City Commission Meeting

1 CITY COMMISSION MEETING HAINES CITY, FLORIDA MINUTES January 16, 2025, 7:00 p.m. City Hall Commission Chambers 620 E. Main Street, Haines City, FL 33844 Phone: 863-421-9921 Web: hainescity.com Present: Commissioner Morris West Vice-Mayor, Omar Arroyo Commissioner, Vernel Smith Commissioner, Kim Downing Staff in Attendance: City Manager, James Elensky City Attorney, Fred Reilly City Clerk, Sharon Lauther _____________________________________________________________________

2 1. CALL TO ORDER The Mayor called the City Commission Meeting to order at 7:01 P.M. on January 16, 2025 in the City Commission Chambers, located at 620 E Main Street, Haines City, FL. 2. INVOCATION Vice-Mayor/Commissioner West provided the invocation. 3. PLEDGE OF ALLEGIANCE Mayor Arroyo led the Pledge of Allegiance. 4. CONSENT AGENDA There were no questions from the public. Mayor Arroyo opened Moved by Morris West Seconded by Vernel Smith Approve consent as a whole. Carried 4.a City Attorney Invoice for the Billing Period Ending December 31, 2024 Approve payment to the City Attorney for legal services and disbursements for the billing period ending December 31, 2024 in the amount of 15,067.40. 4.b Water Treatment Plant Improvements – Change Order No. 6 Staff recommends the City Commission approve Change Order No. 6 to the Water Treatment Plant No. 1 & No. 2 Improvements contract with CenState Contractors, Inc. 4.c Cemetery Deeds 4.d Minutes to be approved 5. OLD BUSINESS 5.a Ordinance No. 24-2092 – Voluntary Annexation of Tenold Holdings Properties & Involuntary Annexation for Other Properties along US Highway 27 North and South – Second Reading

3 April Brown, Planning Manager presented Ordinance No. 24-2092 for second reading. There have been no changes since the first reading. No questions from the dais. Mayor Arroyo opened the public hearing. No one came forward and the public hearing was closed. Vice-Mayor/Commissioner West introduced Ordinance No. 24-2092. Attorney Reilly read the ordinance into the record. At this time, Attorney Reilly introduced the attorney representing the Tenold Holding Properties to stand for any questions. There were no questions or comments from the dais. Moved by Morris West Seconded by Vernel Smith Staff recommends approval of Ordinance No. 24-2092 Voluntary Annexation of Tenold Holding Properties and Involuntary Annexation for Other Properties along US Highway 27 North and South on second reading. Carried 6. NEW BUSINESS 6.a Ordinance No. 24-2096 – Voluntary Annexation of RWS Ranch Property Access – First Reading April Brown, Planning Manager presented Ordinance No. 24-2096 on first reading for the voluntary annexation of RWS Ranch Property Access. Discussion took place. At this time, Mayor Arroyo opened the public hearing. No one came forward and the public hearing was closed. Commissioner Smith Introduced Ordinance No. 24-2096. Attorney Reilly read the ordinance into the record. Moved by Vernel Smith Seconded by Kim Downing Staff recommends approval of the voluntary annexation of property located on RWS Ranch Road owned by RWS27 LLC on first reading. Carried 6.b Ordinance No. 25-2099 – Minor Modification to the CPUD of Oakridge Plaza- First Reading

4 April Brown, Planning Manager presented Ordinance No. 25-2099 on first reading for the Minor modification to the CPUD of Oakridge Plaza. Discussion took place. At this time, Mayor Arroyo opened the public hearing. No one came forward and the public hearing was closed. Commissioner Downing Introduced Ordinance No. 25-2099. Attorney Reilly read the ordinance into the record. Moved by Morris West Seconded by Kim Downing Staff recommends approval of Ordinance No. 25-2099, a minor modification to the CPUD of Oakridge Plaza as follows: 1. Include a commercial retail strip 2. All other conditions apply as stated in Ordinance No. 21-1726. Carried 6.c Resolution No. 25-1847 - Duke Energy Florida, LLC Utility Easement James Keene, Public Services Administrator explained that an easement is required to run power to the EOC. Mayor Arroyo opened the public hearing. No one came forward and the public hearing was closed. Vice-Mayor/Commissioner West introduced Resolution No. 25-1847. Attorney Reilly read the resolution into the record. Moved by Kim Downing Seconded by Morris West Staff recommends that the City Commission grant a Utility Easement to Duke Energy Florida, LLC (“Duke”) concerning the City-owned Public Safety Command Center. Carried 6.d Resolution No. 24-1829 – White Clay Phase 1 and 2 Preliminary Plat April Brown, Planning Manager presented Resolution No. 24-1829 -White Clay Phase 1 and 2 Preliminary Plat. April Brown stated the item went before the Planning Commission and was approved to be presented to the Commission for approval. Discussion took place. Bobbie Henley with Cassidy Homes gave a clarification of the CDD development rules and regulation regarding the parking

5 on the roads in the development. Vice-Mayor/Commissioner West inquired about the Powerline Road development. At this time, Mayor Arroyo opened the public hearing. Steve Bernosky, 1358 Normandy, Haines City discussed the Powerline Road extension. and the concern for bottlenecked issues at the beginning of the extension. The need for four lanes is necessary. April Brown, Planning Manager stated that as development comes in the city has acquired enough ROW to accommodate four lanes. Commissioner Downing Introduced Resolution No. 24-1829. Attorney Reilly read the resolution into the record. Moved by Morris West Seconded by Kim Downing Staff recommends approval to the City Commission with the following conditions and the conditions revised by the Planning Commission: 1. No parking shall be permitted on roadways and shall be stated in the Homeowner’s Association documents and any other association documents of the development. 2. Street trees shall not be removed and shall be stated in the Homeowners’ Association documents and any other association documents of the development. 3. 2 4. 2 5. -“24” foot internal roads built to City standards, with 24-foot roads built to City standards for White Clay Pit Road, Hughes Road and Kokomo Road. The Powerline Road extension will be built to the standards required by Polk County. 6. This project will abut or be adjacent to 80 acres that were purchased by the City of Haines City for the construction of a wastewater treatment plant, RIBS fields, and other industrial uses. The Developer shall disclose this information in the Sales Contract for potential property owners and shall be in "red", bold print. 7. No single-family residential building plans shall be issued until such time that Lift Station #22 and the additional force main has been constructed and in operation.

6 8. If the developer fails to commence construction within two (2) years of the effective date of the adoption of the RPUD zoning, this shall be ground for the City to initiate rezoning of the subject property. In such event, the Planning Commission may recommend to the City Commission that (i) the subject property be returned to its previous zoning classification, (ii) that the RPUD be modified, or (iii) that the RPUD be retained in its current form. Carried 6.e Right-of-Way (ROW) Maintenance Agreement James Keene, Public Services Agreement explained the ROW off of 24th Street running to the South. An agreement between Mr. Amaya and the City. Mr. Amaya will be responsible for the maintenance. Commissioner Downing inquired if this item was discussed at the last meeting and then voted on in the future. Mayor Arroyo opened the public hearing. Mr. Amaya (listen to the audio for address). Mr. Amaya inquired about the fines that have been assessed. Mr. Amaya would like a document to confirm the date of when the fines will stop to present to the Magistrate. Mr. Keene advised that this is being discussed and will be put together. Commissioner Downing inquired if Code Enforcement has been involved at this point. Moved by Kim Downing Seconded by Morris West Staff recommends approving the ROW Maintenance Agreement between the City and Amaya. Carried 6.f Emergency Rental of a Mobile Centrifuge Unit James Keene, Public Services Administrator explained the need for the mobile centrifuge unit to remove the sludge out of the system. Mr. Keene explained that this is a long-term project. Vice-Mayor/Commissioner inquired about the cost. Mr. Keene stated that this is a $70,000 per month expense. Budget transfers will be done within the utility department will be done to cover the cost. This is an upgrade to infrastructure that is necessary as increased development continues. Mayor Arroyo opened the public hearing. Sameka

7 Atkins 1207 MLK Way, inquired about the allocation of impact fees and if will it affect the residents. Discussion took place stating that this will affect new construction only. Moved by Morris West Seconded by Vernel Smith Staff recommends City Commission approve the emergency rental of a mobile centrifuge unit from Centrisys CNP. Carried 6.g Dell 2025 Purchase Annual Computer Replacements and New Devices Brian Ross, Technology Management Director needs approval to replace computers. Commissioner Downing inquired about where the new devices were going. Mayor Arroyo opened the public hearing. No one came forward and the public Moved by Kim Downing Seconded by Morris West Staff recommends approval of the purchase of annual computer replacements and new devices from vTECHio, piggybacking off the Omnia Partners contract OMNIA-Partners-R200803-Fee. Carried 7. PUBLIC COMMENTS - REGARDING ITEMS NOT ON THE AGENDA Ricardo Accenda- 1317 Rebecca Drive, Haines City. Mayor Arroyo provided translation. Mr. Accenda has a cemetery issue. Mr. Accenda was referred to Parks and Recreation Director, Terrell Griffin for guidance. 8. CITY MANAGER'S REPORT None 9. CITY CLERK'S REPORT Discussion took place regarding the next Commission meeting. Due to scheduling conflicts, it was the consensus of the Commission to cancel the Feb. 6, 2025 meeting.

8 The next meeting would be on February 20, 2025. A workshop, CRA meeting would precede the regularly scheduled Commission meeting at 7 PM. 10. CITY ATTORNEY'S REPORT None. 11. COMMISSION COMMENTS Commissioner Downing- asked for clarification on some of the MLK festivities. Beer and liquor are being added to the event. CM Elensky asked Terrell Griffin to provide clarification on when the request came in. Tameka Atkins stated that Beer and wine will be served only and there will be a licensed bartender on duty. The license and permit come from the State. Commissioner Downing will get with the City Manager regarding on some reports that she is waiting on. Commissioner Smith- None Vice-Mayor/Commissioner West- thanks to everyone who attended the 21st Annual Dr. MLK luncheon where he was the keynote speaker. Mayor Arroyo- Inquired as to how many more projects are grandfathered in and still pending. Mayor Arroyo met with FDOT (Florida Department of Transportation) this week and was able to speak with representatives about some of the areas in the city that are problematic. 12. ADJOURNMENT Without any further business the meeting was adjourned at 8:14 PM Omar Arroyo, Mayor Sharon Lauther, MMC, City Clerk