School Board Meeting

3 Tuesday, July 14, 2026 School Board Meeting District School Board of Putnam County School Board Meeting Room 200 Reid Street Palatka, FL. 32177 3:30 p.m. A. Opening Subject 1. Opening of Meeting Meeting Jul 14, 2026 - School Board Meeting Category A. Opening Type Procedural Item Summary: File Attachments Subject 2. Pledge of Allegiance to the Flag Meeting Jul 14, 2026 - School Board Meeting Category A. Opening Type Procedural Item Summary: File Attachments Subject 3. Invocation Meeting Jul 14, 2026 - School Board Meeting Category A. Opening Type Procedural Item Summary: File Attachments B. Presentations Subject 1. FAMIS Excellence in Data Compliance and Accuracy Award (Medium District) Meeting Jul 14, 2026 - School Board Meeting Category B. Presentations Type Presentation Item Summary: File Attachments C. Public Comment Subject 1. Public Comment Guide Meeting Jul 14, 2026 - School Board Meeting Category C. Public Comment Type Information Item Summary: File Attachments Public Comment Guide (1) (1) (1).pdf (905 KB) Subject 2. Public Comments Meeting Jul 14, 2026 - School Board Meeting Category C. Public Comment Type Procedural Item Summary: File Attachments D. Public Hearing Subject 1. Adoption of Amended Policy 5111.01 Meeting Jul 14, 2026 - School Board Meeting Category D. Public Hearing Type Action Item Summary: 5111.01 - Homeless Students File Attachments E. Consent Agenda - School Board / Superintendent Subject 1. Action/Consent Agenda Vote Meeting Jul 14, 2026 - School Board Meeting Category E. Consent Agenda - School Board / Superintendent Type Action (Consent) Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 2. School Board Meeting Minutes - June 23, 2026 Meeting Jul 14, 2026 - School Board Meeting Category E. Consent Agenda - School Board / Superintendent Type Action (Consent), Minutes Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 4. Out of State Travel - AASA - Washington, DC Meeting Jul 14, 2026 - School Board Meeting Category E. Consent Agenda - School Board / Superintendent Type Action (Consent) Item Summary: File Attachments Out of State Travel - AASA.pdf (1,252 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Subject 1. The Children's Reading Center Charter School Financial Statement May 2026 Meeting Jul 14, 2026 - School Board Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments The Children's Reading Center Charter School Financial Statement May 2026.pdf (1,603 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 2. Additional School Food Service Employees Work Days - New Kitchen Set Up Meeting Jul 14, 2026 - School Board Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments Addtl Days SFS New Kitchen Set Up.pdf (315 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 3. Board Financials May 2026 Meeting Jul 14, 2026 - School Board Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments Board Financials May 2026.pdf (728 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 4. The Children's Reading Center Financial Statement May 2026 - REMOVED FROM AGENDA Meeting Jul 14, 2026 - School Board Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Item Summary: File Attachments The Children's Reading Center Charter School Financial Statement May 2026.pdf (1,603 KB) Subject 5. 2026-2027 Personnel Allocations, Change Number 4, 4.1-4.2 Meeting Jul 14, 2026 - School Board Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments 2026-2027 Personnel Allocations, Change Number 4, 4.1-4.2.pdf (309 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 6. Facilities Management Express, LLC Approval Meeting Jul 14, 2026 - School Board Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments Facilities Management Express, LLC Approval.pdf (272 KB) 220105_CONTRACT_Technology_Solutions_Products_Svs_Facilities_Managment_eXpress_FMX (1).pdf (993 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7. Personnel Matters Meeting Jul 14, 2026 - School Board Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments July 14, 2026.pdf (94 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 8. Personnel Matters - Job Descriptions Meeting Jul 14, 2026 - School Board Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments July 14, 2026 Personnel Matters - Job Descriptions.pdf (33 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9. Five Year Work Plan Meeting Jul 14, 2026 - School Board Meeting Category F. Consent Agenda - Business Operations - Tonya Whitehurst, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments 5 Year Work Plan.pdf (7,511 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Subject 1. Approval of Contracted Services Fee Structure Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: Approval of Contracted Services Fee Structure File Attachments Approval of Contracted Services Fee Structure.pdf (176 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 2. Interscholastic and Intrascholastic Extracurricular Activities Fee Schedule Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action Item Summary: Athletic fee schedule for eligible students participating in district interscholastic and intrascholastic extracurricular activities who are not enrolled in Putnam County District schools but are authorized to participate pursuant to Florida law. File Attachments Approval of Interscholastic and Intrascholastic Extracurricular Activities Fee Schedule.pdf (562 KB) Subject 3. Approval to Pay Teacher Bonuses According to s. 1011.62 F.S. Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: Approval to Pay Teacher Bonuses According to s. 1011.62 F.S. File Attachments Approval to Pay Teacher Bonuses According to s. 1011.62 F.S..pdf (52 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 4. Approval to Pay AICE Program Coordinator Bonuses Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: Approval to Pay AICE Program Coordinator Bonuses File Attachments Approval to Pay AICE Program Coordinator Bonuses.pdf (40 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 5. PCSD Comprehensive Evidence-based Reading Plan Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments PCSD Comprehensive Evidence-based Reading Plan (1).pdf (22,799 KB) PCSD Comprehensive Evidence-based Reading Plan.pdf (22,799 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 6. After the Fact Summer Hours Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments After the fact Summer Hours.pdf (40 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7. Rec Order, Final Order and Expulsion Packet. Student One, 06-16-2026 Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 8. Expulsion Packet, Rec. Order and Final Order Student 1, 07-01-2026 Hearing Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9. Expulsion Packet, Rec. Order and Final Order Student 2, 07-01-2026 Hearing Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 10. Expulsion Packet, Rec. Order and Final Order Student 3, 07-01-26 Hearing Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 11. 2026-2027 Mental Health Assistance Allocation Plan Meeting Jul 14, 2026 - School Board Meeting Category G. Consent Agenda - Curriculum/Instruction - Laura France, Assistant Superintendent Type Action (Consent) Item Summary: File Attachments 2026-2027 Mental Health Assistance Allocation Plan - Putnam County.pdf (11,124 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Subject 1. Consultant Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Jul 14, 2026 Absolute Date Jul 14, 2026 Fiscal Impact No Item Summary: NEFEC is requesting School Board approval for Future EdVenures, LLC (Genese Lapaix) to facilitate virtual Professional Learning Alternatives Autism Spectrum Disorder sessions on July 18-19, 25-26, 2026, and August 1-2, 2026. File Attachments Item 1.pdf (187 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 2. Approval of Franczek P.C. (Brandon K. Wright, Esq.) to provide consultative legal services Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Jul 14, 2026 Absolute Date Jul 14, 2026 Fiscal Impact No Item Summary: NEFEC is requesting School Board approval for Franczek P.C. (Brandon K. Wright, Esq.) to provide consultative legal services regarding applicable legal requirements under IDEA to district and school administrators beginning August 1, 2026, through June 30, 2027. Services will include the following: To facilitate three (3) keynote presentations titled “Staff Shortage and Personnel Issues Impacting FAPE” and “Year in Review” at the ISRD 2026 Fall Regional ESE Directors’ Meetings at $3,960.00 each. To present two (2) three-hour webinars for district and school administrators providing situational clarification and guidance, at a cost of $1,155.00 each. File Attachments Item 2.pdf (182 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 3. Letter of Agreement No. 0730-27-001 with Sherri Helms Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Jul 14, 2026 Absolute Date Jul 14, 2026 Fiscal Impact No Item Summary: NEFEC is requesting School Board approval of Letter of Agreement #0730-27-001 between Sherri Helms, an independent contractor, and the District School Board of Putnam County on behalf of the North East Florida Educational Consortium. Ms. Helms will provide NEFEC Special Projects Department with event and logistical support on an as needed basis. File Attachments Item 3.pdf (308 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 4. Letter of Agreement #0739-27-114 with Suzanne Beck Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Jul 14, 2026 Absolute Date Jul 14, 2026 Fiscal Impact No Item Summary: NEFEC is requesting School Board approval of Letter of Agreement 0739-27-114 between Suzanne Beck and the District School Board of Putnam County on behalf of the North East Florida Educational Consortium. The independent contractor will work to update the ESOL Endorsement courses as outlined in Section I of the Letter of Agreement. File Attachments Item 4.pdf (418 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 5. Letter of Agreement #0750-27-101-72127 with Resolutions in Special Education, Inc. Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Jul 14, 2026 Absolute Date Jul 14, 2026 Fiscal Impact No Item Summary: School Board approval is requested for the following independent contractor: - Resolutions in Special Education, Inc. 0750-27-101-72127 This independent contractor will provide consultative services regarding legal requirements of IDEA and Section 504 to district and school administrators beginning August 1, 2026, through June 30, 2027. File Attachments Item 5.pdf (437 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 6. Invoice between Facilitron and North East Florida Educational Consortium on behalf of the Florida Department of Education Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Jul 14, 2026 Absolute Date Jul 14, 2026 Fiscal Impact No Item Summary: NEFEC is requesting School Board approval for the attached invoice between Facilitron and North East Florida Educational Consortium (Attachment A Invoice) on behalf of the Florida Department of Education. Facilitron is the event management platfonn used by Hillsborough County Public Schools for facility rental requests. Hillsborough County Public Schools will be the host location for the 2026 Bureau of Standards and Instructional Support Summer Professional Leaming event on July 14-16, 2026 (Attachment B - Agenda). File Attachments Item 6.pdf (1,092 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 7. Retroactive approval of Actuarial Services Agreement with Cornerstone Actuarial Solutions Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Jul 14, 2026 Absolute Date Jul 14, 2026 Fiscal Impact No Item Summary: NEFEC respectfully requests retroactive approval of the following Actuarial Services Agreement with Cornerstone Actuarial Solutions and the District School Board of Putnam County on behalf of the North East Florida Educational Consortium. This agreement is for two years from July 1, 2026, through June 30, 2028, for Cornerstone Actuarial Solutions to provide reserve analysis and actuarial opinion for the NEFEC Risk Management Program. File Attachments Item 7.pdf (267 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 8. Retroactive approval of facilitators for the June 29-July 3, 2026, 2026 high school civics & debate camp Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Jul 14, 2026 Absolute Date Jul 14, 2026 Fiscal Impact No Item Summary: The North East Florida Educational Consortium (NEFEC) has partnered with the Florida Department of Education and the Florida Education Foundation for the 2026 high school civics & debate camp. NEFEC will be responsible for reimbursing stipends to education leaders, team counselors and camp coordinators for the June 29 - July 3, 2026, camp. We are requesting retroactive school board approval for the attached lists of facilitators (see "Attachment A - Leadership"). Please note that emergency substitutions, as well as additions or deletions, may occur as needed. File Attachments Item 8.pdf (223 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 9. Addendum to Contract 731-27-059 with Florida State University Board of Trustees Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Preferred Date Jul 14, 2026 Absolute Date Jul 14, 2026 Fiscal Impact No Item Summary: NEFEC is requesting School Board approval of Addendum to Contract 731-27-059 between Florida State University Board of Trustees and the District School Board of Putnam County on behalf of the North East Florida Educational Consortium. File Attachments Item 9.pdf (1,665 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 10. Award of RFP #054-003-2621 – Hotel Accommodations, Meeting Space, and Related Conference Services – Orlando/Tampa Region Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Agenda Item SUBJECT: Award of RFP #054-003-2621 – Hotel Accommodations, Meeting Space, and Related Conference Services – Orlando/Tampa Region BACKGROUND The District issued Request for Proposals (RFP) #054-003-2621 to establish agreements with qualified hotel providers for accommodations, meeting space, conference facilities, audiovisual services, catering, and related support in the Orlando and Tampa regions. These services will be used as needed for District meetings, professional development, conferences, trainings, student activities, and other official functions. Six responsive proposals were received and evaluated by the committee based on criteria outlined in the solicitation, including responsiveness, location, accommodations, meeting space, pricing, and experience. Following the evaluation process, the committee recommends awarding contracts to the following vendors: Pegasus Hotel LLC Heathrow Hotel Owners LLC DoubleTree by Hilton at the Entrance to Universal Orlando Drury Hotels Marriott International Embassy Suites by Hilton Orlando Sunset Walk Multiple awards are recommended due to the varying size, location, and requirements of District events. The District will contact awarded vendors in order of award to confirm availability for each event. If a vendor cannot meet the District’s needs, the next vendor will be contacted until a suitable option is found. This approach ensures all awarded vendors have a fair opportunity to provide services. These agreements create a pool of qualified vendors. The District does not guarantee any minimum business, room nights, events, or expenditures to any vendor. The initial contract term is three years, with two optional one-year renewals, subject to mutual agreement and School Board approval. RECOMMENDATION Administration recommends approval of the award of RFP #054-003-2621 – Hotel Accommodations, Meeting Space, and Related Conference Services – Orlando/Tampa Region to: Pegasus Hotel LLC Heathrow Hotel Owners LLC DoubleTree by Hilton at the Entrance to Universal Orlando Drury Hotels Marriott International Embassy Suites by Hilton Orlando Sunset Walk for a three-year term with two optional one-year renewals. Services will be used as needed and are subject to available funding and School Board policies. File Attachments Executive Summary (58).pdf (192 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 11. Award of RFP #054-331-2614 – Hotel Accommodations, Meeting Space, and Conference Services – Tallahassee/Panama City Region Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Agenda Item SUBJECT: Award of RFP #054-331-2614 – Hotel Accommodations, Meeting Space, and Conference Services – Tallahassee/Panama City Region BACKGROUND The District issued Request for Proposals (RFP) #054-331-2614 to establish agreements with qualified hotel providers for accommodations, meeting space, conference facilities, audiovisual services, catering, and related support in the Tallahassee and Panama City regions. These services will be used as needed for District meetings, professional development, conferences, trainings, student activities, and other official functions. Three responsive proposals were received and evaluated by the committee based on the solicitation criteria: proposal responsiveness and completeness, location and accessibility, accommodations and amenities, meeting and conference capabilities, pricing and value, and experience and references. Following the evaluation process, the committee recommends awarding contracts to the following vendors: Embassy Suites by Hilton Panama City Beach Resort World Equestrian Center Drury Hotels Multiple awards are recommended due to the varying size, location, and requirements of District events. The District will contact awarded vendors in order to confirm availability for each event. If a vendor cannot meet the District’s needs, the next vendor will be contacted until a suitable location is found. This approach ensures all awarded vendors have a fair opportunity to provide services. These agreements create a pool of qualified vendors. The District does not guarantee any minimum business, room nights, events, or expenditures to awarded vendors. The initial contract term is three years, with two optional one-year renewals, subject to mutual agreement and School Board approval. RECOMMENDATION Administration recommends approval of the award of RFP #054-331-2614 – Hotel Accommodations, Meeting Space, and Conference Services – Tallahassee/Panama City Region to the following vendors: Embassy Suites by Hilton Panama City Beach Resort World Equestrian Center Drury Hotels for a three-year term with two optional one-year renewals. Services will be used as needed and are subject to available funding and School Board policies. File Attachments Executive Summary (59).pdf (208 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Subject 12. Award of RFP #054-331-2616 – Hotel Accommodations, Meeting Space, and Conference Services – Gainesville/Ocala/Jacksonville Region Meeting Jul 14, 2026 - School Board Meeting Category H. Consent Agenda - North East Florida Education Consortium - Dr. Patrick Wnek, Executive Director Type Action (Consent) Agenda Item SUBJECT: Award of RFP #054-331-2616 – Hotel Accommodations, Meeting Space, and Conference Services – Gainesville/Ocala/Jacksonville Region BACKGROUND The District issued Request for Proposals (RFP) #054-331-2616 to establish agreements with qualified hotel providers for accommodations, meeting space, conference facilities, audiovisual services, catering, and related support in the Gainesville, Ocala, and Jacksonville regions. These services will be used as needed to support District meetings, professional development, conferences, training, student activities, BSIS training, NEFEC events, and other official functions. Two responsive proposals were received and evaluated by the committee using the criteria outlined in the solicitation, including responsiveness, location, accommodations, meeting space, pricing, and experience. Based on the evaluation, the committee recommends awarding contracts to the following vendors: Hilton Garden Inn and Homewood Suites by Hilton Gainesville, FL Drury Hotels Multiple awards are recommended due to the varying size, location, lodging, and meeting space needs of District events. The District will contact awarded vendors in order of award to confirm availability for each event. If a vendor cannot accommodate an event or meet operational needs, the District will proceed to the next vendor until a suitable location is found. This approach ensures all awarded vendors have a fair opportunity to provide services. These agreements create a pool of qualified vendors. The District does not guarantee any minimum business, room nights, events, or expenditures to awarded vendors. The initial contract term is three years, with two optional one-year renewals upon mutual agreement and School Board approval. RECOMMENDATION Administration recommends approval of the award of RFP #054-331-2616 – Hotel Accommodations, Meeting Space, and Conference Services – Gainesville/Ocala/Jacksonville Region to the following vendors: Hilton Garden Inn and Homewood Suites by Hilton Gainesville, FL Drury Hotels for a three-year term with two optional one-year renewals. Services will be used as needed and are subject to available funding and School Board policies. File Attachments Executive Summary (60).pdf (202 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. I. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Subject 1. 2026-2027 School Based Administrative Salary Schedule - JUSTIFICATION/EXPLANATION - TIME SENSITIVE Meeting Jul 14, 2026 - School Board Meeting Category I. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Type Action Item Summary: File Attachments 2026-2027 School Based Administrative Salary Schedule - 2026-2027 (1).pdf (49 KB) Subject 2. 2026-2027 School Food Service Petty Cash - JUSTIFICATION/EXPLANATION - TIME SENSITIVE Meeting Jul 14, 2026 - School Board Meeting Category I. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Type Action Item Summary: File Attachments Petty Cash Memo.pdf (295 KB) Subject 3. ODP - OCO #2 - Kelley Smith Elementary - AJAX - JUSTIFICATION/EXPLANATION - TIME SENSITIVE Meeting Jul 14, 2026 - School Board Meeting Category I. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Type Action Item Summary: File Attachments ODP-OCO#2 packet 7-9-26-FINAL-2.pdf (2,317 KB) Subject 4. Palatka Intermediate Playground - Sourcewell Contract #101625 - JUSTIFICATION/EXPLANATION - TIME SENSITIVE Meeting Jul 14, 2026 - School Board Meeting Category I. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Type Action Item Summary: File Attachments Palatka Int. School Playground 2026 (1).pdf (475 KB) Superior Contract 101625.pdf (483 KB) RFP-and-Addendums-Playgrounds-101625.pdf (846 KB) Subject 5. 2026-2027 Personnel Allocations, Change No. 5, 5.1 - JUSTIFICATION/EXPLANATION - TIME SENSITIVE Meeting Jul 14, 2026 - School Board Meeting Category I. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Type Action Item Summary: File Attachments 2026-2027 Personnel Allocations, Change Number 5, 5.1.pdf (80 KB) Subject 6. Kindergarten Staggered Start 2026-2027 - JUSTIFICATION/EXPLANATION - TIME SENSITIVE Meeting Jul 14, 2026 - School Board Meeting Category I. When necessary, the Board will go into Emergency Session to take action on any items which require immediate attention and have not been listed on the Agenda. Type Action Item Summary: File Attachments Kindergarten Staggered Start 2026-27.pdf (287 KB) J. Discussion - Unfinished Business K. Discussion - New Business Subject 1. 2026-2029 Strategic Plan - Jonathan Hinke Meeting Jul 14, 2026 - School Board Meeting Category K. Discussion - New Business Type Action, Presentation Item Summary: File Attachments Final 2026-29 Strategic Plan Language for Board Approval.pdf (236 KB) Subject 2. Consensus to Advertise Update to Bylaws and Policies - 0147.1, 0169.1, 2410.01 Meeting Jul 14, 2026 - School Board Meeting Category K. Discussion - New Business Type Action, Consensus To Advertise Item Summary: Bylaw - 0147.1 - Travel & Expenses Bylaw - 0169.1 - Public Input at School Board Meetings Policy 2410.01 - Mental Health Services File Attachments Bylaw 0147.1.pdf (747 KB) Bylaw0169.1.pdf (810 KB) Policy 2410.01.pdf (1,206 KB) Subject 3. School Board Meeting Agendas Meeting Jul 14, 2026 - School Board Meeting Category K. Discussion - New Business Type Discussion Item Summary: File Attachments L. Reports Subject 1. OSS Quarterly Report - Travis Weaver Meeting Jul 14, 2026 - School Board Meeting Category L. Reports Type Information Item Summary: File Attachments Subject 2. Reports by Board Members, Board Attorney and Superintendent Meeting Jul 14, 2026 - School Board Meeting Category L. Reports Type Information Item Summary: File Attachments M. Adjournment Subject 1. Adjournment of Meeting Meeting Jul 14, 2026 - School Board Meeting Category M. Adjournment Type Procedural Item Summary: File Attachments