Regular Board Meeting

1 Tuesday, March 26, 2024 Regular Board Meeting DeSoto County School Board Chambers 530 LaSolona Avenue Arcadia, FL 34266 TIME: 5:30 PM 1. Executive Session: Contract Negotiation - CLOSED 2. New High School Workshop @ 3:30 PM - 4:45 PM 3. Executive Session: Expulsions - CLOSED 4. Call to Order: 5:30 PM Subject 4.01 Pledge of Allegiance Meeting Mar 26, 2024 - Regular Board Meeting Category 4. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Subject 4.02 Prayer Meeting Mar 26, 2024 - Regular Board Meeting Category 4. Call to Order: 5:30 PM Type Procedural File Attachments Subject 4.03 Roll Call Meeting Mar 26, 2024 - Regular Board Meeting Category 4. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 5. Approval of Minutes Subject 5.01 February 27, 2024 Minutes, Regular Board Meeting Meeting Mar 26, 2024 - Regular Board Meeting Category 5. Approval of Minutes Type Action File Attachments 02.27.24 Regular Meeting.pdf (142 KB) Motion & Voting (not specified) Motion by Asena L Mott, second by Jami Schueneman. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer 6. Attorney Reports Subject 6.01 Ryan Hudak, Attorney Meeting Mar 26, 2024 - Regular Board Meeting Category 6. Attorney Reports Type Report File Attachments 7. Superintendent Report Subject 7.01 Dr. Bobby Bennett, Superintendent Meeting Mar 26, 2024 - Regular Board Meeting Category 7. Superintendent Report Type Information File Attachments 8. Public Presentations Subject 8.01 Public Presentations Meeting Mar 26, 2024 - Regular Board Meeting Category 8. Public Presentations Type Discussion, Information, Report File Attachments 9. Financial Reports Subject 9.01 Approval of Financial Reports Meeting Mar 26, 2024 - Regular Board Meeting Category 9. Financial Reports Type Action Recommended Action Approval of all items listed under Financial Reports as presented, unless otherwise noted. File Attachments Motion & Voting Approval of all items listed under Financial Reports as presented, unless otherwise noted. Motion by Jami Schueneman, second by Kelly Mercer. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 9.02 Check Register Meeting Mar 26, 2024 - Regular Board Meeting Category 9. Financial Reports Type Routine Monthly Report FROM : Marcus Allen FOR : Finance Date(s) of Service:02/19/24 - 03/01/24 Submission Summary : Check Registers# 140300322 - 140300405 ACH Registers# 232400425 - 232400455 Wire Transfers# 202300204 - 202300221 File Attachments 9.02 Check Register 031224.pdf (39 KB) Subject 9.03 Check Register Meeting Mar 26, 2024 - Regular Board Meeting Category 9. Financial Reports Type Routine Monthly Report FROM : Marcus Allen FOR : Finance Date(s) of Service: 03/04/24 - 03/15/24 Submission Summary : Check Registers# 140300406 - 140300508 ACH Registers# 232400456 - 232400498 Wire Transfers# 202300222 - 202300237 File Attachments 9.03 Check Register 032624.pdf (40 KB) 10. Routine Business Subject 10.01 Approval of Routine Business Items Meeting Mar 26, 2024 - Regular Board Meeting Category 10. Routine Business Type Action Recommended Action Approve all items listed under Routine Business as presented, unless otherwise noted. File Attachments Motion & Voting Approve all items listed under Routine Business as presented, unless otherwise noted. Motion by Kelly Mercer, second by Asena L Mott. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 10.02 PAF Instructional/Athletic Meeting Mar 26, 2024 - Regular Board Meeting Category 10. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 SY Submission Summary (include complete point(s) of interest): File Attachments 10.02 PAF Instructional-Athletic (11).pdf (75 KB) Subject 10.03 PAF Non Instructional Meeting Mar 26, 2024 - Regular Board Meeting Category 10. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): File Attachments 10.03 PAF Non Instructional (5).pdf (81 KB) Subject 10.04 PAF Federal Grants Instructional/Non Instructional Meeting Mar 26, 2024 - Regular Board Meeting Category 10. Routine Business Type FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): File Attachments 10.04 PAF Federal Grants Instructional and Non Instructional.pdf (77 KB) Subject 10.05 Temporary Duty Meeting Mar 26, 2024 - Regular Board Meeting Category 10. Routine Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): File Attachments 10.05 Temp Duty (3).pdf (812 KB) 11. New Business Subject 11.01 Approval of New Business Items Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type Action FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Motion & Voting all new business with the exception of 11.07 pulled items (7217, 5772, 9800) Motion by Jami Schueneman, second by Kelly Mercer. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer Subject 11.02 Florida FFA State Convention for DMS Students Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Dr. David Boland FOR (Division/School): Desoto Middle School Date(s) of Service: June 10th, 2024 - June 14th, 2024 Submission Summary (include complete point(s) of interest): Requesting permission for the Desoto Middle School FFA Chapter to attend the 96th Annual Florida FFA Convention and Expo in Orlando on June 10th through June 14th, 2024. During this week our Vegetable Evaluation Team will be recognized during the Middle School Parade of Champions for their Overall Top Five finish at the 2023 Vegetable Evaluation State Contest. The convention will provide FFA members numerous opportunities to attend leadership workshops, discover potential career choices in agriculture during the career Expo, and the values of the FFA mission. File Attachments 11.02 FFA State 96th Annual Convention.pdf (1,075 KB) Subject 11.03 S4G Boys Basketball League Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Joshua E.P. White FOR (Division/School): DHS Date(s) of Service: March 27th - May 25th (Saturdays from 8am until 3pm) Submission Summary (include complete point(s) of interest): Fundraiser for Boys Basketball - a League for youth 5-15 yrs old File Attachments 11.03 S4G Basketball for Board Approval.pdf (2,413 KB) Subject 11.04 DeSoto Mens Basketball League Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Joshua E.P. White FOR (Division/School): DeSoto High School Date(s) of Service: June - July Submission Summary (include complete point(s) of interest): Men's League Basketball / Summer Shootout..... Fundraise for Boys Basketball Team File Attachments 11.04 Mens Basketball.pdf (449 KB) 11.04 Mens League Insurance Basketball.pdf (1,281 KB) Subject 11.05 DCHS FFA State Convention/Orlando Overnight Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Joshua E.P. White FOR (Division/School): DeSoto County High School Date(s) of Service: Depart: 6/11/2024 Return: 6/14/2024 Submission Summary (include complete point(s) of interest): Members will be attending sessions that include motivational speakers, presentations of awards, leadership events, workshops, a career show and service opportunities File Attachments 11.05 FFA STATE CONVENTON BOARD DOC.pdf (1,841 KB) Subject 11.06 Settlement Executive Summary Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type Action (Consent) FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): Please see the attached Executive Summary for consideration of a settlement. File Attachments 11.06 Executive Summary 3-26-24.pdf (421 KB) Subject 11.07 Permission to Adopt Florida Update 2023.2024 Board Policy Updates Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Dr. Bobby Bennett, Superintendent FOR (Division/School): District Office Date(s) of Service: 2023.2024 Submission Summary (include complete point(s) of interest): File Attachments 11.07 Publisher's Affidavit and Proof (1).pdf (2,581 KB) 11.07 Permission to Adopt 2023.2024 Board Policy Updates.pdf (138 KB) Subject 11.08 2023-2024 Employee Handbook Updates Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type Action (Consent) Fiscal Impact No Budgeted No FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): The Employee Handbook was updated to address Florida Statutes 553.865(11)(a) and 1000.071. I have attached a document with changes tracked and a clean copy. File Attachments 11.08 2023-24 Employee Handbook Updated 3-26-24.pdf (747 KB) Subject 11.09 2023-2024 Code of Student Conduct Updates Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type Action (Consent) Fiscal Impact No Budgeted No FROM (Director/Principal): Dr. Amy Bennett FOR (Division/School): Student Services Date(s) of Service: 2023-2024 School Year Submission Summary (include complete point(s) of interest): The Code of Student Conduct was updated to address Florida Statutes 553.865(9)(a). Please find attached a document with changes tracked and a clean copy. File Attachments 11.09 SY23 24 DeSoto Code of Student Conduct (p 21 add restroom and changing facilities) - Updated 3.26.24.pdf (980 KB) Subject 11.10 2024-2025 Employee and Payroll Calendars Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 11.10 Copy of 2024-2025 Employee_Payroll Calendars.r (1).pdf (354 KB) Subject 11.11 2023.2024 DCEA Retention Incentive MOU Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Dr. Jake Reynolds, Assistant Superintendent FOR (Division/School): District Office Date(s) of Service: 2023.2024 SY Submission Summary (include complete point(s) of interest): File Attachments 11.11 2023.2024 DCEA Retention Incentive MOU (1).pdf (611 KB) Subject 11.12 Liberty University Affiliation Agreement Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type Action (Consent) Fiscal Impact No Budgeted No FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): Liberty University Affiliation Agreement for Counselor Education and Family Studies File Attachments 11.12 DeSoto County School District AA Liberty University.pdf (2,175 KB) Subject 11.13 DeSoto Memorial Hospital "DMH" Affiliation Agreement Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type FROM: Kathy Severson, Director FOR: Family Service Center Date(s) of Service: March 4, 2024 to March 4, 2027 Submission Summary: Affiliation Agreement between Desoto Memorial Hospital and School District of Desoto County for the Practical Nursing Program - Nursing Assistant Program and Post Secondary Workforce Education and Desoto County High School. This is a three year agreement that will begin on March 4, 2024 and end on March 4, 2027. File Attachments 11.13 Signed DMH Affiliation Agreement.pdf (1,571 KB) Subject 11.14 DeSoto County Health Department Affiliation Agreement Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM: Kathy Severson, Director FOR: Family Service Center Date(s) of Service: February 23, 2024 to February 23, 2027 Submission Summary: Affiliation Agreement between State of Florida, Department of Health Desoto and School District of Desoto County for the Practical Nursing Program - Nursing Assistant Program and Post Secondary Workforce Education and Desoto County High School. This is a three year agreement that will begin on February 23, 2024 to February 23, 2027. File Attachments 11.14 Signed Health Department Affiliation Agreement.pdf (3,145 KB) Subject 11.15 1920-0028CC PAI Tremco Roofing Omnia Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Michelle Sikes FOR (Division/School): Finance Date(s) of Service: 11/1/23-10/31/26 Submission Summary (include complete point(s) of interest): To provide products and services for roofing repairs and maintenance as outllined in the OMNIA Contract R230404 with firm, fixed rates as agreed for the duration of the contract. File Attachments 11.15 1920-0028CC PAI TREMCO ROOFING OMNIA.pdf (17,261 KB) Subject 11.16 2223-0016 PB M & B Products 23-24 School Year Contract Increase Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Michelle Sikes FOR (Division/School): Finance Date(s) of Service: 2023-2024 sy Submission Summary (include complete point(s) of interest): Contract increase too meet supply demand. File Attachments 11.16 2223-0016 PB M & B Products PAI 23-24 School Year.pdf (737 KB) Subject 11.17 2223-0018 RFP PAI AMAZON Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Michelle Sikes FOR (Division/School): Finance Date(s) of Service: 9/9/2020-5/5/5025 Submission Summary (include complete point(s) of interest): Increasing contract value due to increased demand throughout the District. File Attachments 11.17 2223-0018 RFP PAI AMAZON.pdf (979 KB) Subject 11.18 2324-002 PAI Motion Connected Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 school year Submission Summary (include complete point(s) of interest): Contract increase due to increased participation in Wellness Incentives with Motion Connected. File Attachments 11.18 2324-002 PAI 23-24 Motion Connected Contract Increase.pdf (6,416 KB) Subject 11.19 Job Descriptions - Human Resources Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): Updating job code on the job description. No other changes were made. File Attachments 11.19 Executive Director of Business Services (1).pdf (209 KB) Subject 11.20 Stipend Request for Teachers Attending HEC Spring Fling Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type FROM (Director/Principal): KRISTIE JOENS, DIRECTOR OF INSTRUCTIONAL SERVICES FOR (Division/School): DIVISION OF INSTRUCTIONAL SERVICES Date(s) of Service: FEBRUARY 24, 2024 Submission Summary (include complete point(s) of interest): EACH PARTICIPANT WILL REEIVE $150.00 FOR ATTENDING THE HEC SPRING FLING CONFERENCE File Attachments 11.20 DOC022724-02272024131536.pdf (344 KB) Subject 11.21 Job Description - Maintenance Assistant Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document FROM (Director/Principal): Dr. Gina Stafford FOR (Division/School): Human Resources Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): File Attachments 11.21 Maintenance Assistant (1).pdf (213 KB) Subject 11.22 2024 Annual Certification of Facilities Data (FISH) Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type New Submission Document, Report FROM (Director/Principal): Jessica Price FOR (Division/School): Facilities Department Date(s) of Service: 2023-2024 Submission Summary (include complete point(s) of interest): ANNUAL CERTIFICATION OF FACILITIES DATA OF STATE REQUIREMENTS FOR EDUCATIONAL FACILITIES / FLORIDA INVENTORY OF SCHOOL HOUSES (FISH) / CERTIFICATION OF FACILITIES DATA SIGNATURE PAGE File Attachments 11.22 2023.2024 Annual Certification of Facilities Data (FISH).pdf (456 KB) Subject 11.23 E-Rate Contract - EM3 Networks, LLC Meeting Mar 26, 2024 - Regular Board Meeting Category 11. New Business Type FROM (Director/Principal): Marcus Allen, Director FOR (Division/School): Finance Date(s) of Service: July 1, 2024 - June 30, 2027 Submission Summary (include complete point(s) of interest): File Attachments 11.23 E-Rate Contract - EM3 Networks, LLC.pdf (14,817 KB) 12. Superintendent Subject 12.01 Dr. Bobby Bennett, Superintendent Meeting Mar 26, 2024 - Regular Board Meeting Category 12. Superintendent Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 13. Public Presentations Subject 13.01 Public Presentations Meeting Mar 26, 2024 - Regular Board Meeting Category 13. Public Presentations Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 14. Board Members Subject 14.01 Board Member Comments Meeting Mar 26, 2024 - Regular Board Meeting Category 14. Board Members Type Information File Attachments 15. Adjournment Subject 15.01 Adjourn the Meeting Meeting Mar 26, 2024 - Regular Board Meeting Category 15. Adjournment Type Action Recommended Action Motion to Adjourn the meeting File Attachments Motion & Voting Motion to Adjourn the meeting Motion by Jami Schueneman, second by Asena L Mott. Final Resolution: Motion Carries Yea: Jami Schueneman, Sharon Goodman, Karen Chancey, Asena L Mott, Kelly Mercer