REGULAR MEETING AGENDA (5:30 PM)

4 Tuesday, March 18, 2025 REGULAR MEETING AGENDA (5:30 PM) THE SCHOOL BOARD OF ESCAMBIA COUNTY, FLORIDA J.E. HALL EDUCATIONAL SERVICES CENTER 30 EAST TEXAR DRIVE ROOM 160 PENSACOLA, FLORIDA 5:30 P.M. NOTE: Request to Speak Forms are available at the entrance table. All speakers wishing to address the Board are asked to fill out a form and turn it in at the front of the room. All speakers are limited to three minutes. 1. Call to Order Subject A. Notice of Meeting Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural Advertised in the Pensacola News Journal on February 28, 2025 - Legal No. 11042636 File Attachments 11042636.pdf (43 KB) 1. Call to Order Subject B. Invocation and Pledge of Allegiance Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural File Attachments 1. Call to Order Subject C. Adoption of Agenda Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Motion to adopt the agenda as presented or amended. File Attachments Motion & Voting Motion to adopt the agenda as presented or amended. Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams Not Present at Vote: Tom Harrell 1. Call to Order Subject D. Committee/Departmental Reports Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. PTA Update File Attachments 1. Call to Order Subject E. Special Recognitions Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Information File Attachments 1. Call to Order Subject F. Military Child Month Proclamation Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Fiscal Impact No Budgeted No Recommended Action Recognize April, 2025 as Military Child Month File Attachments Military Child Month Prolamation.pdf (10 KB) Motion & Voting Recognize April, 2025 as Military Child Month Motion by Paul Fetsko, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 2. Public Forum-Agenda Items Only Subject A. Registration to Address the Board and Rule 0169.1 Presentations by Members of the Public Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural 0169.1 - PUBLIC PARTICIPATION AT BOARD MEETINGS The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. The Board provides two (2) opportunities for public input at its business meetings – Agenda Forum and Public Forum. Neither of these public participation opportunities is an open or unlimited forum. Agenda Forum is a limited public forum for the sole purpose of allowing public comment on agenda items. Public Forum is a limited public forum for the sole purpose of permitting citizens to address specific matters or concerns to the Board related to Board/School District business, governance, operations, or other matters related to public education. Public participation and comment on agenda items shall be permitted as indicated on the order of business and before the Board takes official position on any action item under consideration. The opportunity to be heard on a particular agenda item need not occur at the same meeting at which the Board takes official action on the proposition if the opportunity occurs at a meeting that is during the decision-making process and is within reasonable proximity in time before the meeting at which the Board takes the official action. This policy does not prohibit the Board from maintaining orderly conduct or proper decorum in a public meeting. To maintain orderly conduct, the Public Forum segment of the meeting may not be used for presentation of political and/or campaign issues unrelated to education; announcing political candidacy and/or campaigning; or addressing matters involving disciplinary actions, pending employee disciplinary matters, pending claims, complaints, or litigation against the Board, District or District personnel. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. 2. An individual speaker may donate his/her time to another speaker so that an individual speaker may have a maximum of six (6) minutes. The individual donating time must complete a speaker form with all of the required information and clearly identify the individual to whom the time is donated. The individual donating time must be present at the time his/her speaker form is considered by the presiding officer. 3. No speaker may yield a portion of his/her time to any other person. B. Procedures for allowing representatives of groups or factions on a proposition to address the Board: Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. C. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: 1. Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. 2. An individual may speak at Agenda Forum and also at Public Forum; however, a separate form must be completed for each. 3. All forms must be submitted prior to the presiding officer’s call for Agenda Forum. Once the presiding officer calls for Agenda Forum no further speaker forms will be accepted. D. Designated period of time for public comment: 1. Agenda Forum - The Board will accept public input on agenda items at the conclusion of the Call to Order. This comment period is strictly limited to addressing items on the business agenda. 2. Public Forum – The Board will accept public comment on any matter related to Board/School District business, governance, or operations once all business is concluded but prior to adjournment. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct, guided by the following rules: A. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name and group affiliation, if and when appropriate. B. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Superintendent. C. Tape or video recordings are permitted under the following conditions: 1. No obstructions are created between the Board and the audience. 2. No interviews are conducted in the meeting room while the Board is in session. 3. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. D. The presiding officer may: 1. interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; 2. request any individual to leave the meeting when that person does not observe reasonable decorum; 3. request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; 4. call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. The requirement for public comment on action items does not apply to: A. an official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; B. an official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; C. a meeting that is exempt from F.S. 286.011 (the Public Meetings Law); or D. a meeting at which the Board is sitting in its quasi-judicial capacity. These exceptions do not affect the right of a person to be heard as otherwise required by law or Board policy. © Neola 2013 Legal F.S. 286.011 F.S. 286.0114 File Attachments Public Speaker Form-Agenda.pdf (118 KB) 3. Minutes Subject A. Minutes-February 13, 2025 Regular Workshop (1:00 PM) Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_02_13_25_wrkshp.pdf (98 KB) Motion & Voting Approval of minutes Motion by Paul Fetsko, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams Not Present at Vote: Tom Harrell 3. Minutes Subject B. Minutes-February 18, 2025 Regular Meeting (5:30 PM) Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_02_18_25_regmtg.pdf (107 KB) Motion & Voting Approval of minutes Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams Not Present at Vote: Tom Harrell 4. Unfinished Business 5. Administrative Appointments 6. Proposed Additions or Revisions to School District Rules - First Reading 7. Items Requiring Public Hearing 8. Consent - Curriculum - Alternative Education 9. Consent - Curriculum - School Transformation 10. Consent - Curriculum - Elementary School Education Subject A. Summer Programs 2025 Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 18, 2025 Fiscal Impact Yes Dollar Amount $1,764,826.00 Budgeted Yes Budget Source Various Recommended Action Board Approval PURPOSE To provide a variety of summer learning opportunities for students in the Escambia County School District. The funding increase is a result of salary increases, additional personnel, and additional programs IMPLEMENTATION PLAN See attached PARTICIPATING SCHOOLS/AGENCIES See attached File Attachments 2025 Summer School Plan.pdf (267 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 17, 2025 9:32 AM :: Submitted by Angela Torpey. Routed to Connie Farish for approval. Feb 17, 2025 9:37 AM :: Approved by Connie Farish. Routed to June Bell for approval. Feb 24, 2025 12:40 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Feb 24, 2025 1:09 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 10. Consent - Curriculum - Elementary School Education Subject B. Agreement between the School Board of Escambia County, Florida and Emporia State University Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 18, 2025 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action board Approval PURPOSE Emporia State University and the School Board of Escambia County will collaborate in programs involving field-based learning experiences and directed teaching for students of ESU. IMPLEMENTATION PLAN Emporia State University students assigned to schools for student teacher or other pre-service laboratory experiences will be expected to conform to all regulations of Emporia State University which apply to student activities on campus and to adhere to all standards of professional conduct and instructional procedures which the School Board of Escambia County, Florida, requires of classroom teachers. PARTICIPATING SCHOOLS/AGENCIES All elementary and secondary schools Emporia State University File Attachments SBEC_ESU Field Agreement.pdf (1,565 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 24, 2025 12:52 PM :: Submitted by Angela Torpey. Routed to Sabrena Cunningham for approval. Feb 24, 2025 3:04 PM :: Approved by Sabrena Cunningham. Routed to June Bell for approval. Feb 24, 2025 4:55 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Feb 24, 2025 5:02 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 10. Consent - Curriculum - Elementary School Education Subject C. Agreement between the School Board of Escambia County, Florida and Troy University Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 18, 2025 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Board Approval PURPOSE Troy University and the School Board of Escambia County will collaborate in programs involving field-based learning experiences and directed teaching for students of TU. I MPLEME NTATION PLAN Troy University students assigned to schools for student teacher or other pre-service laboratory experiences will be expected to conform to all regulations of Troy University which apply to student activities on campus and to adhere to all standards of professional conduct and instructional procedures which the School Board of Escambia County, Florida, requires of classroom teachers. PARTICIPATING SCHOOLS/AGENCIES All elementary and secondary schools Troy University File Attachments SBEC_TSU.pdf (1,542 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 24, 2025 12:54 PM :: Submitted by Angela Torpey. Routed to Connie Farish for approval. Feb 24, 2025 2:07 PM :: Approved by Connie Farish. Routed to June Bell for approval. Feb 24, 2025 4:52 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Feb 24, 2025 5:01 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 11. Consent - Curriculum - Evaluation Services 12. Consent - Curriculum - Exceptional Student Education Subject A. Contract Between ARC Gateway, Inc. and the School District of Escambia County Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 18, 2025 Fiscal Impact Yes Dollar Amount $142,933.00 Budgeted Yes Budget Source FTE - Project 0800 Recommended Action Board Approval PURPOSE: This contract will provide an educational and vocational training program for eighteen (18) to twenty-two (22) year old students with disabilities. IMPLEMENTATION: Fifteen (15) students with disabilities who have reached their potential in the regular school program will be provided with additional education and vocational training as determined by the Individual Educational Plan (IEP). PARTICIPATING SCHOOLS/AGENCIES: All Escambia County high schools, special centers and District Extended Program ARC Gateway File Attachments SBEC_ARC Gatweway.pdf (334 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 13, 2025 1:12 PM :: Submitted by Rosalind Glover. Routed to Sondra Hill for approval. Feb 18, 2025 1:03 PM :: Approved by Sondra Hill. Routed to June Bell for approval. Mar 5, 2025 4:09 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Mar 5, 2025 4:24 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 12. Consent - Curriculum - Exceptional Student Education Subject B. Contract Between Assistive Technology Services, Inc. and the School Board of Escambia County, Florida Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 18, 2025 Fiscal Impact Yes Dollar Amount $70,656.00 Budgeted Yes Recommended Action Board Approval PURPOSE: The purpose of the contract is to support the Assistive Technology Specialist in evaluations, staffing and workshops. The provision of assistive technology is a federal/state requirement. IMPLEMENTATION: The occupation therapist certified in assistive technology will be available on an as needed basis. The occupational therapist will provide evaluations and re-evaluations, attend staffing, and assist in workshop presentations. PARTICIPATING SCHOOLS/AGENCIES: All Escambia County Schools and contracted agencies Assistive Technology Services, Inc File Attachments SBEC_Assistive Technology.pdf (407 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 13, 2025 1:19 PM :: Submitted by Rosalind Glover. Routed to Sondra Hill for approval. Feb 18, 2025 1:07 PM :: Approved by Sondra Hill. Routed to June Bell for approval. Mar 3, 2025 4:55 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Mar 4, 2025 2:37 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 12. Consent - Curriculum - Exceptional Student Education Subject C. Memorandum of Understanding Between Community Action Program Committee's Head Start Program and the School Board of Escambia County, Florida Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Pulled) Preferred Date Mar 18, 2025 Fiscal Impact No Budgeted No Recommended Action Board Approval PURPOSE: This Memorandum of Understanding will provide services to preschool children ages three-five (3-5) who are eligible for Exceptional Student Education services in compliance with federal and state laws and regulations. IMPLEMENTATION PLAN: The Community Action Program's Head Start Program and the Escambia County School District will provide services to preschool children who are eligible for Exceptional Student Education services or who are suspected of having a disability. Services will be provided in the most appropriate setting. PARTICIPATING SCHOOLS/AGENCIES: Community Action Program Committee's Head Start Program Escambia County School Distric t File Attachments SBEC_Head Start.pdf (244 KB) Workflow Workflow Feb 13, 2025 1:25 PM :: Submitted by Rosalind Glover. Routed to Sondra Hill for approval. Feb 18, 2025 1:02 PM :: Approved by Sondra Hill. Routed to June Bell for approval. Mar 5, 2025 4:08 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Mar 5, 2025 4:24 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Paul Fetsko, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, Tom Harrell Abstain: David Williams 12. Consent - Curriculum - Exceptional Student Education Subject D. Cooperative Agreement Between Autism Pensacola and the School Board of Escambia County, Florida Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 18, 2025 Fiscal Impact Yes Dollar Amount $16,000.00 Budgeted Yes Budget Source General Fund Revenue Recommended Action Board Approval PURPOSE: Autism Pensacola will conduct a summer camp for eligible children. The dates of the camp are June 12, 2025 through July 17, 2025. The agreement allows staff access to the classrooms June 6, 2025-June 12, 2025 for set up and July 18, 2025 for closure. *Funding defined reflects "in kind" donation. IMPLEMENTATION PLAN: Autism Pensacola is offering a summer camp for eligible children. They will staff and operate the summer camp program that will be conducted on Scenic Heights Elementary School and Washington High School campuses. PARTICIPATING SCHOOLS/AGENCIES: Escambia County School District Autism Pensacola File Attachments SBEC_Autism Pensacola.pdf (175 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 18, 2025 11:28 AM :: Submitted by Rosalind Glover. Routed to Sondra Hill for approval. Feb 18, 2025 1:03 PM :: Approved by Sondra Hill. Routed to June Bell for approval. Mar 3, 2025 4:57 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Mar 4, 2025 2:34 PM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 13. Consent - Curriculum - High School Education 14. Consent - Curriculum - Middle School Education 15. Consent - Curriculum - Professional Learning 16. Consent - Curriculum - Student Services Subject A. Enrollment Services Student Transfers Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 18, 2025 Fiscal Impact No Recommended Action Approve PURPOSE Students may be allowed to attend a school other than their zoned school based on a documented safety or medical hardship or childcare related issues. A "Request for Student Transfer" form must be submitted to the School Choice Office for approval. During prescribed windows of time, middle and high school students may request permission to attend an academic program that is offered at the school of their choosing (* where capacity allows). Additionally, elementary students may request permission to attend a school other than the one for which they are zoned (*). Per board policy, transfer agenda items must be presented for approval by the School Board monthly. IMPLEMENTATION PLAN The Superintendent shall present to the Board his recommended action pertaining to the student transfer request. Final action on a student transfer request shall be made by the Board. The Board may approve, modify or reject any request for transfer recommended by the Superintendent. SCHOOLS/AGENCIES This item pertains to all K-12 residentially zoned schools. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 12:48 PM :: Submitted by Paula Pierce. Routed to Lisa Joyner for approval. Mar 6, 2025 7:47 AM :: Approved by Lisa Joyner. Routed to June Bell for approval. Mar 6, 2025 8:05 AM :: Approved by June Bell. Routed to Denny Wilson for approval. Mar 6, 2025 8:46 AM :: Final approval by Denny Wilson Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 17. Consent - Curriculum - Title I 18. Consent - Curriculum - Workforce Education 19. Consent - Curriculum - Other 20. Consent - Finance Subject A. Summary of Paid Legal Invoices as of February 28, 2025 Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (1110) General Fund; (7110) Risk Management Fund Recommended Action Acceptance of summary reports Background Information/Description Escambia County School Board Rules permit attorneys to be retained to handle specific legal matters. This recap of legal invoices paid for the prior month is prepared in summary form to keep the Superintendent, Board, and Staff apprised of the District's financial activity on a monthly basis. Educational Impact Timely payment is necessary to provide needed legal services to the School Board and District. File Attachments Summary of General Fund Legal Expenses_2025_03.pdf (3 KB) Summary of Risk Management Legal Expenses_2025_03.pdf (3 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 11:51 AM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 3, 2025 12:30 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 20. Consent - Finance Subject B. 2024-2025 Instructional Salary Schedules Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $5,200,000.00 Budgeted Yes Budget Source (1110) General Fund Recommended Action Approval, retroactive to July 1, 2024, of the 2024-2025 Instructional Salary Schedules Background Information/Description See attached 2024-2025 Salary Proposals dated February 7, 2025 and Bargaining Agreement dated January 16, 2025. Funding Source (1110) General Fund - $5,200,000.00 File Attachments 2024-2025 Grandfather Instructional Salary Schedule 2025_03.pdf (1,484 KB) 2024-2025 Performance Instructional Salary Schedule 2025_03.pdf (1,597 KB) 2024-2025 Instructional Supplement Schedule 2025_03.pdf (1,408 KB) 24-25 Bargaining Agreement 2025_03.pdf (420 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 3:37 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 4:45 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 20. Consent - Finance Subject C. 2024-2025 Educational Support Personnel Salary Schedule Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,750,000.00 Budgeted Yes Budget Source (1110) General Fund Recommended Action Approval, retroactive to July 1, 2024, of the 2024-2025 Educational Support Personnel Salary Schedule Background Information/Description See attached 2024-2025 Educational Support Personnel Bargaining Agreement dated January 16, 2025 and Salary Schedule dated February 5, 2025. Funding Source (1110) General Fund - $1,750,000.00 File Attachments 24-25 Bargaining Agreement 2025_03.pdf (420 KB) 2024-2025 ESP Salary Schedule 2025_03.pdf (1,782 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 3:40 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 4:46 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 20. Consent - Finance Subject D. Removal of Assets Acquired in 2014 and Before - Phase 2 Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $4,152,581.44 Budgeted Yes Budget Source All Funds Recommended Action Approval of the removal of assets acquired in 2014 and before not meeting capitalization threshold as defined in FAC 69I-73.002 - Phase 2 School Board Policy - 7450 Property Inventory Tangible Personal Property is defined as such property, of a non-consumable nature, with a life expectancy of one (1) year or more which has a capitalized value equal to or greater than the value defined in statute ($5,000). FAC 69I-73.002 All property with a value or cost of $5,000 or more and with a projected useful life of one (1) year or more shall be recorded in the local government's financial system as property for inventory purposes. Attractive items (small hand-held computers, tablets, etc.) with a value or cost of less than $5,000 shall be recorded in the local government's financial system as property for inventory purposes (tagged). Action Inventory not meeting the above policy requirements ($5,000 or more capitalization threshold - other than attractive items) are being removed (not retired) from inventory according to classification: Phase 2 - Remove assets acquired in 2014 and before Other References School Board Policy 7000 (po7450 and po7455) File Attachments 2014 & Prior Assets to be Removed from Property Records 2025_03.pdf (120 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 11:53 AM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 3, 2025 12:29 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 20. Consent - Finance Subject E. Financial Statements - by Fund Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source All Funds Recommended Action Approval of the financial statements – Balance Sheet, Revenue, and Expenditures Background Information/Description Financial statements are prepared to keep the Superintendent, Board, and Staff apprised of the District’s financial activity and budget status by fund on a monthly basis. These reports include Balance Sheet, Revenue, and Expenditures by fund group. Educational Impact Accurate financial reporting facilitates District operations to occur in a positive manner. File Attachments Financial Statements 2025_03.pdf (2,526 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 5, 2025 1:33 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 5, 2025 4:16 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 20. Consent - Finance Subject F. Financial Status Report - Employee Benefit Trust Fund Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (7120) Employee Benefit Trust Fund Recommended Action Acceptance of Financial Status Report: Employee Benefit Trust Fund Background Information/Description Financial statements are prepared each month to keep the Employee Benefit Trust Fund Trustees, Board, and Staff apprised of the latest information available regarding the fund balance, revenues, and expenditures compared to the budget. File Attachments Employee Benefit Trust Fund Financial Statements 2025_03.pdf (1,004 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 5, 2025 10:26 AM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 5, 2025 12:32 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 21. Consent - Finance - Accounting Operations Subject A. Check Register for February 2025 Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $40,108,366.71 Budgeted Yes Budget Source Various Recommended Action Approval of Check Register for February 2025 File Attachments Check Register Summary - FEB 2025.pdf (140 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 4, 2025 4:49 PM :: Submitted by Kathleen Wheeler. Routed to Debbie Fussell for approval. Mar 5, 2025 9:03 AM :: Approved by Debbie Fussell. Routed to Tammy Edwards for approval. Mar 5, 2025 9:07 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 5, 2025 9:53 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 22. Consent - Finance - Budgeting Subject A. Disposal and Demolition of Portables at George Stone Technical College Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets in accordance with Section 274.05 Florida Statutes. Background Information/Description To declare surplus and dispose of the following portables: George Stone Technical College #181 C400018100 Current Value $0.00 #183 C400018300 Current Value $0.00 File Attachments Demolition of Portables at George Stone Technical College.pdf (191 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 3:38 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Mar 3, 2025 4:02 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Mar 3, 2025 4:26 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 11:40 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 22. Consent - Finance - Budgeting Subject B. Resolutions to Amend 2024-2025 District School Budget Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source Various Recommended Action Approval of resolutions to amend District School Budget Background Information/Description On September 17, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask you to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are the results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures; and schools, departments, and projects make changes to their budget in order to better utilize funds. Fiscal Impact These amendments properly reflect the estimated revenues and appropriations, and allow for better utilization of budgeted funds. These amendments show the estimated revenues and appropriations for each fund and provide a description of items amended. Educational Impact These amendments facilitate the effective operations of the District through more efficient use of funds. File Attachments General Operating Fund - Resolution 5.pdf (229 KB) Special Revenue - Federal Programs - Resolution 5.pdf (255 KB) Capital Projects Fund - Resolution 5.pdf (195 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 11:45 AM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Mar 3, 2025 1:45 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Mar 4, 2025 1:38 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 2:18 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 22. Consent - Finance - Budgeting Subject C. Scrap List for March 2025 Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets by cannibalization and/or scrap in accordance with Section 274.07 Florida Statutes and Board Rule 5.07 (4) B. Background Information/Description The items on the attached list(s) have been cannibalized and/or scrapped after review by the functional expert (e.g., computers would be assessed by MIS). File Attachments Scrap List for March 2025.pdf (61 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 3:29 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Mar 3, 2025 4:03 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Mar 4, 2025 1:39 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 2:18 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 22. Consent - Finance - Budgeting Subject D. Auction List for March 2025 Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets through surplus sale. Background Information/Description Request authorization to sell to the highest bidder items from the attached list(s). The functional expert (e.g., computers would be assessed by MIS) has determined the items to be obsolete, uneconomical or inefficient to use, or serve no useful function to District operations. Other References or Notes website - https://www.escambiaschools.org/Page/858 File Attachments Auction List for March 2025.pdf (110 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 3:34 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Mar 3, 2025 4:30 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Mar 4, 2025 1:41 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 2:18 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 22. Consent - Finance - Budgeting Subject E. Donation of Surplus Bus to Pensacola State College Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $38,432.74 Budgeted No Recommended Action Approval of request to donate bus to Pensacola State College Background Information/Description To declare surplus and donate school bus to Pensacola State College: Bus C5011-1000 VIN 4DRBUAAN3CB537432 File Attachments Donation of Surplus Bus to Pensacola State College.pdf (88 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 4, 2025 1:20 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Mar 4, 2025 1:31 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Mar 4, 2025 1:43 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 2:18 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 23. Consent - Finance - Payroll 24. Consent - Finance - Procurement Subject A. (DELETE) Dell Chromebook Refresh for Various Schools Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Deleted Description of Purchase Nine thousand (9,000) Dell 3120 11.6" Chromebooks with Intel Celeron N100 Processor, 4GB LPDDR5 Non-ECC RAM, 64GB eMMC Memory, three (3) year accidental damage insurance, and a three (3) year hardware warranty with on-site service after remote diagnosis. Requested By Information Technology Supplier Name Dell Computer Corp., Round Rock, TX Method of Procurement Florida State DMS Alternative Contract Source No. 43210000-23-NASPO-ACS Other References School Board Policy 6320 File Attachments Workflow Workflow Feb 10, 2025 4:35 PM :: Submitted by Stephen Castleberry. Routed to Allison Watson for approval. Mar 3, 2025 5:30 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 4, 2025 9:46 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 11:39 AM :: Final approval by Terry St Cyr 24. Consent - Finance - Procurement Subject B. RFP Award: Food Processing: USDA Commodities, RFP #250502 Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $3,290,053.00 Budgeted Yes Budget Source (4110) Food Services Fund Recommended Action Approve RFP Award: Food Processing: USDA Commodities, RFP #250502 Description of Purchase An annual agreement to provide processing of USDA commodity items into ready to use products for use in the preparation of school meals as stocked and distributed by the Central Warehouse for school cafeterias throughout the District. Responders meeting specifications with the aggregate low price for the commodity/lot were awarded in each area. Fifty (50) items were offered and thirty-five (35) items are recommended for award. Fifteen (15) items were not awarded due to no responses being received or sample products were not approved in taste tests. Items will be purchased as needed to meet breakfast and lunch menu requirements. Recommend RFP award(s) to the lowest responder(s) meeting specifications. The solicitation and tabulation of responses may be viewed at https://www.escambiaschools.org/Page/1048 . Effective Dates: July 1, 2025 through June 30, 2026 Requested By Food Services Supplier Name Brookwood Farms Inc, Siler City, NC Awarded Items: 1 Estimated Award Total: $16,500.00 Del Monte Foods, Walnut Creek, CA Awarded Items: 3 Estimated Award Total: $638,784.00 Don Lee Farms, Inglewood, CA Awarded Items: 2 Estimated Award Total: $420,735.00 Gold Creek Foods, Gainesville, GA Awarded Items: 2 Estimated Award Total: $47,010.00 Hormel, Sales Austin, MN Awarded Items: 9 Estimated Award Total: 388,575.00 JTM Provisions, Harrison, OH Awarded Items: 4 Estimated Award Total: 195,405.00 Land O' Lakes, Arden Hills, MN Awarded Items: 4 Estimated Award Total: 301,384.00 Nardone Bros, Hanover Township, PA Awarded Items: 2 Estimated Award Total: 520,995.00 Rich Chicks, Gardena, CA Awarded Items: 2 Estimated Award Total: 50,972.00 Tyson, Springdale, AR Awarded Items: 6 Estimated Award Total: 709,693.00 Method of Procurement ECSD RFP Responses Received: 20 Responses Rejected: 0 Other References None File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 13, 2025 12:56 PM :: Submitted by Jaiden Shellenberger. Routed to Allison Watson for approval. Mar 3, 2025 5:39 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 4, 2025 10:17 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 11:29 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 24. Consent - Finance - Procurement Subject C. Limited Assignment and Amendment I: External Auditing Services Agreement Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $114,500.00 Budgeted Yes Budget Source (1110) General Fund ($94,500.00); (7120) District Employee Benefits Trust Fund ($20,000.00) Recommended Action Approve Limited Assignment and Amendment I: External Auditing Services Agreement Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase A limited reassignment of external auditing services from MLS, Inc. to Forvis Mazars. Amendment I also renews the agreement for the eighth year of a potential ten (10) year agreement to provide the services of a qualified certified public accounting (CPA) firm to audit the District's Employee Benefit Trust Fund (Health) and conduct the District's annual financial and federal single audits. See attached. Retroactive Effective Dates: March 1, 2025 through February 28, 2026 Requested By Assistant Superintendent of Finance and Business Services Supplier Name MSL, P.A. (formerly known as Moore, Stephens, Lovelace, P.A), Winter Park, FL Forvis Mazars, LLP, Orlando, FL Method of Procurement Negotiation Other References School Board Policy 6320 Original agreement approved by the Board on February 20, 2018. File Attachments 021125-2 -External Auditing Services Agreement (2d) Stamped FINAL.pdf (2,078 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 17, 2025 5:20 PM :: Submitted by Allison Watson. Routed to Allison Watson for approval. Mar 3, 2025 5:43 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 4, 2025 10:16 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 3:56 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 24. Consent - Finance - Procurement Subject D. VR Goggles and Eduverse+ Software for Various Schools Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $91,929.00 Budgeted Yes Budget Source (4210) Other Special Revenue Fund; (45770) Military: Afterburner Recommended Action Approve VR Goggles and Eduverse+ Software for Various Schools Description of Purchase A three (3) year software bundle for VR goggles and Eduverse+ for students at the following schools: Pleasant Grove Elementary, Blue Angels Elementary, Hellen Caro Elementary, Bailey Middle, Brown Barge Middle, and West Florida High. Requested By Grants Management Supplier Name Aerotech EDU, Inc., Rolling Meadows, IL Method of Procurement The Interlocal Purchasing System (TIPS) USA - Contract #230105 Other References School Board Policy 6320 File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 26, 2025 10:44 AM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Mar 3, 2025 6:10 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 4, 2025 11:13 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 11:29 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 24. Consent - Finance - Procurement Subject E. Assorted Furniture for Various Schools Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,000,000.00 Budgeted Yes Budget Source Various Recommended Action Approve Assorted Furniture for Various Schools Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase Chairs, desks, tables, a chair truck, p resentation stations, book trucks, rolling storage cases, cabinets, and outdoor seating for student and teacher use in various spaces in the following schools: Pine Meadow Elementary, Brown-Barge Middle, Pine Forest High, and Pensacola High . Given the unstable market and long delivery times, the total furniture costs are estimated. Requested By Pine Meadow Elementary School Brown-Barge Middle School Pine Forest High School Pensacola High School Funding Source (3948) Half Cent Sales Tax - FY 2008; (33450) PFHS Cafe Expansion & Reno - $350,000.00 (3948) Half Cent Sales Tax - FY 2008; (33380) Middle School Renovations - $170,000.00 (1110) General Fund; (00000) Due From Internal Funds - $30,000.00 (3948) Half Cent Sales Tax - FY 2008; (33440) Elementary School Renovations - $ 375,000.00 (3948) Half Cent Sales Tax - FY 2008; (33370) PHS General Renovations - $ 75,000.00 Supplier Name Virco Manufacturing Corporation, Conway, AR School Specialty LLC, Greenville, WI Demco Inc, Madison WI McAleer's Office Furniture Co., Inc., Pensacola, FL Method of Procurement US Communities 2022 Contract #R-TC-18004 Charlotte County Public Schools Contract # ITB: 2324-636GB1 The Interlocal Purchasing System (TIPS) USA - Contract #230301 Florida State Alternate Contract Source - # 56120000-24-NY-ACS Other References School Board Policy 6320 File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 28, 2025 10:47 AM :: Submitted by Stacey Marshall. Routed to Allison Watson for approval. Mar 4, 2025 4:28 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 4, 2025 4:51 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 5:04 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 24. Consent - Finance - Procurement Subject F. Amendment III: Student Transportation Services Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (1110) General Fund; (01000) Regular Operations - Departments Recommended Action Approve Amendment III: Student Transportation Services Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase Amendment III to the agreement that provides limited transportation services for students on an as-needed basis. It extends the term of services and updates the required Florida statutory form requirements. Limited transportation services are provided to remotely located students where school bus transportation is not logistically or economically feasible. Most of the students transported by ALC Schools attend special centers or are homeless. These requirements continue to impact operations. No additional funding is requested at this time. See attached. Effective Retroactive Date: August 1, 2024 through July 31, 2025 Requested By Transportation Supplier Name ALC Schools dba EverDriven, LLC, St. George, UT Method of Procurement OMNIA Partners (formerly National IPA), Contract No. #R190401 Other References School Board Policy 6320 Original agreement approved by the Board on July 21, 2020. File Attachments 020425-1 Everdriven Amd 3 Stamped.pdf (3,260 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 3, 2025 10:50 AM :: Submitted by Stacey Marshall. Routed to Allison Watson for approval. Mar 4, 2025 9:27 AM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 4, 2025 11:16 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 4, 2025 11:20 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Tom Harrell 24. Consent - Finance - Procurement Subject G. RFP Renewal: Cleaning and Degreasing Kitchen Exhaust Systems, RFP #191703 Meeting Mar 18, 2025 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Dollar Amount $30,600.00 Budgeted Yes Budget Source (4110) Food Services Fund; (01090) Regular Operations - School Food Services Recommended Action Approve RFP Renewal: Cleaning and Degreasing Kitchen Exhaust Systems, RFP #191703 Description of Purchase The renewal is for the seventh year of a potential ten (10) year agreement to provide cleaning and degreasing services for all kitchen exhaust systems to include hoods, fans, ducts, and other appurtenances at approximately fifty-two (52) schools throughout the District. All terms, conditions, and pricing shall remain the same as the current year. The total amount provided is estimated as cleanings may vary depending on the usage of the systems. Effective Dates: April 1, 2025 through March 31, 2026 Requested By Food Services Supplier Name Exhaust Cleaning Service, LLC, Pensacola, FL Method of Procurement ECSD RFP Other References Original award approved by the Board on March 26, 2019. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 18, 2025 3:16 PM :: Submitted by Jaiden Shelle

REGULAR MEETING AGENDA (5:30 PM)

Mar 18, 2025