Board Meeting

2 Monday, January 12, 2026 Board Meeting 210 NE Duval Avenue Madison, FL 6:00 p.m. This agenda is subject to change up to one week prior to meeting date. 1. Welcome Subject 1.1 Call to Order Meeting Jan 12, 2026 - Board Meeting Category 1. Welcome Type Information, Procedural File Attachments 2. Agenda Subject 2.1 Amendments to Agenda - Chair Meeting Jan 12, 2026 - Board Meeting Category 2. Agenda Type Action Board Chair Resignation (Item 2.3 - Election of Chair) Withdrawal of Resignation Board Attorney Procedures Allstate Closeout Documents (Item 5.11 - Allstate Close Out) PULL Staffing Plan Update to Jan. 20 Workshop meeting. File Attachments Resignation as Chair of the Madison County School Board .pdf (101 KB) Withdrawal of Resignation as Board Chair.pdf (101 KB) Procedures With Regard to Chair of the School Board.pdf (143 KB) Allstate close out document.pdf (1,429 KB) Subject 2.2 Adoption of Agenda Meeting Jan 12, 2026 - Board Meeting Category 2. Agenda Type Action File Attachments 3. Public Comment - Agenda Items Subject 3.1 Comments from the Public related to Agenda Items Meeting Jan 12, 2026 - Board Meeting Category 3. Public Comment - Agenda Items Type Information Any member of the public who wishes to address the Board on any agenda item, or any other topic, must sign up using the BLUE SPEAKING REQUEST CARD (including the completion of required speaker forms, if any) with the Superintendent or his/her designee at the beginning of the meeting. During "Public Comment - Agenda Items", the Chair shall recognize those persons signed up to speak on agenda items. When recognized by the Chair during "Public Comment - Agenda Items", a speaker may request to be allowed to make his or her comments at the time the Board considers a particular agenda item. The Chair may grant or deny such request at the Chair's sole discretion. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. The Board may act upon (including reconsideration) any agenda item at any time during the meeting. The agenda may be changed only for good cause as determined by the Chair and stated in the record. If, after "Public Comment - Agenda Items", the agenda is amended to add an item for consideration, the Chair shall allow public comment on the added agenda item prior to the Board taking action thereon. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. File Attachments 4. Consent Agenda Subject 4.1 Minutes Meeting Jan 12, 2026 - Board Meeting Category 4. Consent Agenda Type Action (Consent), Minutes Recommended Action Recommend approval of the minutes. 1. Minutes- December 15, 2025 2. Minutes- december 16, 2025- workshop File Attachments Minutes December 15, 2025.pdf (92 KB) Minutes December 16, 2025 - Workshop.pdf (65 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.2 Audit Reports Meeting Jan 12, 2026 - Board Meeting Category 4. Consent Agenda Type Action (Consent), Information Acceptance of the FEFP Full-Time Equivalent Student Enrollment and Student Transportation for Fiscal Year Ended June 30, 2024. File Attachments 2026-072.pdf (4,474 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.3 Grant Approval Meeting Jan 12, 2026 - Board Meeting Category 4. Consent Agenda Type Action IDEA Grant Approval Comprehensive Support Grant File Attachments 25-26 Approved IDEA K-12.pdf (764 KB) 400-2266D-6C003, 26A487, Madison, CSG_agc.pdf (3,298 KB) Subject 4.4 Staff Travel & Field Trip Request - Dr. Karen Pickles Meeting Jan 12, 2026 - Board Meeting Category 4. Consent Agenda Type Action Staff Travel Superintendent Travel (Title II) Third Quarter 2025-26: PAEC Rural Days (Quincy/Tallahassee), Jan. 14-15, 2026 SBOE and Rural Counties Day (Tallahassee), Jan. 20 - 22, 2026 FADSS CEO Leadership Development Program (CEOLDP) (St. Pete), Jan. 27 - 30, 2026 FADSS Training on Strategic Planning (Gainesville), Feb. 5, 2026 Other Staff Travel Florida Professional Association of Staffing Specialist- Melissa Cherry, Mary Lyras- Feb. 25-270 Jacksonville, FL. Florida Council of Administrators of Special Education Winter Institute- Tamika Huges-Leeks- Jan. 20-22- Altamonte Springs, Fl PAEC Winter Coordinating Council- Tamika Hughes-Leeks- Feb. 19. - Chipley, Fl. PAEC/CYBER Resiliency Workshop- January 28, 2026- Dr. Karen Pickles Board Member Travel (Title II): Board Member(s) to attend the PAEC Rural Counties Day (Tallahassee), Jan. 20 - 22, 2026 Student Fieldtrips MCHS FFA- Branford Beef Bash-livestock show- January 16-17, 2026- Starke, Florida MCHS FFA District Contest- January 22, 2026- Mayo, Florida MCHS FFA Live Oak Winter Classic-Livestock Show- January 23-25, 2026- Live Oak, Florida MCHS FFA North Florida Livestock show and Sale- February 16-19, 2026- Madison, Florida MCHS FFA VET Science Contest- April 4, 2026- Plant City, Florida, File Attachments Student Field Trip Request Form- MCHS FFA.pdf (682 KB) Subject 4.5 Fundraisers - Dr. Karen Pickles Meeting Jan 12, 2026 - Board Meeting Category 4. Consent Agenda Type Action (Consent), Information Softball- Banner Sponsors Season Tickets Reserve Seating Homerun Derby with a 50/50 donation raffle Future Cowgirls Camp Calendar (Pick a Day) Branded attire/merchandise FFA- MCHS Kiss the Cow MCHS Band Chocolate sales File Attachments Fundraisting Request Form- MCHS- Kiss the Cow.pdf (162 KB) Signed Fundraising Form for MCHS Softball.pdf (62 KB) SPTLABT3026010815090.pdf (170 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. 5. Items for Individual Consideration Subject 5.1 Personnel Changes - Walter Copeland Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type Action (Consent), Information Recommended Action Motion to Approve Personnel Changes Personel Form Volunteer List File Attachments Volunteers List for January 12, 2026.docx (15 KB) Personnel Form-January 12, 2026-updated (1).docx (51 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 5.2 Staffing Plan Updates DRAFT for 2026-27 - Dr. Pickles Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion Changes are marked-- PULL to Workshop for possible further cuts File Attachments Staff Allocation Plan Draft 2026-27 DRAFT.docx (61 KB) Subject 5.3 Supplement List (MCHS) UPDATE - Walter Copeland Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion 1. Updated Stipend List for MCHS Updates are highlighted in YELLOW Note the removal and the addition File Attachments Stipend List for L. Fletcher - Video.pdf (183 KB) Updated Supplement list for MCHS.pdf (224 KB) Subject 5.4 Amendments to Student Code of Conduct - Rod Williams Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion Ammendments to Student Code of Conduct- Rod Williams File Attachments Code of Conduct Ammendments.pdf (345 KB) Subject 5.5 Additional Pay Stipend Request - Dr. Karen Pickles Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type Action 1. Additional Pay Stipend Request- L. Fletcher 2. Additional Pay Stipend Request- V. Bush File Attachments Staff Stipend Request form- L. Fletcher-updated.pdf (183 KB) Staff Stipend Request form-V. Bush updated.docx (39 KB) Subject 5.6 ESE Procedures - Ms. Hughes Leeks Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type New ESE Forms: Mental-Behavior Health Referral Teenage Parent Program (TAP) Pregnant and Parenting Students File Attachments MCS Mental-Behavior Health Referral.pdf (208 KB) ADA-Teenage-Parent-Program-TAP-FINAL.pdf (832 KB) Part VI Pregnant and Parenting Students (1).pdf (53 KB) Subject 5.7 Student Progression Plan - Dr. Holmes Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type Action 1. FINAL Student Progression Plan File Attachments MCSB 2025-26 Student Progression FINAL 1.6.26.pdf (1,159 KB) Subject 5.8 MCHS Agriculture Building Quotes- Tim Ginn Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion 1. Quotes for Ag Barn and Greenhouse at MCHS. File Attachments Keen's Portable Buldings-Quote.pdf (812 KB) Subject 5.9 Conveyance of Properties - Dr. Pickles Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type Lee & Pinetta Greenville File Attachments 2025-12-19 Redlined Lee Contract.docx (39 KB) 2025-12-22 Pinetta Contract.docx (39 KB) 2025-12-22 Greenville Contract.docx (43 KB) Subject 5.10 Quarterly Inspection Report- Patrick White Meeting Jan 12, 2026 - Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion 1. MCHS Quarterly Sanitation Inspection. 2. MCCS Quarterly Sanitation Inspection. File Attachments MCHS Quarterly Sanitation Inspection 2025.pdf (1,785 KB) Quarterly Sanitation MCCS December 2025.docx (21,718 KB) 6. Other Items of Interest Subject 6.1 Superintendent Items Meeting Jan 12, 2026 - Board Meeting Category 6. Other Items of Interest Type Information File Attachments Subject 6.2 Attorney Items Meeting Jan 12, 2026 - Board Meeting Category 6. Other Items of Interest Type Action File Attachments Subject 6.3 Board Member Items Meeting Jan 12, 2026 - Board Meeting Category 6. Other Items of Interest Type Information File Attachments 7. Public Comments - Non-Agenda Items Subject 7.1 Comments from the Public related to Non-Agenda Items Meeting Jan 12, 2026 - Board Meeting Category 7. Public Comments - Non-Agenda Items Type Information Any member of the public who wishes to address the Board on a non-agenda item public comments , must sign up using the YELLOW SPEAKING REQUEST CARD found on the podium at the entrance to the boardroom, prior to the beginning of public comment on agenda items. Speakers will be called to come forward by the Chairman. Prior to making your remarks, please state your name and address for the record. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. I would also like want to remind everyone that this is a professional meeting of the board. The board is having a meeting to discuss the business of the school board. We ask that you address all comments to the school board. Please be respectful of the person speaking. We want to be fair and efficient, so please make sure you are ready to speak. To assist in accurate minutes, please make sure you clearly state your name and the agenda item you are speaking on. Also, please state if you are for or against the agenda item you are speaking on. Again, we are so glad you are here. File Attachments 8. Adjourn 9. Expulsion Heraring Subject 9.1 2025-2026-03 Meeting Jan 12, 2026 - Board Meeting Category 9. Expulsion Heraring Type Action, Discussion File Attachments