Board of Education MEETING AGENDA

4 Monday, March 24, 2025 Board of Education MEETING AGENDA A meeting of the Board of Education of School District U-46 will begin at 5:45 p.m., Monday, March 24, 2025, at the Educational Services Center, 355 East Chicago Street, Elgin, IL 60120, in Room 140. The Board of Education will move to Closed Session immediately following the Call to Order and Roll Call. The Board of Education will begin the Public Session at the conclusion of Closed Session. The meeting will livestream via Zoom at https://us02web.zoom.us/j/81604131561 as well as simultaneously on the District's YouTube Channel. Public comments may be made in person at the meeting. In order for us to prepare appropriately, please complete a Request to Speak form at https://forms.gle/pwnoHsXh3TWxEfiF7 prior to 7:00 p.m., March 24, 2025. If you are participating via Zoom, call 1-312-626-6799 promptly at 7:00 p.m., Monday, March 24, 2025, for your public comment. The webinar ID needed when you call-in is 816 0413 1561. Please be sure to list your telephone number on the Request to Speak form as that will be the way to decipher your attendance. Those wishing to make a public comment must attend the meeting either via Zoom or in person at 355 East Chicago Street, Elgin, IL 60120. Public comments can also be submitted to Board@u-46.org. Please put "Public Comment" in the subject line so these can be summarized at the meeting and posted to BoardDocs. Those not interested in making a public comment are strongly encouraged to view the meeting on the District's YouTube Channel. For more information on the District's public comment guidelines, please visit https://www.u-46.org/Page/9067. The next regularly scheduled meeting of the Board of Education will be held on Monday, April 14, 2025, in the same format as noted above. 1. Board Meeting - 5:45 p.m. Subject A. Call to Order - Ms. Owens Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 1. Board Meeting - 5:45 p.m. Type Action, Procedural File Attachments Subject B. Roll Call (Room 140) Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 1. Board Meeting - 5:45 p.m. Type Action, Procedural File Attachments 2. Move to Closed Session - Ms. Owens Subject A. Move to Closed Session Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 2. Move to Closed Session - Ms. Owens Type Action, Procedural File Attachments 3. Information re: the Discipline, Performance, Appointment, Employment or Reclassification of an Employee - Dr. Johnson 4. Pending, Probable or Imminent Litigation - Dr. Johnson 5. Student Disciplinary Cases (Suspensions & Expulsions) - Dr. Johnson 6. Collective Negotiating Matters Between the School Board and its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees - Dr. Johnson 7. Review of Closed Session Minutes 8. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Owens Subject A. Motion to Recess until 7:00 p.m. (If Necessary) Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 8. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Owens Type Action, Procedural File Attachments Subject B. Pledge of Allegiance Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 8. Move to Open Session (Public Business Session is to begin at 7:00 p.m.) - Ms. Owens Type Procedural File Attachments 9. Accent on Achievement - Dr. Johnson Subject A. Golden Apple Finalist Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 9. Accent on Achievement - Dr. Johnson Type Recognition As part of the Board of Education’s Accent on Achievement, the Board of Education recognizes a teacher who has been recognized in the prestigious group of 2025 Golden Apple Finalists. Matt Erbach is a precision manufacturing teacher at South Elgin High School. He has been recognized for his role in building a stronger, better-educated society. File Attachments Subject B. Illinois State Board of Education Those Who Excel Award Winners Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 9. Accent on Achievement - Dr. Johnson Type Recognition As part of the Board of Education's Accent on Achievement, the Board of Education recognizes the following U-46 Staff members who will be recognized at the Illinois State Board of Education (ISBE) Those Who Excel banquet in May 2025: Award of Excellence Kimberly Blazek (Centennial Elementary School Teacher) Jill Gerovac (Eastview Middle School Teacher) Award of Meritorious Service Angela Ginnan (Eastview Middle School Principal) Paul Kowalyszyn (Streamwood High School Teacher and Instructional Coach) Lela Majstorovic (Deputy Superintendent of Instruction) Award of Special Recognition Patricia Briones (Project Access Coordinator) Rafael Martinez-Ortiz (Dream Academy Associate Principal) Jose Mora (South Elgin High School Teacher) Angela Rojas (Independence Center for Early Learning Teacher) File Attachments 10. Strategic Plan Report - Dr. Johnson (Board Policy 2:20 - Powers and Duties of the Board of Education; Indemnification) Subject A. Climate and Culture Update Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 10. Strategic Plan Report - Dr. Johnson (Board Policy 2:20 - Powers and Duties of the Board of Education; Indemnification) Type Presentations Mark Gonella, Director of Culture and Climate, will present to the Board of Education an update on climate and culture. File Attachments Culture and Climate Board Presentation.pdf (1,534 KB) Subject B. Facility Planning Update Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 10. Strategic Plan Report - Dr. Johnson (Board Policy 2:20 - Powers and Duties of the Board of Education; Indemnification) Type Presentations Brian Lindholm, Chief of Staff, Lela Majstorovic, Deputy Superintendent of Instruction, and Mark Moore, Assistant Superintendent of Human Resources, will present to the Board of Education an update on facility planning. File Attachments Board of Education Facilities Update - March 2025.pdf (3,836 KB) 11. Comments from the Audience - Ms. Owens Subject A. Public Comments Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 11. Comments from the Audience - Ms. Owens Type Information The intent of this item is to provide an opportunity for the audience input to the Board of Education in accordance with the Board of Education's public comments procedure. For further information on the Board of Education's public comments procedure, please see School District U-46's website . File Attachments 12. Other Business - Board Member and Superintendent Update, If Necessary Subject A. Additional Information Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 12. Other Business - Board Member and Superintendent Update, If Necessary Type Information This is an opportunity for the Board of Education Members, including the Student Board of Education Member, and the Superintendent to update each other and the public regarding their activities. File Attachments 13. Consent Agenda - Dr. Johnson Subject A. Personnel Report and Workers' Compensation Cases Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments March 24, 2025 Personnel Report.pdf (76 KB) Subject B. Minutes of Board Meetings Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) The January 25, 2025 and January 27, 2025 open session minutes are attached for the Board's review. File Attachments 1.25.2025 Open Session Minutes.pdf (110 KB) 1.27.2025 Open Session Minutes.pdf (166 KB) Subject C. Termination of Maria Santana – SEC-HS SUB Caller Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Subject D. Bid - Procurement - Hawk Hollow Middle School Furniture Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Hawk Hollow Furniture w. Attachment.pdf (212 KB) Subject E. Bid - Procurement - Hawk Hollow Middle School Fitness Equipment and Supplies Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Hawk Hollow Fitness Equipment and Supplies w. Attachment.pdf (295 KB) Subject F. Bid - Procurement - Hawk Hollow Middle School Fine Arts Equipment and Supplies Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Hawk Hollow Arts Equipment and Supplies w. Attachment.pdf (210 KB) Subject G. Proposal - Assessment, Accountability, and Student Success - Hand2Mind and Literacy Take Home Kits Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Hand2Mind w. Attachment.pdf (360 KB) Subject H. Proposal - Assessment, Accountability, and Student Success - Libraria Classroom Libraries Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Libraria Classroom Libraries w. Attachment.pdf (287 KB) Subject I. Proposal - Assessment, Accountability, and Student Success - Scholastic Books Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Scholastic Books w. Attachment.pdf (353 KB) Subject J. Proposal - Assessment, Accountability, and Student Success - School Climate and Culture Training Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Flippen Capturing Kids Hearts w. Attachments.pdf (1,569 KB) Subject K. Proposal - Assessment, Accountability, and Student Success - Catalyst of Educational Change Learning Partner Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Catalyst of Educational Change Learning Partner w. Attachments.pdf (494 KB) Subject L. Proposal - Assessment, Accountability, and Student Success - Personalized Lessons in Reading and Mathematics Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - i-Ready myPath w. Attachment.pdf (909 KB) Subject M. Proposal -Multilingual and Multicultural Education Department - In-Person Teaching for Biliteracy Institute Chicago Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Teaching for Biliteracy Summer Institute w. Attachments.pdf (413 KB) Subject N. Proposal - Equity and Innovation - 2025 AVID Summer Institute Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - AVID Summer Institute w. Attachments.pdf (2,872 KB) Subject O. Proposal - Operations - Unite U-46 - Kenyon Woods Middle School Project Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - Kenyon Woods MS Project w. Attachments.pdf (606 KB) Subject P. Proposal - Assistant Superintendent of Schools - Association for Middle Level Education 2025 Summer Conference Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - AMLE Conference w. Attachment.pdf (257 KB) Subject Q. Contract - Office of Schools - Northern Illinois University Principal Preparation Program Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - NIU Principal Preparation Program w. Attachment.pdf (231 KB) Subject R. Contract Renewal - Multilingual and Multicultural Education Department - Northern Illinois University Bilingual/English as a Second Language Teacher Cohort VII Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) File Attachments Proposal - NIU BIL.ESL Teacher Cohort VII w. Attachment.pdf (300 KB) Subject S. Building Permit - 1 Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 13. Consent Agenda - Dr. Johnson Type Action (Consent) Administration recommends the Board of Education approve the attached application for submission to the Kane County Regional Office of Education for issuance of a building permit for the following projects: Sycamore Trails Elementary School HVAC, Project No. 1479 Board Policy 4:150 - Facility Management and Building Programs File Attachments Application for Permit -Sycamore Trails Elementary HVAC, Project 1479.pdf (2,415 KB) 14. Discussion/Action - Dr. Johnson Subject A. Itemized Bills - March 24, 2025 Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 14. Discussion/Action - Dr. Johnson Type Discussion, Action Dr. Frank Williams, Assistant Superintendent of Finance, will respond to questions from the Board of Education regarding the attached bills. Administration recommends the Board of Education approve the List of Bills in the amount of $28,799,161.59. File Attachments 03-24-25 BOE LOB.pdf (289 KB) 03-24-25 Accounts by Vendor.pdf (175 KB) Subject B. Secondary Library and Media Curriculum Proposal Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 14. Discussion/Action - Dr. Johnson Type Discussion, Action Celia Banks, Director of Curriculum and Instruction, and Jacquelyn Johnson, Coordinator of PreK-12 Literacy and Libraries, will be available to answer questions relating to the Secondary Library and Media Curriculum Proposal. File Attachments Secondary Library and Media Curriculum Proposal.pdf (161 KB) Secondary Library and Media Curriculum Proposal Presentation.pdf (1,260 KB) Subject C. Human Resource (HR) Resolutions Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 14. Discussion/Action - Dr. Johnson Type Discussion, Action In order to follow state guidelines that allow for staff dismissal up until 45 days before the end of the school year, Mark Moore, Assistant Superintendent of Human Resources, and Mireya Perez, Director of Human Resources, annually presents personnel categories that are eligible for possible dismissal. Depending on the budget situation and when programs and classes are determined for the next school year, some of these individuals may be rehired providing they have proper licensure. While the Board of Education takes this action very seriously, dismissal consideration is customary at this time of year in order to follow state requirements. Attached please find a copy of the HR Resolution and sample letter. Each Resolution must be voted on separately. Mark Moore, Assistant Superintendent of Human Resources, and Mireya Perez, Director of Human Resources, will discuss additional reductions in force. The reductions in force on tonight's agenda will address the following categories. Teachers (Board Policy 5:200 - Terms and Conditions of Employment and Dismissal) - Authorizing Honorable Dismissal of Teachers (2515) Administrators (Board Policy 5:200 - Terms and Conditions of Employment and Dismissal) - Authorizing Non-Renewal of Administrative Contracts and Re-Assignment of Tenured Administrators (2528) File Attachments C--Resolutions Authorizing Honorable Dismissal of Teachers.pdf (112 KB) P--Resolution Authorizing Non-Renewal of Administrators Contracts and Re-Assignment of Tenured Administrators.pdf (129 KB) 15. Work Session - Dr. Johnson Subject A. Attendance Boundary Proposal Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 15. Work Session - Dr. Johnson Type Brian Lindholm, Chief of Staff, and Mark Moore, Assistant Superintendent of Human Resources, will present the attached attendance boundary change proposal and will respond to questions from the Board of Education. Administration recommends the Board of Education vote to accept the attendance boundary changes. Board Policy 7:30 - Student Assignment and Intra-District Transfer File Attachments Proposal - Updated Attendance Boundaries.pdf (193 KB) Subject B. Renewal of School District U-46 High School Membership in the Illinois High School Association (IHSA) 2025-2026 Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 15. Work Session - Dr. Johnson Type Discussion Dr. Annette Acevedo , Assistant Superintendent of Schools, will present a request to the Board of Education to certify the renewal of membership in IHSA . IHSA Membership will not require payment of dues. The District's five high schools participate in this organization and the District will submit five signed membership copies due by June 30, 2025. File Attachments Bartlett HS IHSA Membership Renewal 2025-2026.pdf (80 KB) Elgin HS IHSA Membership Renewal 2025-2026.pdf (194 KB) Larkin HS IHSA Membership Renewal 2025-2026.pdf (136 KB) South Elgin HS IHSA Membership Renewal 2025-2026.pdf (132 KB) Streamwood HS IHSA Membership Renewal 2025-2026.pdf (724 KB) Subject C. Biology Curriculum Resource Proposal Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 15. Work Session - Dr. Johnson Type Discussion Brian Tennison, Assistant Superintendent of Teaching and Learning, Celia Banks, Director of Curriculum and Instruction, Deb McMullen, Coordinator of K-12 Science and Planetarium, and Frankie Valenzia, Secondary Science Instructional Coach, will provide the Board of Education with information relating to the Biology Curriculum Resource Proposal. File Attachments Biology Curriculum Resource Proposal 2025.pdf (247 KB) Biology, Chemistry, Physics Presentation.pdf (1,923 KB) Subject D. Chemistry Pilot Proposal Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 15. Work Session - Dr. Johnson Type Discussion Brian Tennison, Assistant Superintendent of Teaching and Learning, Celia Banks, Director of Curriculum and Instruction, Deb McMullen, Coordinator of K-12 Science and Planetarium, and Frankie Valenzia, Secondary Science Instructional Coach, will provide the Board of Education with information relating to the Chemistry Pilot Proposal. File Attachments Chemistry Pilot Proposal 2025.pdf (272 KB) Biology, Chemistry, Physics Presentation.pdf (1,923 KB) Subject E. Physics Pilot Proposal Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 15. Work Session - Dr. Johnson Type Discussion Brian Tennison, Assistant Superintendent of Teaching and Learning, Celia Banks, Director of Curriculum and Instruction, Deb McMullen, Coordinator of K-12 Science and Planetarium, and Frankie Valenzia, Secondary Science Instructional Coach, will provide the Board of Education with information relating to the Physics Pilot Proposal. File Attachments Physics Pilot Proposal 2025.pdf (272 KB) Biology, Chemistry, Physics Presentation.pdf (1,923 KB) Subject F. German, French, and Spanish Curriculum Proposal Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 15. Work Session - Dr. Johnson Type Discussion Brian Tennison, Assistant Superintendent of Teaching and Learning, Celia Banks, Director of Curriculum and Instruction, and Jacob VandeMoortel, Coordinator of K-12 Social Studies and World Languages, will provide the Board of Education with information relating to the German, French, and Spanish Curriculum Proposal. File Attachments World Language Curriculum Proposal.pdf (207 KB) World Language Curriculum Presentation.pdf (841 KB) Subject G. High School Civics, Economics, United States History and American Studies, World Geography, and World History Social Studies Curriculum Resource Proposal Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 15. Work Session - Dr. Johnson Type Discussion Brian Tennison, Assistant Superintendent of Teaching and Learning, Celia Banks, Director of Curriculum and Instruction, and Jacob VandeMoortel, Coordinator of K-12 Social Studies and World Languages, will provide the Board of Education with information relating to the High School Civics, Economics, United States History and American Studies, World Geography, and World History Social Studies Curriculum Resource Proposal. File Attachments Subject H. High School Advanced Placement Social Studies Curriculum Resource Only Proposal Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 15. Work Session - Dr. Johnson Type Discussion Brian Tennison, Assistant Superintendent of Teaching and Learning, Celia Banks, Director of Curriculum and Instruction, and Jacob VandeMoortel, Coordinator of K-12 Social Studies and World Languages, will provide the Board of Education with information relating to the High School Advanced Placement Social Studies Curriculum Resource Proposal. File Attachments 16. Work Session - Resolutions Subject A. Resolution for the Disposal of Surplus Personal Property Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 16. Work Session - Resolutions Type Discussion Ashlee McHaney, Assistant Director of Plant Operations, will review the attached Resolution and will respond to questions from the Board of Education. Administration recommends the Board of Education approve the Resolution for the Disposal of Surplus Personal Property. Board Policy 4:10 - Fiscal and Business Management File Attachments 2537 -Resolution for Disposal of Surplus Property - Vehicles FY25.pdf (72 KB) 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Subject A. Bid - Plant Operations - Larkin High School Roof Replacement, Project #274-25 Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Ashlee McHaney, Assistant Director of Plant Operations, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends award to the lowest responsible bidder, Preservation Services, Inc., in the amount of $2,972,000.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Operations and Maintenance Fund. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 4:60 - Purchasing/Contracts File Attachments Proposal - Larkin High School Roof w. Attachments.pdf (287 KB) Subject B. Bid - Plant Operations - Integrated Pest Control Management Services Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Ashlee McHaney, Assistant Director of Plant Operations, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends award to the lowest responsible bidder, Able Pest Control, Inc., in the amount of $246,690.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Operations and Maintenance Fund. The cost is included in the budget for the 2024-2025 through 2027-2028 fiscal years. Board Policy 4:60 - Purchasing/Contracts File Attachments Proposal - Integrated Pest Control Management w. Attachment.pdf (186 KB) Subject C. Proposal - Assessment, Accountability, and Student Success - Kane County Regional Office of Education Learning Partner Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Brian Tennison, Assistant Superintendent for Teaching and Learning, and Matt Raimondi, Director of Assessment, Accountability, and Student Success, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Kane County Regional Office of Education in the amount of $324,400.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 6:15 - School Accountability File Attachments Proposal - Kane County ROE Learning Partner w. Attachments.pdf (2,911 KB) Subject D. Proposal - Equity and Innovation - Northern Illinois University Social Justice Camp Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Dr. Leatrice Satterwhite, Assistant Superintendent of Equity and Innovation, and Lisa Jackson, Director of Equity and Innovation, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Northern Illinois University in the amount not to exceed $54,768.82, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 2:02 - Equity Policy File Attachments Proposal - NIU Social Justice Camp 2025 w. Attachment.pdf (204 KB) Subject E. Proposal - Information Services - 2025 Student Chromebooks Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Jim Wolf, Director of Information Services, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Vivacity Technologies in the amount of $3,145,000.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2025-2026 fiscal year. Board Policy 4:60 - Purchasing/Contracts File Attachments Proposal - Student Chromebooks 2025 w. Attachment.pdf (187 KB) Subject F. Proposal - Information Services - Network Equipment Refresh Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Jim Wolf, Director of Information Services, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from Sentinel Technologies in the amount of $627,234.42, and Marco Technologies in the amount of $541,003.08, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Education Fund. The cost is included in the budget for the 2024-2025 fiscal year. Board Policy 4:60 - Purchasing and Contracts File Attachments Proposal - Network Refresh w. Attachment.pdf (277 KB) Subject G. Proposal - Operations - Unite U-46 Kimball Middle School Project Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Dr. Ann Williams, Deputy Superintendent of Operations, and Brian Lindholm, Chief of Staff, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from AMSCO in the amount of $44,750.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Capital Projects Fund. The cost is included in the budget for the 2024-2025 and 2025-2026 fiscal years. Board Policy 4:150 - Facility Management and Building Programs File Attachments Proposal - Unite U-46 Kimball MS Project w. Attachments.pdf (397 KB) Subject H. Proposal - Operations - Unite U-46 New Elgin Middle School Project Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 17. Work Session - Bids/Proposals (Board Policy 4:60 - Purchases and Contracts) Type Discussion Dr. Ann Williams, Deputy Superintendent of Operations, and Brian Lindholm, Chief of Staff, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the proposal from CERx Solutions in the amount of $42,577.00, and requests authorization for district administration to execute related documents. This expenditure will be charged to the Capital Projects Fund. The cost is included in the budget for the 2024-2025 and 2026-2027 fiscal years. Board Policy 4:150 - Facility Management and Building Programs File Attachments Proposal - Unite U-46 New Elgin MS Project w. Attachments.pdf (466 KB) 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Subject A. Contract Renewal - Assessment, Accountability, and Student Success - Panorama Student Success Dashboard and Surveys Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Brian Tennison, Assistant Superintendent of Curriculum and Instruction, and Matt Raimondi, Director of Assessment, Accountability, and Student Success, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with Panorama Education in the amount of $766,165.77, and requests authorization for district administration to execute related documents . This expenditure will be charged to the Education Fund. This cost is included in the budget for the 2024-2025 fiscal year. Board Policy 6:65 - Student Social and Emotional Development File Attachments Proposal - Panorama w. Attachments.pdf (846 KB) Subject B. Contract Renewal - Chief of Staff - Projection, Staffing, and Mapping Software Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Brian Lindholm, Chief of Staff, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with Univerus Software Canada for five years in the amount of $382,441.00, and requests authorization for district administration to execute related documents . This expenditure will be charged to the Education Fund. This cost is included in the budget for the 2025-2026 through 2029-2030 fiscal years. Board Policy 4:60 - Purchasing and Contracts File Attachments Proposal - Univerus Software Canada w. Attachment.pdf (455 KB) Subject C. Contract Renewal - Curriculum and Instruction - Canvas Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Brian Tennison, Assistant Superintendent of Curriculum and Instruction, and Celia Banks, Director of Curriculum and Instruction, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with Instructure in the amount of $962,838.10, and requests authorization for district administration to execute related documents . This expenditure will be charged to the Education Fund. This cost is included in the budget for the 2025-2026 through 2027-2028 fiscal years. Board Policy 6:210 - Instructional Materials File Attachments Proposal - Canvas Contract Renewal w. Attachment.pdf (179 KB) Subject D. Contract Renewal - Specialized Student Services - Care Solace Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Dr. Leatrice Satterwhite, Assistant Superintendent of Equity and Innovation, and Amanda Leatherby, Director of Specialized Student Services, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with Care Solace in the amount of $290,736.00, and requests authorization for district administration to execute related documents . This expenditure will be charged to the Education Fund. This cost is included in the budget for the 2025-2026 fiscal year. Board Policy 6:65 - Student Social and Emotional Development File Attachments Proposal - Care Solace 2025.2026 w. Attachment.pdf (273 KB) Subject E. Contract Renewal - Specialized Student Services - News2You Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 18. Work Session - Contracts Over $35,000.00 (Board Policy 4:60 - Purchases and Contracts) Type Discussion Dr. Leatrice Satterwhite, Assistant Superintendent of Equity and Innovation, Amanda Leatherby, Director of Specialized Student Services, and Dr. Christopher Sanzeri, Assistant Director of Specialized Student Services, will present the attached proposal summary and will respond to questions from the Board of Education. Administration recommends approval of the contract renewal with n2y, LLC. in the amount of $275,041.47, and requests authorization for district administration to execute related documents . This expenditure will be charged to the Education Fund. This cost is included in the budget for the 2025-2026 fiscal year. Board Policy 6:210 - Instructional Materials File Attachments Proposal - N2Y ULS w. Attachments.pdf (763 KB) 19. Comments from the Audience (If Necessary) - Board President Subject A. Public Comments Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 19. Comments from the Audience (If Necessary) - Board President Type Information The intent of this item is to provide an opportunity for the audience input to the Board of Education in accordance with the Board of Education's public comments procedure. For further information on the Board of Education's public comments procedure, please see School District U-46's website . File Attachments 20. Adjournment - Ms. Owens Subject A. Adjourn the Meeting Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 20. Adjournment - Ms. Owens Type Action Recommended Action The Board of Education adjourn the Meeting. File Attachments 21. Information Items 22. Enclosures Subject A. Memorandum from Dr. Suzanne Johnson to the Board of Education Regarding Response to Board Inquiry - March 24, 2025 Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 22. Enclosures Type Please see attached memorandum from Dr. Suzanne Johnson, Superintendent, to the Board of Education in response to Board inquiry. File Attachments Memorandum in Response to Board Inquiry - March 24, 2025.pdf (170 KB) Subject B. Public Comments Received on Board@u-46.org - March 24, 2025 Meeting Mar 24, 2025 - Board of Education MEETING AGENDA Category 22. Enclosures Type File Attachments