacher Grade 7/8 Pasteur 08/11/201

Agenda for the May 12, 2020 Board Meeting 3. PRE-RETIREMENT REDUCED WORKLOAD (Continued) CERTIFICATED Type Name Status Assignment Location Effective Date (s) Pre-Retirement Losada, Antonio Perm Teacher Grade 9/12 Rio Americano 08/11/20 Pre-Retirement May, Sharon Perm Teacher Grade 7/8 Carnegie 08/11/20 Pre-Retirement Meeler