Regular Board of Education Meeting for West Aurora School District 129

2 Monday, January 8, 2024 Regular Board of Education Meeting for West Aurora School District 129 Board of Education Meeting Agenda District Administration Office - Room 134 1877 W. Downer Place Aurora, IL 60506 One Way Audio - Conference #: 312-626-6799 Conference ID: 83328242951 Passcode: 000129 Meeting start time 6:00 p.m. Please silence all cell phones 1. Opening Items Subject 1.1 Call to Order Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments Subject 1.2 Roll Call Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board President Richard Kerns Board Vice President Melody Saperston Board Member Valerie Brown-Dykstra Board Member Ira Lathan Board Member Thomas St. Jules Board Member Julie Stone Board Member Colleen Lorenz File Attachments Subject 1.3 Pledge of Allegiance Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments 2. Recognitions Subject 2.1 Recognition of Visitors Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Recognition This section of the agenda allows for the recognition of any individuals or groups whose attendance should be appropriately acknowledged. File Attachments Subject 2.2 Public Comment: Identification of Audience wishing to address the Board Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Procedural On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. At this time the Board President will ask the secretary if we have anyone who would like to speak to the Board of Education. The Board President requests that any comments regarding a particular agenda item be held until we come to that item on the agenda. Before the item is presented, you will be called to speak. The Board President requests that any comments regarding items that are not part of tonight's agenda be held until the comments section of the meeting. At that time, you will be called to speak. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments 3. Consent Agenda Subject 3.1 Approval of the Consent Agenda for January 8, 2024 Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the items contained in the Consent Agenda for January 8, 2024. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 8, 2024. Motion by Mrs Julie Stone, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.2 Approval of Minutes from the December 11, 2023 Open and Closed Board Meetings Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent), Minutes Recommended Action That the Board of Education approve the minutes from the December 11, 2023 open and closed board meetings. Minutes View Minutes for Dec 11, 2023 - Regular Board of Education Meeting for West Aurora File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 8, 2024. Motion by Mrs Julie Stone, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.3 Approval Of The Bill Listing for January 8, 2024 Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the bill listing for January 8, 2024 Goals Financial Responsibility File Attachments December 18, 2023 Fund Report-extra check.pdf (4 KB) December 22, 2023 Detail Report -P Card.pdf (219 KB) December 22, 2023 Fund Report-P Card.pdf (4 KB) December 28, 2023 Detail Report-extra check.pdf (3 KB) December 28, 2023 Fund Report-extra check.pdf (4 KB) January 8, 2024 Detail Report.pdf (178 KB) January 8, 2024 Fund Report.pdf (4 KB) December 11, 2023 Detail Report extra check.pdf (4 KB) December 11, 2023 Fund Report-extra check.pdf (4 KB) December 13, 2023 Detail Report-Extra check.pdf (3 KB) December 13, 2023 Fund Report-extra check.pdf (4 KB) December 18, 2023 Detail Report-extra check.pdf (3 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 8, 2024. Motion by Mrs Julie Stone, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.4 Approval of the Personnel Report for January 8, 2024 Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the Personnel Report for January 08, 2024. The Personnel Report is not made public until approved by the Board of Education. File Attachments Personnel Report 01.08.2024 .pdf (143 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 8, 2024. Motion by Mrs Julie Stone, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.5 Approval of Assets for Disposal Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the assets for disposal that were presented on December 11, 2023. The list of assets for disposal are attached for review. File Attachments Assets for Disposal - Operations.pdf (37 KB) CTE disposals 11_2023 - Sheet1.pdf (30 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for January 8, 2024. Motion by Mrs Julie Stone, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz 4. Information Subject 4.1 Teaching & Learning Presentation - Elementary Literacy Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information An overview of elementary literacy in the District will be presented for information. Presented by Dr. Sarah Waddell, Executive Director of Elementary Teaching & Learning. File Attachments BOE Presentation - Elementary Literacy.pdf (3,829 KB) Subject 4.2 Community Affairs Update Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information An update on community affairs going on throughout the District will be presented to the Board for information. Presented by Anna Gonzales, Director of Community Affairs. File Attachments 1.8.23 BOE Update.pdf (305 KB) 5. Discussion Subject 5.1 Capital Projects Update Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Discussion Type Discussion An update on capital projects going on throughout the District and the letter of recommendation and bid tab for work at Hall, McCleery, Nicholson, and Schneider Elementary will be discussed. Presented by Mr. Pat Dacy, Capital Projects Manager. File Attachments LOR_23121-CSI.pdf (44 KB) Bid Tab-23121- 2024 Work at Ha Mc Ni Sc.pdf (17 KB) 6. Action Items Subject 6.1 Approval of the Recommendation for Hope D. Wall Learning Center Ceiling Abatement Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Action Items Type Action Recommended Action That the Board of Education approve the recommendation that the contract for the Hope D. Wall Learning Center ceiling abatement be awarded to the low, qualified bidder EHC Industries, Inc. for a proposed contract amount of $97,450.00. The letter of recommendation and bid tabulations are attached for review. File Attachments A129abt2023recCT.129.pdf (231 KB) WA129abtTab120523.129.pdf (124 KB) Motion & Voting That the Board of Education approve the recommendation that the contract for the Hope D. Wall Learning Center ceiling abatement be awarded to the low, qualified bidder EHC Industries, Inc. for a proposed contract amount of $97,450.00. Motion by Mr Ira Lathan, second by Mrs Valerie Brown Dykstra. Final Resolution: Motion Carries Yea: Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 6.2 Approval of the Recommendation for Hope D. Wall Learning Center Gym Flooring Abatement Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Action Items Type Action Recommended Action That the Board of Education approve the recommendation that the contract for the Hope D. Wall Learning Center gym flooring abatement be awarded to the low, qualified bidder Colfax Corporation for a proposed contract amount of $44,800.00. The letter of recommendation and bid tabulations are attached for review. File Attachments A129abt2023recGF.129.pdf (191 KB) WA129abtTab120523.129.pdf (124 KB) Motion & Voting That the Board of Education approve the recommendation that the contract for the Hope D. Wall Learning Center gym flooring abatement be awarded to the low, qualified bidder Colfax Corporation for a proposed contract amount of $44,800.00. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz 7. Comments Subject 7.1 Public Comments: Audience Members Wishing to Speak to the Board Regarding a Non-Agenda Item Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Procedural Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. The Board President requests that any comments not on an agenda item speak at this time. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three ( 3 ) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 7.2 Superintendent Comments Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information File Attachments Subject 7.3 Student Board Member Comments Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information The Board would like to allow time for the Student Board Member to address the meeting. File Attachments Subject 7.4 Board Member Comments & Dates to Remember Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information Board of Education Meeting Schedule 2023-2024 Monday January 8, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday January 22, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday February 5, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday February 20, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 4, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 18, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 1, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 15, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 6, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 20, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 3, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 17, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday July 8, 2024 Executive Session - Closed Regular Session - Public 6:00 PM *Tuesday meetings are due to Monday holidays. File Attachments 8. Adjournment Subject 8.1 Adjourn Meeting Jan 8, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Adjournment Type Action, Procedural Recommended Action To Adjourn. File Attachments Motion & Voting To Adjourn. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz