Regular Meeting

4 Monday, March 10, 2025 Regular Meeting Round Lake Area School District - CUSD #116 Board of Education Round Lake High School Library 7:00 PM 800 High School Drive Round Lake, IL 60073 Phone: 847-270-9300 1. MEETING OPENING Subject A. Call Meeting to Order Meeting Mar 10, 2025 - Regular Meeting Category 1. MEETING OPENING Type Procedural The meeting was called to order at _______ p.m. File Attachments Subject B. Roll Call of Members Meeting Mar 10, 2025 - Regular Meeting Category 1. MEETING OPENING Type Procedural File Attachments Subject C. Pledge of Allegiance Meeting Mar 10, 2025 - Regular Meeting Category 1. MEETING OPENING Type Procedural File Attachments 2. APPROVAL OF MEETING AGENDA Subject A. Approval of Meeting Agenda Meeting Mar 10, 2025 - Regular Meeting Category 2. APPROVAL OF MEETING AGENDA Type Action, Procedural Recommended Action Motion to approve the agenda. File Attachments Motion & Voting Motion to approve the agenda. Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 3. SPECIAL RECOGNITION AND PRESENTATIONS Subject A. Trainee of the Month/Employee Meeting Mar 10, 2025 - Regular Meeting Category 3. SPECIAL RECOGNITION AND PRESENTATIONS Type Recognition February TC employee of the month is Angel Lopez HS trainee of the month is Rogelio Gomez File Attachments 4. COMMUNICATIONS TO THE BOARD Subject A. SEDOL Governing Board Recap Meeting Mar 10, 2025 - Regular Meeting Category 4. COMMUNICATIONS TO THE BOARD Type Information File Attachments Subject B. Review FOIA Report Meeting Mar 10, 2025 - Regular Meeting Category 4. COMMUNICATIONS TO THE BOARD Type Information File Attachments 03.10.2025 FOIA Report.pdf (102 KB) Subject C. Review Contracts Less than $1,000 Report Meeting Mar 10, 2025 - Regular Meeting Category 4. COMMUNICATIONS TO THE BOARD Type Information Background - The Administration proposed and the Board of Education agreed on December 2, 2019, that contracts executed for an amount less than $1,000.00 could be communicated via a monthly report during a Board of Education meeting. Contracts Less than $1,000.00 School/Department Entity Purpose Date of Event Cost Indian Hill Elementary School Chezaday Magic Productions Assembly April 16th, 2025 $595 Recommendation - There is no recommendation at this time. The information in this document is for communication and informational purposes only. File Attachments 5. OPPORTUNITY FOR PUBLIC COMMENT Subject A. Opportunities for Public Comment Meeting Mar 10, 2025 - Regular Meeting Category 5. OPPORTUNITY FOR PUBLIC COMMENT Type Information Members of the public may participate in Public Comment during Regular Board meetings by attending in person or by submitting an electronic public comment form. Please note that speakers are limited to three minutes. Electronic public comments will be accepted up until 12:00pm on the day of the scheduled regular meeting. The public commentor will be contacted to confirm identity. Once confirmed, the electronic public comment will be provided to all Board members in written form. A link to the electronic public comment form can be found below. Electronic Public Comment Form: Electronic Public Comment Formulario de Comentarios Públicos Electrónicos: Formulario de Comentarios Públicos Electrónicos File Attachments 6. SUPERINTENDENT'S REPORT Subject A. Comments from Dr. Donn Mendoza Meeting Mar 10, 2025 - Regular Meeting Category 6. SUPERINTENDENT'S REPORT Type Information File Attachments 03.10.25 Supt Report.pdf (110 KB) 7. COMMITTEE REPORTS Subject A. Community Engagement Committee Update Meeting Mar 10, 2025 - Regular Meeting Category 7. COMMITTEE REPORTS Type Information File Attachments 8. APPROVAL OF OPEN MEETING MINUTES Subject A. Approval of Minutes of the February 24, 2025 Regular Board Meeting Meeting Mar 10, 2025 - Regular Meeting Category 8. APPROVAL OF OPEN MEETING MINUTES Type Action, Minutes Recommended Action Motion to approve the Minutes of the February 24, 2025 Regular Board Meeting. Minutes View Minutes for Feb 24, 2025 - Regular Meeting File Attachments Motion & Voting Motion to approve the Minutes of the February 24, 2025 Regular Board Meeting. Motion by Jennifer Klingler, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject B. Approval of Minutes of the February 25, 2025 Special Meeting - Hearing Meeting Mar 10, 2025 - Regular Meeting Category 8. APPROVAL OF OPEN MEETING MINUTES Type Action, Minutes Recommended Action Motion to approve the minutes of the February 25, 2025 Special Meeting - Hearing. Minutes View Minutes for Feb 25, 2025 - Board of Education Special Meeting - Hearing File Attachments Motion & Voting Motion to approve the minutes of the February 25, 2025 Special Meeting - Hearing. Motion by Jennifer Klingler, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Jennifer Klingler, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Abstain: Peg Larson 9. CONSENT AGENDA Subject A. Approval of Consent Agenda Items Meeting Mar 10, 2025 - Regular Meeting Category 9. CONSENT AGENDA Type Action (Consent) Recommended Action Motion to approve the Consent Agenda Items: ACCOUNTS PAYABLE REPORT $1,395,444.34; MARCH 10, 2025 EMPLOYMENT REPORT. File Attachments Motion & Voting Motion to approve the Consent Agenda Items: ACCOUNTS PAYABLE REPORT $1,395,444.34; MARCH 10, 2025 EMPLOYMENT REPORT. Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject B. Approval of Accounts Payable Check Summary Meeting Mar 10, 2025 - Regular Meeting Category 9. CONSENT AGENDA Type Action (Consent) Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Dollar Amount $1,395,444.34 Budgeted Yes Budget Source FY25 Budget Recommended Action That the Board of Education approves the Accounts Payable Check Summary as part of the consent agenda. Attached for review and approval is the Accounts Payable Board Check Summary. File Attachments 3.10.25 Accounts Payable Board Check Summary.pdf (176 KB) Motion & Voting Motion to approve the Consent Agenda Items: ACCOUNTS PAYABLE REPORT $1,395,444.34; MARCH 10, 2025 EMPLOYMENT REPORT. Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject C. Employment Report - March 10, 2025 Meeting Mar 10, 2025 - Regular Meeting Category 9. CONSENT AGENDA Type Action (Consent) Recommended Action Recommend approval of Employment Report as part of Consent Agenda. File Attachments 03.10.2025 Employment Report.pdf (135 KB) Motion & Voting Motion to approve the Consent Agenda Items: ACCOUNTS PAYABLE REPORT $1,395,444.34; MARCH 10, 2025 EMPLOYMENT REPORT. Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 10. OLD BUSINESS Subject A. Recommendation to Approve Wellness Stipends beginning the 2025-2026 School Year (Schuth) Meeting Mar 10, 2025 - Regular Meeting Category 10. OLD BUSINESS Type Action Budget Source Stipend Allocation Fund Recommended Action Approve Wellness Stipends beginning the 2025-2026 School Year Abstract The district is seeking approval of 1 Captain and 10 Coaches (1 per building) stipend positions beginning with the 2025-2026 school year. Background As part of the Strategic Plan, we have formed a Wellness Committee where we have sought to revitalize the need to prioritize staff wellness as a means of retention. Request Administration respectfully requests the ability to apportion funds from the stipend allocations, with money already apportioned to the HR department and to post 11 total stipend positions. Rationale To support staff wellness as a means of supporting overall health in each of the 8 dimensions of wellness and proactively ensure a better overall retention rate. Considerations We were able to post these positions as anticipated prior to board approval on March 10, 2025. Allowing us to post these stipend positions ensures we can have them filled prior to the end of the academic year. Connection to Strategic Plan Theme C: Social Emotional Development | Strategy C: Establish wellness programs that promote physical activity, health eating habits and work-life balance for staff members. Potential Cost Breakdown & Funding Source Captain $3,804.20 $3,804.20 10 Coaches (1 per building) $1,902.10 per coach $19,021.00 TOTAL $22,825.20 Administration respectfully requests the ability to apportion funds from the stipend allocations, with money already apportioned to the HR department. Recommendation Administration is requesting the approval of 10 wellness coach stipends and 1 wellness captain stipend. File Attachments Motion & Voting Approve Wellness Stipends beginning the 2025-2026 School Year Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject B. Bid Award for Rooftop Unit Replacement at Raymond Ellis Elementary School (Lamping) Meeting Mar 10, 2025 - Regular Meeting Category 10. OLD BUSINESS Type Action Preferred Date Mar 10, 2025 Absolute Date Mar 10, 2025 Fiscal Impact Yes Dollar Amount $328,000.00 Budgeted Yes Budget Source Reserves Recommended Action Approval of the bid award to MG Mechanical Contracting, Inc. in the amount of $328,000 for the replacement of a rooftop unit at Raymond Ellis Elementary School Abstract - Board of Education Policy 4:60 requires the implementation of the bidding process for purchases/or contracts over $25,000.00 Background - Rooftop Unit No. 4 at Ellis Elementary School has failed and is need of complete replacement. CS2 Design Group, LLC, mechanical and electrical engineers was hired to draft all mechanical equipment replacement documents. This rooftop unit provides heat to approximately nine classrooms on the southern wing of he building. Existing ductwork, diffusers, registers, and grilles will remain. In addition the contractor will provide new DDC thermostats and controllers consistent with the District's Building Automation System. A new custom mechanical equipment (CME) multi-zone roof top unit will be installed and connected to existing zone ductwork. New diffusers will be also be added during this project. The contract provides for repairs to be made to any damaged ductwork. Currently this section of the building is being heated with a TRANE temporary unit with air blown through the existing ductwork. Request- The Administration requests that the Board of Education approve the bid award to MG Mechanical Contracting, Inc. in the amount of $328,000 for the purchase and installation of a custom mechanical equipment multi-zone roof top unit. Rationale - The current multi-zone unit was installed in 2001 and has exceeded its useful life expectancy. Considerations - Six contractors attended a mandatory pre-bid meeting on February 13, 2025 with six mechanical bids submitted and received by the District on February 25, 2025. CS2 engineers reviewed the project scope and submitted bid amounts with a project manager at MGM Mechanical Contracting, Inc. and he confirmed that the bid submission encompasses all necessary aspects of the project. Connection to Strategic Plan - Theme F: Securing the Future. Potential Cost Breakdown & Funding Source - The table below outlines the bid submission amounts for the six proposals received. MG Mechanical out of Woodstock, Illinois was the lowest responsive and responsible bidder. The cost of this project exceeds the Operations and Maintenance budget and will need to be funded through reserves. The Administration will increase the Year 1 Summer Project list by $328,000. Contractor Amount Amber Mechanical $446,900 C. Acitelli Heating & Cooling $424,000 F. E. Moran $342,800 Grubbs Mechanical $429,058 MG Mechanical $328,000 Stanton Mechanical $405,837 Recommendation - The Administration recommends that the Board of Education approve the bid award to MG Mechanical Contracting, Inc. in the amount of $328,000. File Attachments Ellis ES Recommendation Letter.pdf (204 KB) Motion & Voting Approval of the bid award to MG Mechanical Contracting, Inc. in the amount of $328,000 for the replacement of a rooftop unit at Raymond Ellis Elementary School Motion by Scott Jewitt, second by Peg Larson. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 11. NEW BUSINESS Subject A. Curriculum Adoptions SY26 (Steffen, Kron, Wishau, Knapp) Meeting Mar 10, 2025 - Regular Meeting Category 11. NEW BUSINESS Type Discussion Abstract The administration is recommending a partnership with various curriculum resource vendors to support instruction in 6th grade Spanish Language Arts, 6th through 8th grade Social Studies, kindergarten through 8th grade Math, and 9th through 11th grade Math. The total cost for the agreements is $789,904.77. Additional memos are included to provide specific details for the agreements with each vendor. The additional memos provide more specific details such as the licenses, consumables, teachers’ guides, professional development including the detailed costs and the terms of the agreements. Background Based on current curriculum and programming needs, curriculum adoption committees were identified this year to support Spanish language arts in 6th grade to support the rollup of the dual language program, Social Studies and Math in the middle school, and Math at the high school. Request Administration respectfully requests the Board of Education supports the partnerships with the Math, Social Studies, and Spanish Language arts vendors outlined in this memo. Rationale To support continuous improvement and provide teachers and students with resources to support quality instruction, curriculum adoption committees were formed to review available curricular resources. After careful consideration, the committees recommended the vendors identified in the cost breakdown outlined below. Considerations Memos for each vendor agreement are also attached for additional detail. It is important to note that the partnership with iReady Math is an expansion from kindergarten to 5th grade to now also include middle school Math. Connection to Strategic Plan Theme A: Teaching & Learning Theme B: Meeting the Unique Needs of Learners Cost Breakdown & Funding Source Content Area Grade Vendor Pmt Term Total SY26 SY27 SY28 SY29 SY30 Math K-8 Curriculum Associates-iReady 4 year annual $807,140 $201,785 $201,785 $201,785 $201,785 Contract ended Math 9-11 Savvas Learning Company 5 year up front $399,250 $79,850 $79,850 $79,850 $79,850 $79,850 Social Studies 6-8 Teachers Curriculum Institute (TCI) 5 year up front $152,655 $30,531 $30,531 $30,531 $30,531 $30,531 Spanish Language Arts 6 Vista Higher Learning 5 year up front $36,215 $7,243 $7,243 $7,243 $7,243 $7,243 Budget Impact by Fiscal Year $1,395,260 $319,409 $319,409 $319,409 $319,409 $117,624 Projected Cash Distribution Schedule $1,395,260 $789,905 $201,785 $201,785 $201,785 $0.00 *Each year grant dollars will be used to cover curriculum costs as much as is possible based on the amount of the grant allocations. Based on historical grant allocations the iReady math, TCI social studies, and/or the Vista Spanish Language Arts may be covered within grant funds. Since grant funds have not yet been allocated, a budget assumption of $800,000 has been included for the SY26 budget. Recommendation Administration respectfully requests the Board of Education review and support entering into a partnership with vendors outlined in this memo. The total cost is $789,904.77 with a funding source from District funds. File Attachments K-8 iReady Classroom Mathematics BOE Memo.pdf (175 KB) 6-8 Vista Higher Learning Galeria Spanish Language Arts BOE Memo .pdf (191 KB) 6-8 Teachers Curriculum Institute Social Studies BOE Memo .pdf (186 KB) 9-11 Savvas Math BOE Memo.pdf (177 KB) Subject B. Traversa Transportation Software Purchase (Garcia/Lamping) Meeting Mar 10, 2025 - Regular Meeting Category 11. NEW BUSINESS Type Action Preferred Date Mar 10, 2025 Absolute Date Mar 10, 2025 Fiscal Impact Yes Dollar Amount $181,429.00 Budgeted Yes Budget Source Transportation Fund 40 Recommended Action Approval of the agreement with Tyler Technologies, Inc. for $181,429 the purchase of Traversa Transportation Software, installation, and professional development. Abstract The Administration is presenting a request for approval to upgrade the current transportation software from Versatrans to Student Transportation (Traversa) at a cost of $181,429.00 followed by an annual renewal of $41,791.00. Background The Transportation Department currently uses Versatrans for our day-to-day routing, vehicle fleet maintenance recording and scheduling of activity trip and sporting trips. Although this software is functional, the company has developed a more robust product called Student Transportation (Traversa). Student Transportation (Traversa) highlights six main features: Mobile and Touchscreen Friendly : This product is cloud-based which allows identified staff members permission-based access through smart phones, laptops, and tablets. Unlimited Users and On-Site Reporting : Unlike Versatrans, which was single user licensed based, Traversa provides the district unlimited users. In addition, instead of requesting reports through Tyler Technologies, the Administration can generate all reports internally. Multiple Map Layer Options : Along with receiving updated county-wide map, this product also provides satellite imagery, traffic patterns, and the ability to export to Google Earth. My Ride K-12 Parent Communication Portal : The My Ride K-12 mobile app for parents will provide transparency and improve student safety. For parents that sign up for the app, they will be provided real time data such as student ID scans on or off the bus, student eta notifications to parents on bus arriving to scheduled stop, and the ability to quickly notify parents of students loaded on the bus at any point on the route. For the Transportation Department, the parent app will severe as an effective communication tool for bus breakdowns, accidents, or emergencies. District-Wide Communication of Transportation Information : This tool allows for building secretaries and administrators to receive up to the minute information related to their students or bus routes (i.e. estimated time of arrival). Tyler Drive Onboard Navigation : Buses will be equipped with tablets that will be used for pre and post daily inspections, navigations of routes, seating charts, and displaying student ridership at stops. Also provided will be student specific transportation needs (i.e. harness, seat belts). Request The Department of Transportation is requesting the Board of Education approve the purchase of upgraded transportation software, from Versatrans to Student Transportation (Traversa), both Tyler Technologies products. The pricing included for this upgrade includes, all implementation and training of the software, the installation of the hardware for the tablets in each bus, updated county maps, and end user driver training with the tablets. The solutions requested are in an all-in-one suite including routing and planning, mapping, parent communication, field trips, daily dispatch rollout sheet, fleet maintenance recording, and tablet solution. Rationale The last major upgrade to our transportation software solutions was in 2013 which was for a map upgrade to Versatrans. We will receive the most up to date map. This upgrade will allow us to start sharing transportation information district-wide with read only access viewing. Incorporating a Parent App will allow us to directly contact parents on transportation specific needs/updates ultimately reducing phone calls to our district schools and transportation department. We will also be able to keep track of vehicles and drivers with the live GPS functionality. Considerations A committee consisting of the Deputy Superintendent, Director of Safety & Security, Chief Technology Officer, Assistant Superintendent of Operations, Director of Transportation, IT Data Analysts, and IT Network Specialist reviewed three products from three different vendors before selecting Traversa. Because Traversa is a Tyler Technologies software platform the integration is close to what is currently being used so transfer to Student Transportation (Traversa) will be more seamless. District has been in partnership with Tyler Technologies since 2004. This solution has been used throughout the country for the past 10+ years. Connection to Strategic Plan Theme F: Securing the Future Potential Cost Breakdown & Funding Source The total cost to upgrade to Student Transportation (Traversa) is $181,429.00. Beginning July 1, 2026, the District will be invoiced $41,791.00 annually for the cost of the software, tablet GPS and parent app. The table below outlines the financial commitment to the District. All costs associated with this purchase can be funded through the Transportation Fund (Fund 40). Our current recurring payment for Versatrans software is $15,272.00. Recommendation The Administration is respectfully requesting that the Board of Education approve the purchase of Traversa Transportation software from Tyler Technologies. File Attachments Round Lake Area School District CUSD 116 IL TST SaaS Agreement 030425.pdf (1,038 KB) Motion & Voting Approval of the agreement with Tyler Technologies, Inc. for $181,429 the purchase of Traversa Transportation Software, installation, and professional development. Motion by Jennifer Klingler, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject C. 2025 Sports Complex Agreement for Allied Soccer (Cacciatore/Steffen) Meeting Mar 10, 2025 - Regular Meeting Category 11. NEW BUSINESS Type Action Preferred Date Mar 10, 2025 Fiscal Impact Yes Dollar Amount $2,468.75 Budgeted Yes Budget Source Special Ed Budget Recommended Action Approval of 2025 Sports Complex Agreement for Allied Soccer Abstract Review and support the Round Lake Sports Complex Agreement for the 2025 Allied Soccer Season. Background The Allied Soccer program is a branch of the RLHS Panther Pals and Allied Sports programs. The program started six years ago with the Allied Soccer team playing a few matches and has grown to now include Allied Bowling, Buddy Ballers (basketball), and Allied Soccer. Due to the timing of the season, we have used the Round Lake Park District Sports Complex for practices and matches so that there are no conflicts with the RLHS Stadium usage for Spring sports and so that there are no issues with the ever changing Spring weather. Request The administration is respectfully requesting the Board of Education review and support the approval of the agreement with the Round Lake Sports Complex for the purpose of holding the Allied Soccer practices and games. Rationale During the Spring season, any outdoor activity needs to be flexible because of the weather. There are times when practices and/or games need to be cancelled and/or rescheduled because of snow, rain, or low temperatures. Because there are so many moving pieces with the Allied program, we began renting the Round Lake Park District Sports Complex's indoor soccer field for practices and games. This allows us the opportunity to schedule these and not have to cancel due to the weather. The schedule is set, and all of the stakeholders (i.e. families, athletes, transportation, etc.) can plan ahead of time for these events to take place. Considerations The agreement has been reviewed and is similar to agreements from the past. One additional day has been added to the 2025-26 agreement. This accounts for the increase in price from $2117.85 (2024-25) to $2468.75 (2025-26). Potential Cost Breakdown & Funding Source The cost for renting the indoor field at the Sports Complex for the Allied Season is $2468.75 and will come out of the Special Ed budget. Recommendation The recommendation is that the Board of Education review and supports the agreement between the Round Lake Park District and Round Lake High School for rental of the indoor soccer field at the Sports Complex for the Allied Soccer season. File Attachments Permit-Invoice R7443.pdf (151 KB) Motion & Voting Approval of 2025 Sports Complex Agreement for Allied Soccer Motion by Scott Jewitt, second by Kevin Devera. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject D. Comcast Agreement for Internet Services at Old National Bank through the E-Rate program (Kozic) Meeting Mar 10, 2025 - Regular Meeting Category 11. NEW BUSINESS Type Action Preferred Date Mar 10, 2025 Absolute Date Mar 10, 2025 Fiscal Impact Yes Dollar Amount $937.20 Budgeted Yes Budget Source Technology Department Recommended Action Approval of Comcast Agreement for internet services through the E-Rate program. Abstract The School District is currently on a 1-year agreement with Comcast for a 1GB Wide Area Network circuit at the Old National Bank location under the E-Rate program expiring on June 30, 2025. The Technology and Innovation department has evaluated the district's Internet and determined the need to renew our 12-month agreement for Internet Services at our Old National Bank location. We requested proposals through the E-Rate program and, based on the highest evaluation, the attached Comcast proposal was selected. Through the E-Rate program, our District is eligible for a 90% reimbursement on internet services. The District’s remaining portion will be funded from the Technology and Innovation department budget. Background Currently our district has a 1GB Wide Area Network circuit at Old National Bank. This connection has been stable and provided the staff working from this location with reliable and high speed internet. For these reasons we are looking to renew this circuit for another 12-month term. Request Administration is respectfully requesting the Board of Education approve the attached internet service agreement with Comcast through the E-Rate program. The proposal is attached and includes a one 12-month agreement for a 1GB Wide Area Network circuit at Old National Bank. Rationale Our current agreement will expire at the end of this current school year. We have requested new proposals through the E-Rate program. The E-Rate program allows for a 90% reimbursement on internet services. Connection to Strategic Plan Theme F: Securing the Future Potential Cost Breakdown & Funding Source The recurring monthly cost for this new agreement is $781.00. The district would pay 10% of these costs which would result in the following recurring monthly cost $78.10. The District’s portion will be funded from the Technology and Innovation Department budget. The current monthly cost for internet services at Old National Bank is $795.00; therefore, this new agreement represents a very slight cost savings. Recommendation Administration recommends that the Board of Education authorize the Superintendent to enter into the attached internet service agreement with Comcast through the federal E-Rate program. Administration also requests that the Board authorize the Superintendent, or his designee to execute any and all documents related to this agreement. File Attachments COMCAST ONB 1GB WAN 2025.pdf (488 KB) Motion & Voting Approval of Comcast Agreement for internet services through the E-Rate program. Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject E. FY26 Student Fees (Ambs-Soule) Meeting Mar 10, 2025 - Regular Meeting Category 11. NEW BUSINESS Type Action Preferred Date Mar 10, 2025 Absolute Date Mar 10, 2025 Fiscal Impact No Budgeted Yes Budget Source FY26 Revenue Budget Recommended Action Approval of 2025-2026 student fee schedule, as presented. Abstract In accordance with Board Policy 4:140, the Administration is presenting its annual student fee schedule recommendation to the Board of Education. Background Per policy, the District may charge students fees for textbooks, consumable materials, extracurricular activities, and other school-related expenses. Students may also be assessed fees for lost or damaged schoolbooks or other district-owned materials. Fees for textbooks, instructional materials, and driver education may be waived for students who meet the eligibility criteria as outlined in this policy. The waiver ensures that no student is denied educational services or academic credit due to a parent’s/guardian’s inability to pay. The Administration will recommend to the Board any additional fee waivers for eligible students; however, students receiving a fee waiver remain responsible for costs associated with lost or damaged books, locks, materials, supplies, and equipment. For the 2021-2022 school year, the Elementary and Secondary School Emergency Relief Fund II (ESSER II), provided under the CARES Act, covered K-12 student base registration fees. Regular student base registration fee collection resumed in the 2022-2023 school year. A review of registration and user fees has determined that Round Lake Area School District #116’s fees remain lower than those of surrounding districts. For your information a Student Fee Collection Report for 2023-2024 and 2024-2025 has been included in the attachments. Request The Administration requests that all fees remain unchanged for the 2025-2026 school year. Rationale The Administration remains mindful of the economic challenges faced by families within Round Lake School District #116. Considerations The Administration intends to maintain all fees (with the exception of the student ID) at their current levels for the 2025-2026 school year. Student ID replacements are being proposed at $3, the new cost of the ID with the need to change formats for transportation app. Student ID replacements are being proposed at $3, the new cost of the ID with the need to change formats for transportation app. Additionally, the District will continue to offer a $25.00 Early Bird registration discount to families that complete registration by June 15, 2025. Connection to Strategic Plan Theme F: Securing the Future Potential Cost Breakdown & Funding Source Student base registration and user fees serve as a revenue source within Fund 10 (Education Fund). Recommendation The Administration recommends that the Board of Education review and consider approval of the proposed 2025-2026 student fee schedule. File Attachments Student Fee Collection Report.pdf (66 KB) Student Fee Sheet REVISED.pdf (66 KB) Motion & Voting Approval of 2025-2026 student fee schedule, as presented. Motion by Peg Larson, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject F. FY25 Treasurer Appointment (Ambs-Soule) Meeting Mar 10, 2025 - Regular Meeting Category 11. NEW BUSINESS Type Action Preferred Date Mar 10, 2025 Absolute Date Mar 10, 2025 Fiscal Impact No Budgeted Yes Budget Source FY25 Budget Recommended Action Motion to approve T. Ambs-Soule, Chief Financial Officer/CSBO as the District Treasurer for the remainder of the 2024-2025 school year. Abstract - Board Policy 2:110 Qualifications, Term and Duties of Board Officers Per Policy 2:110, each year the Board of Education shall appoint a District Treasurer who is either a member of the Board who serves a one (1) year term or a Non-Board member who serves at the Board’s pleasure. The District Treasurer shall do the following: (1) Furnish a bond, which shall be approved by a majority of the full Board; (2) Maintain custody of school funds; (3) Maintain records of school funds and balances; (4) Prepare monthly reconciliation report for the Superintendent and Board; and (5) Receive, hold, and expend District funds only upon the order of the Board. A Treasurer who is a Board member may not be compensated. A Treasurer who is not a Board member may be compensated provided it is established before the appointment. There is no additional compensation provided for this designation/appointment. BOE Policy: https://www.boardpolicyonline.com/?b=round_lake_cusd_116&s=776477 Chapter 105, Article ILCS 5/8 of the Illinois School Code Each school board shall either elect one of its members to serve as treasurer without salary for a period of one year or appoint someone, not a member of the school board, as its treasurer, and, except as provided in this Section the board shall fix his compensation. An appointed treasurer shall serve at the pleasure of the board. An appointed treasurer shall be at least 21 years of age, of approved integrity, but not a member of the county board of school trustees. The records of the treasurer shall be open to public inspection. Two or more such districts may appoint the same treasurer. In case of a vacancy caused by the death, resignation or the removal from office of the school treasurer the school board shall appoint a treasurer. The school board may determine the temporary incapacity of its treasurer occasioned by illness, absence from the district or any other cause which prevents the prompt performance of his duties and appoint an acting treasurer to serve until the board determines such temporary incapacity no longer exists. https://www.ilga.gov/legislation/ilcs/fulltext.asp?DocName=010500050K8-1 Background - Each school district in Illinois appoints a Treasurer to perform the duties prescribed by State law to serve as the District's Chief Fiscal Officer. The District Treasurer is responsible for the receipt, safekeeping, and disbursement of all District funds, in addition to direct and manage all financial accounting programs and systems. The Treasurer is required to have a separate insurance bond issued to cover District funds of any kind for which the Treasurer has control during the year. Annually, the bond is purchased for the Treasurer in the amount of at least one-quarter of the Districts funds. Request - The Administration is requesting that the Board of Education appoint a District Treasurer in order for the District to be in compliance with fiduciary rules and regulations. Rationale - Annually, the Board of Education is asked to appoint the Chief School Business Official (CSBO) as the District's Treasurer. Considerations - For the remainder of the fiscal year (in adherence to Board Policy as well as State guidelines, laws, and requirements), Administration’s recommendation is to appoint T. Ambs-Soule, Chief Financial Officer/CSBO as the District’s Treasurer. Connection to Strategic Plan - Theme F: Securing the Future Potential Cost Breakdown & Funding Source - The surety bond is a Fund 10 expenditure that was previous paid with the appointment of Dr. Kibbons and will be transferred to T. Ambs-Soule for the remainder of the fiscal year at no additional cost to the District. Recommendation - The Administration recommends the Board of Education approve the appointment of T. Ambs-Soule, Chief Financial Officer/CSBO as the Round Lake Area Schools Community Unit School District #116 District Treasurer and approve the Administration to execute all documents to secure the required surety bond. Motion & Voting Motion to approve T. Ambs-Soule, Chief Financial Officer/CSBO as the District Treasurer for the remainder of the 2024-2025 school year. File Attachments FY25 Treasurer Appointment.pdf (123 KB) Motion & Voting Motion to approve T. Ambs-Soule, Chief Financial Officer/CSBO as the District Treasurer for the remainder of the 2024-2025 school year. Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject G. FY25 Surety Bond of District Treasurer (Ambs-Soule) Meeting Mar 10, 2025 - Regular Meeting Category 11. NEW BUSINESS Type Action Preferred Date Mar 10, 2025 Absolute Date Mar 10, 2025 Fiscal Impact No Budgeted Yes Budget Source FY25 Budget Recommended Action Motion to adopt the surety bond resolution, as presented, for T. Ambs-Soule, Chief Financial Officer/CSBO for the remainder of the 2024-2025 school year and execute the necessary surety bond documents. Abstract - Board Policy 2:110 Qualifications, Term and Duties of Board Officers Per Policy 2:110, each year the Board of Education shall appoint a District Treasurer who is either a member of the Board who serves a one (1) year term or a Non-Board member who serves at the Board’s pleasure and shall furnish a bond . BOE Policy: https://www.boardpolicyonline.com/?b=round_lake_cusd_116&s=776477 Chapter 105, Article ILCS 5/8 of the Illinois School Code Surety Bond Requirement: (105 ILCS 5/8-2) (from Ch. 122, par. 8-2): Sec. 8-2. Bond of treasurer. Before entering upon his duties, each school treasurer shall execute a bond with 2 or more persons having an interest in real estate who are not trustees, or a surety company authorized to do business in this State, as sureties, payable to the township trustees of schools in Class II county school units and to the school board of each district for which he or she is treasurer or its successors in office in Class I county school units and conditioned upon the faithful discharge of his or her duties, except that the bond required of the school treasurer of a school district which is located in a Class II county school unit but which no longer is subject to the jurisdiction and authority of a township treasurer or trustees of schools of a township because the district has withdrawn from the jurisdiction and authority of the township treasurer and trustees of schools of the township or because those offices have been abolished as provided in subsection (b) or (c) of Section 5-1 shall be payable to the school board of each district for which he or she is treasurer or its successor in office and conditioned upon the faithful discharge of his or her duties. https://ilga.gov/legislation/ilcs/documents/010500050K8-2.htm Background - Each school district in Illinois appoints a Treasurer to perform the duties prescribed by State law to serve as the District's Chief Fiscal Officer. As part of this service, the Treasurer is required to have a separate insurance bond issued to cover District funds of any kind for which the Treasurer has control during the year. Annually, the bond is purchased for the Treasurer in the amount of at least one-quarter of the District’s funds. Request - The Administration is requesting that the Board of Education purchase a surety bond for the term associated with the Treasurer’s appointment and adopt the Resolution Approving the Surety Bond, as presented, and execute the surety bond documents. Rationale - Annually, the Board of Education is asked to appoint the Chief School Business Official (CSBO) as the District's Treasurer and with that appointment the Treasurer is required to have a separate insurance bond issued. Considerations - For the remainder of the fiscal year (in adherence to Board Policy as well as State guidelines, laws, and requirements), Administration’s recommendation is to purchase the appropriate bonding required with the appointment of T. Ambs-Soule, Chief Financial Officer/CSBO as the District’s Treasurer. Connection to Strategic Plan - Theme F: Securing the Future Potential Cost Breakdown & Funding Source - The surety bond is a Fund 10 expenditure that was previous paid with the appointment of Dr. Kibbons and will be transferred to T. Ambs-Soule for the remainder of the fiscal year at no additional cost to the District. Recommendation - The Administration recommends the Board of Education approve the appointment of T. Ambs-Soule, Chief Financial Officer/CSBO as the Round Lake Area Schools Community Unit School District #116 District Treasurer and approve the Administration to execute all documents to secure the required surety bond. File Attachments FY25 Surety Bond of School Treasurer.pdf (99 KB) Motion & Voting Motion to adopt the surety bond resolution, as presented, for T. Ambs-Soule, Chief Financial Officer/CSBO for the remainder of the 2024-2025 school year and execute the necessary surety bond documents. Motion by Scott Jewitt, second by Kevin Devera. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera Subject H. FY26 Budget Officer/Preparer (Ambs-Soule) Meeting Mar 10, 2025 - Regular Meeting Category 11. NEW BUSINESS Type Action Preferred Date Mar 10, 2025 Absolute Date Mar 10, 2025 Fiscal Impact No Budgeted Yes Budget Source FY25 Budget Recommended Action Motion to approve T. Ambs-Soule, Chief Financial Officer/CSBO as the FY2026 Budget Officer for Round Lake Area Schools Community Unit School District #116. Abstract - Chapter 105, Article ILCS 5/8 of the Illinois School Code Such budget shall be prepared in tentative form by some person or persons designated by the board. https://www.ilga.gov/legislation/ilcs/fulltext.asp?DocName=010500050K17-1 Background - Pursuant to Chapter 105, Article 5/17-1 of the Illinois School Code, the Board of Education shall annually name an individual (or individuals) the responsibility of preparing the fiscal year’s budget. There is no additional compensation provided for this designation/appointment. The Budget Officer for the District is responsible for planning, developing, and managing the district's financial resources. Their work ensures that financial resources are used efficiently to support student learning and district operations. Their work requires a balance of financial expertise, regulatory knowledge, and collaboration with stakeholders to create a sustainable budget. Typically, the Board of Education designates the District’s Superintendent or Treasurer as the Budget Officer for the coming year. Request - The Administration is requesting that the Board of Education appoint T. Ambs-Soule as the Budget Officer for the FY2026 fiscal year and adopt the Resolution Designate a Budget Officer, as presented. Rationale - Annually, the Board of Education is asked to appoint a person to prepare the District’s to create a sustainable budget in accordance with financial expertise, regulatory knowledge, and in collaboration with stakeholders. Considerations - Administration’s recommendation is to appoint T. Ambs-Soule as the Budget Officer, given her role as the Chief Financial Officer of the District. Connection to Strategic Plan - Theme F: Securing the Future Potential Cost Breakdown & Funding Source - There is no additional compensation provided for this designation/appointment. Recommendation - The Administration recommends the Board of Education approve the appointment of T. Ambs-Soule, Chief Financial Officer/CSBO as the Round Lake Area Schools Community Unit School District #116 FY2026 Budget Officer year and adopt the Resolution Designate a Budget Officer, as presented. File Attachments FY26 Budget Officer.pdf (91 KB) Motion & Voting Motion to approve T. Ambs-Soule, Chief Financial Officer/CSBO as the FY2026 Budget Officer for Round Lake Area Schools Community Unit School District #116. Motion by Kevin Devera, second by Scott Jewitt. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 12. POSITIVE OCCURRENCES Subject A. Positive Occurrences Meeting Mar 10, 2025 - Regular Meeting Category 12. POSITIVE OCCURRENCES Type Information File Attachments 13. FUTURE AGENDA ITEMS Subject A. Future Agenda Items Meeting Mar 10, 2025 - Regular Meeting Category 13. FUTURE AGENDA ITEMS Type Information File Attachments 14. CONVENE IN CLOSED SESSION Subject A. Convene in Closed Session Meeting Mar 10, 2025 - Regular Meeting Category 14. CONVENE IN CLOSED SESSION Type Action Recommended Action Motion to convene in Closed Session as permitted by Statute 5 ILCS 120/2 for the purpose of discussing the following: 1. Employment Matters 5 ILCS 120/2(c)(1) 2. Closed Meeting Minutes 5 ILCS 120/2(c)(21) The OMA permits a board to go into closed session only for very specific reasons, which are delineated in the statute at Section 2(c). 5 ILCS 120/2(c). The following is a listing of the permitted reasons for holding closed meetings as set forth in Section 2(c): Employment Matters: 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with [the Open Meetings Act]. 5 ILCS 120/2(c)(1), amended by P.A. 101-459. 2. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning the salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2). Selecting a Person to Fill a Public Office Vacancy: 3. The selection of a person to fill a public office, as defined in the OMA, including a vacancy in a public office, when the public body is given the power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance. 5 ILCS 120/2(c)(3) . 4. Evidence or testimony presented in open hearing, or in closed hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in the Open Meetings Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 5 ILCS 120/2(c)(4) . Real Estate Matters: 5. The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 5 ILCS 120/2(c)(5). 6. The setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6) . 7. The sale or purchase of securities, investments, or investment contracts. 5 ILCS 120/2(c)(7) . Security Matters: 8. Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public or public property. 5 ILCS 120/2(c)(8) . Student Matters: 9. Student disciplinary cases. 5 ILCS 120/2(c)(9). 10 . The placement of individual students in special education programs and other matters relating to individual students. 5 ILCS 120/2(c)(10). Litigation or Claims: 11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11). 12. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member. 5 ILCS 120/2(c)(12) . 13. Self-evaluation , practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the public body is a member. 5 ILCS 120/2(c)(16). Closed Meeting Minutes: 14. Discussion of minutes of meetings lawfully closed under the OMA, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated in Section 2.06. 5 ILCS 120/2(c)(21). 15. Meetings between internal or external auditors and governmental audit committees, finance committees , and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America. 5 ILCS 120/2(c)(29) . File Attachments Motion & Voting Motion to convene in Closed Session as permitted by Statute 5 ILCS 120/2 for the purpose of discussing the following: 1. Employment Matters 5 ILCS 120/2(c)(1) 2. Closed Meeting Minutes 5 ILCS 120/2(c)(21) Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 15. RECONVENE IN OPEN SESSION Subject A. Reconvene to Open Session Meeting Mar 10, 2025 - Regular Meeting Category 15. RECONVENE IN OPEN SESSION Type Action Recommended Action Motion to reconvene to Open Session. File Attachments Motion & Voting Motion to reconvene to Open Session. Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Peg Larson, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 16. ADJOURNMENT Subject A. Adjourn the meeting Meeting Mar 10, 2025 - Regular Meeting Category 16. ADJOURNMENT Type Procedural The meeting was adjourned at _______ p.m. File Attachments