City Council

Minutes of the Regular Meeting of the Winters City Council Held via Teleconference (Zoom) on December 7, 2021

______________________________________________________________________

Mayor Cowan called the meeting to order at 6:30 PM

Present: Council Members Harold Anderson, Jesse Loren, Pierre Neu, Mayor Pro Tem Bill Biasi, Mayor Wade Cowan

Absent: None

Staff: City Manager Kathleen Salguero Trepa, Director of Financial Management and City Clerk Shelly Gunby, Senior Planner Kirk Skierski, Assistant City Attorney Joanna Gin

Kirk Skierski led the Pledge of Allegiance.

Approval of Agenda:

Motion by Council Member Neu, second by Mayor Pro Tem Biasi to approve the agenda as is. Motion carried with the following roll call vote:

AYES: Council Members Anderson, Loren, Neu, Mayor Pro Tem Biasi, Mayor Cowan

NOES: None

ABSENT: None

ABSTAIN: None

COUNCIL/STAFF COMMENTS:

Verbal updates were provided by Council Members.

PUBLIC COMMENTS:

Annette Montgomery addressed City Council in regard to improving traffic and speed compliance in the City of Winters specifically West Main Street.

CONSENT CALENDAR:

Minutes of the Regular Meeting of the Winters City Council Held via Teleconference (Zoom) on November 16, 2021.

Resolution No. 2021-79 Approving an Amendment to a Construction Contract with

Ample Electric, Inc. for the Car Charging Stations to Increase the Contract Amount

by $9,600 and Resolution No. 2021-81 Approving the Amendment to the Professional Services Agreement with Dee Rosenberg Architects to Increase the Contract Amount by $7,500 for plans and specifications for the Finance Office buildout project

Ordinance 2021-04 Amending Chapter 8.04 of, and Adding Chapter 8.72 to, Title 8 of the Winters Municipal Code Relating to Solid Waste and Organic Waste Disposal Reduction

Resolution No. 2021-82 Renewing Authorization and Making Findings and Determinations Under AB 361 for Continued Virtual Meetings.

Resolution No. 2021-83 Accepting the Fiscal Year 2020-21 Street Rehabilitation Project

City Board and Commission Term Expiration List for 2021 as Required by Government Code Section 54972 (Maddy Act)

City Manager Trepa provided an overview of the consent calendar items.

Valentina Lowden noted some typos in the consent calendar items.

Motion by Mayor Pro Tem Biasi, second by Council Member Neu to approve the Consent Calendar. Motion carried with the following roll call vote:

AYES: Council Members Anderson, Loren, Neu, Mayor Pro Tem Biasi, Mayor Cowan

NOES: None

ABSENT: None

ABSTAIN: None

PRESENTATION:

None

DISCUSSION ITEMS:

Ordinance No. 2021-06 Amending Section 2.04.150 of Chapter 2.04 of Title 2 of the Winters Municipal Code Increasing the Compensation of City Councilmembers

City Manager Trepa introduced and gave an overview of the item.

Council Members Loren and Neu indicated support for the item.

Mayor Pro Tem Biasi indicated hesitancy to support the item. Questioned if it was possible to move the item to an election ballot for voter consideration rather than a council vote.

1. ROLL CALL Winters Regular Council Meeting Tuesday, December 7, 2021 @ 6:30 PM AGENDA Members of the City Council Wade Cowan, Mayor Bill Biasi, Mayor Pro-Tempore Harold Anderson Jesse Loren Pierre Neu Covid Disclaimer The Winters City Council meeting will be conducted pursuant to AB 361. 1.The meeting will be held via teleconference 2. If you are joining the meeting via Zoom and wish to make a comment on an item, press the “raise a hand” button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. The chair will call you by name or phone number when it is your turn to comment. Speakers will be limited to 3:00 minutes. 3. If you choose not to observe the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment via email by 5:00 p.m. on the Monday prior to the City Council meeting. Please submit your comment to the City Clerk at cityclerk@cityofwinters.org. All public comments submitted to the City Clerk will be summarized and read into record but will not be read verbatim due to time limitations. 4. If you are watching/listening to the live stream of the City Council meeting and wish to comment on a specific item as it is being heard, you may also submit your comment, limited to 250 words or less, to the City Clerk at cityclerk@cityofwinters.org. All public comments submitted to the City Clerk will be summarized and read into record but will not be read verbatim due to time limitations.Council Chambers are located at 318 First Street, Winters, meeting location may vary. Please see agenda. Zoom Instructions Zoom Link: https://us02web.zoom.us/j/86205973361?pwd=d1YyYmVxeldXcEpjbDUxeFR5MFhoQT09 Meeting ID: 862 0597 3361 Passcode: 036514 1 City of Winters

2. PLEDGE OF ALLIEGENCE 3. APPROVAL OF THE AGENDA 4. COUNCIL/STAFF COMMENTS 5. PUBLIC COMMENTS At this time, any member of the public may address the City Council on matters, which are not listed on this agenda. Citizens should reserve their comments for matters listed on this agenda at the time the item is considered by the Council. An exception is made for members of the public for whom it would create a hardship to stay until their item is heard. Those individuals may address the item after the public has spoken on issues that are not listed on the agenda. Presentations may be limited to accommodate all speakers within the time available. Public comments may also be continued to later in the meeting should the time allotted for public comment expire. 6. CONSENT CALENDAR All matters listed under the consent calendar are considered routine and noncontroversial, require no discussion and are expected to have unanimous Council support and may be enacted by the City Council in one motion in the form listed below. There will be no separate discussion of these items. However, before the City Council votes on the motion to adopt, members of the City Council, staff, or the public may request that specific items be removed from the Consent Calendar for separate discussion and action. Items(s) removed will be discussed later in the meeting as time permits. A. Minutes of the Regular Meeting of the Winters City Council Held via Teleconference (Zoom) on November 16, 2021. Minutes_20211116 B. Resolution No. 2021-79 Approving an Amendment to a Construction Contract with Ample Electric, Inc. for the Car Charging Stations to Increase the Contract Amount by $9,600 and Resolution No. 2021-81 Approving the Amendment to the Professional Services Agreement with Dee Rosenberg Architects to Increase the Contract Amount by $7,500 for plans and specifications for the Finance Office build- out project Staff_Report_Contract_Amendments_Dee_Rosenberg_and_Ample_Electric Att1_Resolution2021_79 Att2_Resolution2021_81 Att3_Proposal_COW_Finance_Specification Att4_PGE_Proposal Att5_First_Amendment_PSA_DeeRosenberg Att6_First_Amendment_Construction_Contract_with_Ample C. Ordinance 2021-04 Amending Chapter 8.04 of, and Adding Chapter 8.72 to, Title 8 of the Winters Municipal Code Relating to Solid Waste and Organic Waste Disposal Reduction Staff_Report_Second_Reading_SB_1383_Ordinance Att1_Ordinance2021_04 Att2_Redline_Changes 2 City of Winters

D. Resolution No. 2021-82 Renewing Authorization and Making Findings and Determinations Under AB 361 for Continued Virtual Meetings. Staff_Report_Renewal_AB361 Att_1_Resolution21_82RenewAB361 Att2_Yolo_County_Memo E. Resolution No. 2021-83 Accepting the Fiscal Year 2020-21 Street Rehabilitation Project Staff_Report_Final_Acceptance_of_SB1_2020-21_Street_Rehab_Project Att1_Resolution2021_83 Att2_Change_Orders F. City Board and Commission Term Expiration List for 2021 as Required by Government Code Section 54972 (Maddy Act) Maddy_Act_Staff_Report Local_Appointments_Lists_of_Boards_Maddy_Act 7. PRESENTATIONS 8. DISCUSSION ITEMS A. Ordinance No. 2021-06 Amending Section 2.04.150 of Chapter 2.04 of Title 2 of the Winters Municipal Code Increasing the Compensation of City Councilmembers Winters__Staff_Report_Council_Salary Att1_Ordinance__2021_ 06 Att_2_City_Council_Liason_Assignments B. Consider Ordinance 2021-05 Changing the City of Winters General Municipal Election from the Statewide Direct Primary Date to the Statewide General Election Date (November) Staff_Report_Election_Date_Change Ordinance2021_05 9. CITY MANAGER REPORT 10. INFORMATION ONLY A. Comment Letter re Notice of Preparation of a Draft Program Environmental Impact Report for the Adoption of a Regulation for the Hexavalent Chromium Maximum Contaminant Level M6Letter.pdf 11. ADJOURNMENT I declare under penalty of perjury that the foregoing agenda for the regular meeting of the Winters City Council was posted on the City of Winters website at www.cityofwinters.org and Councilmembers were notified via e-mail of its’ availability. A copy of the foregoing agenda was also posted on the outside public bulletin board at City Hall, 318 First Street , and made available to the public during normal business hours. ______________________________________ 3 City of Winters

Shelly Gunby, City Clerk Winters City Council Agenda Questions about this agenda - Please call the City Clerk's Office (530) 794-6702. Agendas and staff reports are available on the city web page at http://www.cityofwinters.org/city-council-meetings_/ General Notes: Meeting facilities are accessible to persons with disabilities. To arrange aid or services to modify or accommodate persons with disability to participate in a public meeting, contact the City Clerk. Staff recommendations are guidelines to the City Council. On any item, the Council may take action, which varies from that recommended by staff. The city does not transcribe its proceedings. Anyone who desires a verbatim record of this meeting should arrange for attendance by a court reporter or for other acceptable means of recordation. Such arrangements will be at the sole expense of the individual requesting the recordation. How to obtain City Council Agendas and Agenda Packets: View on the internet: http://www.cityofwinters.org/city-council-meetings_/ City Council agenda packets and any attachments to the agenda that are not available online may be viewed at the City Clerk's Office at City Hall - 318 First Street. Email Subscription: You may contact the City Clerk's Office to be placed on the list. An agenda summary is printed in the Winters Express newspaper. A recording of any streamed City Council meeting can be viewed later at http://www.cityofwinters.org/city-council-meeting-recordings/. 4 City of Winters

1. ROLL CALL Winters Regular Council Meeting Tuesday, December 7, 2021 @ 6:30 PM AGENDA Members of the City Council Wade Cowan, Mayor Bill Biasi, Mayor Pro-Tempore Harold Anderson Jesse Loren Pierre Neu Covid Disclaimer The Winters City Council meeting will be conducted pursuant to AB 361. 1.The meeting will be held via teleconference 2. If you are joining the meeting via Zoom and wish to make a comment on an item, press the “raise a hand” button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. The chair will call you by name or phone number when it is your turn to comment. Speakers will be limited to 3:00 minutes. 3. If you choose not to observe the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment via email by 5:00 p.m. on the Monday prior to the City Council meeting. Please submit your comment to the City Clerk at cityclerk@cityofwinters.org. All public comments submitted to the City Clerk will be summarized and read into record but will not be read verbatim due to time limitations. 4. If you are watching/listening to the live stream of the City Council meeting and wish to comment on a specific item as it is being heard, you may also submit your comment, limited to 250 words or less, to the City Clerk at cityclerk@cityofwinters.org. All public comments submitted to the City Clerk will be summarized and read into record but will not be read verbatim due to time limitations.Council Chambers are located at 318 First Street, Winters, meeting location may vary. Please see agenda. Zoom Instructions Zoom Link: https://us02web.zoom.us/j/86205973361?pwd=d1YyYmVxeldXcEpjbDUxeFR5MFhoQT09 Meeting ID: 862 0597 3361 Passcode: 036514 City of Winters 1

2. PLEDGE OF ALLIEGENCE 3. APPROVAL OF THE AGENDA 4. COUNCIL/STAFF COMMENTS 5. PUBLIC COMMENTS At this time, any member of the public may address the City Council on matters, which are not listed on this agenda. Citizens should reserve their comments for matters listed on this agenda at the time the item is considered by the Council. An exception is made for members of the public for whom it would create a hardship to stay until their item is heard. Those individuals may address the item after the public has spoken on issues that are not listed on the agenda. Presentations may be limited to accommodate all speakers within the time available. Public comments may also be continued to later in the meeting should the time allotted for public comment expire. 6. CONSENT CALENDAR All matters listed under the consent calendar are considered routine and noncontroversial, require no discussion and are expected to have unanimous Council support and may be enacted by the City Council in one motion in the form listed below. There will be no separate discussion of these items. However, before the City Council votes on the motion to adopt, members of the City Council, staff, or the public may request that specific items be removed from the Consent Calendar for separate discussion and action. Items(s) removed will be discussed later in the meeting as time permits. A. Minutes of the Regular Meeting of the Winters City Council Held via Teleconference (Zoom) on November 16, 2021. Minutes_20211116 B. Resolution No. 2021-79 Approving an Amendment to a Construction Contract with Ample Electric, Inc. for the Car Charging Stations to Increase the Contract Amount by $9,600 and Resolution No. 2021-81 Approving the Amendment to the Professional Services Agreement with Dee Rosenberg Architects to Increase the Contract Amount by $7,500 for plans and specifications for the Finance Office build- out project Staff_Report_Contract_Amendments_Dee_Rosenberg_and_Ample_Electric Att1_Resolution2021_79 Att2_Resolution2021_81 Att3_Proposal_COW_Finance_Specification Att4_PGE_Proposal Att5_First_Amendment_PSA_DeeRosenberg Att6_First_Amendment_Construction_Contract_with_Ample C. Ordinance 2021-04 Amending Chapter 8.04 of, and Adding Chapter 8.72 to, Title 8 of the Winters Municipal Code Relating to Solid Waste and Organic Waste Disposal Reduction Staff_Report_Second_Reading_SB_1383_Ordinance Att1_Ordinance2021_04 Att2_Redline_Changes City of Winters 2

D. Resolution No. 2021-82 Renewing Authorization and Making Findings and Determinations Under AB 361 for Continued Virtual Meetings. Staff_Report_Renewal_AB361 Att_1_Resolution21_82RenewAB361 Att2_Yolo_County_Memo E. Resolution No. 2021-83 Accepting the Fiscal Year 2020-21 Street Rehabilitation Project Staff_Report_Final_Acceptance_of_SB1_2020-21_Street_Rehab_Project Att1_Resolution2021_83 Att2_Change_Orders F. City Board and Commission Term Expiration List for 2021 as Required by Government Code Section 54972 (Maddy Act) Maddy_Act_Staff_Report Local_Appointments_Lists_of_Boards_Maddy_Act 7. PRESENTATIONS 8. DISCUSSION ITEMS A. Ordinance No. 2021-06 Amending Section 2.04.150 of Chapter 2.04 of Title 2 of the Winters Municipal Code Increasing the Compensation of City Councilmembers Winters__Staff_Report_Council_Salary Att1_Ordinance__2021_ 06 Att_2_City_Council_Liason_Assignments B. Consider Ordinance 2021-05 Changing the City of Winters General Municipal Election from the Statewide Direct Primary Date to the Statewide General Election Date (November) Staff_Report_Election_Date_Change Ordinance2021_05 9. CITY MANAGER REPORT 10. INFORMATION ONLY A. Comment Letter re Notice of Preparation of a Draft Program Environmental Impact Report for the Adoption of a Regulation for the Hexavalent Chromium Maximum Contaminant Level M6Letter.pdf 11. ADJOURNMENT I declare under penalty of perjury that the foregoing agenda for the regular meeting of the Winters City Council was posted on the City of Winters website at www.cityofwinters.org and Councilmembers were notified via e-mail of its’ availability. A copy of the foregoing agenda was also posted on the outside public bulletin board at City Hall, 318 First Street , and made available to the public during normal business hours. ______________________________________ City of Winters 3

Shelly Gunby, City Clerk Winters City Council Agenda Questions about this agenda - Please call the City Clerk's Office (530) 794-6702. Agendas and staff reports are available on the city web page at http://www.cityofwinters.org/city-council-meetings_/ General Notes: Meeting facilities are accessible to persons with disabilities. To arrange aid or services to modify or accommodate persons with disability to participate in a public meeting, contact the City Clerk. Staff recommendations are guidelines to the City Council. On any item, the Council may take action, which varies from that recommended by staff. The city does not transcribe its proceedings. Anyone who desires a verbatim record of this meeting should arrange for attendance by a court reporter or for other acceptable means of recordation. Such arrangements will be at the sole expense of the individual requesting the recordation. How to obtain City Council Agendas and Agenda Packets: View on the internet: http://www.cityofwinters.org/city-council-meetings_/ City Council agenda packets and any attachments to the agenda that are not available online may be viewed at the City Clerk's Office at City Hall - 318 First Street. Email Subscription: You may contact the City Clerk's Office to be placed on the list. An agenda summary is printed in the Winters Express newspaper. A recording of any streamed City Council meeting can be viewed later at http://www.cityofwinters.org/city-council-meeting-recordings/. City of Winters 4

Minutes of the Regular Meeting of the Winters City Council Held via Teleconference (Zoom) on November 16 2021 ______________________________________________________________________ Mayor Cowan called the meeting to order at 6:33PM Present: Council Members Harold Anderson, Jesse Loren, Pierre Neu, Mayor Pro Tem Bill Biasi, Mayor Wade Cowan Absent: None Staff: City Manager Kathleen Trepa, Director of Financial Management Shelly Gunby Council Member Neu led the Pledge of Allegiance. APPROVAL OF AGENDA: Motion by Council Member Neu, second by Mayor Pro Tem Biasi to approve the agenda as is. Motion carried with the following roll call vote: AYES: Council Members Anderson, Loren, Neu, Mayor Pro Tem Biasi, Mayor Cowan NOES: None ABSENT: None ABSTAIN: None COUNCIL/STAFF COMMENTS: Verbal updates were provided by Council Members. PUBLIC COMMENTS: Ben Grundy provided comment in support of the transition to clean transportation and specifically electrical vehicles. CONSENT CALENDAR: 5

A. Minutes of the Regular Meeting of the Winters City Council Held via Teleconference (Zoom) on November 2, 2021 B. Resolution No. 2021-78 Renewing Authorization and Making Findings and Determinations Under AB 361 for Continued Virtual Meetings. C. Update on Unfunded Employee Liabilities City Manager Trepa provided an overview of the consent calendar items. Motion by Council Member Loren, second by Council Member Neu to approve the Consent Calendar. Motion carried with the following roll call vote: AYES: Council Members Anderson, Loren, Neu, Mayor Pro Tem Biasi, Mayor Cowan NOES: None ABSENT: None ABSTAIN: None PRESENTATION: None DISCUSSION ITEMS: A. Senior Center Naming Rights City Manager Trepa introduced the item. Sandra Vickrey provided comment on behalf of the Winters Senior Center Furniture and Fixtures Committee, including a recommendation to name the center the Winters Senior Center. Mayor Pro Tem Biasi asked how the committee decided on donations listed for each item. Sadra Vickrey commented that it was based on square footage or general cost of items listed. Karen May commented that item cost was based on research done by the group. Council Member Neu commended the group on their hard work and the time and research put into the list presented to council. Council Member Loren commented support for the item Tina Lowden commented that based on prior experiences that the kitchen cost may need to be reevaluated. She cautioned the group to be very organized to properly manage plaques and naming recognition. She lastly added that the bricks could be a tripping hazard for walkers. 6

Council Member Neu made a motion to approve the item, second by Mayor Pro Tem Biasi. Motion carried with the following roll call vote: AYES: Council Members Anderson, Loren, Neu, Mayor Pro Tem Biasi, Mayor Cowan NOES: None ABSENT: None ABSTAIN: None B. Resolution No. 2021-77 Establishing the Climate Action Commission and Mayoral appointments to a Council ad hoc committee to interview applicants to the Commission City Manager Trepa introduced the item. Council Member Loren supported the item and volunteered to be on the ad hoc committee. She also questioned whether the membership language should be modified to reflect the need for a member in the committee that represents groups of diversity or communities that may be significantly impacted. Council Member Neu volunteered to be a part of the ad hoc committee. Mayor Pro Tem Biasi commented on the desire to keep the members at 5 until deemed necessary to expand. Kate Laddish expressed her appreciation for the item and encouraged support for social justice concerns. Kenneth Britten expressed his deep thanks for Council and staff’s work on the item. He additionally supported the need for diversity and representation in the commission membership. He supported a direct connection or liaison to the Design Review Committee. City Manager Trepa provided clarification regarding diverse representation on the commission read the original recommendation from the Climate Action Development Board regarding this topic into the record: “We believe that the Winters Climate Action Commission should contain a wide and representative range of expertise and lived experience, since Winters is a divers city. The effects of climate change fall disproportionately on less-privileged groups, so we believe all voices need to be represented. Ideally, the commission should represent technical expertise (i.e. scientist and engineers), students, seniors, farmers and farmworkers, and the local business community.” She noted that Council could expand membership as previously noted if so desired. 7

Mayor Cowan, Mayor Pro Tem Biasi, and Council Member Loren voiced support for the definition read by City Manager Trepa, which will be reflected in the amended resolution. Council Member Loren noted that the Senior Planner will be able to act as the liasion for the Design Review Committee since he will staff the Commission. Council Member Loren moved to approve the item to include membership definition read by City Manager Trepa, second by Council Member Neu. Motion carried with the following roll call vote: AYES: Council Members Anderson, Loren, Neu, Mayor Pro Tem Biasi, Mayor Cowan NOES: None ABSENT: None ABSTAIN: None C. Main Street Closure Schedule for the Winter Months City Manager Trepa introduced the item. Mayor Pro Tem Biasi received clarification that lifting the closure effective December 13 will remain in the effect until a future Council action to initiate another closure schedule. He state his support for the reopening of Main Street and future plans for the potential opening or closing of the downtown area when the weather is nice. Mayor Cowan supported the staff recommendation. Corinne Martinez expressed her concern for public safety when the street is open as people have become accustomed to the closure. She recommended that the City should include signage and monitor the area. Chris Turkovich echoed Corinne Martinez comments, and added that the Downtown Business Association is planning future activities , which could be calendared annually. . Mayor Pro Tem Biasi moved to approve the item, second by Council Member Loren. Motion carried with the following roll call vote: AYES: Council Members Anderson, Loren, Neu, Mayor Pro Tem Biasi, Mayor Cowan NOES: None ABSENT: None ABSTAIN: None 8

D. Legislative Update Regarding SB 9 and SB 10 Senior Planner Kirk Skierski provided overview of the SB 9 and SB 10 via PowerPoint. Councilmembers asked clarifying questions and some expressed their dissatisfaction for the mandated limitations on local land use controls while recognizing the need for additional housing. City Manager Trepa indicated that staff would develop a way to monitor the permits issued for Accessory Dwelling Units and SB 9 lot splits or two units on one lot, as each has different requirements. A monitoring report can be brought back to Council in six months. Kate Laddish appreciated staff’s presentation. She noted current development plans locked in single-family residences, and asked the council to direct staff to provide an update tools the City has to diversify housing stock. Sandra Vickrey commented the homes on Cottage Way are being advertised as low income but are priced over $500,000. She indicated the apartment issue is due to building costs and the need for subsidies. Richard Casavecchia asked about areas of special concerns (flood hazards and farmland) and whether there was a way to incrementally track impacts to public utilities by scaling up infrastructure capacity in increments of 2 and 4. Tina Lowden commented about a rise in “garage conversions” during the pandemic and asked if there were regulations for this. In addition, she has noticed RVs parked in driveways/street and plugged into houses. She questioned if garage conversions are permitted or regulated through the city. Council concurred that there was not a need to proceed with SB 10 at this time and directed staff to return with a monitoring report on SB 9 permits. Councilmembers Loren, Neu and Mayor Cowan supported having staff return with a report on the tools available to the City to determine housing type and inventory. E. Presentation of SB 1383 Requirements and First Reading of Ordinance 2021-04 Amending Chapter 8.04 of, and Adding Chapter 8.72 to, Title 8 of the Winters Municipal Code Relating to Solid Waste and Organic Waste Disposal Reduction City Manager Trepa introduced the item and recognized Assistant City Attorney Joanna Gin as the primary researcher for the item. Assistant City Attorney Joanna Gin provided an overview of SB 1383. City Manager Trepa identified that more work is to be done particularly in the areas of organic waste procurement and edible food recovery to present more complete information regarding implementation options and costs. 9

City Manager Trepa noted that walnut shells being used as ground cover in public areas would not count toward SB 1383 organic material procurement mandates. Council Member Loren moved to waive first reading of Ordinance 2021-04, second by Council Member Neu. Motion carried with the following roll call vote: AYES: Council Members Anderson, Loren, Neu, Mayor Pro Tem Biasi, Mayor Cowan NOES: None ABSENT: None ABSTAIN: None CITY MANAGER REPORT: City Manager Trepa provided no additional report. INFORMATION ONLY: ADJOURNMENT: 9:34PM _____________________________ Wade Cowan, MAYOR ATTEST: ______________________________________ Shelly Gunby, City Clerk 10

CITY COUNCIL STAFF REPORT TO: Honorable Mayor and Councilmembers DATE:December 7, 2021 THROUGH: Kathleen Salguero Trepa, City Manager FROM: Eric Lucero Public Works Superintendent SUBJECT: Resolution No. 2021-79 Approving an Amendment to A Construction Contract with Ample Electric, Inc. For The Car Charging Station Project by Increasing the Amount By $9,600 And Resolution No. 2021-81 Approving an Amendment to a Professional Services Agreement with Dee Rosenberg Architects to Increase the Contract Amount By $7,500 for Plans and Specifications for The Finance Office Build-Out Project RECOMMENDATION: Adopt Resolution 2021-79 amending the contract with Ample Electric for the Car Charging Stations project, increasing the amount by $9,600 and authorizing the City Manager to execute the amendment; and Adopt Resolution 2021-81 amending the Professional Services Agreement with Architect Dee Rosenberg for the finalizing construction plans for New Finance Office Build-out by $7,500 and authorizing the City Manager to execute the amendment. BACKGROUND: On June 1, 2021, the City Council approved the Fiscal Year 2021-2022 operating budget for the City of Winters. However, two projects (EV charging stations and the build-out of the new Finance Office area), which had been budgeted in the prior fiscal year were not completed, and funding was inadvertently not included in the FY 21-22 budget. Therefore, on September 7, 2021, Council considered and approved Resolution 2021-52 amending the FY 21-22 operating budget to complete these two projects, as noted below. DISCUSSION: 11

2 Car Charging Stations At its April 20, 2021, meeting, the City Council approved Resolution 2021-15 approving a construction contract with Ample Electric, Inc. to design and install car Charging Stations. The original contract included the installation of car charging stations at the Community Center and the First Street parking lot, which was approved by the City Council with the adoption of Resolution 2021-18 for $148,450. However, the scope of work did not include the application to PG&E of all required documents, including technical drawings, to obtain PG&E’s approval for the new transformer at the corner Newt’s Expressway that is necessary to power the EV charging stations at the First Street parking lot. The additional cost for this portion of the project (design and PG&E application) is $9,600. Council approved a budget amendment; however, staff now needs approval to amend the contract with Ample Electric by the same amount. As an update to the project, PG&E is moving forward with the undergrounding project and staff expects the work to begin February / March 2022 timeframe. New Finance Office Build-Out The original contract, which Council approved with the adoption of Resolution 2021-07, was for $18,000. However, the scope did not include the preparation of construction plans and specifications. At the time, staff anticipated that the project would be completed by City forces. However, given the scope and magnitude of the project, it will be necessary to retain a contractor to construct the improvements. This change requires additional plans and specifications for bidding purposes. The additional cost for the architect to complete the plans and specifications is $7,500. The City Council amended the budget for this additional cost and a contract amendment in the same amount is now necessary. This project has been on hold given the escalating costs of construction. However, staff would like to complete the plans and specifications so that they are ready for bidding when the improvements are deemed necessary, and costs appear to have stabilized. FISCAL IMPACT: None by this action. ATTACHEMNTS: 1. Resolution 2021-79 2. Resolution 2021-81 3. Dee Rosenberg Proposal for additional architectural services 4. Ample Electric Proposal for PG&E design and application services 5. First Amendment to PSA with Dee Rosenberg 6. First Amendment to Construction Contract with Ample Electric 12

RESOLUTION NO. 2021-79 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WINTERS APPROVING AN AMENDMENT TO A CONSTRUCTION CONTRACT WITH AMPLE ELECTRIC, INC. FOR THE CAR CHARGING STATIONS TO INCREASE THE CONTRACT AMOUNT BY $9,600 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT WHEREAS, at its April 20, 2021 meeting, the City Council approved Resolution 2021-15 and a construction contract in the amount of $148,450 with Ample Electric, Inc. to design and install the car charging stations at the Community Center and First Street parking lot; and WHEREAS, the original scope of work did not include the application to PG&E for the new transformer to be located at the First Street parking lot, including the technical drawings required by PG&E; and Ample Electric, Inc. has quoted an additional cost of $9,600 to complete these drawings and submit the necessary documents to PG&E for utility approval; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Winters hereby approves the First Amendment to the Construction Contract with Ample Electric, Inc. (“First Amendment”) and authorizes the City Manager to execute the First Amendment. PASSED AND ADOPTED this 7th day of December 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: CITY OF WINTERS Wade Cowan, Mayor ATTEST: Shelly Gunby, City Clerk 13

RESOLUTION NO. 2021-81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WINTERS APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH DEE ROSENBERG ARCHITECTS TO INCREASE THE CONTRACT AMOUNT BY $7,500 FOR THE NEW FINANCE OFFICE BUILD OUT PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT WHEREAS, the City Council adopted Resolution No. 2021-07 on March 2, 2021, approving a professional services agreement with Dee Rosenberg Architects in the amount of $18,000 to design the interior improvements to build-out the new Finance Office in the old Police Station building attached to City Hall; and WHEREAS, this cost did not include preparing plans and specifications for a formal bidding process, which will be required given the estimated cost of construction; and WHEREAS, Dee Rosenberg Architects has provided a quote of $7,500 to complete plans and long form specifications for this project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Winters hereby approves the First Amendment to the Professional Services Agreement between City of Winters and Dee Rosenberg Architects (“First Amendment”) and authorizes the City Manager to execute the First Amendment. PASSED AND ADOPTED this 7th day of December 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: CITY OF WINTERS Wade Cowan, Mayor ATTEST: Shelly Gunby, City Clerk 14

Dee Rosenberg Architects 112 East Keystone Ave, Woodland, CA 95695 deeddr@gmail.com (530) 219-9774 6-3-2021 Proposal for Architectural Services to Prepare a Long Form Sp