Regular Board Meeting

3 Monday, May 11, 2020 Regular Board Meeting 5:00 PM CST WASHINGTON COUNTY SCHOOL BOARD (Meeting will be on Zoom Video Conference) The mission of the Washington County School District is to empower all students to become well educated, productive citizens by providing appropriate, high quality, and rigorous educational programs in a safe learning environment. A. MEETING OPENINGS Subject 1. Call to order by the Board Chair Meeting May 11, 2020 - Regular Board Meeting Category A. MEETING OPENINGS Type Procedural Join Zoom Meeting https://us02web.zoom.us/j/ 83626307855?pwd= aEVDZlZnNG1PWW1McUtXLzVBQkh2QT 09 Meeting ID: 836 2630 7855 Password: 963978 One tap mobile +13126266799,,83626307855#,,1# ,963978# US (Chicago) +16465588656,,83626307855#,,1# ,963978# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 301 715 8592 US (Germantown) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) Meeting ID: 836 2630 7855 Password: 963978 Find your local number: https://us02web.zoom.us/u/ kbGNxduAWw Join by Skype for Business https://us02web.zoom.us/skype/ 83626307855 File Attachments B. AGENDA ADDITIONS/CORRECTIONS Subject 1. *Additions/Changes to Agenda Meeting May 11, 2020 - Regular Board Meeting Category B. AGENDA ADDITIONS/CORRECTIONS Type Information *ADDITIONS/CORRECTIONS SINCE POSTED: CONSENT ITEMS: ADD - Approval of Interlocal Agreement for Emergency Shelters in Washington County, Florida ADD - Approval of Certification of Facilities Data ADD - Approval of purchase order for PAEC ADD - Approval of Playground Equipment for WAVE HUMAN RESOURCES - TRANSPORTATION ADD- Approval of resignation of John Corbin, bus driver/bus mechanic, effective May 11, 2020 HUMAN RESOURCES - MAINTENANCE ADD - Approval of employment recommendation of John Corbin, general maintenance technician (HVAC), craftsman NMC, effective May 12, 2020 File Attachments C. APPROVAL OF AGENDA D. PRESENTATIONS E. CITIZEN REQUEST Subject 1. For Public Participation: If you would like to address the School Board at this meeting, please send an email with your name, address for the record and comment to cheryl.allen@wcsdschools.com Comments will be taken until Monday, April 13, 2020 at Noon. Please know that this is not a question and answer period, it is not a political forum, nor is it a time for personal accusations and derogatory remarks to/or about school personnel. The Washington County School Board welcomes and appreciate your participation. Meeting May 11, 2020 - Regular Board Meeting Category E. CITIZEN REQUEST Type Information File Attachments F. CONSENT ITEMS Subject 1. Approval to pay monthly bills; Approval of the Financial Report and Budget Amendments Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments BA for May Bd Mtg.pdf (506 KB) Financial Rpt for May Bd Mtg.pdf (1,871 KB) Subject 2. Approval of Minutes - Regular Board Meeting April 13, 2020 Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments Subject 3. Approval of Change Order #2 - FPTC Learning Resource Center Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Board Approval Change Order #2.pdf (201 KB) Change Order # 2.pdf (542 KB) Subject 4. Approval of Change Order #3 - FPTC Learning Resource Center Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Board Approval Change Order # 3.pdf (201 KB) Change Order # 3.pdf (524 KB) Subject 5. Approval of Change Order #4 - FPTC Learning Resource Center Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Board Approval Change Order # 4.pdf (201 KB) Change Order # 4.pdf (770 KB) Subject 6. Approval of 2020 FPTC Summer Schedule Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments FPTC 2020 Summer Schedule.pdf (33 KB) Subject 7. Approval of contract with K12 Florida LLC Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments K12 Contract (1).pdf (563 KB) K12 Contract 2020-21.pdf (5,458 KB) Subject 8. Approval of lease agreement between Florida Panhandle Technical College and Xerox Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Xerox Lease Agreement.pdf (207 KB) Subject 9. ADD - Approval of Interlocal Agreement for Emergency Shelters in Washington County, Florida Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Contract for Emergency Shelter (1).pdf (22 KB) Contract for Emergency Shelter (1).pdf (312 KB) Subject 10. ADD - Approval of Annual Certification of Facilities Data Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Annual Certification of Facilities (1).pdf (593 KB) Annual Certificate of Facilities Data.pdf (50 KB) Subject 11. Approval of 2020-2021 School Calendar Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments 2020-2021 School Calendar.pdf (384 KB) 2020-2021 School Year Calendar.pdf (84 KB) 2020-21 Calendar Back Page.pdf (452 KB) Subject 12. ADD - Approval of purchase order to PAEC Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments PAEC PO.pdf (564 KB) PAEC Inv. VS193.pdf (226 KB) Subject 13. ADD - Approval of Playground Equipment for WAVE Meeting May 11, 2020 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments WAVE PO for Playground.pdf (598 KB) Playground Quote.pdf (35 KB) G. PAEC RECOMMENDATIONS Subject 1. PAEC-AGENDA Meeting May 11, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Information CONTRACTS/AGREEMENTS 2020-21 Resolution for District Membership in Panhandle Area Educational Consortium 2020-21 Professional Development Center Resolution for District Participation 2019-20 PDC Resolution for Florida Virtual School 2020-21 Curriculum Support Services Resolution for District Participation 2020-21 Gateway Educational Computing Consultants Resolution for District Participation 2020-21 Student Data Services Resolution for District Participation 2020-21 Human Resources Support Services Resolution for District Participation School Boards of Calhoun, FAMU DRS, FAU DRS, Franklin, Gulf, Holmes, Jefferson, Liberty, Suwannee, Taylor, Wakulla, Walton, Washington counties (Focus School Software extension) – Amendment School Boards of Calhoun, FAMU DRS, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Liberty, Madison, Okaloosa, Taylor, Wakulla, Walton, Washington counties (My Virtual Classroom) School Boards of Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Liberty, Madison, Nassau, Taylor, Wakulla, Walton and Washington counties (Skyward) Florida Virtual School – Amendment Skyward Inc. Office of Sponsored Programs Embry Riddle Aeronautical University – Amendment Brittany Brown Mabry Gaboardi-Calhoun, Ph.D. Fred Stevenson David Williams Heather Stewart Stephen Byrd William Hess Pedro Noguera - Amendment Jennifer Adams HUMAN RESOURCES/PERSONNEL Create Job Description – Consultant - IS – ESE PURCHASE ORDERS Scholastic, Inc. PAEC (multiple POs for fiscal agent and operations costs) Piedra Data Services Riverside Insights File Attachments Subject 2. CONTRACTS/AGREEMENTS Meeting May 11, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) CONTRACTS/AGREEMENTS 2020-21 Resolution for District Membership in Panhandle Area Educational Consortium (6/16/2020 Error on the year on page 5, should have been 2020 not 2019) 2020-21 Professional Development Center Resolution for District Participation 2019-20 PDC Resolution for Florida Virtual School 2020-21 Curriculum Support Services Resolution for District Participation 2020-21 Gateway Educational Computing Consultants Resolution for District Participation 2020-21 Student Data Services Resolution for District Participation 2020-21 Human Resources Support Services Resolution for District Participation School Boards of Calhoun, FAMU DRS, FAU DRS, Franklin, Gulf, Holmes, Jefferson, Liberty, Suwannee, Taylor, Wakulla, Walton, Washington counties (Focus School Software extension) – Amendment School Boards of Calhoun, FAMU DRS, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Liberty, Madison, Okaloosa, Taylor, Wakulla, Walton, Washington counties (My Virtual Classroom) School Boards of Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Liberty, Madison, Nassau, Taylor, Wakulla, Walton and Washington counties (Skyward) Florida Virtual School – Amendment Skyward Inc. Office of Sponsored Programs Embry Riddle Aeronautical University – Amendment Brittany Brown Mabry Gaboardi-Calhoun, Ph.D. Fred Stevenson David Williams Heather Stewart Stephen Byrd William Hess Pedro Noguera - Amendment Jennifer Adams File Attachments Rev06.15.20. A.01. Washington 2020-21 PAEC Membership resolution (2).pdf (54 KB) A.02.Contracts.2020-21 PDC Resolution for Participation.pdf (156 KB) A.03.Contracts.2020-21 PDC Resolution for Participation FLVS.pdf (64 KB) A.04.Contracts.2020-21 Curriculum Support Resolution for Participation.pdf (253 KB) A.05.Contracts.2020-21 Gateway Resolution for Participation.pdf (127 KB) A.07.Contracts.2020-21 Human Resources Support Serv Resolution for Participation.pdf (41 KB) A.08.Contracts.School districts for Focus extension -Amendment.pdf (179 KB) A.09.Contracts.School districts for My Virtual Classroom.pdf (173 KB) A.11.Contracts.FLVS - Amendment (1).pdf (117 KB) A.11.Contracts.FLVS - Amendment.pdf (117 KB) A.13.Contracts.Office of Sponsored Programs Embry Riddle Aero.Univ..pdf (472 KB) A.14.Contracts.BBrown.pdf (143 KB) A.15.Contracts.MCalhoun.pdf (351 KB) A.16.Contracts.FStevenson.pdf (151 KB) A.17.Contracts.DWilliams.pdf (152 KB) A.18.Contracts.HStewart.pdf (143 KB) A.19.Contracts.SByrd.pdf (144 KB) A.20.Contracts.WHess.pdf (149 KB) A.21.Contracts.PNoguera.pdf (134 KB) A.22.Contracts.JAdams.pdf (48 KB) A.06.2020-21 Student Data Services Generic Resolution-Revised (1).pdf (42 KB) A.12.Contracts.Skyward Revised (1).pdf (217 KB) A.10.Contracts.School districts for Skyward Revised.pdf (164 KB) Subject 3. HUMAN RESOURCES/PERSONNEL Meeting May 11, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action HUMAN RESOURCES/PERSONNEL Create Job Description – Consultant - IS – ESE File Attachments B.1.HR.Create Job Description Consultant II - IS - ESE.pdf (29 KB) Subject 4. PURCHASE ORDERS Meeting May 11, 2020 - Regular Board Meeting Category G. PAEC RECOMMENDATIONS Type Action (Consent) PURCHASE ORDERS Scholastic, Inc. PAEC (multiple POs for fiscal agent and operations costs) Piedra Data Services Riverside Insights File Attachments C.1.P.O.Scholastic.pdf (314 KB) C.2.P.O. PAEC (multiple POs).pdf (165 KB) C.3.P.O.Piedra Data Services.pdf (1,672 KB) C.4.P.O.Riverside Insights.pdf (931 KB) H. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Subject 1. Approval to amend memo request approved April 13, 2020 for Elizabeth Pouncey, learning resource center instructor Meeting May 11, 2020 - Regular Board Meeting Category H. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Amended memo for Elizabeth Pouncey.pdf (17 KB) Subject 2. Approval of retirement of Donna Laney, Instructor, effective August 1, 2020 Meeting May 11, 2020 - Regular Board Meeting Category H. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Donna Laney Retirement.pdf (53 KB) I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Subject 1. Approval of resignation of Jenna Singletary, teacher, effective June 30, 2020 Meeting May 11, 2020 - Regular Board Meeting Category I. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments Cover and resign letter for J Singletary.pdf (178 KB) J. HUMAN RESOURCES - TRANSPORTATION Subject 1. ADD - Approval of resignation of John Corbin, bus driver/bus mechanic, effective May 11, 2020 Meeting May 11, 2020 - Regular Board Meeting Category J. HUMAN RESOURCES - TRANSPORTATION Type Action File Attachments John Corbin resignation (1).pdf (591 KB) John Corbin resignation letter.pdf (6 KB) K. HUMAN RESOURCES - MAINTENANCE Subject 1. Approval of retirement of Dale Chancey, maintenance technician, effective May 1, 2020 Meeting May 11, 2020 - Regular Board Meeting Category K. HUMAN RESOURCES - MAINTENANCE Type Action File Attachments Dale Chancey Retirement.pdf (254 KB) Subject 2. ADD - Approval of employment recommendation of John Corbin, general maintenance technician (HVAC), craftsman NMC, effective May 12, 2020 Meeting May 11, 2020 - Regular Board Meeting Category K. HUMAN RESOURCES - MAINTENANCE Type Action File Attachments Employment recommendation for John Corbin.pdf (590 KB) john_corbin_application_resume.pdf (221 KB) L. HUMAN RESOURCES - VERNON HIGH SCHOOL Subject 1. Approval of retirement of Blonde Siples, effective June 30, 2020 Meeting May 11, 2020 - Regular Board Meeting Category L. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments Siples Retirement.pdf (405 KB) Siples retirement letter.pdf (183 KB) M. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Subject 1. Approval of retirement of Tami Parish, teacher, effective June 30, 2020 Meeting May 11, 2020 - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action File Attachments T Parish Retirement memo.pdf (406 KB) Parish Retire letter.pdf (451 KB) N. HUMAN RESOURCES - W.I.S.E. Subject 1. Approval of corrected start date for Catherine Austin, paraprofessional, from March 31 to April 13, 2020 Meeting May 11, 2020 - Regular Board Meeting Category N. HUMAN RESOURCES - W.I.S.E. Type Action File Attachments Amend Catherine Austin start date.pdf (384 KB) O. INFORMATIONAL ITEMS P. TIME RESERVED/SUPERINTENDENT Q. TIME RESERVED/BOARD MEMBERS Subject 1. Update by Kevin Russell Meeting May 11, 2020 - Regular Board Meeting Category Q. TIME RESERVED/BOARD MEMBERS Type Information File Attachments City of Chipley Parade Routes.pdf (151 KB) R. ADJOURN