Village Community Development District No. 4 (2025-11-14)

Doing round up the herd, huh? Okay. Good afternoon everybody. Good Afternoon. Good afternoon. Call the order the District four, uh, November 14th, board of Supervisors meeting. Um, first on our agenda's roll call shows. All board members are here. So we'll stand for a place to the flag and remain standing for a moment as silence for our first responders and military personnel, My life of the United States of America, and through the Republic for which it stands, one Nation under God, individual with liberty. Justice for. Next on our agenda is public comments. If you have a comment you wanna make or a suggestion or something you wanna present to this board that is not on the agenda, please step to the podium. State your name and address, and you'll have three minutes to address us. Carl. Carl Arps, 93 40 Southeast, one 70th Humphreys Loop in Village of Woodbury, and a member of the Architectural Review Committee representing District four. Um, as you know, um, Todd Turpen, uh, our alternate, uh, representative has resigned, and that's all that's on your consent agenda, and that's, that's fine. I just wanted to update that. I, um, have been meeting with, um, with Matt Armstrong, and we are up updating, you might say, tweaking the language in the, um, primarily in the sheet that describes what the duties and responsibilities and authority. And we've added in what are some of the benefits. And we've taken it from a paragraph type format to bullet format. Hopefully this will make it easier and more attractive to find, uh, people, 'cause we know the problems that District Six ran into trying to find additional people. So I, that are the kind of, I just wanted to let you know those are some of the steps that we've taken, um, to try to move things along. That's, um, really, there are no additional things to other stuff we've brought up. There are going to continue to be discussions between districts. However, some of the districts in the South are able to do a standing seam roof because of the way our deed restrictions are written. I don't think, think that is going to be possible 'cause it specified shingles as uses the word shingles, not roofing. So that I was, I was disappointed to find that out, but as I look at it, I don't see how there can be, how that can be corrected. That was it. Just wanted to give you that update. Thank you. Thank you. I have some comments, but I'll make them one when, when it comes up on the agenda. Um, anybody else in the audience? Yes, ma'am. Yes ma'am. Come to the podium. Please state your name and address. Hi, I am Michelle Jimon. I live at 73 52 Southeast, 1 68 DPH Row in Ly Villas. We, um, as a group, we're a very, very cohesive community at Ly Villas. We do a lot of, um, things jointly and usually, uh, almost unanimous in our, uh, projects that we do. Um, and we'd like to do the Christmas decorations. We've done decorations in the past. Um, they were approved this year. We would like to put up a poultry at the entrance at the gate. Um, but he went to go put it in because we didn't realize that we were gonna run into a problem and they stopped him and they said we had to come here to have that. Um, in addition to the poultry, because it's a regular, um, flagpole that he was gonna put up, um, all of our residents and I have most of them signed, um, that would like to turn that into a regular flagpole for the rest of the year and just put up a United States flag. So that is why I am here today to find out how we can proceed so that we can continue our project that we are almost unanimous on. Uh, Mr. Chair, the project, uh, for holiday decorations doesn't have to come to the board. It needs to go to district property management. They will look at the area and make sure that the proposed decorations aren't going to cause any type of damage to the infrastructure that is there. Um, Mr. Harris in the back can raise his hand and you can, um, get his information and then provide it. Either drop it off or email it to his office for review. Thank you so much. That's what I needed. I thought that we were originally told to come here, so that's why I came. Let me do it, do it the right way. Okay. Is that it? That's what I needed. I I wouldn't, um, we don't allow any type of permanent decorations or flags to be added to that area. Um, if it's at the gate that's probably not owned by District four, that's probably owned by Village Center. I'd have to look at it. Um, but generally speaking, you know, for consistency purposes, we have flags throughout the community. Homeowners have the ability to add flagpoles to their property. I wouldn't recommend adding additional flagpoles to gates or any other entries that are outside of the state design within the community. We also have, when it comes to making sure that it complies with the flag code and that it's lowered, um, and taken down and cited. So I, that's not something that staff would, would recommend. Well, hold on one, one second. I have a question. 'cause there's many communities that have a flagpole at their postal station, right? Our postal station's right at the entrance. I, I, yes ma'am. I know, that's why I'm asking the question. So what's different about them putting it at the postal station versus the ones that are up at Woodbury and Lumin Postal Station? For sure. So Did, did residents put it up at the postal station? I believe it was, um, it was approved by the board to be put in that location. It's really on the road right away rather than the postal station Property. Okay. But it's on district four property? Mm-hmm. Yes. So I mean, that, that's up to the board if you're looking at solar, as long as it's not on the postal station property. Because that would be a a CI mean, ultimately would be up to the board. Um, I'm assuming at the other postal stations are the residents the ones that are responsible for putting the flag and maintaining it? Yes, They are. And, and they do it. And we've had no complaints. So I don't see any difference on this. And as long as it's District four property, I wasn't aware that that happened anywhere. That would be up to the board. Okay. So when you check with Mr. Harris, make sure that if you're gonna put a flag pole at the postal station, it's on district property. Alright, Good. Thank you. Anybody, anybody else? Okay. Seeing none, um, I, I know Lieutenant Adams is here, so I'm, I'm gonna change it around because I want my sheriff back out on the road taking care of the bad guys. So thank you for coming. Thank you guys. Good to see you again. And, uh, I'll be quick. We got a couple of things that I, I wanted to cover. So, as you know, I returned in, uh, September from having been gone for the summer at the FBI National Academy and, uh, started to see a little bit of a trend. And in the South Marion district and our district, it doesn't just cover the villages for Marion County. It goes all the way into p drove just past 4, 7, 5 to basically to the interstate and Sunset Arbor Road down all the way, uh, just, just across 4 41. And in the South Marion district, we have had nine reported stolen vehicles right now. One of those was unfounded, one of 'em was a, was a trailer, but technically it's motor vehicle in the state of Florida. Uh, but we had, for September and October, we had four stolen vehicles out of the villages. And in each of those cases, the keys were left inside. And yes, they were all recovered, some of 'em, and not the best condition. Um, we actually, at one of the, at one of the locations where a vehicle was stolen in the villages, one of my deputies went there and we just kind of store things in our mind. And he saw a car parked and, uh, it just for some reason stood out to him. It was a few houses down from where he was taking this report. And just a couple weeks later, he went out there and checked that car again, the one that stood out and found out that it was reported stolen out of Sumter County. So what this suspect did was he stole a car in Sumter County, drove it up here into the villages, parked it, and then found a car to steal on that roadway. Um, luckily we have an amazing detective here in South Marion that has been working with the detectives in Sumter County. They've been working closely with each other and a couple of other counties, and they have, uh, identified a suspect and he got a warrant for one of those cases. Uh, just yesterday he got a warrant for that suspect. And the other counties are getting suspect, uh, warrants forms as well. Um, aside from that, uh, we have also sort of been taking a proactive measure. Our security checks in the villages are increasing. We are also working with Chief Wolf Villages Public Safety. And, uh, they have actually been sending us any kind of, uh, suspicious vehicles or abandoned vehicles. Their guys are, are doing like a, a field report on that and sending it to us. So we have that information. Uh, and just to let you guys know, we are, our guys are really going above and beyond to work. We have, uh, since I have been back, uh, we have 10 deputies that are assigned to South Marion. We have on each company, we have two deputies during the day, two deputies at night, and one deputy that works that mid, since I've been back, we lost one to promotion. He was promoted to sergeant. He was one of our veteran deputies. We lost one that is going to be a detective with property crimes. We lost one to a medical condition. We lost one to a personnel matter. And one of my guys is leaving the agency and moving to West Virginia. So if my science is correct, that leaves five. And we, uh, we did gain at least one that was released from training. So we were sitting at, at six deputies, uh, we're actually at seven, but the, uh, the other one's leaving soon. So, and they're still out there making this happen. So if you, uh, if you see these guys just know that, uh, they're, they're out there working. And these are, we ask a lot from these young deputies. We really do. And they do a phenomenal job. They're still, we are still sitting at, uh, our numbers for traffic stops and security checks are, are up. And, uh, they have not dipped, uh, to where they were even when we had 10. So they're just putting in some overtime. So that's all I got. If you guys ever need me, you know where I'm at. Any question? Just a quick one. Considering, considering it takes nine to 12 months, once you get somebody through the academy, uh, how is the hiring process going? It's got, so one of the, one of the things that we are blessed with is we actually sponsor people through the academy so they can get hired, go through the entire process, polygraph everything as if you are a deputy, you're not, but you go through that process and then we put them through the academy, which is, uh, run by the state of Florida. We put them through the academy. And so that takes about six months. And then, and then they got another, uh, four months for field training and logistics, things like that. So, so we're looking at 10 to 12 months before somebody actually gets released. But right now we have 29 deputy trainees is what that's called. And we have currently 14 that are in field training officer program waiting to be released on their own. Good. Thank you. Um, yeah. And, and just one last thing. If I could get everybody to just start talking about the scams and start talking about don't leave your keys in your car at the revolutionary thought. I know I'm asking, I'm asking a lot, but if I could just do that and, and everybody's talking about it. Wherever you are, the clubhouse is everything. Talk about this stuff. All right. Thank you guys. Y'all have a great day. Thank you. Thank you. Okay. Next on the agenda is the Arlington Loop drainage assessment report. Who's gonna present? Uh, Mr. Harris can come up and just give a little bit of an overview and introduce our guests, um, that have come here to present this report. Good afternoon. Ron Ferris Climber Farner Barley, uh, 74 74 13 Alford Avenue Street, I believe it is, uh, Middleton, Florida. Um, so, um, essentially, uh, we were tasked to, uh, look, we came with a couple of scopes to the board. And, uh, our, the scope that was approved was to check the permit and design of the ponds, uh, check his, that how they reacted to historic storms, check deficiencies and storage, uh, in the ponds, if we had identified any and estimate the impacts if we were to expand the ponds, what it would look like. Um, so the first part, uh, I reviewed the St. John's permit water, uh, St. John's River Water Management District permitting, which was submitted in 1999. It was designed for a single 25, 96 6 storm, which is the standard storm for that time in that district. Um, the calculations, uh, I reviewed those for the basin, uh, and also the basin delineations and plans. They seemed reasonable that the calculations were done correctly. Um, I did the, the methodologies they used were standard and still used today, uh, for the types of calculations that are provided, although nowadays we use more complex computer models, but they use the same science. Um, and additionally, the, uh, the files contained upon completion report, which verified, um, upon volumes after construction, and that was signed and sealed by an engineer and also reviewed by the water management district. So the ponds, uh, were built to spec. Um, one of the interesting things, uh, I had submitted, um, a, well, there's a map, I believe on page two of the, or if you have the PowerPoint page, page three, I think it is on, I'm sorry. Oh, okay. Page three page. So the, you know, we often look at funds in a subdivision and just kind of think they work on their own. Um, the villages in the, you know, in this area, um, in a lot of areas they use, reuse the storm water for, uh, irrigation purposes. Um, so, uh, one of the benefits of that is for recovery. If you have repetitive storms, it helps you recover over percolation and evaporation, which many systems outside the villages, that's all they have to rely on. Um, however, irrigation isn't consistent. Uh, it requires demand. So if you have a raining season and people's, um, irrigation systems aren't running, or the golf courses don't need as much water, uh, they may not be able to recover as quickly as they would if there was more demand. Um, there's also permitting requirements on how we use our water, which restrict that. Um, another thing, um, for anybody who's been here a long time, they understand the forecasts aren't perfect. Um, so, uh, the man, the people that manage the ponds may get a forecast that says six inches and 10 com or vice versa. And if they try to get rid of water, they've wasted it. So, um, it's, it's a challenge for the folks that do this. Um, another thing that, um, in the newer areas, we have more automated monitoring and controls, so it's a lot easier for the managers to keep an eye on ponds and, uh, make adjustments, um, if they need to. Um, so, uh, the next step we did, uh, but, well, if you look at the map, there's two ponds that are white and three that are orange. The pond to the north, and the pond of the west ha do have bleed down valves that come into the pond in question. And the pond in question can bleed to the east. However, you can only bleed water when there's volume in the pond downstream. You can't transfer problems, but it, it can help you recover the ponds quicker. Um, so the next step of the task was to review, uh, two historic storms. Uh, we looked at Hurricane Irma. Uh, the local gauge at the golf course recorded nine inches, but many gauges in the area recorded 12 to 15, which is in excess of a design storm. Uh, manual records were sporadic, uh, for elevations of the ponds. We did not have elevations within five days, either side of the storm. So it was really challenging to try to draw in a conclusion, uh, from Irma, other than it was, it was a massive storm. And we know there was flooding, uh, hurricane Milton. Uh, the local gauge rain gauge indicated six inches of rain. And the, the adjacent gauges that I could find in the area were very pretty consistent with that. Um, manual records were much better during Milton recordings of the lake level were done the day before and day after the storm. And, uh, one of the portions of the, um, uh, project was to evaluate, did the, was the pond designed correctly. And an interesting thing, I ran calculations on Hurricane Milton, and the expected rise in the pond was 4.9 feet, and the actual rise recorded in the pond was 5.1. So there was really good correlation, uh, with what the design. Um, and, and, uh, during Hurricane Milton, the, the peak stage of the, the water in the pond was about the lowest grade. Uh, then they did record that. And, um, I've had heard, had heard that was observed as well. Um, the general assessment, um, we noted noticed prior to each storm, the water, uh, be at the beginning of the storm was above DLW and that the design load water. And that means that the full pond storage was not available when the storm came. Um, it was noted that, um, the months leading up to Milton, there was, uh, considerably more rain than average. And my understanding, the beginning of the rainy season before arm was also really wet, which, um, would contribute to the, uh, pond levels being above the design and, um, assessment of where they were starting. Uh, another thing is, uh, discussions with CDD staff indicated that, uh, during Irma there was a pipe that floated that could have contributed, contributed to some of the, um, issues of the flooding. And in September 24, there was some work done on the system where, uh, when a contractor needs to work inside a pipe, they need it dry. So they'll put a plug in, uh, that separates the pond and they'll pump it out. Um, and the plug was accidentally left in. And my understanding is once the plug was released, uh, removed, the water that was in the streets went down very quickly. So, um, the, so the next step of this was to assess the additional storage options. Uh, if we could go to the next, to the last page. So our, our, essentially, our, our analysis of the data we had was that the pond was designed correctly, that it, it did, um, work as expected under the conditions that it was in. Um, so, uh, part of the contract was to look at, uh, what are options. Um, even though it seemed to be designed correctly, we looked at what are the options for volume expansion. Um, and we, we first looked at how much volume was deficient at the starting level before each storm. And, uh, our first crack at the pond expansion was looking at what are some options to not impact the golf course. Uh, this right here, um, is about one acre pond expansion. It would, uh, it, preliminary costs would be about $650,000 plus or minus, and it would provide about a quarter of the deficient volume in the, uh, from the higher water levels. Uh, the next, uh, exhibit was, um, uh, much larger. It took out holes, uh, the first eighth and ninth holes, and would approximately be about 1.5 to $2 million, uh, for the expansion. And this would not expand the water. Um, 'cause these pines are lined, which is a very expensive proposition to remove the liner and, and get into the liner. So this would be an expansion above the wa the normal water level. Um, and, uh, you know, so a lot of times it'd be dry. It wouldn't be the most, uh, pleasant looking pond I've ever designed, but, um, you know, would provide the volume based on the calculations. Um, the, uh, now, uh, the, the scope of the, the analysis was to look at bonds. Uh, however, I did notice that the, with Irma, we were missing data. So we did look at some of the things, options that we do in the newer areas. Uh, there's, like I mentioned briefly, there's a thing called S scada. Uh, essentially that is remote sensors that go back to the com compute, you know, to the web. And the managers can see it on their desktops. Uh, they can all set, they have manually operated valves, so they don't need to travel to the site to see what's going on or make adjustments. Um, those are pretty expensive, as I detail in the report as well. Um, the other thing we do is a storm water protocol, which permits are great in standards, but we try to take the design and run it through more real world scenarios, um, and give the storm the managers of ponds a little more information about, uh, as an example, the ponds at this level, how much rain can it handle and look at the system overall. So, uh, it's just, um, a little more of an instruction guide on the system that, that we're doing now in the newer areas with the additional processing power and computers that have evolved since, uh, this design was done stuff. Now, uh, that concludes the findings in the report. We also have, uh, Ryan from vi, he's, uh, been working on the systems for 22 years Yep. And, and can discuss some of the history of the ponds out here. Or I can answer questions if you'd like first. Um, boy, questions, I, I have some questions that I'd like to hear from ku, sir. Okay. First, hello everybody. Good afternoon. Uh, as, as Ron said, my name's Ryan Shoal. I, uh, represent cus water. And, uh, I have worked in this community now for nearly 22 years. I've had a hand in overseeing and managing the, the water use and the consumptive use permitting of District four and in this area. So I just, you know, obviously read the report, been involved and understand what happened was here during Irma, um, and years previous. And I, I just, I just want to say in managing the system and the basin in question, uh, the, the, the issues we've run into in the last whatever this last year, and then even the ones you're talking about with, with Irma, as far as I'm aware, we've never dealt with and had issues with before. And we've been through plenty of wet periods, um, uh, exceptionally wet periods. And, um, I'm now, Irma was, was quite unique. It was, um, unprecedented around here. I myself had never been through every anything like that and nor have I since, uh, working here. So seeing what we saw after Irma and, and even considering we had a, a floated pipe at some point in time during that, I feel like the system behaved exceptionally well. Uh, and, and the conditions we saw out in the roads and everything were not unique to this community as that, you know, the circumstances around Irma were far more than, uh, a hundred year storm or a 25 year storm. Any, anything that our system is designed around, um, it was increasingly wet, right? Leading up to the storm basin levels around across the community were already elevated. We were working hard to mitigate that. And then we got a greater than a hundred year storm on top of it. So, um, in my mind, the system did what it was designed to do, which is, uh, when you get a storm that's greater in intensity than the system's even designed to handle in a perfect situation, it, you know, backs up, it overflows those banks and it backs up into the storm limits, comes out of the road. And as long as nobody's homes were flooded, which my understanding was the case, it was the success, um, the system behaved well. Um, and then the situation more recently around Milton and even before where we had a plug in the storm system and that kind of speaks for itself. Um, the water's got nowhere to go really. And so it's just gonna back up. So, so I feel like these recent circumstances were more anomalous as, again, I've never seen or heard of any other issues like this in the 22 years I've been here before. Um, we've always been able to, you know, do our best with managing it the way the, the way it's set up. Um, I would like to say though, I do, I do, uh, I do like Ron Ferris's, the, the engineer's recommendation of developing a storm water protocol for the area. I don't think that would be a bad idea to have a, a, a better understanding of, um, the, the system under certain circumstances leading into a potential storm event or whatever. So, um, I would, I would definitely advocate for that, but that's up to you guys, but, but I just want to try to provide some more, uh, comfort and let you know that in my years what I've seen, I think the storm system in this area works well. So, okay, guys. Questions done. Um, first of all, I, I am hearing everything that you said, and I'm, I'm hearing that there were two contributing factors. One was a floating pipe and the other was a plug that was left in, in addition to the abnormally high levels of brain that we had gotten prior to the storms. And, and so you're correct, I think in those assessments as being major contributing factors. However, um, there have been complaints over the years, um, about Arlington, the water coming down from Arlington Loop in that area, and they're coming over the curbs and through the yards of the houses that are below Arlington loop and down onto the cul-de-sac that is below. And, and that has been a common issue for those people that live in that stretch of homes, um, between Arlington Loop and that cul-de-sac. And, and so that's one of the things that they have continued to bring to our attention. And I don't know whether, uh, that was recognized and addressed or not in your studies. Um, As I look at these two pictures, I see that the first picture is an expansion of the pond without interfering with the holes eight and nine of the executive golf courts. I see the third one and, and it's 600 and some change, um, to do that. The other one compromises the, those golf courses and it probably would be outta play a lot of the time. And we've had some issues with that over the years as well. Amberwood frequently was getting shut down because not only in this area, um, but also in other holes in other areas. And, and then there was a, there was a golf cart path there between hole eight and nine, which frequently was flooded, and they shut it down because of that. So they ended up elevating that cart path to try and keep that area open. And I don't know if those were taken into account, what's, what I'm not hearing and I'd, I'd like to go back to page four if we can to that map. It goes on 3, 3, 3. Yeah, I'm sorry. It's alright. Three. Okay. I am looking at the bronze. There it is. It's up there. Yeah. Okay. I just need to get to that. On this map on the west side is pond identified as B one. And, um, at, at this point in time, pond B one, um, was recently renovated and it hole number seven, which is right there at the east end of that pond, is frequently overflowing. Its banks. And the Gulf Department was not aware of that issue until after the renovation. And they said, oh, well that should have been corrected, but it wasn't. And, uh, then they said, well, it would require all new permitting to, because the suggestion was to that that side is low and, uh, it needs to be raised up because over half the fairway is not usable. And so the suggestion was to elevate that side of the fairway, and the response was that, well, that would require new engineering and so on and have all these other expenses connected to it. I have to wonder if we could kill two birds with one stone by looking at pond one and correcting that situation to improve amberwood to where it should have been to begin with, and should have gotten that attention during the renovation to alleviate some of the demands that you are looking at making on pa on, uh, hold eight nine. Um, the problem here is that that would probably involve the A a C because a, the amending authority committee, because they're in charge of the recreation program, which would include AMBERWOOD golf course. Um, so part of the solution might be a shared cost between the A a C and District four, but we would maybe divide the cost for accomplished killing two birds with one stone. And I'd like to get your reaction to some of the things I just commented on. I'll do my best. Um, the, uh, the conveyance, uh, question about, um, the water running down the road, uh, where, where the first comment, uh, we had actually presented a, a second proposal to look at that, and it was decided to look at the pond volumes. Uh, so that was not considered in this analysis. Um, the pond expansion that I was showing, uh, especially the larger version of it, those holes would not be playable, that they would be just above the water level. So it would normally be wet. And, and when you have lar just in full disclosure, when you have large, I was assuming to get that volume that the bottom would be flat, so it would flood out very soon. And those can be tough to maintain because they get muddy and the zero turn sink in. So I'm not sure, you know, it was, it was more to present what I felt, um, not necessarily to, um, you know, I don't know that it's viable. Uh, that's, you know, up to the board, obviously, um, the, the, uh, but yeah, I wouldn't, I, it would be a full impact to those golf holes I listed, um, which, you know, is an issue and I understand that. Um, the other thing about, um, uh, combining projects, uh, that, that probably could be done, um, at, at a minimum the same consultant you select to look at those things, uh, could do both. But the water management district, if they're not adjacent to each other, they may require separate submittals, but there would definitely be some savings by having a single engineer look at the overall area. And I apologize, did I miss something? Uh, any other comments? Um, I, I think you covered them. What compromise would there be to the golf course with the first picture that you had here? Uh, what I was assuming, and these are, these are very preliminary, so, uh, we do not have topography, uh, any of that data to, to go in and do do this work. Uh, but I had assumed, um, uh, bulkheads around all of these, which is a, it can be a challenge to permit because they, they worry about people falling off 'em. Um, the, uh, but it was trying to find areas that, that, you know, didn't impact golf. Uh, we might, you know, as you can see, they're very, a little schematic. I don't have topography, so I don't know, aerials don't always line up with the actual survey data, you know, they're, 'cause the, the angles, but, um, I, it was kind of, it was drawn off of aerials to estimate the volume. So, uh, it would definitely, you know, for this, you'd still want to, uh, get in touch with, you know, a golf cart, golf course architect to, to update greens and things and work with a, um, work with us on the design or whoever you select. And at this point then we don't have any idea. It, it could be possible that changing the, uh, capacity of the pond B one that you've identified here might alleviate doing anything at holes eight and nine. Yeah, the, the scope of the project and, and the issues in Pond B one were not, you know, I wasn't aware of those. So there is a possibility that some of that water during, uh, Irma overflowed and contributed to some of the issues. Uh, we did see very good correlate correlation, so maybe B one did not overflow in Milton, which made it make sense. And then it was worse with overflow during Irma. I wasn't aware of that. Um, but, uh, you know, it would be part of the overall analysis, a much more detailed updated analysis of the system to verify do you still need volume or, you know, are there other options? Yeah, I, I realize as well and wanna remind everyone that all the homeowners around all of these ponds paid a very high premium for their lots, and they expected that they were going to have reasonable golf and water frontage. And, uh, it concerns me that if, if we end up with muddy backyards like that and, and the golf course being compromised significantly, those people are gonna be extremely unhappy about losing whatever premium value they may have had. Yeah. And that's why I brought it up is there's, there's a balance in the, in, in all this that, um, you know, that if the decision needs, the engineer needs the guidance on how we, you know, you'd like it to look. Um, but uh, it's important to bring up those aspects of this overall issue. Okay. I have a follow up question. You talked about, uh, I know that we have a manual connection between B one and B, um, pond around hole eight and nine, and I think to the two ponds along, uh, hole one and two, there are two more ponds. Um, but what would be, um, an estimate of going from those manual connections to the higher tech valving that's now being done in the newer areas? Uh, let me just so I don't misquote it. I did talk to our utility person on this issue and you would not, I don't believe you'd necessarily want to do the manual or the, the motor operated valves without sensors also. So the, uh, each pond, uh, uh, se the, the sensor readings, uh, are typically about $60,000, 70,000 depending on how, where communication in, uh, infrastructure's available and some of the nuances with building it. Uh, do we need new structures or can we use an existing one? Um, uh, just there's, there's a lot that goes into that. And each, uh, motor operated valve that could be controlled remotely. And I, I hate to give you this, it sounds like, I don't know the answer, but it's somewhere between a hundred and $175,000 per valve. It depends on a lot of things like the communications, but also the size of the pipe going a little bit bigger, uh, has a big increase in the valve cost. Thank you. And that's all I got right now. Okay. Anybody else? Yeah, two, two, uh, quick ones, uh, for our guy here that takes care of all these, we, um, yes sir, received a lot of, uh, discussion relative to the chemicals that are being used in the pools and the impact that's having on the type of piping, um, particularly that's running between pound ponds. Can you comment on whether you support that or, so you're talking about the, the chemicals that are being used to like for treating aquatic nuisance? Yes. That's honestly I not our area that's more deep. DPMs your property manager. I'd defer to Mike on that one. Just, uh, Mr. Harris to talk about Yeah, he's right behind you, so maybe he can come. Good afternoon board Mike Harris, district property management. Yes, we did discuss this in the past and it's, it's mainly fertilizers. Fertilizers are corrosive as we discussed before. If you see any fertilizer truck running down the road that's been on the, on the road for years, they, everything's rusted. 'cause it is corrosive. So, and if you combine that with every resident in your area going down the storm drain, going through our storm water system, it's inevitable. It has some effect on metal pipe. Okay. Then the piping that's put in, uh, uh, if people know this is automatically gonna happen because you do get algae in every pond, uh, why are we using a type of piping, uh, that is conducive to being, uh, affected by the chemicals? So when this, when your area was developed, um, metal pipe was the standard now that over the years the HPD pipe, the, the poly pipe has, has been used across the board. So why did they do that back then? I, it was, it was just the way things were done. It's just like anything else that's updated from 20 years ago. It's just, it's just the nature of things that you go in Orlando, you go anywhere you find metal pipe. The good news is, is we've inspected a lot of your pipe and a lot of it's very good. So we do run into situations where we have some that are bad than, you know, worse than others. Okay. That's it. Um, and many of the championship courses have barriers on them. So I don't think barriers should be an issue at all if, uh, the decision is made to use them. If somebody falls off them, that's their problem. Um, all of our championship courses, um, in all the literature that goes out to the world about this place, the villages, uh, talks about the fact that, um, our championship courses primarily as well as the executive courses are designed to hold excess water. That's the literature. Um, is that all by pump or gravity? I guess I'd go back and say, you know, if it's by pump, okay, if it's by gravity, something's not working. Right. Yeah. And, um, related to that, um, just I have a saying, I tell my new engineers that start for me, nobody out engineers, mother nature, uh, she threw 20 inches of rain in six hours on use to, and no place can handle that. Uh, you know, I, I don't wanna say our houses are gonna flood here, but at some point you build an arc. No, the, the question was, the question was the water that's moved to the retention areas that are dry normally, is that being pumped there or is that a gravity? Uh, the majority is all gravity. Uh, we do have some pumps that are more used to transfer irrigation water, but it's not to take this, that hit of the storm. The storm is way too generally way too much flow for any pump. That's all I do. Yes, sir. I'd like to refer to the Arlington loop one pond, uh, one acre pond expansion expansion. And, and the question that I have is, as, as those expansion to get the water to the new area, is that being done by gravity, by changing in the topography of the land? Or is it it being piped pipe related? Uh, it would be changing the topography of the land. So what I was anticipating with that preliminary layout was that we would just expand the side of the pond out. That all those ways, uh, there was one on the north side, northeast side of the golf cart trail. I was anticipating putting some large culverts there that would equalize with gravity. Okay. The second question, based upon a reasonable degree of engineering certainty, will a work will the, will the one pond expansion work? We know we, we already know that the full pond expansion will work, but will this work? Uh, as you know, I mentioned in the report they we're looking at historical data and our problems were larger than design storms. So the term work is, um, subjective, but it would provide about 25% of the loss volume that was related to it. So it probably would've handled, uh, somewhere orano about another two inches of rain before it started flooding the roads. Okay. That, now, now saying that that combined with what Don brought up about the pond, that that one pond that was not working properly, is that going to, do you think that that could resolve our issues? Uh, well I didn't know anything about pond one overflowing, potentially overflowing. So it would be, uh, it would, if there's a possibility all these could come together and be closer to that, um, to, to, to having worked. But keep in mind that storm was likely bigger, quite a bit bigger than our design storm. And normally with permitting, um, 'cause reviewers can be challenging at times, you, you generally give 'em calculations that have the minimum of what they need, their design standards, but you also design free board to give a little extra volume so you can sleep at night hoping this isn't the storm. Uh, and they did that. In this case, there was a little extra volume in the pond, uh, compared to the minimum. Um, but yes, I mean, when a full design has gone into, what I would do is include in the scope aspects, we want you to look at pond B one, see how much water likely float over 'cause we can simulate storms that did happen. So, and look at how the, the various components combined and would it have performed better? And how much, now if I understood you correctly, the, the negative side of doing the one acre pond expansion is that you're gonna have some ugly areas, correct? Uh, the ugly areas and you're gonna lose, I believe holes one, eight and nine, if I recall correctly. Well, according to this, you're not, you're not impacting the, the holes at all. Oh, that one. I, I'm sorry, I thought you meant the full pond expansion. No, no. Okay. The one acre. Yeah. Yeah. Uh, there would be some adjustments to how those holes play. Um, the, you know, another thing that could be done possibly, but this greatly expands the cost of it, is the liners could be moved to make those water. Um, so they would look better, but it wouldn't surprise me if that doubled the cost or tripled the cost of the pond expansion saying that No, you, you're saying that you have to remove the liner, couldn't you take and, and reach down to where the liner is and electronically seal those, that additional liner so you wouldn't have to remove the base liner? I believe these were clay liners. Okay. Okay. And the other thing too that happens, um, for permitting, you look at standard design assumptions that the water management districts kind of dictate and, but the better engineers look at how is this really gonna perform? And we could potentially build a hump there in the liner and, but when the water's drawn down, when water runs over it, it's gonna erode and you'll constantly be fixing it. You know, so there's how the ponds work in the real world, and then how the design assumptions for permitting go. Uh, so ideally the whole thing would be lowered so you wouldn't have those erosion issues between the two areas. Uh, or if you needed a a cart path there, you'd put in a pipe that connected the two low areas so it wouldn't, over top of the road they'd equalized together. Okay. So once, once again, the one acre expansion appears to be a possibility. Okay. Thank you. Any other questions? Okay. What is the, Based on what you said and thinking about the elevation around pond B one, those houses are, you know, quite a bit higher all the way around that pond. I was just talking about the north side of it, but I believe you could probably get one acre or more of capacity if you've just dealt with pond B one by itself and put in bulkheads to, to allow it to elevate. And, uh, that might solve the problem between that and eliminating floating pipes and plugs left in and, and so on. And, and I, I mean, there was a lot of things going on that were happening that all came together, but I, I certainly think that we need to try to consider that as one of the possibilities and maybe, maybe we wanna do, uh, motorized sensors if we can afford, but, Okay. So what does this board wish to do? We've got the report, we've got the cost of what is in this report, And if, if I could, the, as Mr. Ferris stated, there were different, uh, reports or studies that we had talked about him doing, and the, the one that you authorized him to do was to determine whether or not the pond capacity was, if it is as it was designed, and if it is functioning as it should be. And can you either Mr. Shoal or Mr. Ferris just answer those? I mean, we have a great report with lots of things we could do, but could you answer the, that question pretty simply and that, is it how it was designed and is it functioning as it should be functioning as they function throughout the entire villages? Yeah, it, those, it's yes to both of those questions. Uh, one thing that also, uh, popped in my head a little history, my understanding on Pond B one, there was a valve that was stuck, so they could not drain that, that water it for the recovery of pond B one may have come that way anyway, you know, like orally down, just not at the same time. Uh, but yes, the, it, it conforms with the permit, uh, and how it was designed in the, for the criteria at the Time. And that valve has been repaired Now that's my understanding, but, But amberwood, that hole is still compromised on that fairway. So I, I just wanted to, you know, to, to reinforce that we asked them to do a very specific task and they didn't. And what they didn't look at is the water going down the resident yards and down the street, which I believe that they had said, typically, as long as it's not encroaching the houses and based on how fast it was raining, it, it happens. And they still consider the storm water system functioning as it should. Even if that happens, even if water is running down the road and running through the yards, as long as it's not flooding houses, then they consider that. And it goes within, I believe you said, a couple days to a week. It is still functioning as it is intended to do. So we can certainly look at other options to, to alleviate some of that. But I just wanna make sure that for us, for staff that we're clear, there's nothing necessarily wrong with this system as functioning as it is. And if you truly want to look into these, none of that was vetted through with staff. None of that has been vetted through with, with anybody other than the tasks that you asked them to perform. And that's why he kept saying they're just preliminary because we really haven't looked at the actual feasibility of doing any of these things because the answer to the question was, it was yes, it's functioning correctly. Sounded like, uh, you know, the two of the things in the background here that could have had a significant impact, uh, are two maintenance issues. So, uh, one, one was, uh, somebody didn't pull a plug and the other one of, uh, valve wasn't working. So it sounds like what we need is we need a reassessment on the maintenance issue side of these ponds. Um, as w well as, uh, anything else we make look at down the, down the road, but, um, these issues can be resolved. Seems right away. Did you ever, I am Ann McGovern and I live at 1 7 2 9 5 Southeast Parkland Court, and I keep hearing that our homes were not flooded and I was with one of UCDD supervisors after Irma the day after, and the lanais across the street from us were flooded. And our next door neighbor who lives on the corner lot, her lanai was flooded and it had ruined mildew. All of that goes on. The other question I have, or we concerned about the erosion with all the water that comes through or sits. So when we have these issues, water is sitting in our yards across the street or whatever. I know this past year, thank goodness we had a good, um, season, but the one, every a hundred year storms, we will be facing more per all the experts. So there was flooding in the homes. I was with one ECDC supervisors and also Chuck that was here at the time, and we did see flooding in the lanai in the back of the legacy group. Um, Thank you. Okay. So what, what does this board want to do? We want to see is Mr. Murphy stated that it seems to be more of a maintenance issue. I I, let's give staff some kind of direction or put this, but Carrie, Mr. Chairman, based on what we've been given and the task that they were given, um, my feeling is that, um, the system is designed to do what it was, is doing what it was designed to do. And I would certainly, uh, agree with Mr. Murphy in asking that, uh, we put some type of title guidelines on the maintenance to make sure that these not routine things, but these things that need to be taken care of when they happen are taken care of, plugs pulled and things like that. But I i, I just cannot see us spending the kind of money that they're talking about us spending, um, under this scenario. Thank you. Can any, can anybody, any of the, uh, Pearsons that testified, give me an idea as to do the one acre pond expansion expansion where you're not having, you're just having to do some topography changes. What would be a cost factor on that? And I, I know you're pulling it out of the sky. Uh, that was the $650,000. Okay. Okay. Thank you. Uh, plus or minus. Thank you. Okay. So what is it that we wanna do? I sort of, I sort of agree with Carrie that, um, the system's doing what it's supposed to do and if we have a maintenance issue, that's something we need to jump on and correct, but I just don't see us spending $650,000 or any, or, or, and that's just to start, believe me when I tell you, Mr. Chairman, I, I would move that, uh, we accept the report and, uh, take no action at this time. Is that a motion that you made is a motion? Do I have a second friendly, friendly amendment that, that they go ahead and do the maintenance? I thought they said it was already is had already been done. Well, I just wanna make sure that, and, and, and straightening out upon B may be one. So the, the, the issues with not pulling the plug in, in the broken valve, they have been corrected and we did update the board back then we will go back though and put together another, um, comprehensive overview of what happened and how we will ensure that it doesn't happen again. And we'll provide that to the board as a follow up. Okay. So yeah, I, I'm, I'm sorry, mark, I, I didn't, there was an issue with Pond B one that Don brought up, correct? That was correct. And has that been correct? It has not. Okay. Oh no, the valve has been corrected. Okay. Alright. That, that's all I wanna make sure. Thank you. No, yeah, the valve is no longer stuck. It is working as it should. Right? So my mo so my motion stands Okay, I'll second it. Okay. Um, all in favor? Aye. Aye. All of opposed? Okay. The step is the direction. Thank you. Thank you guys. Okay, next is consent agenda. A motion to approve the consent agenda is a motion to approve all recommended actions all matters on the consent agenda. Consider routine and no discussion is required. Enlist desired by a board member or a member of the public. Does anybody wish on the consented agenda? Two. A, B, C, D, E, or F polt? Don two, B, C and D. B. C and D. Okay. And I would like f po. Okay. 'cause I have some comments i I wish to make. Okay. So can I get a motion to, can I get a motion to approve two A and two E? So moved. All in favor? Aye. Aye. All opposed? Okay, so two be done. Um, yes. And I had a conversation with Mike Harris, um, previously, and then looking at these three, they're all the same. They, they deal with mill and overlay of, uh, units 62, 63 and 64, which would include Arlington loop, um, Hazelwood Loop, and uh, Creekside Circle, I believe. Is that correct, Mike? That Is correct. And um, the first question I had for Mike was that I'm getting mixed reports from the residents about the need for mill and overlay. Some residents are saying, really, they, they wanna come in and do a mill and overlay and others are saying, I don't like the way it looks. And, uh, they, they want it done. So I'm getting a kind of a 50 50 on that, or six, seven. Um, anyway, um, so that was the first thing. So Mike, can you address the, the, uh, condition of these three areas? Yes, sir. So as, as we spoke, um, you all are aware that we were tasked, we got the pavement assessment done, and we were tasked with building a CIP to get the roads taken care of in, in district four. That was approximately six years ago. And at the, at the time of that inspection, these three areas fall in the 61, I'm sorry, the 41 to 60 60% range, which is low to fare. So that is way lower than our standards anywhere else, which is 70, it's 70, it triggers mill and overlay. So I, I, Again, we we'll do whatever the board directs us to do. This plan was set in place and it's been moved a little bit when we needed to, but we're on track right now to pick up where we're at to get the mill the roads taken care of because their ratings are far lower than what we see across the rest of the Community. Yeah. And, and we recognize that we have been pushing our road projects down the road, uh, because of budget challenges. Um, so I appreciate you giving assist report. The second major issue I have is that these were bid as separate contracts and each one brings a $17,500 mobilization with 'em times three, $17,500 times three as separate contracts. And I said, it doesn't make sense. They're all side by side by side and that we shouldn't be charged for three, we should only be charged for one mobilization. And, um, so Mike and I had a discussion about that. And, um, I think that either we go back and insist that if they wanna do this, and I know they're in our toolbox, they're, they're there on an as needed basis, but that we say no one mobilization do 'em all, bang, bang, bang, or, you know, set it up as one contract with one mobilization. As we discussed, we insist that we are, we're not charged three mobilizations if as long as we can set the contractor up, move through that fluidly without removing equipment, there will not be three mobilizations. We price these jobs per unit. That's the only way we can do it. We just can't name a job. District four, southeast, district four. We, we have all have and always have identified these projects by unit contractually. They can add mobilization to each one of the task orders in the, the estimates, everywhere we go, they do the same thing and everywhere they go, if they don't leave the property, we do not allow them to charge us mobilization. There's, there's situations, if, if weather pulls 'em off and they pull equipment out, they are gonna charge us mobilization because they're getting little boys and moving big equipment. If we can keep them moving, which we have successfully throughout the community, through these three units, we will get charged more mobilization. I guarantee you that was a big pet peeve of mine across the board. I don't mind them putting it on there in case something happens and we've planned for it, but we will not be charged unless they pull off the job. For some reason. That's unforeseen. It's not going to another job. When you come in, you work, we want these three done and you're gonna charge us one mobilization. Walk us through doing just one. What, what are the steps in the days involved? They'll go in and mill the, it, it's, it's a, it's a fluid operation. It's a long operation. There's a lot of road here for them to go in, immediately. They go in a mill, they come back and repave and then they retrip the areas. So same Equipment? Same equipment, yes. Unless they have to leave, you know, sometimes you'll get a bill over here, the, the milling machine. They're not gonna drive a milling machine two miles down the road. It's just not possible. So there's things that have to be moved. Again, we've accomplished this over and over in other districts with one mobilization. They show it on there, but our goal is to have one mobilization finish, one unit, go to the next. Sometimes we can kind of piggyback into other units as long as we're not disturbing the whole community in the area and having everything ripped up at once. Because when you start doing the, that's a little more sensitive to residents driving. So you gotta kind of finish and keep going. Um, but again, we, that, it's a great question and it is a big topic for us not to pay the three mobilizations. And I, I I, I'll guarantee you it, if we can keep 'em moving, if they leave for another job that's on them. If we were gonna get 'em started, we're gonna put out the notifications to the residents and say, we're gonna do all three units. Here's what we're gonna do. If, if they leave on their own, we're not paying it either. You know, we're gonna set 'em up for success to get all three, three of 'em done that one time. I, you, you heard what he said that you, what is your comfort level on, On that? I, I have to reli staff to, to do what they say they do. I can't ask them to take the mobilization off the, it is part of their contract. They're allowed to do that. They're separate projects. I think it is a trust thing with us knowing, you know, say, we'll keep you updated if something happens, whether, and they can't work for two weeks or something like that, and they have to pull equipment. But other than that, there's no reason why they shouldn't be able to accomplish What is there anticipated. Start There. We'll know that once we set down and schedule once, if once it's approved, it'll be on, it'll be scheduled and I'll be able to let you know that easily by next month. Jim? Yeah. Just one, uh, one comment. Um, uh, you know, you said this was set up about six years ago. Um, prior to that we had an outside concern come in and do all of that at a very high expense. And, um, staff at that time felt they could do just as good a job, uh, evaluating the conditions of the roads as this outside firm that came in and did some kind of a sonar and other kind of drillings. And, and since this was six years ago then if, if I understood you right, the decision for these units was set about six years ago in the scheme of things, um, is is there any value to going out and seeing if what was good six years ago is still good now, that's all. So the, the study that was done was done by a company that gave us a book of, of pavement assessments throughout district four. My staff is not, I was not here. My staff is not qualified to do pavement assessments to create capital improvement projects. So the, the numbers I gave you are six years ago. So they don't get better, you know, they get worse. So we're, if we were to reassess it, I think it's a, a, a very big waste of money. I, I think we've got the information. It was a good firm that provided those, those estimates and the, the, the, the assessments. Um, I think we have to, I'd be happy to go back and get it done again. But they, they, the, the study they did it, it is just gonna get worse. You, you're not going to do it again and see it get better. Okay. I'm done. Okay. Can I get a motion to approve to be in, uh, B, C, and D? So moved. Second. Second. All in favor? Aye. Aye. All opposed? Okay. The other one that we pulled was two F and I just, I just want to say that we need some kind of parameters so that we don't keep running into this. This, I brought this up before with our alternate because he does, he was never at a meeting and I do go to a, a c meetings on occasion and I've never seen them there. And I just think maybe it would be nice if staff every three months let us know if our alternate showing up. I believe that the rate, the rules are, the, the parameters are that they show up once a month, uh, after their four weeks. Our alternate never showed up after his four weeks. One time. He never even sat at a meeting to tell you the truth that I know of. Um, so I just, I just to keep track of it. And the other big issue is he's always been working. He just got a different job, which requires more time. And I think that's one of the questions that we need to ask when we interview if they have a job. Because as we all know, jobs take us to different places and I'm not holding that against them, but what it does is it come back, comes back and bites us in the rear end. So, um, I just want to throw those things out there for future use. So, Matt, if you, yeah, if you have something or some weight at every quarter or something, just let us know that our alternate is doing what he's supposed to doing so we can keep on once we get one because at this point we don't have one. Certainly we keep attendance for the members that do attendance so we can, you know, provide the attendance records from the meeting. Okay. That's all I just wanted out on the record. So can I get a motion to approve to us? What are we approving here? We need a advertise for an alternate. Okay, so moved. Second. Second. All in favor? Aye. Aye. All opposed? Okay. Thank you guys. Okay, new business financial statements. Jennifer's coming up. Good afternoon board. Jennifer Lee Norris Finance here to give you your financial overview of actuals as of September of 2025. And of course this is a full year and it is a preliminary statement 'cause we're still going through our year end process. Uh, year to date year total budgeted revenues is 4.2 million, uh, for the year. Included in that amount is a budget maintenance assessment of 3.9 million, which you collected a hundred percent of that maintenance assessment earlier in the year. Um, and looking at the maintenance, um, uh, difference from what was budgeted versus what was collected, um, we see that you've actually collected 101%, um, of your, uh, budgeted assessments. And we take that, uh, attributed to not everyone taking, uh, full advantage of the 4% discount. Um, and also, um, interest that was earned for late payers. Also,