Main Governing Board

4 Friday, December 13, 2024 Regular/Reorganizational Board Meeting Meeting Location: A.V.U.H.S.D. Boardroom 176 Holston Drive Lancaster, CA 93535 - 5:00 p.m. - Open Regular/Reorganizational Meeting and PINCO Meeting - Anyone wishing to observe the meeting may do so via the AVUHSD YouTube channel: https://www.youtube.com/@AVUHSD - Those wishing to address items on the PINCO Agenda, Regular Meeting Agenda, and matters that are not on the agenda within the jurisdiction of the AVUHSD Board, shall do so in person, complete a Speaker Form, and give it to the designee before the public comment portions of the meeting. The President or designee will call the individual to the podium. Individual speakers are limited to three (3) minutes each, and a total time for public input on each item shall be limited to twenty (20) minutes. Non-Agendized items are limited to a total time allotment of twenty (20) minutes. Only one person is permitted to stand at the podium at a time. No speaker may relinquish a time allotment to another speaker. Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting. The meeting is recorded and available as a public record upon request. - Anyone requiring disability-related accommodations or modifications, including auxiliary aids or services, in order to participate in the meeting should contact the Superintendent’s Office at (661) 948-7655, ext. 2601 at least 48 hours prior to the meeting to request specific accommodations. Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Antelope Valley Union High School District can be inspected electronically at https://go.boarddocs.com/ca/avuhsd/Board.nsf/Public or at the AVUHSD Administrative Office 176 Holston Drive, Lancaster, CA 93535. 1. Opening Items Subject A. Call to Order - Regular/Reorganizational Board Meeting and PINCO Meeting Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 1. Opening Items Type Procedural File Attachments Subject B. Oath of Office Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 1. Opening Items Type Procedural The Oath of Office will be administered to Cynthia Hernandez and L. Rosemary Mann. File Attachments Subject C. Recess - The public is invited to join the Board in a reception for Cynthia Hernandez and L. Rosemary Mann Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 1. Opening Items Type Procedural File Attachments 2. Reconvene Regular Meeting Subject A. Reconvene Regular Meeting Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 2. Reconvene Regular Meeting Type Procedural File Attachments Subject B. Presentation of Colors: Lancaster High School AFJROTC Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 2. Reconvene Regular Meeting Type Procedural File Attachments Subject C. Pledge of Allegiance Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 2. Reconvene Regular Meeting Type Procedural File Attachments Subject D. Roll Call Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 2. Reconvene Regular Meeting Type Procedural Charles Hughes, President Carla Corona, Vice President Miguel Sanchez IV, Clerk Cynthia Hernandez, Member L. Rosemary Mann, Member Johnloyd Cyd San Gabriel, Student Board Member File Attachments 3. District Strategic Plan Subject A. Antelope Valley Union High School District Strategic Plan Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 3. District Strategic Plan Type Action, Discussion Recommended Action It is recommended that the Board of Trustees approve the Antelope Valley Union High School District Strategic Plan. Submitted by: Greg Nehen Superintendent Summary Statement: The Board of Trustees will consider approving the Antelope Valley Union High School District Strategic Plan. File Attachments AVUHSD Strategic Plan Design FINAL.pdf (26,215 KB) Motion & Voting It is recommended that the Board of Trustees approve the Antelope Valley Union High School District Strategic Plan. Motion by Carla Corona, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV 4. Annual Reorganization and Election of Officers of the Board of Trustees Subject A. Nominations and Election of Officers Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Procedural As required by Education Code, Board officers are to be elected annually. At this time, nominations and election of officers are in order. File Attachments Subject B. Election - President, Board of Trustees Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Action Recommended Action The Board of Trustees is asked to nominate and elect the President of the Board of Trustees. File Attachments Motion & Voting The Board of Trustees nominate and elect Carla Corona the President of the Board of Trustees. Motion by Charles Hughes, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject C. Election - Vice President, Board of Trustees Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Action Recommended Action The Board of Trustees is asked to nominate and elect the Vice President of the Board of Trustees. File Attachments Motion & Voting The Board of Trustees nominate and elect Miguel Sanchez IV the Vice President of the Board of Trustees. Motion by Carla Corona, second by Charles Hughes. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject D. Election - Clerk, Board of Trustees Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Action Recommended Action The Board of Trustees is asked to nominate and elect the Clerk of the Board of Trustees. File Attachments Motion & Voting The Board of Trustees nominate and elect Cynthia R. Hernandez the Clerk of the Board of Trustees. Motion by Carla Corona, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject E. Adopt a Yearly Calendar of Regular Board Meetings Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Action Recommended Action The Board of Trustees is asked to adopt the yearly calendar specifying date, time, and place of each regular meeting through December 2025. Submitted by: Greg Nehen Superintendent Summary Statement: Education Code Section 35140, Time and Place of Meetings, and Board Bylaw 9320(a) contain a requirement that at the Board's annual organizational meeting, the Board shall adopt a yearly calendar specifying the date, time, and place of each regular meeting and further that such action shall be proper notice to all members of the Board of the regular meetings. Attached is a proposed calendar for the Board's consideration. Budget Implications: None. File Attachments Draft 2025 Board Meeting Schedule.pdf (94 KB) Motion & Voting The Board of Trustees is asked to adopt the yearly calendar specifying date, time, and place of each regular meeting through December 2025, as amended. Motion by Carla Corona, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject F. Appoint Superintendent as Secretary to the Board of Trustees Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Action, Procedural Recommended Action The Board appoint the Superintendent as Secretary to the Board of Trustees. File Attachments Motion & Voting The Board appoint the Superintendent as Secretary to the Board of Trustees. Motion by Charles Hughes, second by Carla Corona. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject G. Select a Board's Representative to the Los Angeles County School Trustees Association Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Action Recommended Action The Board of Trustees is asked to select their representative to the Los Angeles County School Trustees Association. File Attachments Motion & Voting The Board of Trustees is asked to select their representative to the Los Angeles County School Trustees Association. Motion by Charles Hughes, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject H. Select a Voting Representative to Elect Members to the Los Angeles County Committee on School District Organization Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Action Recommended Action The Board of Trustees is asked to select a voting representative to elect members of the Los Angeles County Committee on School District Organization. File Attachments Motion & Voting The Board of Trustees is asked to select a voting representative to elect members of the Los Angeles County Committee on School District Organization. Motion by Charles Hughes, second by Carla Corona. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject I. Select a Representative to the Antelope Valley School Boards Association Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Action Recommended Action The Board of Trustees is asked to select a representative to the Antelope Valley School Boards Association. File Attachments Motion & Voting The Board of Trustees is asked to select a representative to the Antelope Valley School Boards Association. Motion by Charles Hughes, second by Carla Corona. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject J. Select a Representative and an Alternate Representative to the Antelope Valley Schools Transportation Agency Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 4. Annual Reorganization and Election of Officers of the Board of Trustees Type Action Recommended Action The Board is asked to select a representative and an alternate representative to the Antelope Valley Schools Transportation Agency. File Attachments Motion & Voting The Board is asked to select a representative and an alternate representative to the Antelope Valley Schools Transportation Agency. Motion by Charles Hughes, second by Carla Corona. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV 5. PINCO Meeting Subject A. Public Comments from the Floor for PINCO Items Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 5. PINCO Meeting Type Information The public is invited to address items on the PINCO agenda or any item that is within the PINCO jurisdiction of the Board of Trustees. To address an item on the PINCO agenda, please fill out a Speaker Form and give it to the designee before the Board President/Chair announces this item. Individual speakers are limited to three (3) minutes each, and the total time for public input shall be limited to twenty (20) minutes. Only one person is permitted to stand at the podium at a time. No speaker may relinquish a time allotment to another speaker. During public comments the Board listens to concerns/issues. The Board may ask questions for purposes of clarification. The law prohibits the Board from entering into a dialogue with the public or taking action on items not on the agenda. File Attachments Subject B. PINCO First Interim Financial Report Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 5. PINCO Meeting Type Action Recommended Action Review the First Interim Report and certify the financial condition of PINCO as “positive.” Submitted by: Joseph Cook, PINCO President Summary Statement: The Interim Report is required to be AB 2861. Its purpose is to allow agencies to review their financial condition at set periodic intervals during the fiscal year and to provide this information to the Board, the public, and other interested parties. The Board is required to review and certify the ability of PINCO to meet its current year's financial obligations. The budget serves to provide a financial plan for the fiscal year. Throughout the year, this plan must be modified and adjusted to account for changes in state, federal, and local funding and changes in attendance, contractual, and bargaining unit agreements. The Interim Report aids the process of updating the financial plan. Budget revisions have been included to keep the financial reports current. Budget Implications: None as a result of this action. Recommended Action: Review the First Interim Report and certify the financial condition of PINCO as “positive.” File Attachments PINCO_2024-25 First Interim Report.pdf (3,451 KB) Motion & Voting Review the First Interim Report and certify the financial condition of PINCO as “positive.” Motion by Charles Hughes, second by L Rosemary Mann. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject C. Resolution No. 2024-25-18: Certification of Signatures PINCO Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 5. PINCO Meeting Type Action Recommended Action It is recommended that the Board of Trustees adopt Resolution No. 2024-25-18, Certification of Signatures. Submitted by : Joseph Cook, PINCO President Summary Statement Annual adoption of the Certification of Signatures Resolution is required by the Los Angeles County Office of Education, effective with the organizational meeting through the date scheduled for the 2024 organizational meeting. Budget Implications None as a result of this action. Recommendation: It is recommended that the Board of Trustees adopt Resolution No. 2024-25-18, Certification of Signatures. File Attachments Certification-of-Signatures PINCO 2024-25.pdf (92 KB) Motion & Voting It is recommended that the Board of Trustees adopt Resolution No. 2024-25-18, Certification of Signatures. Motion by L Rosemary Mann, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject D. Purchase Order Schedule - PINCO Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 5. PINCO Meeting Type Action Dollar Amount $23,308.00 Recommended Action It is recommended that the Board of Trustees approve and authorize the purchases outlined on the attached schedule. Submitted by: Joseph Cook, PINCO President Summary Statement: This is a routine listing of purchases and direct payments by PINCO, which is generally done for the board at each board meeting. Budget Implications: PINCO General Fund: $23,308.00 Recommendation: It is recommended that the Board of Trustees approve and authorize the purchases outlined on the attached schedule. File Attachments 12-13-24 - PINCO PO SCHEDULE.pdf (96 KB) Motion & Voting It is recommended that the Board of Trustees approve and authorize the purchases outlined on the attached schedule. Motion by Charles Hughes, second by Cynthia R Hernandez. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV 6. Reconvene Regular Meeting Subject A. Reconvene Regular Meeting Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 6. Reconvene Regular Meeting Type Procedural File Attachments 7. Recognition/Reports/Public Comments Subject A. Board Officer Report Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 7. Recognition/Reports/Public Comments Type Information File Attachments Subject B. Antelope Valley Schools Transportation (AVSTA) Report/Update Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 7. Recognition/Reports/Public Comments Type Report File Attachments Subject C. From AVTA - Michael Millings Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 7. Recognition/Reports/Public Comments Type Procedural File Attachments Subject D. From CSEA - Karen White Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 7. Recognition/Reports/Public Comments Type Procedural File Attachments Subject E. Public Comments from the Floor for Agendized Items Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 7. Recognition/Reports/Public Comments Type Discussion The public is invited to address the Board on any agenda item. To address an item on the agenda, please fill out a Speaker Form and give it to the designee before the Board President/Chair announces this item. Individual speakers are limited to three (3) minutes each, and the total time for public input shall be limited to twenty (20) minutes. Only one person is permitted to stand at the podium at a time. No speaker may relinquish a time allotment to another speaker. During public comments, the Board listens to concerns/issues. The Board may ask questions for purposes of clarification. The law prohibits the Board from entering into a dialogue with the public or taking action on items not on the agenda. File Attachments Subject F. Public Comments from the Floor for Non-Agendized Items Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 7. Recognition/Reports/Public Comments Type Discussion The public is invited to address the Board on any matter not on the agenda that is within the jurisdiction of the Board. To address an item not on the agenda, please fill out a Speaker Form and give it to the designee before the Board President/Chair announces this item. Individual speakers are limited to three (3) minutes each, and the total time for public input shall be limited to twenty (20) minutes. Only one person is permitted to stand at the podium at a time. No speaker may relinquish a time allotment to another speaker. During public comments the Board listens to concerns/issues. The Board may ask questions for purposes of clarification. The law prohibits the Board from entering into a dialogue with the public or taking action on items not on the agenda. File Attachments 8. Educational Services - Action Items Subject A. Review of Curriculum Guide Stagecraft I (First Read/Discussion) Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 8. Educational Services - Action Items Type Discussion, Information Submitted by: Will Laird, Ed.D. Director of School Improvement Stagecraft I Summary Statement: The attached curriculum guide was developed as part of an ongoing process to improve and update curriculum while delivering rigorous course offerings to the students of the AVUHSD. The Board of Trustees is asked to review the attached curriculum guide as presented. Budget Implications: None Recommendation : It is recommended that the Board of Trustees receive the attached curriculum guide for review. File Attachments Stagecraft I.pdf (978 KB) 9. Personnel Services - Action Items Subject A. Approval of Variable Term Wavier - Administrative Services Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 9. Personnel Services - Action Items Type Action Recommended Action The Board of Trustees approve and direct the Assistant Superintendent of Human Resources to submit an Administrative Services Variable Term Waiver to allow this individual to work as Vice Principal for the 2024-25 school year. Submitted by: Kristina Ramos Assistant Superintendent Human Resources Summary Statement: The Antelope Valley Union High School District has been unable to successfully recruit fully credentialed Vice Principals; therefore, we are requesting the approval of an Administrative Services Variable Term Waiver which will allow the following individual to work as Vice Principal until they can be awarded a California Preliminary Credential: Name: Alec Garren Subject: Administrative Services Grades: 9-12 Dates: December 1, 2024 - June 30, 2025 Budget Implications: The cost is included in total certificated salaries. File Attachments Motion & Voting The Board of Trustees approve and direct the Assistant Superintendent of Human Resources to submit an Administrative Services Variable Term Waiver to allow this individual to work as Vice Principal for the 2024-25 school year. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV 10. Business Services - Action Items Subject A. Presentation on First Interim Financial Report 2024-25 Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 10. Business Services - Action Items Type Information Assistant Superintendent Kevin Vensko will give a presentation on the First Interim Financial Report. File Attachments Subject B. First Interim Financial Report 2024-25 Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 10. Business Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees review the First Interim Financial Report and certify the financial condition of the District as "positive." Submitted by: Trixie Flores, Director, Business and Fiscal Services Summary Statement: The Interim Report is required by AB 2861. Its purpose is to allow agencies to review their financial condition at set periodic intervals during the fiscal year and to provide this information to the Board, the public, and other interested parties. The Board is required to review and certify the ability of the District to meet its current year's financial obligations. The budget serves to provide a financial plan for the fiscal year. Throughout the year this plan must be modified and adjusted to account for changes in state, federal, and local funding and changes in attendance, contractual, and bargaining unit agreements. The Interim Report aids the process of updating the financial plan. Budget revisions have been included to keep the financial reports current. Budget Implications: This report does not change the adopted budget. Recommendation: It is recommended that the Board of Trustees review the First Interim Financial Report and certify the financial condition of the District as "positive." File Attachments First Interim Budget Report 2024-25.pdf (3,807 KB) Motion & Voting It is recommended that the Board of Trustees review the First Interim Financial Report and certify the financial condition of the District as "positive." Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject C. Resolution No. 2024-25-19 - Certification of Signatures Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 10. Business Services - Action Items Type Action Recommended Action It is recommended that the Board of Trustees adopt Resolution No. 2024-25-19, Certification of Signatures. Submitted by: Kevin Vensko, Assistant Superintendent Summary Statement: Annual adoption of the Certification of Signatures Resolution is required by the Los Angeles County Office of Education, effective with the organizational meeting through the date scheduled for the 2025 organizational meeting. Budget Implications: None Recommendation: It is recommended that the Board of Trustees adopt Resolution No. 2024-25-19, Certification of Signatures. File Attachments Certification-of-Signatures 2024-25.pdf (94 KB) Motion & Voting It is recommended that the Board of Trustees adopt Resolution No. 2024-25-19, Certification of Signatures. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject D. Approval to Commence RFP# 2/24-25 - Littlerock High School Welding Shop Equipment Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 10. Business Services - Action Items Type Action Dollar Amount $130,000.00 Recommended Action It is recommended that the Board of Trustees approve the commencement of the Request for Proposal processes and authorize the Superintendent or their designee to review the proposals and execute purchase agreements. Submitted by: Scott Fish, Director of Maintenance, Operations, and Development Summary Statement : Approval to Commence with RFP# 2/24-25 for Littlerock High School Welding Shop Equipment in the estimated amount of $130,000.00. This is a CTE project approved by the CDE Perkins Grant plan. Budget Implication: CTE/Perkins funds with an estimated total of $130,000.00 (subject to change). Recommendation: It is recommended that the Board of Trustees approve the commencement of the Request for Proposal processes and authorize the Superintendent or their designee to review the proposals and execute purchase agreements. File Attachments Motion & Voting It is recommended that the Board of Trustees approve the commencement of the Request for Proposal processes and authorize the Superintendent or their designee to review the proposals and execute purchase agreements. Motion by L Rosemary Mann, second by Charles Hughes. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV 11. Approve Consent Agenda Subject A. Approve items listed in the following Consent Agenda Categories: Educational Services, Student Services, Personnel Services, Business Services, and Administrative Services Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 11. Approve Consent Agenda Type Action (Consent) Recommended Action The Board of Trustees approve the Consent Agenda, as presented. Actions proposed for the Consent Agenda are items consistent with adopted policies and approved practices of the District and are deemed routine in nature. The Board will be asked to approve all of the items in the Consent Agenda by a single vote unless any member of the Board asks that an item be removed from the Consent Agenda to be considered and discussed separately. File Attachments Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV 12. Consent Agenda - Category: Educational Services Subject A. Adoption of Curriculum Guide: Geometry Honors Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 12. Consent Agenda - Category: Educational Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees adopt the attached curriculum guide. Submitted by: Will Laird, Ed.D. Director of School Improvement Geometry Honors Summary Statement: The attached curriculum guide was developed as part of an ongoing process to improve and update curriculum while delivering rigorous course offerings to the students of the AVUHSD. The Board of Trustees reviewed it on October 17, 2024. Budget Implications: None Recommendation : It is recommended that the Board of Trustees adopt the attached curriculum guide. File Attachments Geometry Honors.pdf (838 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject B. Adoption of Curriculum Guide: Construction Technology II Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 12. Consent Agenda - Category: Educational Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees adopt the attached curriculum guide. Submitted by: Will Laird, Ed.D. Director of School Improvement Construction Technology II Summary Statement: The attached curriculum guide was developed as part of an ongoing process to improve and update curriculum while delivering rigorous course offerings to the students of the AVUHSD. The Board of Trustees reviewed it on November 21, 2024. Budget Implications: None Recommendation : It is recommended that the Board of Trustees adopt the attached curriculum guide. File Attachments Construction Technology II.pdf (1,107 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject C. Western Governors University Clinical Experience Agreement Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 12. Consent Agenda - Category: Educational Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees approve the Clinical Experience Agreement with Western Governors University and that Chris Grado, Ed.D. is authorized to sign it as presented. Submitted by : Loy Dakwa, Ed.D. Coordinator, Professional Development and Induction Summary Statement : The purpose of this agreement is to approve the Antelope Valley Union High School District to provide student teachers from Western Governors University with supervised fieldwork experience. This agreement shall remain in effect until such time as either party gives the other party thirty days written notice of its intent to terminate the agreement, provided, however, that all student teachers/teacher candidates receiving student teaching from the District as of the date of such notice shall be permitted to complete their student teaching assignment. Budget Implications : None Recommendation: It is recommended that the Board of Trustees approve the Clinical Experience Agreement with Western Governors University as presented . File Attachments Western Governors University Clinical Experience Agreement.pdf (361 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject D. Approve Data Privacy Agreement with Rosetta Stone Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 12. Consent Agenda - Category: Educational Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees approve the Student Data Privacy Agreement between Rosetta Stone, LLC and AVUHSD. Submitted by: David Dunstan, Ed.D. Director, Student Support and Intervention Summary Statement: Rosetta Stone, LLC and Antelope Valley Union High School District agree to enter into a Data Privacy Agreement to protect Student Data including compliance with all applicable federal, state, and local privacy laws, rules, and regulations, all as may be amended from time to time. The t erm of the agreement is November 18, 2024, to November 18, 2027. Exhibit E will expire 3 years from the date the original DPA was signed. Budget Implications None Recommendation: It is recommended that the Board of Trustees approve the Student Data Privacy Agreement between Rosetta Stone, LLC and AVUHSD. File Attachments Student Data Privacy Agreement - AVUHSD and Rosetta Stone.pdf (932 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject E. Independent Contractor Agreement for Choral Assistant EDS 2024-25-068 Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 12. Consent Agenda - Category: Educational Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees approve the contract with Gayla Giddings. Submitted by: Charles Dunn Principal, Highland High School Summary Statement: Gayla Giddings will provide services as a Choral Assistant for Highland High School on an as-needed basis for the 2024-25 school year. Budget Implications: Not to exceed $8,000.00 paid by Proposition 28 funding. Recommendation: It is recommended that the Board of Trustees approve the contract with Gayla Giddings. File Attachments Gayla Giddings Contract EDS 2024-25-068.pdf (810 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject F. Approve Finalsite Multi-Year Agreement EDS-2024-25-069 Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 12. Consent Agenda - Category: Educational Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees approve the contract with Finalsite Web Solutions for Schools EDS 2024-25-069. Submitted by: Percita Moore Director of Communications Summary Statement: Since 2016, Finalsite has supported our district's communication needs. We are undertaking a six-month refresh project to improve our website's usability and efficiency further. This update will: Create user-friendly, easily navigable spaces for accessing vital program and service information. Enhance online educational resource access for students and faculty. Strengthen community engagement and connection. Additionally, we are implementing a three-year Weglot interface to translate content into 10 languages, ensuring clear and effective communication across our diverse community. The costs associated with these updates include the six-month refresh project and the three-year translation integration. Budget Implications: $ 1,500 Setup $ 77, 250 Creative Services The addendum amount is for the Weglot interface. $4,533 Period 1 – Dec 01 2024 $5,600 Period 2 – Sept 22 2025 $5,600 Period 3 – Sept 22 2026 $94,483 Total for five years from Targeted funds Recommendation : It is recommended that the Board of Trustees approve the contract with Finalsite Web Solutions for Schools EDS 2024-25-069. File Attachments Finalsite EDS 2024-25-069.pdf (1,881 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV 13. Consent Agenda - Category: Student Services Subject A. Terms of Agreement #STS-25-072 with Jamaal Brown of Equity Work 365, LLC Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 13. Consent Agenda - Category: Student Services Type Action (Consent) Fiscal Impact Yes Dollar Amount $4,000.00 Budgeted Yes Budget Source Targeted Recommended Action It is recommended that the Board of Trustees approve the Terms of Service Agreement #STS-25-072 with Jamaal Brown of Equity Work 365, LLC. Submitted By: Shandelyn Williams Deputy Superintendent Dr. Kathryn Taylor Director of Equity / Title IX Coordinator Summary Statement: The Board of Trustees is asked to approve an Agreement for Jamaal Brown of Equity Work 365, LLC to continue to provide and facilitate the "Black365 Knowledge Bowl" event and activities for selected AVUHSD students to take place on various dates during February 2025. The "Knowledge Bowl" is an educational activity for National Black History Month designed to highlight students' knowledge of African American history and culture. The event is organized in a "game show" format to enhance the project-based culturally responsive learning experience for all participating students. Budget Implications: Not to exceed $4,000 to be funded by Targeted. File Attachments EquityWork365 12.13.pdf (712 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV 14. Consent Agenda - Category: Personnel Services Subject A. Personnel Services: Personnel Schedule 24-25-06 Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 14. Consent Agenda - Category: Personnel Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees approve the attached Personnel Schedule as presented. Submitted by: Kristina Ramos Assistant Superintendent Human Resources Summary Statement: The Personnel Schedule is a part of the regular business of the District and it represents the means by which employment relations are either established or modified through specific Board Action. The Personnel Schedule is divided into two sections representing the certificated and classified services. The recommendations presented to the Board as a part of the Personnel Schedule typically include positions that have been incorporated into the budget by the Board for each fiscal year. Budget Implications: The Certificated and Classified Personnel Schedules, which follow, include only those matters that have been planned for through the adoption of the 2024-25 school year budget. To the extent any exceptions occur involving the use of special funds of some sort, specific notations are made to the individual item being recommended indicating the funding source. File Attachments Personnel Schedule 24-25-06.pdf (309 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject B. Personnel Services: 2024-2025 Employee Ratio Summary Certification Document Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 14. Consent Agenda - Category: Personnel Services Type Action (Consent) Recommended Action The Board of Trustees receive, for information purposes only, the attached Form R-2 (2024-2025) Employee Ratio Summary Certification document. This report indicates that the District is in compliance with the Administrative/Teacher guidelines. Submitted by: Kristina Ramos Assistant Superintendent Human Resources Summary Statement: Education Code Section 41400 through 41407 requires that all districts certify they did not employ administrators in excess of the lawful entitlement established on a ratio of 0.07 (7:100). In this District, with a computation of 917.14 FTE x .07, the District is allowed 64.20 administrative positions. As of November 30, 2024, we employed 48.13 administrators, which is 16.07 administrators below the maximum entitlement. Budget Implications: None File Attachments R2 Report 24-25.pdf (440 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV 15. Consent Agenda - Category: Business Services Subject A. Donations Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees approve the identified donations on behalf of the Antelope Valley Union High School District. Submitted by: Trixie Flores, Director, Business/Fiscal Services Summary Statement: Budget Implications: None as a result of this action. File Attachments Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject B. Approval of the Agreement for Legal Services with Atkinson, Andelson, Loya, Ruud & Romo (AALRR) Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees approve the agreement for legal services with Atkinson, Andelson, Loya, Ruud & Romo (AALRR). Submitted by: Greg Nehen, Superintendent Summary Statement: The district has a current contract with Atkinson Andelson, Loya, Ruud & Romo (AALRR) to provide specialized legal services for the district that expires December 31, 2024. It is recommended that the Board of Trustees approve a new agreement with Atkinson, Andelson, Loya, Ruud & Romo (AALRR) to continue to provide specialized legal services for the District on an as-needed basis in accordance with the District's administrative regulations for the assignment of legal counsel. The new agreement will expire June 30, 2027. Budget Implications: General Fund: Per Fee Schedule Recommendation: It is recommended that the Board of Trustees approve the agreement for legal services with Atkinson, Andelson, Loya, Ruud & Romo (AALRR). File Attachments AALRR Contract - Agreement for Special Services 2025-2027.pdf (130 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject C. Approval of agreement with Norton Rose Fulbright US LLP for Bond Counsel and Disclosure Counsel Services Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Dollar Amount $90,000.00 Recommended Action It is recommended that the board of Trustees approve the agreement with Norton Rose Fulbright US LLP for Bond Counsel and Disclosure Counsel Services. Submitted by: Kevin Vensko, Assistant Superintendent, Business Services Summary Statement: District staff requires the advice and assistance of nationally recognized Bond Counsel and Disclosure Counsel in connection with its debt offerings, including in connection with the sale and issuance of general obligation bonds and related election proceedings. Per Resolution 2024-25-06 Section 13, the district is to contract with Norton Rose Fulbright US LLP as Bond Counsel for the Antelope Valley Union High School District. Budget Implications: Total fees for these services are estimated to be $90,000 to be paid out of the Bond Proceeds. Recommendation: It is recommended that the board of Trustees approve the agreement with Norton Rose Fulbright US LLP for Bond Counsel and Disclosure Counsel Services. File Attachments 12-13-24 - Norton R. Fulbright Agreement.pdf (1,843 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject D. Change Order #1 Phone System Replacements for Phoenix North High School and SOAR Palmdale Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Dollar Amount $4,271.04 Recommended Action It is recommended that the Board of Trustees approve Change Order #1 with Uplink Communication Technologies and authorize the Assistant Superintendent or their designee to execute the contract on behalf of the district. Submitted by: Scott Fish, Director of Maintenance, Operations, and Development Summary Statement: On October 17, 2024, the Board of Trustees approved Action Item 9 A, “Phone System Replacements for Phoenix North High School and SOAR Palmdale,” to replace the failing phone systems with new NEC SV9100 phone systems for a total cost of $47,598.02. Funding is provided by Routine Restricted Maintenance Account. During the installation of the new phone systems, it was discovered that analog lines needed to be added. This change order includes the added cost of installation and materials. The new cost of the contract is $51,869.06. Budget Implications: Routine Restricted Maintenance Account not to exceed $4,271.04. Recommendation: It is recommended that the Board of Trustees approve Change Order #1 with Uplink Communication Technologies and authorize the Assistant Superintendent or their designee to execute the contract on behalf of the district. File Attachments 12-13-24 - Change Order 1-Uplink Communications.pdf (300 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject E. Resolution of Acceptance and Notice of Completion for Lancaster and Quartz Hill High Schools Shade Structure Site Work Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Dollar Amount $877,264.12 Recommended Action It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. Submitted by : Scott Fish, Director of Maintenance, Operations, and Development Summary Statement: On December 14, 2023, the Board of Trustees approved Action Item 10 F, “Award Contract to the Lowest Responsible Bidder Bid #04/23-24 Lancaster High School and Quartz Hill High School Shade Structure Site Work,” to Zenitram Inc. dba ANM Construction & Engineering in the amount of $840,000.00. Funding provided by ESSER III. On September 12, 2024, the Board of Trustees approved Action (Consent) Item 15 H, Change Order #1 for $37,264.12. During the construction of the shade structures at Lancaster and Quartz Hill High Schools, several items were noted, increasing the scope of work and, therefore, resulting in the change order. The project’s new total is now $877,264.12. On November 26, 2024, Zenitram Inc., dba ANM Construction & Engineering, completed the Shade Structure Site Work at Lancaster and Quartz Hill High Schools. Budget Implications: ESSER III funds totaling $877,264.12 Recommendation: It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. File Attachments 12-13-24 - NOC-Shade Structure Site Work at LnHS and QHHS.pdf (130 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject F. Resolution of Acceptance and Notice of Completion for Lancaster High School Main Building Re-Roof Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Dollar Amount $2,723,249.52 Recommended Action It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. Submitted by : Scott Fish, Director of Maintenance, Operations, and Development Summary Statement: On June 11, 2024, the Board of Trustees approved Action Item 9 J, “Award Contract to the Lowest Responsible Bidder Bid #13/23-24 Lancaster High School Main Building Re-Roof,” to Best Contracting Services, Inc. in the amount of $2,485,450.00. Funding provided by ESSER III. On September 12, 2024, the Board of Trustees approved Action Item 9 E, Change Order #1 for $237,799.52. During the initial phase of installing the new roofing system, it was discovered that the mechanical fasteners specified were causing damage to the building, and it was determined that the specification would need to be revised to a fully adhered system. The project total is now $2,723,249.52. On November 25, 2024, Best Contracting Services, Inc. completed the Lancaster High School Main Building Re-Roof. Budget Implications: ESSER III funds totaling $2,723,249.52 Recommendation: It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. File Attachments 12-13-24 - NOC-LnHS Main Building Re-Roof.pdf (118 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject G. Resolution of Acceptance and Notice of Completion for Roof Replacements at Desert Winds, Eastside, and R. Rex Parris High Schools Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Dollar Amount $2,461,371.00 Recommended Action It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. Submitted by : Scott Fish, Director of Maintenance, Operations, and Development Summary Statement: On April 18, 2024, the Board of Trustees approved Action Item 10 E, “Approval to Commence Formal Bidding for the Roof Replacement at Desert Winds, Eastside, and R. Rex Parris High Schools,” in the estimated amount of $3,500,000.00 using ESSER III funding. On July 18, 2024, the Board of Trustees approved Action Item 16 E, “Approval of Award of Contract with Best Contracting Services, Inc., for the Roof Replacements at Desert Winds, Eastside, and R. Rex Parris High Schools, Bid #15/23-24,” in the amount of $2,461,371.00. Funding provided by ESSER III. On December 2, 2024, Best Contracting Services, Inc. completed the roof replacements at Desert Winds, Eastside, and R. Rex Parris High Schools. Budget Implications: ESSER III funds totaling $2,461,371.00 Recommendation: It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. File Attachments 12-13-24 - NOC-DWHS, EHS, and RPHS Re-Roof.pdf (119 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject H. Resolution of Acceptance and Notice of Completion for Painting for East Wing of 176 Holston Building Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Dollar Amount $100,965.00 Recommended Action It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. Submitted by : Scott Fish, Director of Maintenance, Operations, and Development Summary Statement: On May 16, 2024, the Board of Trustees approved Action Item 9 H, “Painting for East Wing of 176 Holston Building—Los Angeles County—DCFS." The District extended our Lease Agreement with the County of Los Angeles, and as part of our Lease Agreement Extension, we are required to repaint the interior of the leased space in the amount of $92,000.00. Funding is provided by General Fund. On November 21, 2024, the Board of Trustees approved Action Item 15 E, Change Order #1. During the painting of the East Wing of the 176 Holston Building, it was discovered that the doors needed to be painted as well. This change order includes the added cost to paint both sides of approximately 62 doors in the amount of $8,965.00. The new total amount of the project is $100,965.00 On November 8, 2024, Cali Painting completed the painting of the east wing of the 176 Holston Building. Budget Implications: General funds totaling $100,965.00 Recommendation: It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. File Attachments 12-13-24 - NOC-Cali Painting.pdf (119 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject I. Resolution of Acceptance and Notice of Completion for Outdoor Weight Room Equipment Eight (8) Sites Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Dollar Amount $654,639.68 Recommended Action It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. Submitted by: Scott Fish, Director of Maintenance, Operations, and Development Summary Statement: On April 8, 2024, the Board of Trustees approved Action Item 10 F, “Approval to Commence Formal Bidding for Outdoor Weight Room Equipment Eight (8) Sites,” to authorize public bidding or the use of other delivery methods and contract awards for the outdoor weight room equipment for each of the eight outdoor weight rooms. ESSER III funds with an estimated total of $680,000.00. On July 18, 2024, the Board of Trustees approved Action (Consent) Item 16 F, “Approval of Award of Contract with Out-Fit for the Outdoor Weight Room Equipment (8 Sites), Bid #16/23-24,” in the amount of $654,639.68. Funding provided by ESSER III. On November 7, 2024, Out-Fit completed the outdoor weight room equipment installation at the eight (8) sites. Budget Implications: ESSER III funds totaling $654,639.68 Recommendation: It is recommended that the Board of Trustees approve the attached Resolution of Acceptance and Notice of Completion for the above-mentioned work, establish the 35-day retention period for the remaining 5% due on the project, and authorize the Superintendent or Designee to record the NOC with the County of Los Angeles. File Attachments 12-13-24 - NOC-Outdoor Weight Room Equipment.pdf (121 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject J. RFP #01/24-25 Fresh Baked Services Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Recommended Action It is recommended the Board of Trustees approve the award of RFP #01/24-25 Fresh Bread Services to Bimbo Bakeries USA as presented. Submitted by: Joseph Cook, Food Services, Director Summary Statement: Food Services recently conducted a formal Request for Proposal (RFP #01/24-25) for fresh bread services, where fresh bread products, compliant with current K12 regulations, are to be delivered, as needed, to the District’s eight comprehensive sites . The solicitation was comprehensive in nature. Food Services was/is intent on working with a reliable vendor to meet said regulations, as well as having quality products and services with competitive terms. Bimbo Bakeries USA has been vetted to meet all requirements and criteria u nder the terms of the RFP. Agreement language in the RFP provides for a six-month period, with up to two one-year extension options based upon mutual agreement of both parties. The timeline would run from January 1, 2025 , through June 30, 2025, whereupon satisfaction and extension(s) would be in effect July 1, 2025, through June 1, 2027. Bimbo Bakeries USA has provided fresh bread under CDE approval per sole-source procurement guidance since October of this school year. During this time, Bimbo Bakeries USA has shown to be a responsible vendor, delivering excellent service and products that students have really enjoyed. Budget Implications: Per fee schedule for the proposed six-month agreement period. Recommendation: It is recommended the Board of Trustees approve the award of RFP #01/24-25 Fresh Bread Services to Bimbo Bakeries USA as presented. File Attachments 12-13-24 - Fresh Baked Service Award.pdf (632 KB) Motion & Voting The Board of Trustees approve the Consent Agenda, as presented. Motion by Charles Hughes, second by Miguel Sanchez IV. Final Resolution: Motion Carries Aye: Carla Corona, Cynthia R Hernandez, Charles Hughes, L Rosemary Mann, Miguel Sanchez IV Subject K. Food Services Obsolete-Surplus Equipment Meeting Dec 13, 2024 - Regular/Reorganizational Board Meeting Category 15. Consent Agenda - Category: Business Services Type Action (Consent) Recommended Action It is recommended that the Board of Trustees approve the attached list of obsolete equipment for sale through auction, recycling, or disposal as determined. Submitted by: Joseph Cook, Food Services, Director Summary Statement: The attached list of equipment has been determined at the site to be damaged and/or no longer in use by Food Services. Damaged equipment may be sold, recycled, or disposed of based on the condition/marketability of said assets. Budget Implications: M